Drdsnhs Consumer Cooperative Operations Manual: Responsibilities For Operations I. General Membership
Drdsnhs Consumer Cooperative Operations Manual: Responsibilities For Operations I. General Membership
Drdsnhs Consumer Cooperative Operations Manual: Responsibilities For Operations I. General Membership
Operations Manual
I. General Membership
The audit committee shall be directly accountable and responsible to the general assembly. It
shall have the power and duty to continuously monitor the adequacy and effectiveness of the
cooperative's management control system and audit the performance of the cooperative and its
various responsibility centers.
1. Monitor the adequacy and effectiveness of the cooperative’s management and control
system;
2. Audit the performance of the cooperative every month
3. Review continuously and periodically the books of account and other financial
records to ensure that these are in accordance with the cooperative principles &
generally accepted accounting procedures;
4. Submit reports to the BOD on the results of the internal audit and may recommend
necessary changes on policies and other related matters on operation to the board
of directors and general assembly;
5. Perform such other functions as may be prescribed in the by-laws or authorize by
the general assembly.
V. Election Committee
1. Formulate election rules and guidelines and recommend to the general assembly for
approval;
2. Implement election rules and guidelines duly approved by the general assembly;
3. Recommend necessary amendments to the election rules and guidelines, in
consultation with the board of directors, for approval of the general assembly;
4. Supervise the conduct, manner and procedure of election and other election related
activities and act on the changes thereto;
5. Canvass and certify the results of the
election;
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6. Proclaim the winning candidates;
7. Decide election and other related cases except those involving the election
committee or its members, and
8. Perform such other functions as prescribed in the by-laws or authorized by the general
assembly.
The committee shall be responsible for the planning and implementation of the information,
educational and human resource development programs of the cooperative for its members,
officers and the communities within its area of operation.
IX. Chairperson
1. Set the agenda for board meetings in coordination with the other members of the board of
directors;
2. Preside over all meetings of the board of directors and of the general assembly;
3. Sign contracts, agreements, certificates and other documents on behalf of the cooperative
as authorized by the board of directors or by the general assembly;
4. Issue certificate of non-affiliation with the federation or union; and such other functions as
may be authorized by the BOD or by the general assembly.
X. Vice-Chairperson
XI. Treasurer
1. Ensure that all cash collections are deposited in accordance with the policies set by the
board of directors;
2. Have custody of all funds, securities, and documentations relating to all assets, liabilities,
income and expenditures;
3. Monitor and review the financial management operations of the cooperative, subject to
such limitations and control as may be prescribed by board of directors;
4. Maintain full and complete records of cash transactions;
5. Maintain a petty cash fund and daily cash position report; and
6. Perform such other functions as may be prescribed in this by-laws
XII. Secretary
1. Keep an updated and complete registry of all members record, prepare and maintain
records of all minutes of all meetings of the board of directors and the general assembly;
2. Ensure that necessary board if directors’ actions and decisions are transmitted to the
management for compliance and implementation;
3. Issue and certify the list of members who are in good standing and entitled to vote as
determined by the board of directors;
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4. Prepare and issue share certificates;
5. Serve notice of all meetings called and certify the presence of quorum of all meetings of
the board of directors and general assembly;
6. Keep copy of the treasurer’s report and other reports;
7. Keep and maintain the share and transfer book;
8. Serve as custodian of the cooperative seal; and
9. Perform such other functions as may be prescribed in the by-laws or authorized by the
general assembly.
1. Oversee the overall day to day business operations of the cooperative by providing
general direction, supervision, management and administrative control over all the
operating departments subject to such limitations as may be set forth by the board of
directors or the general assembly;
2. Formulate and recommend in coordination with the operating departments under his/her
supervision, the coops annual and medium term development plan, programs and
projects, for approval of the board of directors, and ratification of general assembly;
3. Implement the duly approved plans and programs of the cooperative and any other
directive or instruction of the board of directors;
4. Provide and submit to the board of directors monthly reports on the status of the coop’s
operation vis-a-vis its target and recommend appropriate policy or operational changes,
if necessary;
5. Represent the cooperative in any agreement, contract, business dealings, and in any
other official business transaction as may be authorized by the board of directors;
6. Ensure compliance with all administrative and other requirements of regulatory bodies;
and
7. Perform such other functions as may be prescribed in the by-laws or authorized by the general
assembly.
XIV. Bookkeeper
The bookkeeper of the cooperative who is under supervision and control of the accountant
shall:
1. Operations Update
a. Monthly accomplishment report
b. Validation/Monitoring Summary
2. Financial Statement
a. Balance Sheet; income Statement
b. Journal Summary
c. Acknowledgement receipts & fund transfers (photocopy of OR, acknowledgement, etc.)
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