DepEd Division of Baguio City

CITIZEN’S CHARTER

PERFORMANCE PLEDGE FEEDBABCK AND REDRESS

(Adopted from Performance Pledge provided in CSC
Citizen’s Charter) MECHANISM
(Based on CSC Citizen’s Charter Feedback and
We, the officials and employees of the Department of Redress Mechanism)
Education – Division of Baguio City, pledge to:
Please let us know how we have served by doing any
Serve you promptly, efficiently, and with utmost of the following:
courtesy;
 Send your feedback through e-mail
Ensure strict compliance with service standards; (depedbaguiocity@gmail.com) or call us at
442-7819 or 446-1488
Respond to your complaint about services as soon as
possible;  Talk to our Officer of the Day

Value every citizen’s comments, suggestions, and If you are not satisfied with our service, your
needs; written/verbal complaints shall be attended to by the
Officer of the Day at the Public Assistance and
Complaints Desk.
Empower the public through 24/7 access to
information on our policies, programs, activities and THANK YOU for helping us continuously improve our
services; services.
All these we pledge because
YOU deserve no less.

DEPED – DIVISION OF BAGUIO CITY FRONTLINE

SERVICES

 Recruitment, Evaluation, Selection and Appointment of Teacher I Position in Public

Elementary and Secondary Schools
 Appointment and Promotion of other Teaching, Related Teaching and Non – Teaching
Personnel
 Appointment and Designation of Master Teachers
 Selection, Promotion and Designation of School Heads
 Processing of Appointments
 Processing of Equivalent Record Forms (ERF)
 Processing of Salaries and other emoluments
 Issuance of Service Records, Certificate of Employment, Certificate of Appearance and other
Certifications
 Processing of leaves
 Processing of Retirement Papers
 Processing of payments
 Processing of Provident Loan
 Issuance of supplies and disposal of unserviceable property
 Data Management, Processing of Philippine Education Placement Test and NCAE
 School Health and Nutrition Services
 School Dental Services
 Alternative Learning System
 Special Education Fund

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RECRUITMENT, EVALUATION, SELECTION AND APPOINTMENT
OF TEACHER I POSITION IN PUBLIC ELEMENTARY AND
SECONDARY SCHOOLS

Schedule Of Availability of Service: January 15 to March 15 - Filing of application

March 16-31 - Interview of applicants
April 1-15 - Ranking of applicants
April 16-30 - Submission of RQA to the
Schools Division
Superintendent for posting
Who May Avail of the Service?  Applicants who hold a valid certificate of registration or
professional license as a teacher from PRC seeking to be
appointed to a Teacher I position
 Qualified applicant who is with a valid professional
license issued by PRC and who meets the requirements
for evaluation and selection applied by the Division
 Bona fide resident of the City of Baguio for at least six
months who declared himself/herself as resident of a
particular barangay in the Personal Data Sheet
 List of candidates who obtained an overall score of fifty
(50) points and above based on the criteria provided in
the hiring guidelines issued by DepEd.
What are the requirements? 1. Application letter
2. CSC Form 212 in 2 copies with the latest 2x2 ID picture
3. Certified photocopy of the PRC Certificate of
Registration/License
4. Certified photocopy of ratings obtained in the Licensure
Examination for Teachers/Professional Board
Examination for Teachers
5. Certified copies of the Transcript of records for
baccalaureate course
6. Copies of the service record, performance ratings and
school clearance for those with teaching experience
7. Certificate of trainings/specialized trainings, if any.
Fees: None

How to avail of the service?

DURATION PERSON IN CHARGE

APPLICANT/CLIENT SERVICE PROVIDER OF
ACTIVITY
Submit a written application 1. Receive the application Within 30
with the required documents and verify documents minutes Elementary and Secondary
to the nearest elementary submitted as to School Heads
and secondary school completeness and
authenticity.
2. Submit the list of
applicants together with
their pertinent PSDS
documents to the Within 10
Division Sub-Committee minutes
3. Receive the list of PSDS with 4 school heads
applicants with the
corresponding Within 1
documents day
4. Review documents
submitted for
completeness, accuracy, Within 1
 authenticity, and day Elementary Level
veracity - ASDS – Chair
5. Evaluate application on - 2 EPS – Members
education, teaching - President of PESPA
experience, LET/PBET Within 1 (Div Chapter)
rating, experiential hour
learning course, and Within 1 Secondary Level
specialized training skills day - ASDS – Chair
6. Conduct interview - 2 EPS
7. Observe and rate - President of
demonstration teaching NAPPSHI (Div.
of applicants Within 4 Chapter)
8. Administer the English hours
Proficiency Test
9. Consolidate individual
ratings and submit the Personnel in-charge of
initial rank list of Within 6 Personnel Action
qualified applicants to hours (Secretariat)
the Division Selection
Committee Within 3
10. Prepare the written days
English Proficiency Test
11. Review and consolidate
the results of the Schools Division
individual rating of Superintendent
applicants
12. Prepare a division – wide Within 2
ranklist, one for days
elementary and one for
secondary
13. Prepare the Registry of
Qualified Applicants Within 1
(RQA) who obtained total day
score of fifty (50) points
or above
14. Submit the complete
results of the evaluation Within 30
of applicants and records minutes
of deliberation to the
SDS Within 5
15. Post the complete results days
in at least three (3)
conspicuous places in
the Division
16. Appoint from the
qualified applicants
recommended by the
School Selection
Committee in the
school/district where the
vacancy exists.
17. Provide every elementary
and secondary school
and the Regional
Director with copies of
the RQA for posting in
their area of jurisdiction

APPOINTMENT AND PROMOTION OF OTHER TEACHING,

RELATED TEACHING AND NON – TEACHING PERSONNEL

Who May Avail of the Service?  Guidance Coordinators and other teaching and related
teaching personnel except School Heads – Principals and
 Head Teachers; and all Non – Teaching Group

What are the requirements? 1. Application letter

2. Copies of experience/s related to the position to be filled
3. Certified Xerox copy of outstanding accomplishments
 Outstanding Employee Award
 Innovations
 Publication/Authorship
 Consultancy/Resource Speaker in
Trainings/Seminar
4. Certified Xerox copy of Transcript of Records
5. Certified of trainings
6. Certificate of specialized trainings
7. Certificate of participation as Chairperson/Co-Chair in a
technical/planning Committee
Fees: None

How to avail of the service?

DURATION PERSON IN CHARGE

APPLICANT/CLIENT SERVICE PROVIDER OF
ACTIVITY
Watch for published vacant 1. Publish vacant Human Resource
positions in the CSC positions in the Civil Management Officer
Bulletin Service Commission
(CSC) Bulletin of
vacancies or other
modes of publication in
the DepEd – Division
Office
2. Announce vacant 15 working
positions to be filled in days
at least 3 conspicuous
places in the Division
Office or schools
3. List applicants for the
vacant position both
inside and outside of
DepEd offices/schools.
4. Conduct Preliminary
evaluation of the
qualifications of
applicants.
5. Prepare selection line-
up reflecting the
qualifications of all
applicants.
6. Post selection line-up
in 3 conspicuous
places in the DepEd 15 working
offices/schools days
indicating the date of
posting.
7. Notify all applicants of
the outcome of the
preliminary evaluation.
8. Submit the selection
line-up to the
Personnel Selection
Board/Committee for
deliberation en banc.
9. Evaluate and
deliberate on the
qualification of those Personnel Selection Board
listed in the selection (PSB)
line-up en banc.
10. Make systematic Schools Division

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 assessment of the Chairperson: ASDS
qualifications and
competencies of Members:
candidates for
appointment to the Admin. Officer V
vacancy. Admin. Officer II (HRMO)
11. Conduct further Head of the school where
assessments such as the vacancy exists
written examination, President of the Division
skills test, interview DepEd Employees Union/
and others among Non Teaching
qualified applicants. Association/ Faculty
12. Submit to the Association
appointing authority
the short list of five
ranking candidates
based on assessment
of determinant factors.
13. Assess the list of top
five candidates
submitted by the
PSB/C
14. Select the most Schools Division
qualified for Superintendent
appointment to the
vacant position.

Issue appointment in
accordance with
existing Civil Service
rules and regulations.

Posting of HRMO
appointment.

APPOINTMENT AND DESIGNATION OF MASTER TEACHERS

Who May Avail of the Service?  Those who are actually teaching
 Teachers providing special services with regular teaching
load
 Permanent teachers

What are the requirements? Master Teacher I

1. Permanent teacher
2. Bachelor’s Degree for teacher or its equivalent
3. Very satisfactory performance rating for the last 2 years
4. At least 3 years experience
5. 25 points in Leadership potential/demonstration teacher
on the district level + 15 points in leadership potential

Master Teacher II
1. Master Teacher I (or ESP) for at least one year.
2. Very satisfactory rating as MT or ESP I
3. Bachelor’s Degree for Teachers or its equivalent as
provided in the Magna Carta for Teachers plus
completion of Academic Requirements for MA
4. 30 points in leadership potential and achievement on the
Division Level + 20 points in Leadership and Potential
provided the activities have not been credited in an
earlier promotion
Fees: None

How to avail of the service?

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 DURATION PERSON IN CHARGE
APPLICANT/CLIENT SERVICE PROVIDER
OF ACTIVITY
File application letter for the Examine the application letter and Within 1 hour Principal/Head
vacant position in the Office its supporting documents for their Teacher
of the Schools Division completeness and veracity; and
Superintendent indorse the same to the next
higher office

Examine/verify the application and Within 1 day Public School District

its supporting papers with the Supervisor
Sub-Committee who ranks the
applicants on the basis of their 4 school heads
documents.

Appear before the Division Evolve a listing of the applicants

Sub-Committee to answer according to their rank and
questions regarding the forward the same to the Division
documents attached to the Personnel Selection Board (PSB)
application.
Receive the application/s for
Master Teacher; assess further the
documents of the applicants and ASDS
their ranks as endorsed by the Within 2 days 2 Educ. Supervisors
District Office HRMO

Recommend to the appointing Within 1 day

authority the name of the most
qualified applicant for the vacant
position based on the ranking and
assessment made

Make the final recommendations

for the appointment of the Master
Teacher to the existing vacancy to
the Schools Division
Superintendent

Select the most qualified for Within 5 days Schools Division

appointment to the vacant position Superintendent

Issue appointment in accordance

with existing Civil Service rules
and regulations.

Posting of appointment HRMO

SELECTION, PROMOTION AND DESIGNATION OF SCHOOL

HEADS

Who May Avail of the Service?  All qualified candidates from within and outside of the
division where the vacancy exists

What are the requirements? For Teacher – In - Charge

1. Three years teaching experience
2. Pass the screening process to be conducted by the
Division Office

For Principal I
1. Pass the qualifying test.
2. Experience for at least 5 years in aggregate as Head
Teacher, Teacher – In – Charge, Master Teacher, and
Teacher III
3. Very satisfactory performance rating for the last rating
period prior to screening.

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Fees: None

How to avail of the service?

DURATION PERSON IN CHARGE

APPLICANT/CLIENT SERVICE PROVIDER
OF ACTIVITY
File application letter for the 1. Publish vacant Human Resource
vacant position in the Office positions in the Civil Management Officer
of the Schools Division Service Commission
Superintendent (CSC) Bulletin of
vacancies or other
modes of publication in
the DepEd – Division
Office
2. Announce vacant 15 working
positions to be filled in days
at least 3 conspicuous
places in the Division
Office or schools
3. List applicants for the
vacant position both
inside and outside of
DepEd offices/schools.
4. Conduct Preliminary
evaluation of the
qualifications of
applicants.
5. Prepare selection line-
up reflecting the
qualifications of all
applicants.
6. Post selection line-up in
3 conspicuous places in
the DepEd 15 working
offices/schools days
indicating the date of
posting.
7. Notify all applicants of
the outcome of the
preliminary evaluation.
8. Submit the selection
line-up to the Personnel
Selection
Board/Committee for
deliberation en banc.
9. Evaluate and deliberate
on the qualification of
those listed in the Personnel Selection
selection line-up en Board (PSB)
banc.
10. Make systematic Schools Division
assessment of the Chairperson: ASDS
qualifications and
competencies of Members:
candidates for
appointment to the Admin. Officer V
vacancy. Admin. Officer II
11. Conduct further (HRMO)
assessments such as Head of the school
written examination, where the vacancy
skills test, interview and exists
others among qualified President of the
applicants. Division DepEd
12. Submit to the Employees Union/ Non
appointing authority the Teaching Association/
short list of five ranking Faculty Association
candidates based on

7|Page
 assessment of
determinant factors. Schools Division
13. Assess the list of top Superintendent
five candidates
submitted by the
PSB/C
14. Select the most
qualified for
appointment to the
vacant position.

Issue appointment in
accordance with
existing Civil Service
rules and regulations.

Posting of appointment. HRMO

PROCESSING OF APPOINTMENTS – PERSONNEL

SECTION

Schedule Of Availability of Service: Monday to Friday (8:00 AM – 5:00 PM); No noon break
Who May Avail of the Service? School Heads, Teachers and Employees
What are the requirements? 1. Personal Data Sheet (Form 212)
2. SALN
3. PRC License
4. Oath of Office
5. Position Description Form (CS Form 3)
6. Board Rating
7. NBI Clearance
8. Medical Examination Results (Urinalysis, Blood
Test, Drug Test, Neuro – psychiatric Exam)
9. Birth Certificate
10. Marriage Contract
11. Clearance from private or public institution or
school
12. Certification/Affidavit that the teacher or
employee is not currently employed in any
institution
13. Extract of Separation (transferees from other
Duration: Divisions)
 Please refer below

How to Avail of the Service?

SERVICE DURATION PERSON IN

STEP APPLICANT/CLIENT FORM
PROVIDER OF ACTIVITY CHARGE
Receive from the
Submit all the necessary teacher or
documents for employee the
appointment necessary Within HRMO/HRMA
1 documents and 30mins.
check their
veracity and
completeness
Prepare the
Within 30 HRMO/HRMA
2 appointment
mins.
papers
Forward
Within 10
appointment to HRMO/HRMA
3 mins.
the Schools

8|Page
 Division
Receive
appointments for Within 5
4 approval and mins.
SDS Secretary
signing
Approval and
Schools Division
5 signing of Within 5 days
Superintendent
appointments
Release
Within 10
6 appointments to
mins.
SDS Secretary
the HRMO
Submit
Within 1 hour HRMO
appointments to
7 CSC for
1-2 weeks
attestation
Retrieve
8 appointments Within 1 hour HRMO
from CSC
Release
9 appointments to Within 1 day HRMO
the teacher
End of Transaction

PROCESSING OF EQUIVALENT RECORD FORMS (ERF) –

PERSONNEL SECTION

Schedule Of Availability of Service: Monday to Friday (8:00 AM – 5:00 PM); No noon break
Who May Avail of the Service? School Heads, Teachers and Employees
What are the requirements? a. For Teacher I – Teacher II
Any of the following:
1. BSE + 20 MA units
2. BSE + 20 years in service
3. BSE + 18 MA units + 6 years in service
4. BSE + 15 MA units + 8 years in service

b. For Teacher III

Any of the following:
1. All holders of MA Degree
2. BSE + 20 MA + 20 years in the service
3. MA Equivalent + 15 years in service

c. Documentary Requirements (All in 4 copies)

1. Original Transcript of Records
2. Sworn statement by the teacher in accordance
with the provision of D.0. # 12, s. 1962, if the
teacher studied in a private school
3. Copy of approved study leave or scholarship
agreement
4. Certification from the school/college as to the
area of specialization in the given course and as
to the number of units required to finish the
course including thesis writing
5. Comprehensive/complete service record showing
inclusive dates of paid service and salary
adjustments duly certified
6. Latest performance rating with at least very
satisfactory ratings (2 rating period)
7. Certificates of training
8. Professional activities duly approved by the SDS

9|Page
 (District Level not included), educational travels,
authorship of educational materials.
Duration:  Please refer below

How to Avail of the Service?

SERVICE DURATION PERSON IN

STEP APPLICANT/CLIENT FORM
PROVIDER OF ACTIVITY CHARGE
Submit folder containing
Receive Administrative Aide
the ERF Form with all the ERF
documents and Within VI/Authorized
1 supporting documents Application
check its 30mins. Employee
Form
completeness
Forward folder to Administrative Aide
Within 10
the personnel VI/Authorized
2 mins.
section Employee
HRMA/Administrati
Receive
Within 30 ve Aide
3 documents and
mins VI/Authorized
verify authenticity
Employee
Administrative
Approval by the Officer V/Schools
4 AO V and SDS
Within 1 day
Division
Superintendent
Release folder to Within 5
5 personnel section mins.
SDS Secretary

Prepare
Within 20 HRMA/AA
6 endorsement to
mins. VI/Authorized
the Regional Office
Employee
End of Transaction

PROCESSING OF MONTHLY PAYROLLS – PERSONNEL

SECTION/ACCOUNTING/CASH SECTION

Schedule Of Availability of Service: Monday to Friday (8:00 AM – 5:00 PM); No noon break
Who May Avail of the Service? School Heads, Teachers and Employees
What are the requirements?  Permanent Teachers and Employees
1. Duly accomplished Form 7
2. DTRs

 Newly permanent teachers and employees (First

Payment)
1. Certified Copy of appointment
2. Assumption to Duty
3. ATM Account Number
4. DTR

 Kindergarten Volunteer Teachers, Azatids,

Substitute teachers, Job Order Employees
1. Job Order Contract
2. Daily Time Record
3. Accomplishment Report
Duration:  Please refer below

How to Avail of the Service?

a. Permanent Teachers and Employees

SERVICE DURATION PERSON IN

STEP APPLICANT/CLIENT FORM
PROVIDER OF ACTIVITY CHARGE

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 Receive from the
Submit the properly school Administrative Aide Form 7
accomplished Form 7 head/authorized VI/Authorized
Within
1 employee the
30mins.
Employee
Form 7 and check
its accuracy and
completeness
Administrative Aide
Forward the Form
Within 10 VI/Authorized
2 7 to the signing
mins. Employee
authorities
Administrative
Receive the Form
Within the Officer V & Schools
7 for certification/
3 day Division
Actual Signing
Superintendent
Administrative Aide
Retrieve signed Within 10
4 Form 7 mins.
VI/Authorized
Employee
Forward Form 7 to
RPSU, DepEd – Within 4 Administrative Aide
5 CAR for hours VI/Liaison Officer
processing
End of Transaction

b. Newly permanent teachers and employees

SERVICE DURATION PERSON IN

STEP APPLICANT/CLIENT FORM
PROVIDER OF ACTIVITY CHARGE
Receive the Form
Form 48,
Submit DTR and and check its Within 30 Administrative
1 accuracy and
Accomplish
accomplishment report mins. Assistant III
ment Report
completeness
Prepare the
payrolls,
Obligation Within 20 Administrative
2 Request and mins. Assistant III
Disbursement
Voucher
Forward the
payrolls to the
Within 10 Administrative Aide
3 signing authorities
mins. III
for approval and
signing
Receive payrolls
and vouchers for
Within 20
4 review and
mins
Accountant II
preparation of
LDDAP
Within 20 Administrative
5 Prepare the PACS
mins. Assistant III
Signing of LDDAP
Within 30
6 and PACS
mins.
Accountant II/SDS
approval
Forward LDDAP
Within 5
7 and PACS to the SDS Secretary
mins.
cash section
Submit LDDAP
8 and PACS to the Within 1 hour Cashier
bank
End of Transaction

c. Kindergarten Volunteer Teachers, Azatids, Substitute Teachers, Job Order Employees

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 SERVICE DURATION PERSON IN
STEP APPLICANT/CLIENT FORM
PROVIDER OF ACTIVITY CHARGE
Receive the Form
Form 48,
Submit DTR and and check its Within 30 Administrative
1 accomplishment report accuracy and mins. Assistant III
Accomplish
ment Report
completeness
Prepare the
payrolls,
Obligation Within 20 Administrative
2 Request and mins. Assistant III
Disbursement
Voucher
Forward the
payrolls to the
Within 10 Administrative Aide
3 signing authorities
mins. III
for approval and
signing
Receive payrolls
and vouchers for
Within 20
4 review and
mins
Accountant II
preparation of
LDDAP
Within 20 Administrative
5 Prepare the PACS
mins. Assistant III
Signing of LDDAP
Within 30
6 and PACS
mins.
Accountant II/SDS
approval
Forward LDDAP
Within 5
7 and PACS to the
mins.
SDS Secretary
cash section
Submit LDDAP
8 and PACS to the Within 1 hour Cashier
bank
End of Transaction

ISSUANCE OF SERVICE RECORD, CERTIFICATE OF

EMPLOYMENT, CERTIFICATE OF APPEARANCE, AND
OTHER CERTIFICATES – PERSONNEL SECTION

Schedule Of Availability of Service: Monday to Friday (8:00 AM – 5:00 PM); No noon break
Who May Avail of the Service? Teachers and Employees, Employees from other
government agencies, visitors
What are the requirements? Accomplished Request Slip
Duration:  Please refer below

How to Avail of the Service?

STEP APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
PROVIDER OF ACTIVITY CHARGE

Fill up Request Slip and Receive the duly Administrative Aide

Within 10 Request
1 submit the duly filled-up filled-up Request
mins.
VI/Authorized
Slip
form/slip Slip employee
Wait while the requested Forward the
Administrative Aide
certification is being Request Slip to the Within 10
2 processed. concerned mins.
VI/Authorized
employee
employee
Check the record
of the Admin. Aide
Within 30
3 employee/requesti VI/Authorized
mins.
ng party & prepare Employee
the certification.
Receive the Within 5 Administrative
4 certification for mins. Officer V

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 signature/actual
signing
Forward signed
certification for Administrative Aide
Within 5
5 releasing to
mins.
VI/Authorized
authorized employee
employee
Administrative Aide
Release of the Within 5 VI/Authorized
6 employee/Releasing
signed certification mins.
section
End of Transaction

PROCESSING OF LEAVES – PERSONNEL SECTION

Schedule Of Availability of Service: Monday to Friday (8:00 AM – 5:00 PM); No noon break
Who May Avail of the Service? Permanent Teachers and Employees
What are the requirements? a. Vacation Leave (Forced Leave, Personal Leave, COC)
1. CS Form 6 signed by the teacher/employee and
approved by the proper signing authorities
2. Filed at least 5 days prior to the effective date of
vacation leave
3. School, Division, and City Clearance for vacation
leave of thirty days or more

b. Sick Leave
1. CS Form 6 signed by the teacher/employee and
approved by the proper signing authorities
2. Filed immediately upon return to work
3. Medical Certificate for sick leave of more than 5
successive days
4. Division and City Clearance for sick leave of
thirty days or more.

c. Travel Abroad
1. Letter request favorably indorsed by proper
officials (School principal/school head to the
Schools Division Superintendent)
2. Duly Accomplished CS Form 6 filed two months
before the travel
3. School, Division, and City Clearance

d. Maternity Leave/Special Leave under RA 9710*

1. CS Form 6 duly signed by the employee and
approved by the proper signing authorities.
1.1. Authenticated copy of Pre-Adoptive Place
Authority (PAPA) from DSWD, or copy of
the Decree of adoption. (In case of
adoptive parents)
2. CS Form 41
3. Medical Certificate filled out by the proper
medical authorities, e.g. the attending surgeon
accompanied by a clinical summary reflecting
the gynecological disorder.*
4. May be filed at least five (5) days prior to
scheduled date of surgery
5. School and Division Clearance

e. Paternity Leave
1. CS Form 6 duly accomplished and signed by the
teacher/employee and approved by proper
signing authorities

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 1.1.
Authenticated copy of PAPA or Decree of
Adoption
2. Birth Certificate
3. Marriage Contract

f. Parental Leave (Solo Parents)

1. CS Form 6 duly accomplished and signed by the
employee approved by proper signing authorities
2. Solo Parent Identification Card
3. Certified copies of the birth certificate of child

Duration  Please refer below

How to Avail of the Service?

STEP APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
PROVIDER OF ACTIVITY CHARGE

Fill up CS Form 6 sign it

Receive the duly School
and let it be approved the Within 10 CS Form
1 school head/immediate
filled-up CS Form
mins.
Head/Immediate
6
6 Supervisor
supervisor
School
Forward the CS
Within the head/Immediate
2 Form to the
day Supervisor/Authoriz
Division Office
ed Employee
Receive the duly
accomplished Administrative Aide
Within 10
Form 6 from the VI/Authorized
3 mins.
school employee
official/employee
Forward the CS
Administrative Aide
Form 6 to the Within 10
4 concerned mins.
VI/Authorized
employee
employee
Check the leave Admin. Aide
Within 30
5 card and prepare
mins.
VI/Authorized
the certification. Employee
Receive the
Within 5 Administrative
6 certification for
mins. Officer II
signature
Administrative
Forward the CS
Officer V – short
Form 6 to the Within 5
7 approving mins.
leaves
authority
SDS – long leaves
Forward the CS
Administrative
Form 6 to the
Within 5 Officer V/Admin.
8 Records Section
mins. Aide VI/SDS
for record-keeping
Secretary
and releasing
Release the school Within 30
9 copy mins.
Records Officer
End of Transaction

PROCESSING OF RETIREMENT PAPERS – PERSONNEL

SECTION

Schedule Of Availability of Service: Monday to Friday (8:00 AM – 5:00 PM); No noon break
Who May Avail of the Service? Permanent Teachers and Employees
What are the requirements? 1. Letter of intent to retire
2. Ombudsman Clearance
3. School and Division Clearance

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 4. City Clearance
5. Service Record
6. Certification (Last day of Service)
 Please refer below

How to Avail of the Service?

STEP APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
PROVIDER OF ACTIVITY CHARGE

Submit folders containing Receive the

Administrative Aide
the letter of intent and documents and Within 20
1 other supporting check as to mins.
VI/Authorized
Employee
documents completeness
Forward
documents to the Administrative Aide
Within 10
2 Personnel Section
mins.
VI/Authorized
for verification of Employee
records
Receive
documents for Within 30 HRMA/HRMO/Auth
3 verification of mins. orized Employee
records
Prepare Administrative Aide
Within 10
4 indorsement to the VI/Authorized
mins.
Regional Office Employee
End of Transaction

PROCESSING OF PAYMENTS - ACCOUNTING SECTION &

CASH SECTION
I. DOWNLOADING OF MOOE

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break)
Who May Avail of the Service? School Heads/Principals
What are the requirements? SOB (School Operating Budget) with supporting
documents (photographs and bill of materials, etc.)
Duration: 35 minutes

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
Submit signed SOB (4 Receive and record Admin Asst/
1 copies) With attached the duly signed within 2 mins Authorized SOB
supporting documents SOB Employee
Wait for further notice while
Check SOB and
2 SOB is being processed for within 5 mins Admin. Asst.III
attachments
approval
within 10 Accountant II
3 Approval of SOB SOB
mins then SDS
Release school
4 Receive duly approved SOB within 3 mins Admin. Asst. III SOB
copy
Prepare voucher Admin. Asst. III
Vouchers &
5 for ES & LDDAP within 7 mins and Accountant
LDDAP
for SS II
Signing and
approval of Accountant II, Vouchers &
6 within 5 mins
vouchers & AO V & SDS LDDAP
LDDAP
Forward signed
and approved Vouchers &
7 within 3 mins Accountant II
Voucher &LDDAP LDDAP
to cashier
END OF PROCESS

15 | P a g e
II. PROCESSING OF VOUCHERS

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break)
Who May Avail of the Service? Employees and Suppliers
What are the requirements?  FOR PURCHASES OF SERVICES: billing requests,
DTRs, Accomplishment Report
 FOR PURCHASES OF GOODS: Accomplished PR,
canvass, abstract of bids, PO and other pertinent
documents
 FOR TRAVELS: Accomplished itinerary of travel,
authority to travel, certificate of appearance, memo and
tickets
 FOR REIMBURSEMENTS: Official receipts, trip tickets,
authority to travel and other required documents

Duration: 30 minutes

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
Receive and
Accounting staff receives & record the duly Admin
1 within 3 mins
record billing statement signed SOB Asst/Accountant
billings received
Supply
officer/representative Checks and
forwards duly processes Admin
2 within 5mins
accomplished PR, canvass, documents Asst/Accountant
abstract of bids and PO submitted

Employee submits
Checks and
itinerary, Authority to
processes Admin
3 travel, Cert of Appearance, within 5mins
documents Asst/Accountant
memo and tickets
submitted
Checks and
Employee submits OR, trip
processes Admin
4 Ticket, authority to travel within 5mins
documents Asst/Accountant
and other documents
submitted
Prepares voucher
and or LDDAP
SDS secretary forwards Admin
5 Signing and within 5 mins
Approved SOB Asst/Accountant
Approval of
Voucher
Signing and
Accountant, AO
6 Approval of within 5mins
V and SDS
Voucher
Forward to
SDS sec forwards approved cashier depending
7 within 2mins Accountant
Vouchers on fund
availability
END OF PROCESS

III. PROCESSING OF LIQUIDATION REPORTS

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break)
Who May Avail of the Service? School Head/Principal and Employees
What are the requirements? Liquidation reports (LR) with proper attachments
Duration: 30 minutes

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
1 Submit complete and Receive and within 2 mins Admin Asst LR

16 | P a g e
 Accomplished LR record LR
Review and
Wait for further notice evaluate within 10
2 Admin Asst
while LR is being evaluated completeness of mins
LR documents
Inform school
head and cashier
Receive notice for any
3 for any within 3 mins Admin Asst
unliquidated amount
unliquidated cash
advance
Refund unliquidated cash
advance to cashier and
4 Attach OR to LR within 2 mins Admin Asst OR
submit OR to accounting
office
Forward LR for within 10 Accountant
5
signing mins &SDS
Receive signed CDR & LR
Release LR &
6 for posting to transparency within 3 mins Admin Asst LR & CDR
CDR school copy
board
END OF PROCESS

PROCESSING OF PROVIDENT LOANS – ACCOUNTING

SECTION/CASH SECTION

Schedule Of Availability of Service: Monday to Friday (8:00 AM – 5:00 PM); No noon break
Who May Avail of the Service? Permanent Teachers and Employees
What are the requirements? 1. Accomplished application form
2. Pay Slip or Certified copy of payroll
 Please refer below

How to Avail of the Service?

STEP APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
PROVIDER OF ACTIVITY CHARGE

Submit Application Form Receive the duly

with the supporting filled-up Provident
Administrative Aide
documents application form Within 5 Loan
1 with the mins.
VI/Authorized
Applicati
Employee
supporting on Form
documents
Forward the
Administrative Aide
Application Form Within 5
2 to the Accounting mins.
VI/Authorized
Employee
Section
Receive the
application form Within 5 Administrative
3 and supporting mins. Assistant III
documents
Process the
application Form,
Administrative
prepare Within 20
4 disbursement mins.
Assistant III/
Accountant II
voucher, actual
signing
Forward voucher
and application
Administrative
5 form to Within 5mins.
Assistant III
Accountant & SDS
for approval
Approval and Within 2
6 Accountant & SDS
actual signing hours
Forward voucher
and supporting Within 5
7 documents to mins.
SDS Secretary
Cashier

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 Within 20
8 Prepare check
mins.*
Cashier
Release check to Within 5
9 the borrower mins.
Fiscal Clerk/Cashier

*Subject to availability of funds.

End of Transaction

XXXXX

ISSUANCE OF SUPPLIES AND DISPOSAL OF

UNSERVICEABLE PROPERTY - SUPPLY SECTION
I. ISSUANCE OF OFFICE SUPPLIES ON-HAND

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break) or as
needed
Who May Avail of the Service? End Users (All DepEd Personnel Concerned)
What are the requirements? Supplies Request Form
Duration: Varies

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
Check request
1
Submit Requests for office for availability of Within 5
Supply Clerk
supplies stocks mins.

Request form to be
signed by the
2 Within 5 mins Supply Officer
Supply Officer

Supply
Within 15
3 Receive supplies Release supplies
mins
Officer/Supply
clerk

II. ISSUANCE OF BOOKS AND INSTRUCTIONAL MATERIALS

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break) or as
needed
Who May Avail of the Service? School Personnel
What are the requirements? Books Receipt Form
Duration: Varies

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
Depends on
Request for Books / Receive delivered Supply Officer Books Receipt
1 delivery and
Materials and /or ETC books / materials Form
volume
Supply makes
certificate of Supply Clerk Certificate of
2 5 – 10 mins
acceptance after Supply Officer Acceptance
inventory
Certification of Upon the
acceptance to be availability of Supply Officer Certificate of
3
signed by Supply the SDS Acceptance
Officer and SDS signatories
Depends on
Supply makes ICS the quantity
Signed
for delivery of and volume of
4 Supply Officer Certificate of
books and books /
Acceptance
materials materials to
be delivered

18 | P a g e
 to schools.

III. CONDEMNATION AND DISPOSAL OF UNSERVICEABLE PROPERTY

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break) or as
needed
Who May Avail of the Service? End Users (All DepEd Personnel Concerned)
What are the requirements? Disposal Request Form from the End - User
Duration: Depends on the Volume of the Equipment that will be
disposed

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
 Supply
Depends on
Officer
Determine the the request of Disposal
 Division
Fills up Disposal Request properties to be school and Request Form
1 Supply
Form disposed / the from the End
Custodian
condemned availability of - User
 Inspectors
inspectors

 Waste
Depends on
Materials
the number of
Report
Prepare a request equipment to
 Inspection
form for be disposed Supply Clerk
2 of
condemnation and the Supply Officer
Unservicea
availability of
ble
the
Equipment
signatories
Report
For Division-
wned
Equipment)
1. For Division-
 Waste
Owned
Materials
Equipment
Upon the Report
(MOOE)
availability of  Inspection
* Supply Officer
Inspection and the of
and COA
condemnation of signatories Unservicea
3 Representative
unserviceable and the ble
equipment volume of the Equipment
2. For City-
equipment to Report
be disposed Owned For City-
Equipment (
wned
o
* GSO and City Equipment)
Auditor  GSO will
provide the
documents

xxxxx

DATA MANAGEMENT, PROCESSING OF PHILIPPINE

PLACEMENT TEST, AND NCAE - PLANNING SECTION
I. ISSUANCE OF DATA/INFORMATION REQUESTED BY OTHER AGENCIES AND
PRIVATE INDIVIDUALS

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break)
Who May Avail of the Service? Other Agencies, Private Individuals, DepEd Personnel
(teaching and non-teaching)
What are the requirements? Request Letter

19 | P a g e
 Duration:  Please refer below

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
Receive letter and Administrative
Give formal/request letter give it to the Within 5 Aide
1
or sign request slip Schools Division mins. VI/Authorized
Superintendent Employee
Administrative
Forward the
Within 5 Aide
2 request to the
minutes VI/Authorized
planning unit
Employee
Evaluate letter or
Wait while the letter is ask the SDS or AO Within 15
3 Planning Officer
being assessed for release minutes
approval
Give
information/data/ Within 20
4 Planning Officer
document as mins.
requested or let
End of Process

II. REGISTRATION PROCESS OF PHILIPPINE EDUCATIONAL PLACEMENT TEST

Schedule Of Availability of Service: November exam: July-September; June exam: May

Monday-Friday (8:00am-5:00pm) - NO Noon break
Who May Avail of the Service? Parents, Students, Teachers
What are the requirements?  Birth Certificate (Original & Photocopy)
 Form 137 – High School; Form 138-Elementary
(Original & Photocopy)
 2 1x1 ID Picture
Duration: within 10 minutes

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
Submit ALL necessary
Receive within 1
1 requirements (original and Planning Section None
document/report minute
photocopy)
Give form to be
Fill up PEPT form then filled up by the
within 5
2 prepare an admission fee of client (November Planning Section PEPT form
minutes
50 PHP exam, June
Exam)
Submit filled up form and Within 2
3 Accept and verify Planning Section None
payment minutes
Give stub and
Get stub to be shown to the
register the client. Within 2
4 Examiner at the Planning Section None
Explain the details minutes
examination center
of the exam
End of Process

SCHOOL HEALTH AND NUTRITION SERVICES – MEDICAL

SECTION

Schedule Of Availability of Service: Monday to Friday (8:00 AM – 5:00 PM); No noon break
Who May Avail of the Service?  Pupils of DepEd – Division of Baguio City
 Teachers and employees
 Retirees for consultation as extended service
What are the Services available? 1. CS Forms
a. Form 86 – Return to duty

20 | P a g e
 b. Form 211 – Employment
c. Form 41 – Leaves
d. Medical Certificate

2. Physical Examination (e.g. athletes, participants for

trainings)
3. Consultation and Treatment
4. Health counseling

How to Avail of the Service?

STEP APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
PROVIDER OF ACTIVITY CHARGE

Proceed to the medical Receive and log Form 86

Within 5
1 clinic and fill – up required duly accomplished
mins.
Nurse on duty Form 211
form/s form Form 41
Submit himself/herself for Take vital signs
Within 10
2 initial interview and vital and evaluate
mins.
Nurse on duty
signs taking medical history
Submit himself/herself for Physical Within 20
physical examination Medical Officer
3 examination mins.
Wait while the requested
Prepare the Within 5
4 certification is being
certifications mins.
Medical Officer
processed.
End of Transaction

SCHOOL DENTAL SERVICES – DENTAL SECTION

Schedule Of Availability of Service: Monday to Friday (8:00 AM – 5:00 PM); No noon break
Who May Avail of the Service?  Pupils of DepEd – Division of Baguio City
 Teachers and employees
 Retirees for consultation as extended service
What are the Services available? 5. Oral examination
6. Dental Treatment
7. Chair side instruction
8. Classroom Health talks

How to Avail of the Service?

STEP APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
PROVIDER OF ACTIVITY CHARGE

Deliver dental
health talks inside
the classrooms

Distribute health
cards to pupils in
Dentist & Dental
the classrooms
Aide
Distribute dental
permits 1 or 2
days prior to
treatment

Proceed to dental clinic Receive and log

Within 5 Health
1 and fill – up individual duly accomplished Dentist/Dental Aide
mins. Cards
health cards form
Oral examination,
Line up for oral At least 1
2 examination
counseling, and
hour
Dentist
recording
Varies
Dental /Depends on
3 procedures/ the Procedure Dentist
Treatment to that is to
be done, the

21 | P a g e
 number of
clients per
class
Give post-
operative and
home care
instructions
Within 10
including issuance Dentist
4 mins.
of prescription
medicines if not
available in the
clinic
End of Transaction

xxxxx

ALTERNATIVE LEARNING SYSTEM

I. PROVISIONS ON CONTINUING EDUCATION – ACCREDITATION AND

EQUIVALENCY SYSTEM (A&E)

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break)
Who May Avail of the Service? Out-of-School Youths (OSY)
Out of School Adults (OSA)
School Drop-outs
Prospective learner
What are the requirements? 1. 2 pieces of 2 x 12 ID Picture with name tag (Last
Name, First Name, Middle Name)
2. Photocopy of NSO Birth Certificate
3. Elementary: 11 years old and above
4. Secondary: completed elementary education and at
least 15 years old (and above)
Duration:  Please refer below

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in-Charge Form
Conduct information
dissemination and
Education Program
advocacy efforts in
3 Supervisor for
the different
hours/session ALS/DALSC/Mobile
barangays and
Teachers
identify prospective
learners
Receive enrolment
Submit duly
form and documents Administrative Aide
accomplished Within 20
1 and assess the III/DALSC/Mobile
enrolment form with mins.
educational level Teachers
required documents
attained
Conduct Education Program
Undergo assessment assessment/screening Supervisor for
1 hour and 15
2 or screening test to test in basic literacy ALS/DALSC/Mobile
mins.
determine entry level and functional Teachers/Administrative
literacy test Aide IV
Identify the entry level
Supervisor for
attained and group
3 ALS/DALSC/Mobile
learners according to
Teachers
their literacy level
Supervisor for
Inform schedule of Within 5
4 ALS/DALSC/Mobile
classes mins.
Teachers
Conduct learning At least 10 Supervisor for
5 Attend sessions
sessions months ALS/DALSC/Mobile

22 | P a g e
 Teachers
*Bureau of Alternative
Learning System Staff
6 Undergo A & E Test Conduct A & E Test 5 hours
(from DepEd Central
Office)
End of Process

II. IS S UANCE OF LEAR N ER ’S D IP LOMA A ND EX AMI NEE R EP OR T F

OR M

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break)
Who May Avail of the Service? ALS learner, learner’s representative
What are the requirements? 1. ALS Learner’s Valid ID or Registration Slip
2. Representative’s valid ID and Learner’s ID or
Registration Slip
Duration: 15 minutes

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
Retrieve the
Fill up the logbook and ALS EPS, Mobile
diploma and
1 present valid ID or 5 mins. teachers, Logbook
examinee report
registration slip DALSC, AA IV
form
Reproduce original ALS EPS,
Wait for retrieval and
2 certificate and ER 5 mins DALSC, Mobile
production of second copy
form in two copies Teachers, AA IV
Seal and certify
ALS EPS,
2nd as true copy to
3 3 mins. DALSC, Mobile
be signed by the
Teachers, AA IV
ALS Supervisor
Receive documents and Release the ALS EPS,
Diploma, ER
4 sign the office copy for original copy and 2 mins. DALSC, Mobile
Form
future reference 1st duplicate copy Teachers, AA IV
End of Process

III. ENROLMENT FOR LITERACY CUM LIVELIHOOD SKILLS TRAINING

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break)
Who May Avail of the Service? All interested individuals
What are the requirements? Personal appearance
Duration: Please refer below

How to Avail of the Service?

Step Applicant / Client Service Provider Duration Person-in- Form
Charge
Identify individual
learning needs
ALS EPS,
Assess entry of
1 General inquiry about ALS 5 mins. DALSC, Mobile
learners from the
Teachers, AA I
gathered
information
ALS EPS,
Receive enrolment Enrolment
2 Fill up the enrolment form 10 mins. DALSC, Mobile
form form
Teachers, AA I
Conduct ALS ALS EPS,
Literacy Cum DALSC, School
3 Attend orientation 40 mins.
Livelihood Skills Coordinators,
Orientation Trainers
Conduct Learning
120 to 160
4 Attend Sessions Sessions ALS Trainers
hours
ALS EPS,
Conduct Literacy At least 1
Attend Livelihood DALSC, School
5 Cum – Livelihood hour and 30
Graduation Heads, Punong
Skills Graduation mins.
Barangay

23 | P a g e
 End of Process

xxxxx

SPECIAL EDUCATION FUND – PERSONNEL & LOCAL

SCHOOL BOARD
I. ISSSUANCE OF CERTIFICATE OF EMPLOYMENT AND SERVICE RECORDS OF SEF
CASUAL EMPLOYEES

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break)
Who May Avail of the Service? SEF Casual employees and former SEF employees
What are the requirements? Accomplished Request Slip
Duration: Please refer below

How to Avail of the Service?

ST APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
EP
PROVIDER OF ACTIVITY CHARGE

1 Client will submit duly Receive request 10 mins HRMA Request

accomplished request form form form
2 Validation and 30 mins. HRMA
update of service
record or
certificate of
employment
3 Processing and 10 mins. HRMA
printing of service
record or
certificate of
employment
4 For signature of 10 mins. HRMA
AO or ASDS
5 Release of 5 mins. HRMA Service
requested record or
document certificat
e of
employm
ent
End of Process

II. FILING AND PROCESSING OF FORM 6 OF SEF CASUAL EMPLOYEES

Schedule Of Availability of Service: Monday to Friday 8:00AM – 5:00 PM (No Noon Break)
Who May Avail of the Service? SEF Casual employees
What are the requirements? Duly accomplished form 6
Duration: Please refer below

How to Avail of the Service?

ST APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
EP PROVIDER OF ACTIVITY CHARGE

1 Client will submit duly Receive form 6 10 mins Admin. Aide Form 6
accomplished and received
form 6
2 Recording and 30 mins. Admin. Aide
action of form 6
3 Preparation and 20 mins. Admin. Aide
signature of AO
transmittal
4 Submission to the 1 hour 30 Admin. Aide
CHRMO mins.
5 Approval and - CHRMO
signature by the

24 | P a g e
 head of office
6 Retrieval of 30 mins. Admin. Aide
approved form 6
End of Process

III. PROCESSING OF PAYROLL OF SEF CASUAL EMPLOYEES

Schedule Of Availability of Service: Every 15th and 30th day of the month. NO NOON BREAK
Who May Avail of the Service? SEF Casual employees
What are the requirements? DTR, Accomplishment Report, Certificate of Appearances,
Other pertinent documents
Duration: Please refer below

How to Avail of the Service?

ST APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
EP
PROVIDER OF ACTIVITY CHARGE

1 Client will submit duly Receive form 6 10 mins Admin. Aide Form 6
accomplished and received
form 6
2 Sorting, 1 day after SEF payroll officer
compilation and the end of
submission of every payroll
papers to the city period
accounting office
3 Pre audit, City Accounting
encoding and office
printing of payroll
4 Retrieval of payroll 1 hour 30 SEF payroll officer
for signature to mins.
AO and SDS
5 Obligation of the 45 mins. SEF payroll officer
OBR by the CBO and CBO
6 Final audit of the CAO
CAO
7 Release of payroll 30 mins. SEF payroll officer
and signature of
City accountant
and treasurer
8 Preparation of City Cashier office
check
9 Check for 1-2 hours SEF payroll officer
signature of SDS
and Treasurer
10 Withdrawal and City Cashier office
release of salary
End of Process

IV. PROCESSING OF WATER AND ELECTRIC BILLS

Schedule Of Availability of Service: Monday to Friday (8:00AM-5:00PM) NO NOON BREAK

Who May Avail of the Service? School Heads
What are the requirements? Official receipt and other documents
Duration: Please refer below

How to Avail of the Service?

ST APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
EP
PROVIDER OF ACTIVITY CHARGE

1 Clients will submit the official Receives the 10 mins SEF payroll officer Official
receipt of the school and official receipt receipt
water bill and other
documen
ts

25 | P a g e
2 Preparation and 4 hours SEF payroll officer
submission of
payroll
3 Signature and 2 hours SEF payroll officer
submission of
payroll for pre-
audit
4 Pre audit City accounting
office
5 Compliance of 1-2 days SEF payroll officer
audit findings
6 Release of payroll 30 mins. SEF payroll officer
and signature of
City accountant
and treasurer
7 Preparation of City Cashier office
check
8 Check for 1-2 hours SEF payroll officer
signature if SDS
and Treasurer
9 Withdrawal and City Cashier office
release of
reimbursement
End of Process

V. PROCESSING OF STUDENT INCENTIVES

Schedule Of Availability of Service: End of December and March

Who May Avail of the Service? Student honor rolls
What are the requirements? Certification from school head
Duration: Please refer below

How to Avail of the Service?

ST APPLICANT/CLIENT SERVICE DURATION PERSON IN FORM
EP
PROVIDER OF ACTIVITY CHARGE

1 School heads will submit Receive 10 mins SEF payroll officer Certificati
certification certification on
2 Preparation of 1 day SEF payroll officer
payroll
3 Submission to the 1 hour SEF payroll officer
CAO
4 Pre audit City accounting
office
5 Compliance of 1-2 days SEF payroll officer
audit findings
6 Release of payroll 30 mins. SEF payroll officer
and signature of
City accountant
and treasurer
7 Preparation of City Cashier office
check
8 Check for 1-2 hours SEF payroll officer
signature if SDS
and Treasurer
9 Withdrawal and City Cashier office
release of student
incentive
End of Process

26 | P a g e