DRAFT COPY

JAL JEEVAN MISSION

District Water and Sanitation Mission
District Gariyaband (C.G.)

Expression of Interest (EoI)

EOI No. 04
System No. ………………….
for

NAME OF WORK: EMPANELMENT OF IMPLEMENTATION SUPPORT AGENCIES (ISAs

DWSM) FOR SUCCESSFUL IMPLEMENTATION OF JAL JEEVAN MISSION IN THE
DISTRICT GARIYBAND OF CHHATTISGARH

On behalf ofGovernor of Chhattisgarh, The Executive Engineer, PHED & Member Secretary (DWSM)
District Gariyaband invites Expression of Interest (Eol) from national and international NGOs / Self Help
Groups (SHGs)/ CBOs/ VOs/ similar Social Development Oriented Organizations/Foundations/Trusts for
empanelment as Implementation Support Agencies (ISA) under Jal Jeevan Mission being implemented by
District Water and Sanitation Mission detailed Eol at e-procurement portal https://eproc.cgstate.gov.in upto
10:30 hrs of 04-05-2021 2021Bids are to be submitted online in the portal https://eproc.cgstate.gov.inon or
before 17:30 hrs of 24.05.2021 In no case manual EoI will be entertained.

The above said proposed under centrally funded Jal Jeevan Mission to be implemented by State Water
and Sanitation Mission (SWSM), PHED, Chhattisgarh.

Issued by

JAL JEEVAN MISSION

District Water and Sanitation Mission
District Gariyaband
 JAL JEEVAN MISSION
District Water and Sanitation Mission
District Gariyaband
Phone: email: eegar-phe-cg@nic.in

Notice Inviting Expression of Interest

NIT No. 82 Gariyaband, Date 26.04.2021

On behalf ofGovernor of Chhattisgarh,The Executive Engineer, PHED & Member Secretary (DWSM)
District Gariyaband invites Expression of Interest (Eol) from national and international NGOs / Self Help
Groups (SHGs)/ CBOs/ VOs/ similar Social Development Oriented Organizations/Foundations/Trusts for
empanelment as Implementation Support Agencies (ISA) under Jal Jeevan Mission being implemented by
State Water and Sanitation Mission.Any modifications/amendments/corrigendum shall be published in the
website only. The eligible bidder may submit their bid with the EOI document along with EMD as detailed
in EOI document The Bid must be delivered through Online only on detailed Eol at e-procurement portal
https://eproc.cgstate.gov.in upto 10:30 hrs 10:30 hrs of 04.05.2021Bids are to be submitted online in the
portal https://eproc.cgstate.gov.inon or before 17:30 hrs of 24.05.2021 In no case manual EoI will be
entertained.

Executive Engineer,
Public Health Engineering Department &
Member Secretary, DWSM,
District Gariyaband

Endt. No. 155/JJM/EoI/EE/2021 District. Gariyaband, Date 26.04.2021

Copy for information to:

1. Special Assistant to Hon’ble Minister Govt. of CG, PHED, Mantralaya, Nava Raipur (CG).
2. The Secretary, Govt. of CG, PHED, Mantralaya, Nava Raipur, (CG).
3. The Mission Director, Jal Jeevan Mission, Neer Bhavan Raipur for information please.
3. The Engineer-in-Chief, PHED, Indrawati Bhawan,, Nava Raipur, (CG).
4. The Chief Engineer, PHED, Raiur Zone Raipur/Bilaspur Zone Bilaspur/Jagdalpur Zone Jagdalpur.
5. The Superintending Engineer, PHED, Circle Raipur/Durg/Bilaspur/Ambikapur/Jagdalpur/ Kondagaon.
6. The Collector and Chairman, DWSM, District - Gariyaband for information.
7. The Assistant Engineer, Public Health Engg. Sub-Division……………….…..District Gariyaband
8. Shri Sanjaya Rathore, EE (MIS) O/o the E-in-C PHED Raipur to make available this EoI on departmental
Website (phed.cg.gov.in) for wide publicity.
9. Notice Board.

Executive Engineer,
Public Health Engineering Department &
Member Secretary, DWSM,
District Gariyaband (C.G.)
Quick Information Data Sheet

Expression of Interest (Eol) from national and international NGOs / Self Help Groups (SHGs)/ CBOs/ VOs/
similar Social Development Oriented Organizations/Foundations/Trusts for empanelment as
Implementation Support Agencies (ISA) under Jal Jeevan Mission being implemented by State Water and
Sanitation Mission.

Sr. Particulars Details

1 Date of Issue of Notice Inviting Bid 04-05-2021
2 Period of availability of Bidding Documents From: 06-05-2021 Time: 10:30
on website To: 24-05-2021 Time: 17:30
3 Deadline for Receiving Bids
4 Cost of EoI Document (to be submitted along Rs. 311/-
with Technical Bids) Online
5 Mode of Submission of Bids Online
6 Validity of Proposal 180 Days
7 Pre-bid Meeting Date: 13-05-2021 Time: 13:30
8 Physical Document Submission Last Date Date: 27-05-2021 Time: 17:30
9 Technical Bid Opening Date: 31-05-2021 Time: 10.30
10 Financial Bid Opening Will be separately intimated to qualified bidders
11 Selection Process As per EOI Document
12 Office Inviting Bids The Executive Engineer, PHED & Member
Secretary (DWSM) District Korea Chhattisgarh)
Email: eesur-phe-cg@nic.in
 INDEX

Section No. Particular Page No.

1. About Jal Jeevan Mission

2. Information to Bidders

3. General conditions for proposal

4. Scope of Work

5. Payment Norms

6. Format for Submission of Proposal

7. Technical Proposal
 Section :- 1 – About Jal Jeevan Mission
1.1 Vision
Every rural household has drinking water supply in adequate quantity of prescribed quality on regular and
long-term basis at affordable service delivery charges leading to improvement in living standards of rural
communities.

1.2 Mission
Jal Jeevan Mission is to assist, empower and facilitate:
i.) States/ UTs in planning of participatory rural water supply strategy for ensuring potable drinking
water security on long-term basis to every rural household and public institution, viz. GP building,
School, Anganwadi centre, Health centre, wellness centres, etc.;
ii.) States/ UTs for creation of water supply infrastructure so that every rural household has Functional
Tap Connection (FHTC) by 2024 and water in adequate quantity of prescribed quality is made
available on regular basis;
iii.) States/ UTs to plan for their drinking water security;
iv.) GPs/ rural communities to plan, implement, manage, own, operate and maintain their own in-village
water supply systems;
v.) States/ UTs to develop robust institutions having focus on service delivery and financial sustainability
of the sector by promoting utility approach;
vi.) capacity building of the stakeholders and create awareness in community on significance of water for
improvement in quality of life;
vii.) in making provision and mobilization of financial assistance to States/ UTs for implementation of the
mission.

1.3 Objectives
The broad objectives of the Mission are:
i.) to provide FHTC to every rural household;
ii.) to prioritize provision of FHTCs in quality affected areas, villages in drought prone and desert areas,
Sansad Adarsh Gram Yojana (SAGY) villages, etc.;
iii.) to provide functional tap connection to Schools, Anganwadi centres, GP buildings, Health centres,
wellness centres and community buildings;
iv.) to monitor functionality of tap connections;
v.) to promote and ensure voluntary ownership among local community by way of contribution in cash,
kind and/ or labour and voluntary labour (shramdaan);
vi.) to assist in ensuring sustainability of water supply system, i.e. water source, water supply
infrastructure, and funds for regular O&M;
vii.) to empower and develop human resource in the sector such that the demands of construction,
plumbing, electrical, water quality management, water treatment, catchment protection, O&M, etc.
are taken care of in short and long term; and
viii.) to bring awareness on various aspects and significance of safe drinking water and involvement of
stakeholders in manner that make water everyone’s business.
1.4 Components under JJM
The following components are supported under JJM:
i.) development of in-village piped water supply infrastructure to provide tap water connection to every
rural household;
ii.) development of reliable drinking water sources and/ or augmentation of existing sources to provide
long-term sustainability of water supply system;
iii.) wherever necessary, bulk water transfer, treatment plants and distribution network to cater to every
rural household;
iv.) technological interventions for removal of contaminants where water quality is an issue;
v.) retrofitting of completed and ongoing schemes to provide FHTCs at minimum service level of 55
lpcd;
vi.) greywater management;
vii.) support activities, i.e. IEC, HRD, training, development of utilities, water quality laboratories, water
quality testing & surveillance, R&D, knowledge centre, capacity building of communities, etc.; and
viii.) any other unforeseen challenges/ issues emerging due to natural disasters/ calamities which affect the
goal of FHTC to every household by 2024, as per guidelines of Ministry of Finance on Flexi Funds.

1.5 Institutional Mechanism

JMM is a time bound mode programme and needs robust institutional framework for its successful
implementation to achieve the stated goal. Hence, a four-tier institutional mechanism is to be set up at
National, State, District and Village level, implementation support agencies, sector partners etc.

1.6 State level –State Water and Sanitation Mission (SWSM)

The concept of State Water and Sanitation Mission (SWSM) is tasked for coordination, convergenceand
policy guidance at the State level, headed by Chief Secretary of the State. The SWSM may be registered
asa society as decided by the respective State Government/ UT Administration. The State Governments
would provide necessary powers to the SWSM for successful implementation of JJM. The SWSM may be
further streng thened to achievethe objective of JJM. SWSM, a state level institution headed by Chief
Secretary with Principal Secretary/Secretary in-charge of PHED/ RWS Department as Mission Director is
the organisation responsible for implementation of JJM in the state.

1.7 District Water and Sanitation Mission(DWSM)

At the district level, DWSM is responsible for over all implementation of JJM. DWSM will be headed by
Deputy Commissioner/ District Collector (DC).

1.8 Data and documentation centre

Under the mission, a Data and Documentation centre will be set up to monitor its implementation,
collection of information from States and to process the information. The centre will be primarily served by
National Informatics Centre (NIC). The NIC would act as IT consultant both at national as well as state
level.

1.9 Financial Planning and Funding

JMM is a time bound mode programme and for successful implementation needs robust financial planning
and timely funding, mobilization of adequate resources and prudent utilization of funds are pre-requisites.
In this direction, the SWSM/ DWSM will prepare year-wise financial plan by pooling all the available
resources for rural drinking water supply like the Central fund, State fund, other programmes, MPLADS,
MLALADS, DMDF, CSR fund, donations, etc.
Central financial assistance for Jal Jeevan Mission will have two sources namely Gross Budgetary Support
(GBS) and Extra Budgetary Resources (EBR). The fund sharing pattern of the mission will be 50:50 for the
state of Chhattisgarh.

Funding Pattern: Several sub-components/ sub-missions that were part of erstwhile NRDWP will also be
funded along with Functional Household Tap Connection (FHTC) as per following details:

1.10 Fund flow

SWSM will open a single nodal account in any scheduled commercial bank. SWSM will obtain detailsfrom
these banks operational in State headquarters onservices like PFMS compliance necessary for JJM
implementation. The releases by the Government ofIndia to the State Government will be made to their
State treasuries from where States will be transferringthe fund to the single nodal account of SWSM within
15days along with the corresponding matching Stateshare. The DWSM can use the existing single
nodalaccount of erstwhile NRDWP or may open a newaccount in any scheduled commercial bank at the
State Headquarters for maintaining the nodal account under JJM, in case there is no single nodal account.

Any change in the nodal account will be allowed onlywith the concurrence of Department/ National
Mission.A written undertaking from the Bank needs to be madeavailable to the effect that the bank will
follow the Guidelines of Government of India for making paymentsfrom Department/ National Mission
Fund. The DWSM will communicate the details of the Bank branch, IFSCcode and the account number to
Department/ National Mission. Bank will allow transaction in nodal accountonly when the request for
making the transaction isreceived through PFMS mode and if done throughtreasury, same will be captured/
reflected in PFMSsystem by making suitable interface between concernedState treasury and PFMS systems
and then onlytransaction be allowed. Bank will agree to abide by theinstructions issued from time to time
by Department/Mission regarding operation of the Account.The Integrated Management Information
System (IMIS)software would support Accounting System and would be enabled to allow rural water
supply department/DWSM and Bank branch concerned to make data entryonline for the transactions to be
made by them.

Money accruing as interest will be credited to the sameaccount and reflected in the Utilization Certificate
(UC) of the relevant year. The expenditure out of theinterest amount will be made on items of work
aspermitted in the guidelines. Any deviation of expenditure will be guided by the instructions/guidelines to
be issued by Department/ National Mission from time to time. The Bank will intimate to the SWSM the
interest amount credited by it to theaccount on quarterly basis.
The State Government/SWSM will decide about the matching fund as per the prescribed funding
pattern.On receipt of the Central and State share of JJM by the SWSM in the single nodal account, its
allocation amongthe Districts, based on the annual district action plans (DAP) finalized by the respective
DWSM shall be made within two weeks. Based on the allocation, a drawllimit will be set for every district
by the DWSM and itwill authorize districts to raise payment advice and payment will be made from Single
Nodal Account.

DWSM will get the work implemented as per the DAP and fund available at the district level, through
GramPanchayat and/ or its sub-committee, i.e. VWSC/ PaaniSamiti/ User Group or PHED/ RWS
Department as thecase may be.After execution of the work, PHED/ RWS Department will raise the bill to
DWSM/ SWSM as the case may be,who in turn will get the work inspected by anempanelled third-party
agency. Thereafter, subject todue satisfaction of quality and quantity of work performed, the DWSM/
SWSM, as the case may be, will arrange to make the payments to the agency. The payments advice in
PFMS mode will be raised by the DWSM/ SWSM to make payment to the agency for theexecuted works
subject to fund allocation/ drawl limitset for the district by DWSM for that particular year.Payment advice
generated through treasury mode willonly be allowed only if the same is captured in PFMS system, by
making suitable interface between concerned State treasury and PFMS. The paymentadvice will be sent by
DWSM/ SWSM in PFMS mode tomake the payments from Single nodal account to theaccount of
concerned agency as authorized. Noadvance to any other account be made except to that of executing
agency towards mobilization advance asper contract.

Executive Engineer,
Public Health Engineering Department &
Member Secretary, DWSM,
District Gariyaband
 Section:-2 -Information to Bidders
1.11 Proposal Submission and Evaluation

a) The proposal must be in two parts, each placed and sealed in a separate envelope appropriately
marked as “Envelope A, “Envelope B”. Both these envelopes, must be put in a larger envelope addressed to
The Executive Engineer, PHED & Member Secretary (DWSM) District Gariyaband and submitted at the
address mentioned in the data sheet. duly marked as Expression of Interest (Eol) from national and
international NGOs / Self Help Groups (SHGs)/ CBOs/ VOs/ similar Social Development Oriented
Organizations/Foundations/Trusts for empanelment as Implementation Support Agencies (ISA) under Jal
Jeevan Mission being implemented by District Water and Sanitation Mission
b) “Envelope A” must be superscripted as “Envelope A: Proposal for Expression of Interest (Eol) from
national and international NGOs / Self Help Groups (SHGs)/ CBOs/ VOs/ similar Social Development
Oriented Organizations/Foundations/Trusts for empanelment as Implementation Support Agencies (ISA)
under Jal Jeevan Mission being implemented by District Water and Sanitation Mission. Technical Bid” and
it must contain all supporting documents, allotment letters, declaration etc. along with annexure as specified
to help the committee to assist in technical evaluation.
c) “Envelope B” must be superscripted as “Envelope B: Expression of Interest (Eol) from national and
international NGOs / Self Help Groups (SHGs)/ CBOs/ VOs/ similar Social Development Oriented
Organizations/Foundations/Trusts for empanelment as Implementation Support Agencies (ISA) under Jal
Jeevan Mission being implemented by District Water and Sanitation Mission. Financial Bid” and it must
contain the financial bid on the bidder’s letter-head prepared according to format given.
d) The Financial Bid must be clear and unconditional. Unclear and/or conditional financial bids are
liable to be rejected. Bidders are advised to read instruction for preparing financial forms carefully before
submitting its financial bid.
e) From the time the Proposals are opened to the time the contract is awarded, the bidder should not
contact the Client on any matter related to its Technical and/or Financial Proposal. Any effort by a bidder to
influence the Client in examination, evaluation, ranking of Proposals or recommendation for award of
contract may result in rejection of the bidder’s Proposal.
f) The Envelope A shall be opened first.

1.12 Evaluation of Proposals

The eligibility criteria will be first evaluated as defined in Request for Proposals for eachbidder. Detailed
technical evaluation will be taken up in respect of only those bidders, whomeet with the prescribed
eligibility criteria. JJM team will be responsible for evaluation and ranking of Proposalsreceived. JJM team
will evaluate and rank the Technical Proposals on the basis ofProposal’s responsiveness to the EOI using
the evaluation criteria and points systemspecified. Each Technical Proposal will receive a technical score.
A Proposal shall be rejected if it does not achieve the prescribed minimum technical.

1.13 Evaluation of Technical Proposals

Office of The Executive Engineer, PHED & Member Secretary (DWSM) District Gariyaband
on behalf of Governor of Chhattisgarh on the basis of technical proposals submitted by bidders shall carry
out the evaluation of technical proposals of all the bidders. The qualifying marks of thebidders shall be
informed about the date andtime of opening of their financial proposals. Their representatives may attend
theopening of financial proposal (after production of an authority letter from therespective bidder).

1.14 Minimum Eligibility Criteria

 Conditions of Pre-Qualification and Eligibility of Application
 Applicants must read carefully the minimum conditions of eligibility (the “Conditions of
Eligibility”) provided herein. Proposals of only those Applicants who satisfy the Conditions of
Eligibility will be considered for evaluation.
 To be eligible for evaluation of its Proposal, the Agency shall fulfil the following.

Required documents
Sl.No. Essential Qualifications
(Proof/Declaration)
1 A minimum 3 years' experience as a registered Registration Certificate
organization for organizations under 4(a) including
organizations under Registration of Societies Act 1860,
or a Public Trust registered under Indian Trust Act
1982 or a corporation registered under Section 8
Companies Act. Or, experienced Self-HelpGroups
(SHGs) within districts.
2 The organization should be a not-for-profit organization Declaration on Notary Affidavit
or use its profits, if any, or other income in promoting
charitable objectives.
3 The organization should have minimum 3 years' Experience Certificate issued by
experience in the below mentioned fields: - Competent Authority or related
1. Drinking water and communitymanagement. documents such as
2. Waterquality. photographs/video and progress
3. Rainwater harvesting/ recharge, water resources report/balance sheet reflecting
management. related activitiesperformed.
4. Capacity building and awarenessgeneration.
5. Public healthengineering.
6. Gender &Water.
4 At least 3 years work experience in the above- Proof of related 03 years
mentioned fields experiences.
4) of the NGO chairpersons/board/or relevant authority
who is proposed to lead the initiative.
5 Working in rural drinking water sector/Social Copy of MoA
Mobilization should reflect in their Memorandum of
Association as one of the activities.
6 Experience of using Participatory Rural Appraisal Proof of experience such as
(PRA) techniques and other communication tools in photographs/videos/reports.
community mobilization.
7 Last 03 years duly audited and properly maintained CA certificate with UDIN
accounts and Income Tax Return and published annual number clearly mentioned for
report, reflecting minimum average turnover of Rs. 5 FY 2017-18,2018-19
lakhs in last 03 years. and 2019-20.
8 Organization should not have been black listed by any Declaration on Notary
authority or involved in fraudulent activities. Affidavit
Note: Agency satisfying all the above criteria will only be eligible for marking criteria and further
 Technical Proposal Evaluation Criteria
Technical Proposal will be evaluated in the following criteria:
Mandatory
S.N Allotted
Technical Parameters Marking Criteria sectional cut-off
. Marks
score
A. Experience of the Firm 45
1 Registration of organization for 05 Registered before 3-5 3 marks
organizations under 4(a) yrs. =03 marks
including organizations under Registered before 5-10
Registration of Societies Act yrs. = 04 marks
1860, or a Public Trust registered Registered before more
under Indian Trust Act 1982 or a than 10 yrs. =05 marks
corporation registered under
Section 8 Companies Act.Or,
experienced Self-Help Groups
(SHGs) within districts.
2 The experience of organization in 10 3- 5 yrs.- =07 marks 7 marks
the below mentioned fields:- >5- 10 yrs.- =08marks
1. Drinking water and more than 10 yrs.- =10
communitymanagement. marks
2. Waterquality.
3. Rainwater harvesting/
recharge, water resources
management.
4. Capacity building and
awarenessgeneration.
5. Public healthengineering.
6. Gender &Water.
3 The experience of the 10 3- 5 yrs.- =07 marks 7 marks
organizations’ >5- 10 yrs.- =08marks
chairpersons/board/or relevant more than 10 yrs.- =10
authority who is proposed to lead marks
the initiative, in the above-
mentioned fields (Sl. No.- 2).
4 The No. of GPs in which 10 20-50 G.P. = 07 7 marks
related activities of above- Marks
mentioned fields (Sl. No.-2) >50-100 G.P. = 08
implemented. Marks
Above 100 G.P.= 10
Marks
5 Experience of using Participatory 10 03-05yrs.- =07 7 marks
Rural Appraisal (PRA) techniques marks
and other communication tools in >05- 10 yrs.- =08
community mobilization. (Work marks
orders/MoAs/Completion morethan10yrs.-=10
certificates should clearly marks
mention PRA activities)
 B. Financial Capability 10
1 Average annual turnover of last 03 10 5 -10 lakh = 06 Marks 6 marks
years (FY. 2017-18, 2018-19 and >10 -25 lakh = 08
2019-20) Marks
Above25lakh =10
Marks
C. Manpower Capability (all the 20
below mentioned resources shall
be mutually exclusive resources
i.e. a resource will not be
categorized under multiple
categories)
1 No. of senior resources (having 05 upto 5 = 02 Marks 2 marks
Graduate\Post Graduate degree >5-10 = 03 Marks
and 03 years exp.) above 10 =05 Marks
2 No. of IEC/similar resource 03 upto02 = 02Marks 2 marks
(having Graduate\Post Graduate above 02 =03 Marks
degree and 03 years exp.)
3 Capacity Building//similar 02 upto02 = 01Marks 1 mark
resource (having Graduate\Post above 02 =02 Marks
Graduate degree and 03 years
exp.)
4 Coordinators (having Graduate 04 upto 05 = 02 Marks 2 marks
degree and 03 years exp.) 05-10 = 03 Marks
above 10 =04 Marks
5 Community Workers (Literate, 06 upto 50 = 02 Marks 2 marks
having good communication 50-100 =04
skill and 03 years exp.) Marks
above 100 =06Marks
D. Regional Experience 15
Organizations having experience upto 5 = 03 Marks 3 marks
of implementing projects in the 5-10 = 04 Marks
state ofChhattisgarh above 10 =5 Marks
Organizations having experience upto 5 = 06 Marks 6 marks
of implementing projects in 5-10 = 08 Marks
Chhattisgarh andOther State. above 10 =10 Marks
E. Presence in the State 10
Organizations having branch upto 10 = 05 Marks 5 marks
offices in separate mutually >10-20 =07
exclusive administrative districts Marks
of Chhattisgarh (Lease above 20 =10 Marks
Agreements/Trade license etc.
shall have to be provided
mandatorily asproof)
1.15 Evaluation of Financial Proposals
a) Selection will be made on the basis of Quality and Cost Based method (QCBS).
b) Price bid of only those firms will be opened who score more than 60 marks in the technical
evaluation. If no bidding firm gets the minimum 60 marks then the top three firms shall be taken into
consideration for financial bid. If there are only one / two firms, then firms not meeting the qualifying
marks may be considered.
c) The weighted average score of the technical and financial score will be taken for selection of service
provider. The technical proposal will be given a weightage of 80% and financial proposal shall be
allocated weightage of 20%.
d) For working out the combined score, the following formula shall be used:

where,
C = Evaluated Bid Price
CLow = the lowest of all Evaluated Bid Prices among responsive Bids
T = the total Technical Score awarded to the Bid
THigh = the Technical Score achieved by the Bid that was scored best among all
responsiveBids
X = weightage for the Price as specified in the Bid document

e) The bids quoted as per the financial bid format shall be considered for financial evaluation.
f) Firm with highest Total points (combined weighed score of Technical and Financial Proposal) will be
selected.
g) In case Combined Score of two firms is equal, then the selection of firm will be made in the following
order: (i) First, firm quoting lesser price; and if the prices are same then, (ii) firm scoring higher
marks in Technical Evaluation Criteria.
1.16 Abnormally Low Bid
An Abnormally Low Bid is one in which the bid price, in combination with other elementsof the bid,
appears so low that it raises material concerns as to the capability of the bidderto perform the contract at the
offered price. JJM may in such cases seek writtenclarifications from the bidder, including detailed price
analyses of its bid price in relation toscope, schedule, allocation of risks and responsibilities and any other
requirements of the biddocument. If, after evaluating the price analyses, JJM determines that the bidderhas
substantially failed to demonstrate its capability to deliver the contract at the offered price, JJM may reject
the Bid/Proposal.
1.17 Validity of Proposals
Technical Proposal and Financial Proposal shall remain valid for 180 days from thedate stipulated for
submission of proposal. A proposal valid for a shorter period shallbe rejected by The Executive Engineer,
PHED & Member Secretary (DWSM) District Gariyaband as non–responsive. In exceptional
circumstances,The Executive Engineer, PHED & Member Secretary (DWSM) District Gariyaband may
solicit the Bidders’ consent to an extension of the period of validity.The request and response thereto shall
be made in writing.
1.18 Cost of Bidding
The prospective bidders shall bear all the costs associated with the preparation andsubmission of their
respective proposals, negotiating the contract, visits to Office of The Executive Engineer, PHED &
Member Secretary (DWSM) District Gariyaband and of presentations made to the same office (if any) and
Office of The Executive Engineer, PHED & Member Secretary (DWSM) District Gariyaband in no case,
will be responsible or liable for these costs, regard less of conduct or out come of the biddingprocess.
Please note that these costs are not reimbursable to the bidders.

1.19 Examination of Tender Document

The prospective bidders are expected to examine all instructions, forms, terms andspecifications in the
Tender Document. Failure to furnish all information required bythe Tender Document or submission of a
Proposal not substantially responsive to theTender Document in every respect will be at the Bidder’s risk
and may result inrejection of the bid.

1.20 Pre-Bid Queries

The bidders may submit their pre-bid queries by e-mail in the e-mail address provided in this tender
document. All queries for the pre-bid meeting are to be sent at its email within 4 days of the publishing of
this tender document. The Bidders are requested to send their consolidated queries to the e-mail only once
and further queries sent by the Bidders shall not be entertained. Queries received after this date will not be
entertained.

JJM shall receive and may respond to prospective Participant’s Pre-Bid queries by way of hosting
amendments/clarifications on the website in accordance with the respective clauses of the EOI. JJM may
incorporate any changes in the EOI based on acceptable suggestions received in pre-bid queries. The
decision of The Executive Engineer, PHED & Member Secretary (DWSM) District Gariyaband regarding
acceptability of any suggestion shall be final in this regard and shall not be called upon to question under
any circumstances.

1.21 Amendment of Tender Document

At any time prior to the deadline for submission of bids, Office of The Executive Engineer, PHED &
Member Secretary (DWSM) District Gariyaband may, for any reason, whether on its own initiative or in
response to the clarification requested by aprospective Bidder, modify, change, incorporate or delete certain
conditions in theTender Document. These amendments shall be posted on the website and these
amendments will be binding on all bidders.
1.22 Language of Proposal
The proposal prepared by the Bidder, as well as all the correspondence anddocuments relating to the
Proposal exchanged by the Bidder and Office of The Executive Engineer, PHED & Member Secretary
(DWSM) District Gariyaband, shall bein English only. Any communication from any Bidder in a language
other thanEnglish shall not be entertained.

1.23 Proposal Currency

Prices shall be quoted in Indian Rupees only.

1.24 Clarification of Proposals

During evaluation of proposals, Office of The Executive Engineer, PHED & Member Secretary (DWSM)
District Gariyaband may at its discretion, ask the Bidder forclarification of its proposal. No response or
inadequate response to clarificationsasked for shall lead to disqualification of bidder.

Contacting Office of The Executive Engineer, PHED & Member Secretary (DWSM) District Gariyaband.

No Bidder shall contact Office of The Executive Engineer, PHED & Member Secretary (DWSM) District
Gariyaband on any matter relating to its proposal, from timeof opening of technical proposal to the time the
contract is awarded. If the bidderwishes to bring additional information to the notice of the Office of
Mission Director, he should doso in writing. Office of The Executive Engineer, PHED & Member
Secretary (DWSM) District Gariyaband reserves the right as to whether such additional information should
be considered or otherwise. Any effort by a Bidder to influence Office of The Executive Engineer, PHED
& Member Secretary (DWSM) District Gariyaband inits decision on proposal evaluation, proposal
comparison or contract award may resultin disqualification of the Bidder’s bid and also forfeiture of his
earnest money deposit.

1.25 Office of Member Secretary DWSM Right to Accept / Reject Any or All Bids
Office of Member Secretary reserves the right to accept or reject any proposal, or to annul the
biddingprocess and reject all proposals at any time prior to the award of Contract, withoutthereby incurring
any liability to the affected Bidder or Bidders or any obligation toinform the affected Bidder or Bidders of
the grounds for Office of Member Secretary'saction.

1.26 Penalty Clause

The contract to be executed between Office of The Executive Engineer, PHED & Member Secretary
(DWSM) District Gariyaband and the selected bidder will containpenalty clauses for delay in the
implementation schedule to be given with technical proposal as well as failure to comply with the provision
of required services duringthe post-approval phase.

1.27 Authorized Signature

The original and all copies of Technical Proposals and Financial Proposal must besigned by the partner in
the firm or the proprietor.

1.28 Performance Security

An amount of 5% shall be deducted from each payment as performance security which shall be refunded
six months after the successful completion of entire project.
1.29 Inspection & Modification - Reimbursement for UnacceptableDeliverables
The selected bidder shall be responsible for the completion of all work set out in theTender Document,
Technical Proposal and Contract. All work is subject to inspection,evaluation, and approval by the The
Executive Engineer, PHED & Member Secretary (DWSM) District Gariyaband Office of The Executive
Engineer, PHED & Member Secretary (DWSM) District Gariyaband may employ all reasonable means to
ensurethat the work is progressing and being performed in compliance with the contract.Should the
Member Secretary determine that corrections or modifications are necessary in orderto accomplish its
intent, he may direct the selected bidder to make such changes. Theselected bidder will not unreasonably
with hold such changes.Substantial failure of the selected bidder to perform the contract may cause Office
of Member Secretaryto terminate the contract. In this event, Office of The Executive Engineer, PHED &
Member Secretary (DWSM) District Gariyaband shall require these lected bidder to reimburse monies paid
(based on the identified portion of unacceptable work received) and shall seek charges for associated
damages.

1.30 Commencement of Services

The selected bidders shall commence performance of services within one week fromthe date of signing of
agreement.

1.31 Suspension of Services

The Office of The Executive Engineer, PHED & Member Secretary (DWSM) District Gariyaband may by
written notice of suspension to the selected bidder, suspend allpayments to selected bidder, if the selected
bidder fails to perform their obligations inthis project.

1.32 Foreclosure
If the The Executive Engineer, PHED & Member Secretary (DWSM) District Gariyaband does not
desirethat the professional services are required beyond certain stage, the work assignedto the selected
bidder shall be withdrawn after giving him reasonable notice (not lessthan thirty (30) days) for foreclosure/
termination of the engagement.

Upon foreclosure of this contract, the selected bidder shall take necessary steps to bring the work to a close
in a prompt orderlymanner and shall hand over all the documents / reports prepared by the Selected Bidder
upto and including the date of termination to the The Executive Engineer, PHED & Member Secretary
(DWSM) District Gariyaband, Chhattisgarh.The selected Bidder shall be duly paid the professional fees for
the works carried outand services rendered till the date of foreclosure.

1.33 Escalation
No escalation charges or additional amount whatsoever shall be paid to the selected bidder.
 Section:- 3 -General Conditions for Proposal

 Hard copy of the proposals in the standard format as provided in Section 06 with
required supporting documents submitted under specified time will be accepted.
Bidder must add additional documents whatever is required to fulfil the criteria as
stated in the EoI for eligibility and scoring criteria. A soft copy of the proposal
should be also provided in a pendrive/CD/DVD. If there is any deviation found in
the soft copy and hard copy, the submissions provided in hard copy shall
beprevail and financial bid uploaded will final.
 Applicants can be single entity or a consortium of maximum 2 entities. Either one
or both entities must be mandatorily a registered entity. In case of consortium, it
should be clearly mentioned in the application letter and authorized signatory
should be identified through a notarized Power of Attorney and joint declaration
by both entities. In case of consortium, credentials of both entities shall be used
for technical evaluation. Any entity either as part of a consortium or individual
will not be allowed to submit proposal more than once. A jointly and severally
liable agreement and declaration shall be provided to Authority at the time of
issuance of workorder/agreement.
 In case of consortium, both the parties should meet the Essential Qualifications as
mentioned under Section02.
 A hard copy of proposal along with a soft copy in a pendrive/CD/DVD should be
submitted in an envelope addressedto:The Executive Engineer, PHED & Member
Secretary (DWSM) District Gariyaband
 The sealed envelope should be clearly marked as “Proposal for empanelment as
ISA”, EoI number, and date of submission should be clearly mentioned.
 The proposal should provide adequate details about agency's background and
working experience. Capacities, skills and experience of working in the
community-based water & sanitation sector using participatory skills should be
highlighted clearly. The document should state about all the mandatory
requirements.
 The agency must enclose appropriate document, as deemed fit as evidence of the
information provided inproposal.
 The proposal submitted by agency in the prescribed format shall be the basis for
determining the essentialqualification.
 The proposal shall be prepared in indelible ink. It shall contain no overwriting,
except as necessary to correct errors made by the agency itself. Any such
corrections must be initialled by the persons or person who sign(s) the proposals.
 An authorized representative of the agency shall initial all pages, including
annexure of theproposal.
 Hard Copies of the proposal along with supporting documents must reach at the
address given below on or before the last date and time. Any proposal received
after the closing date/ time will not beaccepted.
 In case last date for submission of proposal falls as weekend (Saturday/Sunday) or
Gazetted Government holiday, the last date for submission of proposal shall be
next working day till the originally mentionedtime.
 The Executive Engineer, PHED & Member Secretary (DWSM) District
Gariyaband Reserves the right to disqualify/ reject proposal submitted by any
agency and/or cancel/disqualify empanelment of agencies at any point of time,
without explaining the reason. Likewise, The Executive Engineer, PHED &
Member Secretary (DWSM) District Gariyaband reserves the rights to amend any
provision(s) of Expression of Interest(EoI).

 ISA shall remain associated with their respective villages until the full completion
of the schemes/project to receive complete payment and account for any
delays within their proposal. Jal Jeevan Mission, Chhattisgarh shall not be liable
for delay in implementation of the schemes/projects in the village.
 ISA must implement the activities in complete alignment with the JJM guidelines
by Ministry of Jal Shakti, Govt. of India and guidelines issued by Mission Director,
JJM Raipur.
 The bidders at their own cost shall indemnify Mission Director, JJM. and
Government of India against any loss or claims arising as a consequence of
breach of any clause in terms and conditions of theagreement.
 The bidders shall not hold the Mission Director, JJM; and Government of India
liable for anyevent/reason.
 The liability from the bidder’s behalf shall be limited to the contract value to be
determined at a later stage.
 Force Majeure: The bidders or the Authority, as the case may be, shall be
entitled to suspend or excuse performance of its respective obligations under
this Agreement to the extent that such performance is impeded by an event of
force majeure (‘Force Majeure’). Such an event any event or circumstance or a
combination of events and circumstances referred to in this Clause,which:
 is beyond the reasonable control of the affectedParty;
 such Party could not have prevented or reasonably overcome with
the exercise of reasonable skill andcare
 does not result from the negligence of such Party or the failure of
such Party to perform its obligations under thisAgreement
 is of an incapacitating nature and prevents or causes a delay or
impediment inperformance
  may be classified as all or any of the followingevents:
a) act of God like earthquake, flood, inundation, landslide, storm,
tempest, hurricane, cyclone, lightning, thunder or volcanic eruption
that directly and adversely affect the performance of services by the
Implementation Partner under this Agreement; b) industry wide
strikes, lockouts, boycotts, labour disruptions or any other industrial
disturbances, as the case may be, not arising on account of the acts
or omissions of the Implementation Partner and which directly and
adversely affect the timely implementation and
continuedoperationoftheProject;orc)anactofwar(whether declare do
run declared), hostilities, invasion, armed conflict or act of foreign
enemy, blockade, embargo, prolonged riot, insurrection, terrorist or
military action, civil commotion or politically motivated sabotage, for
a continuous period exceeding seven (7) days that directly and
adversely affect the performance of services by the Implementation
Partner under this Agreement.
 The affected Party shall notify the other Party of a Force Majeure event
within seven (7) days of occurrence of such event. If the other Party
disputes the claim for relief under Force Majeure, it shall give the
claiming Party written notice of such dispute within thirty (30) days of
suchnotice.
 In case of any dispute between the Parties, either party shall strive to
resolve them through mutual discussions and agreement. In case of any
issues/arbitration etc. legal proceedings shall be held in Raipur only and
legal jurisdiction shall be in courts of law at Chhattisgarh only.

Based on the information provided above, the interested agencies are advised
to submit proposal on hard copies starting from …………………:

The Executive Engineer, PHED &

Member Secretary (DWSM) District
Gariyaband
e-mail Id.: eegar-phe-cg@nic.in
 Section:- 4 -Scope ofwork

To deal with above Jal Jeevan Mission (JJM) has been launched which aims at providing
Functional Household Tap Connection (FHTC) to every rural household by 2024. The
programme focuses on service delivery at household level, i.e. water supply on regular basis in
adequate quantity and prescribed quality. This necessitates planning and implementation of
water supply schemes, empowerment of Gram Panchayat/ local community, focus on service
delivery, partner with other stakeholders and convergence with other programmes to
ensuring the quality ofservices.
ISAs will play critical role as partners in mobilizing and engaging the
communities to plan, design, implement, manage, operate & maintain in-villagewater
supply infrastructure. In each phase of the Scheme cycle the role of ISA is important to
mobilize the community and the Panchayati RajInstitutions.
The selected ISAs will be empaneled for the duration of Jal Jeevan Mission
till March 2024 based on performance review by Mission Director, JJM, Neer
Bhawan, Raipur, e-mail Id.:director-jjm@cg.gov.in.
ISAs can be de-empaneled at any time, if their performance is not satisfactory.

NGOs/ VOs/ women SHGs/ CBOs/ Trusts/ Foundations will be engaged as ISAs to
play critical role as partners in mobilizing and engaging the communities in the entire
process of implementation including planning, designing, work execution, managing,
operation & maintenance of in-village water supply infrastructure. DWSM will engage ISAs
from the empanelled ISAs enlisted bySWSM.

Based on the District Action Plan of five years, the number of villages to be covered
every year will be identified. These identified villages fall under different categories, viz.
villages requiring only last-mile connectivity in terms of distribution network and FHTCs, only
IEC campaigns on judicious water use, O&M support, requiring new schemes, etc. and will be
grouped for engaging an ISA for handholding support. Accordingly, number of ISAs required
every year is identified for each of these categories along with timeline. Each ISA would be
responsible for the entire project cycle of maximum 18 months in a block comprising of 40-60
villages at a time for both new and retrofitting schemes.

Depending on the requirement in the district and based on the performance of ISA,
next set of 40-60 villages will be given to them after four to six months or engage another
ISA. In the district, there could be many ISAs depending upon the need of work to be done
and requirement of handholding. Planning should be done in such a manner that JJM is
implemented in mission mode and all villages of districts are covered with FHTCs to all
rural households by2024.

ISA to facilitate women participation at all levels of planning, implementation,

management, operation and maintenance of in-village water supply systems and
contribution.
 1.1 UNCTIONS OF IMPLEMENTATION SUPPORTAGENCIES

ISAs will carry out following functions:

i.) Facilitate constitution of sub-committee of Gram Panchayat, i.e., GPWSC/VWSC/
Water User’s Group, etc. and arrange to build capacities of its functionaries.
ii.) Handhold Gram Panchayat and/ or its sub-committee, i.e., GPWSC/VWSC/ Water User’s
Group, etc. in all the functions which includes opening bank accounts, mobilization of
community contribution, O&M arrangement, organizing Gram Sabha, organizing meetings
of sub-committee, facilitating resolution in Gram Sabha and acceptance of village scheme,
facilitating sanitation and greywater management activities,etc.
iii.) Need assessment of FHTCs and motivate communities to have FHTCs.
iv.) Act as coordination platform between DWSM andVWSC.
v.) Use Participatory Rural Appraisal (PRA) tools for community mobilization and carry
out needassessment.
vi.) Assisting the community in water campaigns initiated by Government of India/
stateGovernment.
vii.) Build awareness on various aspects of water such as rainwater harvesting, artificial
recharge, water quality, water-borne disease, water saving, water handling, drinking water
source augmentation/ sustainability aspects,etc.
viii.) Document and upload success stories from villages.
ix.) Carry out Social Behavioral Change Communication (SBCC) activities.
x.) Ensure proper IEC activities are done at proper places invillages.

1.2. OUTPUTSTOBEACHIEVEDBYIMPLEMENTATIONSUPPORTAGENCIES

The Implementation Support Agencies are required to ensure achievement of the following
outputs:
i. Community Familiarisation & GP Resolution for taking up JJM in all
villages.
ii. Ensuring necessary support from community during Planning,
Implementation & Post Implementation Phase of the PWSS being
facilitated under Jal JeevanMission.
iii. Constitution/ Registration/ Sensitisation/ Capacity Building of GPWSC/
VWSC/ Water User’s Committee/ Paani Samitee etc. & Opening
BankAccounts.
iv. Preparation of Village ActionPlan.
v. Scheme Monitoring and O&MMethodology.
vi. Facilitation for collection ofCAPEX.
vii. FHTC Monitoring and O&MPreparedness.
viii. Providing FHTC to the remainingHHs.
ix. Finalisation ofOPEX
x. Water Quality Monitoring & Surveillance Planactivities
xi. Final Report on Sustainability & Documentation of Successstories.
1.3 ASPECT OF SOCIAL MOBILIZATION

Some important aspects in connection with Social Mobilization by ISA activities

under JJM, chhattisgarh are as follows:
Area under ISA involvement:The areas entrusted to the ISAs for social mobilization
should be categorized as follows, along with the area-based focus therein:
a) Areas for which new schemes are going to be proposed: In case of areas proposed to
be covered with new PWSS, one of the prerequisites is the need of social
mobilization to highlight the JJM Approach along with the implementation procedure
and O&M modalities thereafter for sustained water supply based on ‘Har Ghar Jal’
initiative. The existing practices along with field constraints focusing on drinking water
security (Availability, Accessibility and Safety) should also be highlighted to fix up the
priority areas, which will eventually facilitate effective planning and
designingofnecessaryoptionsofwatertreatmentunderthenewproposedPWSS.
b) Areas with completed schemes/ retrofitted schemes: In case of localities with
completed / retrofitted Schemes, efforts should be initiated for ensuring functionality
of water supply services with a sustained focus on effective O&M modalities with
ownership by users. If the situation demands, efforts should be initiated for either
strengthening of existing O&M modalities or new efforts for a functional O&M
initiative. The points of functional assessment should be highlighted to make the
beneficiaries aware about the importance of their ownership for a meaningful O&M
approach, aiming at sustained water supplyservices.

Functionality Assessment: Aspects about functionality assessment needs identification of

all location specific issues to make the PWSS users’ friendly as per desired norms with
sustainable services to the community under the command area of theScheme.

Few options for such assessment of functionality of PWSS might be as follows:

a. Mapping of all sources in location specific manner, along with a brief overview on
them. Focus should be on the raw water source/s for the PWSSs to enable meeting
present & future water demands for the entire design period of the Scheme to ensure
provision of safe drinking water to every rural households on sustained basis to
address drinking water security (availability, accessibility andsafety).
b. In case of surface source dependence, identification of catchment area, along with
assessment of up & down stream present / future water ecology /security.
c. Impacts of water withdrawal, if any, along with assessment of lean period discharge /
yield & draw down for GW sourceetc.
d. Assessmentofarea-basedGWtableoverthetime,incaseofGWbasedScheme.
e. Sourcebasedassessmentofcompatibilitybetweenwaterdemandandpumpinghours.
f. Quality assessment of all water sources and impacts of remedial measures adopted, if
any. Also, the need for any suitable option for redress infuture.
g. Sustainability of proposed technological options adopted for desired drinking Water
Quality, keeping on view of financial load on O&M of theScheme.
h. Status of existing approach for O&M and scopes for any new methodology, if any, to
make PWSS sustained and users’ friendly. Also the necessary energization charges
levied for running the PWSS and capacity of Scheme Management to meet the
financial load suitably and the scopes from utilizing FFCGrants for the GPs.
i. Training and orientation of monitoring / repairing squad engaged by the respective
 Water Users’ Committee, along with desired prompt services from PHED to address
the major technical issues, as and whennecessary.
j. Any other location specific issues ofimportance.
Community Ownership of the PWSS:
Reform Initiatives, in Water Supply Sector, calls for a wholehearted involvement and
ownership oriented decisive role of the community in Operation & Maintenance (O & M) of
PWSSs, to make it more community friendly and sustained.
Keeping in view of sustainability in water sector, the guidelines for necessary
maintenance of water supply arrangements are proposed to be decentralized to the Gaon
Panchayat (GP) putting the ownership to the concerned GPs towards support of O&M
initiatives.
In the above back cloth, a reform initiative is fostered by the PHED, Chhattisgarh to
involve the community in the O&M of rural PWSS, in the interest of sustained levels of
services with “Har Ghar, Nal Se Jal” approach as initiated under JJM. Much of the ground-
breaking works on community management of PWSS has already started rolling in many
areas and such endeavor has succeeded to shift the responsibility and the ownership of the
rural PWSS to the community to ensure the smooth functioning of the PWSS. Furthermore,
cost recovery for O&M and replacement costs, in part or full, has also led to viable economics
and sustainability of the schemes. These initiatives are being institutionalized with formation
of Water Users’ Committees for each PWSSs and the functioning of such Water Users’
Committees shall be monitored by the GPWSC /VWSCs.
Community Contribution:
The community contribution for PWSS will be on two fronts to meet the following:
a) Capital Expenditure @ 5% of the ProjectCost:
The provision of community contribution for necessary capital expenditure for each
PWSS includes 5% of the Project Cost for the Scheme. However, in lieu of collection of
cash as community contribution, there is a most generalized approach adopted in this regard,
which encourages the households to construct the necessary platform & soak pits with their
own cost as per the prescribed dimensions for the FHTCs facilitated under JJM. In any case,
the HHs desires such platform &soak pit to be constructed by the implementing agency, then
the concerned HH shall have to deposit the cost either to VWSC or Water Users’ Committee
asperthenecessaryestimatedcostofconstructionasdecidedbytheimplementingagency.
In any case, the amount as cost of construction of platforms & soak pits against the
proposed FHTCs under the PWSS, falls short of the necessary Beneficiary Contribution for
the Project Cost (5% of the Project Cost), then the balance amount (Beneficiary Share –
proposed Platform Cost) shall have to be borne either by the community (in the form of
labour or cash as decided by the District Mission Unit, JJM) or to be met up from FFC
Grants to the concerned GPs. The collection of such community contribution shall remain
bestowed on the respective Water Users’ Committee for the concernedPWSS.
b) O&Mexpenditure:
The regular monthly O&M expenditures for ensuring functionality of the PWSS shall
have to be borne by the beneficiary contribution. Also, the FFC fund will also be released
time to time from the concerned GP for such O&M expenditure. Hence the beneficiary
contribution shall be determined as based on the monthly tariff pattern, which will be
finalized either by the concerned VWSC or the Water Users’ Committee, in consultation
with thebeneficiaries.
O&M Modalities:
The O&M modalities for each PWSS shall bank upon total community involvement.
Forthispurpose,theconcernedVWSCshallremainfullyresponsible,ifthecommandarea
 of the PWSS is limited to that village. Under the direct supervision of GPWSC, the VWSC
may eventually form one Water User’s Committee to get the beneficiaries involved directly
for taking up O&M activities for the PWSS.
In case the command area of SVS covers more than one village or parts thereof, then
the formation of Water User’s Committee needs to be initiated to look after the O&M
activities in the whole command area of the PWSS, with adequate representation from
concerned VWSCs. While forming such Water User’s Committees in place, for a particular
PWSS, all efforts should be made to form the committee well represented by the
beneficiaries within the whole command area of the PWSS, keeping on view of
proportionate representation from the areas within the command area of the PWSS. Each
Water users’ Committee must have adequate women representationtoo.
In case of MVS, there will be village wise Water User’s Committee, who will remain
attached with a central committee of Water User’s Committee for theMVS.
However, the functioning of such Water Users’ Committees for effective O&M
approach is going to be supported by the GPWSC, being the sub-committee of the respective
GP. Each GPWSC shall be supported with VWSC, formed as per the JJM Operational
Guidelines for our State. This system will be strengthened with necessary O&M fund flow
mechanism. In case of Council areas, MACWSC shall be the concerned authority, as like as
the GP in the non-Councilareas.
Considering the Water Users’ Committee as a village level entity for development
activity, such Water Users’ Committees shall be registered under Society Registration Act.
But GPWSC, being a sub-committee of the respective GP and the VWSC being headed by
theelectedGPWardMember,neednotberegisteredunderSocietyRegistrationAct.
Household Visit:
The HH visit by ISA will have to facilitate a database on beneficiary HHs with necessary
authentication from GP.
PRA Exercise:
Apart from other community mobilization efforts, there should be Focussed Group
Discussions on O&M approach for water supply arrangements, Water Handling practices,
water wastage, linkage with water borne diseases, ownership of PWSS infrastructure. Apart
from that necessary convergence with different stakeholders including line Departments
should also be initiated for all necessary field updates and resolvingissues suitably.
Water Audit:
ISA should initiate village base Water Audit banking on issues like sustainability, Drinking
Water Security (availability, accessibility & safety) utilizing existing data in the division and
environmental upkeep of water sources etc. to facilitate evaluation of necessary approach.
In case of river water source based PWSS, the source-based survey in necessary to evaluate
whether there is any source pollution like waste dumping in the upstream. So, data
collection (both primary & secondary) is necessary to evaluate adoption of course correction
activity, for which support from riverbank communities might be helpful. This might help in
formulating necessary modalities to ensure sustainablesource.
Reporting Mechanism:
The following steps can be used as a reporting mechanism.
a.Submission of detailed report of activities to DWSM on weekly basis: The ISAs should
update the respective DWSM on weekly basis through a detailed report aboutthe
 activities undertaken. Also, time to time necessary impact assessment, if any, should be
reported for fieldvalidation.
b.Reporting via web-based application: The SWSM is in process of developing a web-
based application for reporting of activities undertaken by them.
c.Co-ordination with DWSM on weekly basis: The ISA is required to co-ordinate with the
respective DWSM and plan their activities accordingly on weekly basis. Furthermore,
theycanalsodiscussthefieldchallengesfaced,withtheDWSMfornecessaryredressal.

DETAILED ACTIVITY & OUTPUT SCHEDULE FORISAs

(JAL JEEVAN MISSION) PROBABLE MILESTONES & SUGGESTIVE
ACTIVITIES OF IMPLEMENTING SUPPORT AGENCIES TO ROLL OUT JAL
JEEVAN MISSION
ESTIMATED OUTPUTS

1. All HHs familiarized on JJM and Gram Panchayat ResolutionPassed.

2. All the GP/ VWSC Registered (as deemed necessary), Trained & Bank
Accountsopened.
3. All Village Action Plan Prepared & Approved in Gram Sabha/ Village
Community Meeting (for Councilareas).
4. Water User’s Committee formed for each PWSS for its O&M &
necessary monitoring.
5. Community Ownership of Scheme through GP/VWSC.
6. All HHs contributed towards Capex in terms of Cash/ Kind/Labour.
7. All HHs provided with FHTC and O&M Plan developed for thePWSS.
8. All HHs have been ensured with Drinking WaterSecurity.
9. All HHs oriented on the importance of monthly tariff & responsibility sharing
with Water User’sCommittee.
10. All women/community groups formed for WQM &SP.
Final Report on Functionality submitted & Success StoryDocumented.
Milestones Responsible
l. Support/Inputs
and Key Activity details Department/Offi
No. Required/Convergence
Activities cials
(A) PLANNING & MOBILIZATION PHASE (3 Months)

1 Monitoring & FTK Training of Women Groups

ISA should conduct a Presence of District BRCC/ CRCC to
Community detailed Mapping BRCC/ CRCC & supervise the
Familiarization activity of Proposed Swachhagrahis from Planning &
1.1 Exercises on pipe water supply in PHED in a sample conduct of
approved the village with percentage of Meetings Community
work. Community Members. Familiarisation
(1 Nos.) exercise
 ISA should facilitate Presence & Support ISA Co-ordinator
trainings of Women from DLL to supervise the
Training of FTK Groups, Functionaries in FTK Planning &
1.2 Women FTK identified & formed, Trainings. conduct of
Groups. with a focus on need Training on
based field O&M.
requirement.
(B) IMPLEMENTATION PHASE (10-12 Months)

2 Appropriate Ownership for the scheme

ISA to facilitate Presence of Sub

detailed meeting for Engineer as well as EE to act as a
necessary update and District IEC manager &
intimation of Consultant/ ISA Co- supervise the
Ownership of concerned Work ordinator from PHED planning of
Scheme by Order for meetings along
2.1 with IEC
GPWSC/ implementing a
VWSC scheme and a request Consultant/ ISA
for facilitating the list Co-ordinator,
of beneficiary HHs for ISA & AE, Sub
FHTC withinthe Engineer.
Command area of the
scheme. As well as the
issue of initiating all
necessary steps to
ensure meaningful
O&M of the Scheme
in future, after formal
handing over the same
to GP, shouldbe
discussed at length.
ISA to conduct Presence of Sub EE to act as a
Meeting with
Community Level Engineer as well as manager &
Community
Meeting with the goal District IEC supervise the
members on
of providing details on Consultant/ ISA Co- planning of
constructional
2.2 technical components ordinator from PHED meetings along
activities &
of PWSS & in a sample number of with IEC
technical
Monitoring Process of meetings Consultant/ ISA
components of
the same. (2Nos.) Co-ordinator,
PWSS.
ISA & AE, Sub
Engineer.
Display of ISA with the help of Support provided by
Contractor's PHED officials should BRCC/CRCC.
details and ensure upload of
Work Value as details of contact
2.3 well as person for grievance
Contact Person redressal as well as
& Contact No. details ofcontractor.
forgrievance
redressal.
3 Collection of CAPEX
ISA to conduct FGD Presence of District BRCC/ CRCC to
for creating awareness BRCC/ CRCC & act as a
about community Swachhagrahis from supervisor &take
contribution. (4 Nos.) PHED in a sample the responsibility
percentage of FGDs. of the Planning
IPC for & conduct of
3.1 community FGD at Village
contribution. Level.
ISA to conduct IPC on Presence of District BRCC/ CRCC to
Community BRCC/ CRCC & supervise the IPC
Contribution & its Swachhagrahis from at HH Level.
benefits. (All HHs) PHED in a sample
percentage of HHs
ISA to conduct Presence of District EE to act as a
Cluster level women BRCC/ CRCC & manager &
meeting in different Swachhagrahis from supervise the
Cluster Level
pockets related to PHED in a sample planning of
3.2 women
Community percentage of PRA meetings along
meeting
Contribution. (4Nos.) Exercises with IEC
Consultant/ ISA
Co-ordinator,
ISA & AE, Sub
Engineer.
ISA to conduct Presence of District EE to act as a
Cluster level meeting BRCC/ CRCC & manager &
in different pockets Swachhagrahis from supervise the
related to Community PHED in a sample planning of
Cluster Level Contribution and percentage of PRA meetings along
3.3 Group Meeting decide upon the means Exercises with IEC
of community Consultant/ ISA
contribution i.e. Co-ordinator,
cash/kind/labour.(4 ISA & AE, Sub
Nos.) Engineer.
Collection of ISA to ensure
Community Community
Contribution & contribution for
4.4
involvement of CAPEX.
Water User’s
Committee.
4 FHTC Monitoring, O&M & OPEX Preparedness
ISA to Conduct IPC Presence of District BRCC/ CRCC to
on components BRCC/ CRCC & supervise the IPC
PWSS, Opex of Swachhagrahis from at HH Level.
FHTC involvementof PHED in asample
WUC. (All HHs.) percentage ofHHs
ISA to conduct Open ISA Co-ordinator & BRCC/ CRCC to
miking in entire IEC Consultant to act as a
village on importance support in planning for supervisor &take
of Water Quality. Open Miking. The the responsibility
IPC for Districts can prepare of the Planning
4.1
FHTC&OPEX audio clipping for the & conduct of
same & get approval Open Miking at
from State. VillageLevel.
ISA to distribute Leaflets for BRCC/ CRCC to
leaflets on the distribution to be supervise the
components of PWSS provided by PHED distribution of
&Opex of FHTC as State Office. leaflets by field
well as importance of level
Water Quality. (All enumerators.
HHs)
ISA to conduct Presence of District EE to act as a
Routine
Routine Monitoring BRCC/ CRCC & manager &
Monitoring &
4.2 activity through Swachhagrahis from supervise the
O&M Plan
(1 Nos.) PHED in a sample planning of
Preparation.
ISA to conduct percentage of Meetings meetings along with
community level IEC Consultant/
meeting on O&M and ISA Co-ordinator,
prepare a tentative ISA & AE, Sub
Monthly Plan for the Engineer.
same including
collection of monthly
tariff by WUC &
Routing of FFC Grant
from GP. (4 Nos.)
ISA to conduct PHED to Provide IEC Consultant/
training of the Resource Person for ISA Co-ordinator
Capacity identified Manpower the Training Session. to take the
building on O&M (1 Nos.) leadership of
4.3
exercises for planning &
O&M works. structuring the
Workshop along
with ISA.
ISA to conduct PHED to provide IEC Consultant/
Training of VWSC/ Resource Person for ISA Co-ordinator
Training on
GP on Financial the Training Session. to take the
Financial
Management& Record leadership of
4.4 Management
keeping. (1 Nos.) planning &
& Record
structuring the
keeping
Workshop along
with ISA.
 C. POST IMPLEMENTATION PHASE (3 MONTHS)

5 To ensure Drinking Water Security for all

ISA to conduct IPC Presence of District BRCC/ CRCC to
for demand generation BRCC/ CRCC & supervise the IPC
on the left out Swachhagrahis from at HH Level.
Households (ifany) PHED in a sample
percentage of HHs
ISA to conduct FGD Presence of District BRCC/ CRCC to
5.1 with community BRCC/ CRCC & act as a
members (those who Swachhagrahis from supervisor &take
have opted & those PHED in a sample the responsibility
IPC for FHTC not) for demand percentage of FGDs. of the Planning
to all HHs. generation among the & conduct of
left-out HHs (If any) FGD atVillage
Level.
ISA to conduct BRCC/ CRCC to
assessment & routine act as a
monitoring with supervisor &take
community members the responsibility
for providing FHTC to of the Planning
the left-out HHs. (1 & conduct of
Nos.) assessment&
Routine
Monitoring

6 Finalisation of Opex
ISA to conduct Group Presence of District EE to act as a
meeting with the IEC Consultant/ ISA manager &
community members Co-ordinator from supervise the
on involvement of GP PHED in sample planning of
for Collection of percentage of meetings along
OPEX/ Monthly Meetings. with IEC
Tariff and utilisation Consultant/ ISA
IPC on
of FFC Grant.(1 Co-ordinator,
Importance,
6.1 Nos.) ISA & AE, Sub
Finalisation Engineer.
Opex ISA to conduct a brief PHED to provide IEC Consultant/
training session with Resource Person for ISA Co-ordinator
the PRI members and the Training Session. to take the
User Committee leadership of
Members on Book- planning &
keeping. (1 Nos.) structuring the
Workshop along
with ISA.
7 WQM & SP
ISA to conduct Presence of District EE to act as a
community level ISA Co-ordinator, manager &
meeting for selection BRCC/ CRCC & supervise the
of community Swachhagrahis from planning of
members for PHED in a sample meetings along
WQM & SP
7.1 Monitoring, WQM & percentage of Meeting with IEC
activities.
SP activities as well as Consultant/ ISA
development of Co-ordinator,
detailed long-term ISA & AE, Sub
WQM & SP Plan(2 Engineer.
Nos.)
ISA to conduct Presence of District EE to act as a
Planning for meeting with the IEC Consultant/ ISA manager &
sustainable Public Health Co-ordinator from supervise the
refill Department for PHED in sample planning of
7.2 mechanism for planning of percentage of meetings along
chemicals & sustainable refill Meetings. with IEC
equipment in mechanism. (1 Nos.) Consultant/ ISA
the FTKs Co-ordinator,
ISA & AE, Sub
Engineer.
8 Final Report on Functionality & Documentation of success stories

Discussion ISA to conduct Presence of District EE to act as a

with GP/ meeting with all the IEC Consultant/ ISA manager &
VWSC stakeholders to Co-ordinator from supervise the
Members to discuss, complete & PHED in sample planning of
complete the submit final report. (1 percentage of meetings along
8.1
final report on Nos.) Meetings. with IEC
functionality& Consultant/ ISA
sustainability. Co-ordinator,
ISA & AE, Sub
Engineer.
IEC Consultant
Uploading
ISA to document and to ensure
8.2 success story,
submit success stories appropriate
if any.
from field if any. documentation.
9. PAYMENT SCHEDULE

Sl.
Outputs Percentage of Fund to be released
No.

A. PLANNING & MOBILISING PHASE (3-4 MONTHS)

1 Monitoring& FTK Training of women groups
10

B. IMPLEMENTATION PHASE (10-12 MONTHS)

1 Ownership of the Scheme 10
2 Collection of CAPEX 20
3 FHTC Monitoring, O&M & OPEX
20
Preparedness

C. POST IMPLEMENTATION PHASE (3 MONTHS)

1 Providing FHTC to remaining HHs 10
2 Finalization of OPEX 10
3 Water Quality Monitoring & Surveillance Plan 10
4 Final Report on Functionality & Documentation 10
of Success Stories
 ProposedTeam

The proposed team structure for the assignment to be deployed by ISA in each group of Gram
Panchayats (Approx. 40 villages), would be as following:
Team Composition:
Man Month Input Required (for one cluster of
Cluster of 40 villages)
Qualification &
S. N. Post Experience No. Planning Post Total Man
Experience Implement
&Mobilizati Implementatio Months
ationPhase
on on Phase n Phase Required
Key Staff:
5 Yrs. (Rural/
Community
Development.
Team Graduate/Postgra
1 Preference to 1 03 Months 12 Months 03 Months 18 Months
Leader duate
experience in
Water
& Sanitation)
3-5 Yrs. (Rural/
Community
2 Coordinator Graduate Development and 3 03 Months 12 Months 03 Months 18 Months
Water &
Sanitation)
Support Staff:
Financial
1 B.Com. 2-3 yrs. 1 03 Months 12 Months 03 Months 18 Months
Assistant
Literate and
Community having good
2 03 years 8 03 Months 12 Months 03 Months 18 Months
Worker communication
Skill
Note:

 Proposedstructureisbasedonminimumbasis.ISAcandeployabiggerteamas per
workrequirement.
 ISAs will be required to submit weekly report clearly stating the progress during
the month against the activities proposed for the month. Soft copy of the week
reportshouldreachtheDWSM/SWSMdesignatedpersonbeforecloseofbusiness
(COB) of the last working day of the week. The hard copy of the weekly report
shouldreachtherespectiveSPMU/DPMUofficebeforeCOBofthe1stworking day of
theweek.
 Even after getting a second allotment of villages, ISA must continue to deploy
the sameresourcesascommittedinthealreadyallottedvillage.Insummary,ISAshall
not be allowed to deploy same resource set for more than 1 set allotted village
group.
 The above proposed number of resources is the minimum requirement and ISAs
must deploy the required number of resources to meet their targets and
requirements of theproject.
 Section:- 5 -PaymentNorms
1. The contract with the ISAs would be for the Planning & Mobilization,
Implementation and Post Implementation Phase only. Each ISA will have to
achieve the specific Payment Linked Deliverables (PLD) designated for each
phase. Payment to the agencies will be made only for those activities and
milestones, which have been done/achieved bythem.
2. Rate quoted as perbelow:
S.No. Name of District Rate Quoted per
household
1. Gariyaband …………………………
Rate per Household inclusive GST
For areas under all the districts of ChhattisgarhFor every village:
Rs. ........... x (percentage allotted to the milestone) x No. of
Households covered .

3. The required documents, reports, proofs etc. for the payment of quarterly
bills raised by ISAs should be decided by DWSM and that will be
specifically mentioned in executed agreement between DWSM and ISA.
All activities claimed to be performed by the ISA for
payments/achievement of milestones should be accompanied by time and
date stamped photographic evidences and signatures of all participants
and verified by Gram Panchayat along with a declaration to this effect
accompanied by a Government recognized proof of identity andaddress.

4. The ISA will submit the bill for the payment to DWSM. All such bills should
be accompanied by the required documents, reports, proofs etc.
mentioned in executed agreement, failing which the scheduled payments
would not be processed. The report should also comment on the status of
the Payment Linked Deliverables (PLD) slated for of theschedule.

5. Special Audit of agencies may be conducted by State Water and Sanitation

Mission/District Water and Sanitation Mission, through authorized CA
firms, if required.
 SECTION -06

FORMAT FOR SUBMISSION OF PROPOSAL

 APPLICATION

Date: …../…../2021

To,

The Executive Engineer, PHED &

Member Secretary (DWSM) District
Gariyaband
e-mail Id.: eegar-phe-cg@nic.in

Subject: Regarding Rate of 1 Household data.

Dear Sir,

1. I, the undersigned applicant, have read and examined in detail your solicitation of
Proposal for the purpose of empanelment of NGO/Trust/SHG/Company as
ImplementationSupportAgency(ISA)fororganizingvariousservices,activitiesin the
Districts of Chhattisgarh under State Water and SanitationMission.
2. Technical Proposals: I/We are submitting the Credentials/ Information as
stipulated in your aforesaid solicitation of Proposals (Technical-1, 2 & 3). In case
yourequireanyfurtherinformationinthisregard,weagreetofurnishthesame.
3. Supporting Documents: I/We have enclosed only required
documents/proofs/declarationsinsupportoftheinformationprovidedinproposal.
4. Authorization: I/We hereby submit that, we are authorized/ have been
authorized on behalf of NGO/Trust/SHG/Company as agency to sign and submit
this application.
5. Work Area: I/We hereby submit that our work area interest is all Chhattisgarh
area, however we will be willing to work in any area allocated by theauthority.

Key details-

Agency NameandAddress :
Person tobeContacted :
Designation :
TelephoneNo. : MobileNumber:
Fax :

EmailI.D. :

Thankingyou,

Yours faithfully,
Date :
Place :

(Signature with official stamp)

 LIST OF DOCUMENTS/PROOFS/DECLARATIONS

S. Details of Annexure Annexure Page No.

No. No.
1-

2-

3-

4-

5-

6-

7-

8-

9-

10-

Note: Rows may be increased as per requirements.

 Section-07
TECHNICAL PROPOSAL
 TECHNICAL-1
GENERAL INFORMATION ABOUT AGENCY
Section A:
Particulars Details
Name of the agency
Registered Address (with pin code)
Phone No.
Fax No.
E-mail ID
Name of Contact person for this Proposal
Phone No. of the contact person for this Proposal
E-mail Id of the contact person for this Proposal
Other key persons of agency with complete
contact details
Branch offices in Assam with complete
address (if any)
Other Offices in India (if any)

Section B:
Particulars Details
Date of agency's establishment
Registration Number
Registration Authority/ Act
Validity of Registration
Date of Renewal of Registration
Bank Account No.
Name of Bank
Name of Branch
IFSC Code
Empanelment with other Govt. Departments/
Govt. undertakings
Type of Agency (Proprietary Firm/ Institute/
Company/ Partnership/NGO)
Goods and Service Tax Registration No. &
Validity (if applicable)
PAN
TAN
Whether agency is exempted to pay tax, if yes under
which act/provision and validity of
exemption
 TECHNICAL-2

ESSENTIAL QUALIFICATIONS

Sl.No. Essential Qualifications Annexure and Page No. of

Documents/Proof/Declaration
Attached
1 A minimum 3 years' experience as a registered organization for
organizations under 4(a) including organizations under Registration
of Societies Act 1860, or a Public Trust registered under Indian Trust
Act 1982 or a corporation registered under Section 8 Companies Act.
Or, experienced Self-Help Groups (SHGs) within districts.

2 The organization should be a not-for-profit organization or use its

profits, if any, or other income in promoting charitable objectives.

3 The organization should have minimum 3 years' experience in the

below mentioned fields: -
1. Drinking water and communitymanagement.
2. Waterquality.
3. Rainwater harvesting/ recharge, water resourcesmanagement.
4. Capacity building and awarenessgeneration.
5. Public healthengineering.
6. Gender &Water.
4 At least 3 years work experience in the above-mentioned fields (Sl.
No.-4) of the NGO chairpersons/board/or relevant authority who is
proposed to lead the initiative.
5 Working in rural drinking water sector/Social Mobilisation should
reflect in their Memorandum of Association as one of the activities.

6 Experience of using Participatory Rural Appraisal (PRA) techniques

and other communication tools in community mobilization.

7 Last 03 years duly audited and properly maintained accounts and

Income Tax Return and published annual report, reflecting minimum
average turnover of Rs. 5 lakhs in last 03 years of (FY. 2017-18,
2018-19 and 2019-20).
8 Organization should not have been blacklisted by any authority or Schedule T-2 A
involved in fraudulent activities.
Note:
 Only required documents/proofs/declarations must be attached withTechnical -2.
 Annexure No. and Page No. must be mentionedclearly.

42
 Declaration Date: Schedule T-2 A

To,
The Executive Engineer, PHED &
Member Secretary (DWSM) District
Gariyaband
e-mail Id.: eegar-phe-cg@nic.in

We hereby confirm that:

1 Our Firm/ Agency/ Institute/ Company has not been blacklisted by anyauthority.
2 Our Firms/ Agency/ Institute/ Company is not involved in any fraudulentactivity.
3 Any Government Department has not charge sheeted our Firms/ Agency/
Institute/ Company, for which proceeding in goingon.
4 Our Firms/ Agency/ Institute/ Company has not submitted any false information or
documents inproposal.

Yours sincerely,

Authorized Signatory
(with seal)

43
 TECHNICAL-3
TECHNICAL EVALUATION FORMAT

S.N Technical Parameters Information Annexure and

. (Please Page No. of
tick inrelevan Documents/Proof
t category) /Dec laration
Attached
A. Experience of work
1 Registration of organization for organizations Registered before
under 4(a) including organizations under 3-5 yrs. Registered
Registration of Societies Act 1860, or a Public before 5-10 yrs.
Trust registered under Indian Trust Act 1982 or a Registered before
corporation registered under Section 8 more than 10 yrs.
Companies Act. Or, experienced Self-Help
Groups (SHGs) withindistricts.
2 The experience of organization in the below
mentioned fields: - 3- 5 yrs.
1. Drinking water and communitymanagement. 5- 10 yrs.
2. Waterquality. more than 10 yrs.
3. Rainwater harvesting/recharge, water resources
management.
4. Capacity building and awarenessgeneration.
5. Public healthengineering.
6. Gender &Water.
3 The experience of the NGO 3- 5 yrs.
chairpersons/board/or relevant authority who is 5- 10 yrs.
proposed to lead the initiative, in the above- more than 10 yrs.
mentioned fields (Sl. No.-2).
4 The No. of GPs in which related activities of 20-50 G.P.
above-mentioned fields (Sl. No.-2) implemented.
>50-100 G.P.
Above 100 G.P.
5 Experience of using Participatory Rural Appraisal 03- 05yrs.
(PRA) techniques and other communication tools 05- 10yrs.
in community mobilization. more than 10 yrs.
B. Financial Capability
1 Average annual turnover of last 5 lakh -10 lakh
03 years (FY. 2017-18, 2018-19 >10 lakh - 25 Lakh
and 2019-20) Above 25 Lakh
C. Manpower Capability
1 No. of Team Leader (having Graduate\Post upto 5
Graduate degree and 03 years exp.) 5-10
above 10
2 No. of IEC Expert (having Graduate\Post upto 02
Graduate degree and 03 years exp.) above 02

44
 3 Capacity Building Expert (having upto 02 Schedule- T-3
Graduate\Post Graduate degree and 03 above 02 A
years exp.)
4 Coordinator (having Graduate degree and 03 upto 05
years exp.) 05-10
above 10
5 Community Worker (Literate, having upto 50
good communication skill and 03 years 50-100
exp.) above 100
D. Regional Experience
Organizations having experience of implementing upto 5
projects in the state ofAssam 5-10
above 10
Organizations having experience of implementing upto 5
projects in Chhattisgarh and Other State 5-10
above 10
E. Presence in the State
Organizations having branch offices in separateupto10
mutually exclusive administrative districts of Assam>10-20
(Lease Agreements/Trade license etc. shall have toabove 20
be provided mandatorily asproof)
Note:
 Documents/Proof/DeclarationAttachedwithTechnical-2formatcanbereferredinTechnical-3
 For C-Manpower Capability, details of Manpower mentioning qualifications and experience on
schedule-T-3 A must be accomplished with CVs and copies of requiredcertificates. 

45
 Schedule T-3 A

DETAILS ABOUT HUMAN RESOURCE (HR) OF AGENCY

Table- A
S.N. Name of thePerson Qualification Experience Address and
Contact No.
A. Team Leader

Total No. of Person

B. IEC Resources

Total No. of Person

C. Capacity Building Resources

Total No. of Person

D. Coordinator

Total No. of Person

Note: CV and Copy of Certificate of qualifications/experiences must beattached.

Authorized Signatory
(with seal)
46
 DETAILS ABOUT HUMAN RESOURCE (HR) OF AGENCY

Table- B

S.N. Name of the Qualification Experience Address and

Person Contact No.
Community Worker

Total No. of Person

Note: CV and Copy of Certificate of qualifications/experiences are not required.

Authorized Signatory
(with seal)

47
 Section C:: Based on the information provided in Section 1, please justify
agencies suitability for the proposed assignment. (Maximum 500 words)

I .........................................................
......................... ………………..…………..hereby
hereby declare that; I'm authorized to
sign this documenton behalf
of my organization and above information provided by me, in response to proposal
p
invited by Office of The Executive Engineer, PHED & Member Secretary
(DWSM) District Gariyaband Chhattisgarh is true and correct to the best of my
knowledge and belief. I understand that in case any information provided above is
found to be false or concealed during and/or after the empanelment process the
Department will omit organization's name from the list of empaneled agencies and
may also impose penalty as deemedfit.

Yours faithfully,

(Signature with official stamp)

Date:
Place:

48
 FORMAT: BIDDERS’ORGANIZATION

Name of the Organisation

Address of Registered Office of the

Organisation

Year of Establishment

Contact Person with Contact Details

Name of the Head of the Organization

PAN Number

GST Number

Sources of Funding

Association with other Organisation

(whether Parent or subsidiary)

Brief write-up about the Organisation

(Please add more tables in case of consortium)

(Signature of Authorized Person)

Date:

Seal:

49
FORMAT: ORGANIZATIONS’ EXPERIENCE IN RELEVANT WORKS
[List projects (not more than 06) in the last five years which are similar to that in the EOI.]

[The following information should be provided in the format below for each reference
assignment for which your firm, either individually a s acorporate entity or as one o fthe major
companies within a consortium, was legally contracted by the Employer stated below.]

Name of the Project: Approx. value of the contract (in current `):
Rs ………..
Country:India Duration of contract (months):03 months
Location within country:Gariyaband
(Chhattisgarh)
Name of Client:

Address:

Start date (month/year):

Completion date (month/year):

Name of joint venture partner or associated

partner if any:

Name of senior regular full time employees

of the firm involved and functions
performed (indicate most significant profiles
such as Project Director/Coordinator, Team
Leader):
Narrative description of Project:

Description of actual services* provided in the Contract:

*Copy of Work order /completion certificate to be submitted

Firm’s Name:

Signature of Authorized Representative:

50
WRITE UP ON UNDERSTANDING OF RURAL WATER SUPPLY SECTOR IN
CHHATTISGARH

a) Understanding of Rural Water Supply Sector in Chhattisgarh: In this section you should explain
your understanding about the rural water supply scenario in terms of technicality, institutional
structure,O&Mstructureetc.Thesectionshouldbecompletedwithin500words.

51
 FORMAT FOR TURNOVERDETAILS

Annual Turnover for the last three financial years 2017-18, 2018-19 and 2019-20)
along with audited Financial Statement for last three years.

S.No Year Turnover in INR

1 2017-18

2 2018-19

3 2019-20

AVERAGE ANNUAL TURN OVER

(Signature of Authorized Person)

Date:
Seal:

Note: CA certificate to be submitted

52
 FORMAT FOR CURRICULUM VITAE(CV) FOR PROPOSED PROFESSIONAL STAFF

1. ProposedPosition:

[For each position of key professional separate form Tech-7 will be prepared]:

2. Name ofFirm:

[Insert name of firm proposing the staff]:

3. Name ofStaff:
[Insert full name]:

4. Date ofBirth:

5. Nationality:

6. Education:

[Indicate college/university and other specialized education of staff member, giving names of institutions,
degrees obtained, and dates of obtainment]:

7. Membership of ProfessionalAssociations:

8. OtherTraining:

9. Countries of WorkExperience:

[List countries where staff has worked in the last ten years]:

10. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and
writing]:

11. EmploymentRecord:

[Starting with present position, list in reverse order every employment held by staff member since graduation,
giving for each employment (see format here below): dates of employment, name of employing organization,
positions held.]:

From[Year]: To Year]:Employer:

Positions held:

12. Detailed Tasks Assigned

[List all tasks to be performed under this Assignment/job]

13. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned [Among the
Assignment/jobs in which the staff has been involved, indicate the following information for those
Assignment/jobsthatbestillustratestaffcapabilitytohandlethetaskslistedunderpoint12.]

53
 Name of Assignment/job or project:

Year:

Location:

Employer:

Main project features:

Positions held:

Activities performed:

14. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience. I understand that any wilful
misstatement described herein may lead to my disqualification or dismissal, if engaged.

Date: [Signature of staff

member orauthorized Place: representative

of thestaff]

[Full name of authorized representative

54
 State Action Plan for Har Ghar Jal
Balance HHs as on 01.04.2021 124412 Nos
Planned year of saturation
District:- Gariyaband
Plan for FHTCs As on 1.4.21 2021-22 2022-23 2023-24 Total
Number (in lakh) 0.2313 0.53115 0.59017 0.1228 1.47542
FHTCs
Percentage (%) 15.68 36.00 40.00 8.32 100.00
No. of habitations 15 810 998 203 2026
No. of villages 3 263 334 67 667
100% FHTCs to
No. of GPs 0 132 168 36 336
be provided in
No. of blocks 0 0 0 5 5
No. of districts 0 0 0 0 0

Details Quarter I Quarter II Quarter III Quarter IV Total

Plan for providing Numbers 8000 8000 16000 21115 53115
FHTCs in 2021- 15.06 15.06 30.12 39.75 100.00
22 Percentage (%)

55
56