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    MIES

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    Sumit Yadav
    A management information and evaluation system (MIES) helps managers make timely decisions by collecting and analyzing data. It provides accurate, complete and timely information through feedback mechanisms. An effective MIES supports organizational goals, coordination, planning, monitoring and evaluation. It establishes databases on budgets, personnel and facilities to guide resource allocation and identify problems. Regular evaluation of systems assesses performance relative to objectives and guides future improvements.

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    MIES

    Uploaded by

    Sumit Yadav
    201 views4 pages
    A management information and evaluation system (MIES) helps managers make timely decisions by collecting and analyzing data. It provides accurate, complete and timely information through feedback mechanisms. An effective MIES supports organizational goals, coordination, planning, monitoring and evaluation. It establishes databases on budgets, personnel and facilities to guide resource allocation and identify problems. Regular evaluation of systems assesses performance relative to objectives and guides future improvements.

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    A management information and evaluation system (MIES) helps managers make timely decisions by collecting and analyzing data. It provides accurate, complete and timely information through feedback mechanisms. An effective MIES supports organizational goals, coordination, planning, monitoring and evaluation. It establishes databases on budgets, personnel and facilities to guide resource allocation and identify problems. Regular evaluation of systems assesses performance relative to objectives and guides future improvements.

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    © All Rights Reserved
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    201 views4 pages

    MIES

    Uploaded by

    Sumit Yadav
    A management information and evaluation system (MIES) helps managers make timely decisions by collecting and analyzing data. It provides accurate, complete and timely information through feedback mechanisms. An effective MIES supports organizational goals, coordination, planning, monitoring and evaluation. It establishes databases on budgets, personnel and facilities to guide resource allocation and identify problems. Regular evaluation of systems assesses performance relative to objectives and guides future improvements.

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    MANAGEMENTINFORMATIONANDEVALUATION SYSTEM(MIES)

    2. DEFINITION• Management information system: An arrayof components designed to transform


    acollective set of data into knowledge that isdirectly useful and applicable in the process ofdirecting and
    controlling resources and theirapplication to the achievement of specificmanagement objectives.
    [Hanson 1982]

    3. Evaluation system:A periodic evaluation of system to assess itsstatus in term of original and
    currentexpectation and to chart its future direction

    4. • Health information system: Healthinformation is any quantifiable and non-quantifiable information


    that can be used byhealth decision-makers and clinicians tobetter understand disease processes
    andhealth care issues, and to prevent, diagnoseor treat health problems.[WHO]

    5. OBJECTIVES OF MIS• To enhance communication among employs.• To provide a system for recording
    andaggregating information.• Reduce expenses related to labor-intensivemanual activities.• To support
    the organization’s strategic goalsand direction

    6. IMPORTANCE OF MIS• Planning systematically andcoordinating activities.• Establishing databases


    onbudgets, personnel ,facilities andequipment.• Providing guidance in choosing entrypoints for program
    interventions andestablishing active partnerships withother organizations

    7. •Providing information on the status ofthe population served, such as its healthstatus (i.e. defines
    surveillance levels).•Guiding prioritizing by identifying majorproblems.•Providing indicators for
    monitoring andevaluation of performance.

    8. • Assessing the impact or effectiveness ofservices.• Guiding the forecasting of Commodity orservice
    needs.• Methods for improvement

    9. IMPLIMENTATION METHOD OF MIS.ParallelApproachModularApproach

    10. Direct Approach: Direct installation of thenew system with immediatediscontinuance of the old
    existing system isreferred as “cold turnkey” approach. Thisapproach becomes useful when thesefactors
    are considered.

    11.  The new system does no replace theexisting system. Old system is regarded absolutely of
    novalue New system is compact and simple. The design of the new system isinexpensive with more
    advantages andless risk involved.

    12. Parallel Approach: The selected newsystem is installed and operated withcurrent system. This
    method is expensivebecause of duplicating facilities andpersonal to maintain both the systems. Inthis
    approach a target date must be fixedwhen the operations of old system ceaseand new one will operate
    on its own.

    13. Modular Approach: This is generallyrecognized as “Pilot approach”, means theimplementation of a


    system in theOrganization on a piece-meal basis.
    14. ADVANTAGES OF MIS• The risk of systems failure is localized• The major problem can be easily
    identifiedand corrected before furtherimplementation.• It supports and enhances the overalldecision
    making process.• MIS enhances job performance throughoutan institution

    15. • It provides the means through which theinstitutions activities are monitored andinformation is
    distributed tomanagement, employees and customers.• It measures performance, manageresources• It
    can also be used by management toprovide feedback on the effectiveness ofrisk controls.

    16. LIMITATIONSTechnology also increases the potentialfor inaccurate reporting and flaweddecision
    making. Because data can beextracted from many financial andtransaction systems, appropriate
    controlprocedures must be set up to ensurethat information is correct and relevant.

    17. ELECTRONIC MEDICAL RECORD• An electronic medical record (EMR) is acomputerized medical
    record created in anorganization that delivers care, such as ahospital or physicians office.
    Electronicmedical records tend to be a part of a localstand-alone health information system thatallows
    storage, retrieval and modificationof records.

    18. MODULES OF HOSPITALMANAGEMENT SYSTEM:RegistrationSpecial facilities


    inRegistrationBillingDiagnostics/Labs/ServicesBusiness Analytics and MIS

    19. AdministrationOP ConsultationADT(Admission, Dischargeand Transfer)IP ordersClinical


    packagesInsurance

    20. Doctor and otherpaymentsMedical RecordsSchedulerInventoryManagement

    21. NURSING MANAGEMENTINFORMATION SYSTEM(NIMS)Nursing information systems (NIS)


    arecomputer systems that manage clinicaldata from a variety of healthcareenvironments, and made
    available in atimely and orderly fashion to aid nurses inimproving patient care.

    22. APPLICATIONS OF NMISWorkloadMeasurement


    AndStaffingRequirementsPersonnelManagementStaffSchedulingFiscalResourceManagement

    23. FISCAL RESOURCE MANAGEMENT :The information generated can be used tomonitor past
    performance or to predictfuture performance.Accumulated data canbe analysed for the development of
    trendsthat can be used to project futureexpenditures. Necessary reallocations andbudgetary
    adjustments can then be made onthe basis of these projections.

    24. WORKLOAD MEASUREMENT ANDSTAFFING RIEQUIREMENTS:It helps to store, manipulate


    andretrieve large volumes of data. Theinformation generated assists nursingmanagers in planning,
    monitoring andevaluating use of nursing resources ona daily basis and in the longer timeframe.It is used
    to generate staffschedules with conjunction withpersonnel management.

    25. STAFF SCHEDULING:Nursing managers are able to planschedules in advance with considerabletime
    savings. Staffs are informed wellahead of time.Staffing records, ifmaintained properly, provide
    usefulinformation for monitoring absenteeism,scheduled time off, and turn over.
    26. PERSONNEL MANAGEMENT:An employee with a special mix of skillscan be located.Records are
    readilyaccessible needed for accreditationpurposes or to monitor contractcompliance.The information
    may beretrieved on a daily basis for use inconjunction with workload measurementand contract
    requirements to plan staffingassignments.

    27. ADVANTAGES OF NIS1) IN NURSING ADMINISTRATION: Evaluatequality assurance programs Defend


    resourceallocation to nursing Demonstrate thecontribution nursing, makes to the care of thepatient.
    Identify outcomes of nursing care2) IN NURSING PRACTICE: Enhancedocumentation by nurses Provide
    data toenable research directed at examining the interrelationships between data elements andnursing
    outcomes.Facilitate development of thenursing process

    28. 3) NURSING RESEARCH: To assess variableson multi levels includinginstitutional, local, regional,
    andnational.Identify trends Integrate to buildinformation and to further synthesize todevelop nursing
    knowledge4) NURSING EDUCATION:To develop bodyof knowledge with focus on nursingprocess To
    enable staff educational needsbased on follow up care and outcomes. Toenhance student nurses
    accuratedocumentation

    29. EVALUATION SYSTEM• Every organization needs to evaluate itsperformance and the impact of
    itsefforts. In many instances, organizationshave multiple programs and will need toevaluate each one
    from twoperspectives:howwhether it has achieved its specificobjectives.

    30. Organizations should develop andimplement a comprehensive evaluationplan that outlines the time-
    frames andresources needed for mid-term andfinal evaluations of each majorprogram.

    31. MAJOR KIND OF EVALUATIONProcess EvaluationOutput EvaluationEffects EvaluationShort-term


    ImpactEvaluation

    32. Process EvaluationContinuous monitoring and supervision arepart of process evaluation, which
    examineshow well program activities are beingimplemented. Specifically, processevaluations focus on
    the development andstrengthening of existing systems, protocols,and guidelines necessary to
    support,standardize, and institutionalize serviceactivities. These activities support
    planning,implementation, and supervision to assessprogress against project goals and objectives.

    33. • Process evaluation should also reviewwhat is working and what is not inorder to enable staff and
    managers todevelop corrective actions; determinewhether resources, equipment,supplies and staff
    skills are adequateand used efficiently and effectively;identify barriers to program

    34. Output evaluationThe output evaluation assessesachievements on-site by viewingdefined,


    quantifiable indicators ofprogram performance such asaccess, quality and acceptability, numberof
    persons trained and use of services bythe target populations. Output indicatorsare usually quantitative.

    35. Effects evaluationEffects measurement focuses on changesobserved within the target populationin
    the catchment area, for example:observed changes in reproductivehealth attitudes, changes in staff
    andskills, and changes in provider attitudestoward providing and managingservices.
    36. Short-term impact evaluationThe findings from the original baselinesurvey should be used to derive
    theindicators for the short-term impactevaluation. This evaluation is conductedat a specified,
    predetermined timefollowing the introduction of a newprogram. Relevant data fromreports, service
    statistics, and traininginformation systems contribute to theanalysis of short-term impact.

    37. SUMMARYAn MIES helps a manager to collect and useinformation to make managementdecisions in
    a timely manner. Managersalso use MIS data to analyse, plan, makedecisions, take actions and evaluate.
    Aneffective MIES provides accurate,complete, and timely information. MIESformats should include
    feedbackmechanisms so that decisions made at alllevels within the organization.

    38. REFRENCES• Management information system: cited on 9 Feb 2013:available from


    :http://www.instahealthsolutions.com/modules.html• Electronic_medical_record : cited on on 9 Feb
    2013:available from :http://en.wikipedia.org/wiki/Electronic_medical_record• Management
    information system: cited on 10 Feb2013: available from
    :http://en.wikipedia.org/wiki/Management_information_system

    39. • Nmis: cited on 11 Feb 2013: available from :http://nmis.sourceforge.net/nmis-features.html• mis:


    cited on 13 Feb 2013: available fromhttp://www2.pathfinder.org/site/DocServer/MIS.complete.pdf•
    Management: cited on 10 Feb 2013:available from
    http://www.slideshare.net/Jyothi19587/management-pptgifty

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