Preparation of Organizational Chart

TADIKELA SUBBAIAH COLLEGE OF
NURSING SHIMOGA, KARNATAKA
SUBJECT: NURSING MANAGEMENT
ASSIGNMENT ON
PREPARATION OF
ORGANIZATIONAL
CHART
SUBMITTED TO,
Dr. Vanamala Sathish
Principal and HOD of
Nursing Management
Tadikela Subbaiah College of Nursing
Shivamogga.
SUBMITTED BY,
Mr. Ajay. D
II YEAR M.Sc [N]
Obstetrics and Gynaecological Nursing
Tadikela Subbaiah College of Nursing
Shivamogga.
SUBMITTED ON: 07/09/2024

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PREPARATION OF ORGANIZATIONAL CHART
INTRODUCTION
A nursing organizational chart is a type of management chart that clearly defines the hierarchy of all
nursing staff at a hospital, clinic or other health care facility. This type of chart helps to establish each
nurse's authority as it relates to diagnosing and treating their patients. It also clearly displays who staff
members can contact in the hierarchy if they have specific questions, comments or concerns. It helps to
understand how organization charts function within the workplace and where in that chart you may fall
based on your specific degree.
PURPOSES OF ORGANISATIONAL CHARTS:

 Establishes nursing staff governance: One of the main purposes that a nursing organization
chart serves is to clearly establish the chain of command within a nursing staff. This type of chart shows
which nurses hold authority over others. It also establishes who reports to whom and what they're
required to do under each nurse's guidance.
 Bridges communication gap: Typically, a nursing organizational chart helps to establish a
standardized way to communicate among a nursing staff. Because these types of charts establish each
specific role that a nurse has and who they report to, it helps to show who they should contact under
different circumstances. These types of charts usually include contact information for each nurse.
 Details that can do what: Another purpose that a nursing organization chart serves is to clearly
outline the specific responsibilities that each member of the nursing staff has. The chart typically details
what type of care each nurse can provide to patients. It also includes information about what each nurse
can legally do in their work.
TYPES OF ORGANIZATIONAL STRUCTURES:

 The formal organizational structure: It describes positions, tasks, responsibilities and
relationships among people in their positions in the different departments in the organization, and
presented in diagrammatic form called organizational chart.
 Informal organizational structure: It describes the personal and social relationships that do not
appear on the organizational chart.
 It helps members to meet their personal objectives and provides social satisfaction.
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 It also has its own channels of communication, which may distribute information more broadly and
rapidly than the formal communication system.
 The informal organizational structure is important to management, thus, thesupervisor should be aware
of its existence, study its operating techniques, and use itto meet the organizational objectives.
ORGANIZATIONAL CHART:
It is a diagram shows the different positions and departments, and the relationships among them.
It is used to show:
 The formal organizational relationships.
 Areas of responsibility.
 Persons to whom one is accountable.
 Channels of communication.
Types of organizational charts: There are three types of organizational charts: the vertical, the
horizontal and circular charts.
 Vertical charts: It shows high-level management at the top with formal lines of authority down the
hierarchy, are most common.
 Left-to-right (horizontal) charts: It shows the high-level management at the left with lower positions
to the right. Shows relative length of formal lines of authority, helps simplify understanding the lines of
authority and responsibility.
 Circular charts: It shows the high-level management in the center with successive positions in circles.
It shows the outward flow of formal authority from the high-level management. It reduces status
implications.
Characteristics of an effective organizational chart:

 Be accurate, clear, simple and updated.
 Shows the chain of command, lines of authority, responsibility and relationships.
 All members of the department should be notified when any change occurs.
Principles for drawing an accurate organizational chart:

 The chart should have a clear title.
 It should be dated.
 The higher management should be shown at the top, while most junior positions at the end of the chart.
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 Positions of equal seniority should be shown at the same level.
 For clarity, details should be well spaced.
 Solid lines must be used to indicate flow of authority; staff relationships can be shown by a dotted line.
 Colors may be used to distinguish between departments.
Advantages of an organizational chart:

 It provides a quick visual illustration of the organizational structure.
 It provides help in organizational planning.
 It shows lines of formal authority, responsibility and accountability
 It clarifies who supervises whom and to whom one is responsible
 It emphasizes the important aspect of each position.
 It facilitates management development and training.
 It is used to evaluate strengths and weakness of current structure.
 It provides starting points for planning organizational changes
 It describes channels of communication.
Disadvantages of an organizational chart:

 Charts become outdated quickly.
 Does not show informal relationship.
 Does not show duties and responsibilities.
 Poorly prepared charts might create misleading effects.
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Managerial Levels:
LEVEL SCOPE OF EXAMPLES

RESPONSIBILITY
Top Level Managers Generally, make decisions CEO, President, V-
with the help of few President, Chief
guidelines or Nursing Officer
structure.
Coordinates internal and
external influences
Middle Level Managers They conduct day-day Head Nurse, Department

operations with some Head, Unit
involvement, long Supervisor/Manager
term planning and
policy making.
First Level Managers Concerned with specific Charge Nurse, Team

unit workflows. Leader, Primary
Deals with immediate Nurse, Staff Nurse
day-day problems. Patterns of Organizational
Structure.
ORGANISATIONAL CHART FOR NURSING EDUCATIONAL UNIT
Administrator
Principal
Vice Principal
Assistant professor
Associate professor
Lecturer
Assistant lecturer
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Nursing tutors
Clinical Instructor
BIBLIOGRAPHY:
 PV. A textbook of Management of Nursing Services and Education. 1st Edition.2009. Page No:.351-52.
 Chanda E. Introduction to Nursing Education. Pee Vee Publications. 1st Edition.2010. Page No: 203-206
 https://www.indeed.com/career-advice/career-development/nursing-organizational-chart
 https://pingboard.com/org-chart-templates/nursing

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TADIKELA SUBBAIAH COLLEGE OF

NURSING SHIMOGA, KARNATAKA

SUBJECT: NURSING MANAGEMENT

SUBMITTED ON: 07/09/2024

PURPOSES OF ORGANISATIONAL CHARTS:

TYPES OF ORGANIZATIONAL STRUCTURES:

Characteristics of an effective organizational chart:

Principles for drawing an accurate organizational chart:

Advantages of an organizational chart:

Disadvantages of an organizational chart:

LEVEL SCOPE OF EXAMPLES

Middle Level Managers They conduct day-day Head Nurse, Department

First Level Managers Concerned with specific Charge Nurse, Team

ORGANISATIONAL CHART FOR NURSING EDUCATIONAL UNIT

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