Bsbwor203 Surinder Singh
Bsbwor203 Surinder Singh
Bsbwor203 Surinder Singh
Work
Effectively with
Others
Surinder Singh
Task1
Written Questions
Q1
Identify five responsibilities/duties most workers need to complete in relation to other group
members.
Q2: Name five ethical principles you might be responsible for upholding in your workplace.
Honesty
Integrity
Keep your word.
Respect others.
Appreciate the people who help and support you.
Q3: List four ways you can promote cooperation and good relationships with your work group when undertaking
activities in the workplace.
Q5: It’s important to encourage constructive feedback from work group members. Describe how you can best
acknowledge feedback from others, so you can take appropriate action.
Show interest
Ask for feedback from others
Avoid defensiveness
Own your mistakes
Q7: Identify five ways you can provide support to team members to ensure you meet work group goals.
Q8: List the seven steps you can take to contribute constructively to work group goals and tasks according to most
organisational policies, plans and procedures.
Communicate expectations.
Establish team goals.
Leverage team-member strengths.
Foster cohesion between team members.
Encourage innovation.
Keep promises and honor requests.
Q10: Identify four areas in your workplace where there might be opportunities to improve your work group.
Time management
Customer service
Listening skill
Written communication
Q11: List three ways you can respect diversity in your workplace.
Q12: List four common communication styles/gestures which may be linguistically or culturally inappropriate to
use in the workplace – depending on who you are talking to.
Lack of trust
Not sharing information
Poor change management
Lack of transparency
No long-term thinking
Q14: Identify three obvious signs of conflict and three subtle signs of conflict brewing in the workplace.
Obvious sign :
Decrease in Productivity
Quality Issues.
Complaints
Subtle signs:
Deceit
Ignoring
Shame and guilt
Q16: Describe the five-step procedure for appropriately dealing with difficulties in the workplace.
Define the source of the conflict. The more information you have about the cause of the problem, the more easily
you can help to resolve it.
Look beyond the incident.
Request solutions.
Identify solutions both disputants can support.
Agreement
Task 2 – Multiple Choice Questions
Q1: Relationships which are commonly developed in the workplace commonly includes the following
stakeholders:
True False
Other staff members
Shareholders
Managers
Customers and clients
Suppliers and contractors
Q2: What is the meaning and purpose of a “Chain of command” in an operation?
True False
More traditional organisational structures have a strong hierarchy, like
in the armed forces, which creates an obvious chain of command
The chain of command refers to decision making responsibility – the
frontline staff member will go to their supervisor for a decision, the
supervisor will go to their manager, that manager may go to the chief
operating officer
The chain of command refers to decision making responsibility – the
frontline staff member will go to their supervisor for a decision, the
supervisor will go to their manager, that manager may go to the chief
operating officer
A chain of command has the purpose to ensure that all staff obey
orders
Q3: Draw a line to match the resource typically associated with a business to the relevant
constraint:
To match with the correct definition, you put the number or alphabet in the box to match
Physical (1) (3) the job might require help that is not available
Financial (2) (1) not enough or the right type of tools
Human (3) (2) not enough money in the budget to purchase a
required item or service
Q4: What is the purpose of getting feedback on personal performance on the job? (Tick the
True False
Q5: Methods for gaining feedback on performance in the workplace include: (Tick the
True False
Using self-assessment to analyse your work and give you an input into
the review process.
If your self-assessment agrees with your supervisor’s assessment
agree, then you are being realistic; and you understand the nature of
your job along with the goals and targets that were set.
The major problem with self-assessment is that people often
undervalue their performance.
For peer reviews, each employee can rate the other members of their
team on various aspects of their performance, using rating scales or
rankings.
The concept of 360˚ feedback involves seeking out the views and
opinions of all these different parties, which many people see as a
fairer assessment.
Feedback from customers can help to evaluate the standard of
product or service you delivered and your effectiveness and efficiency
in how you presented this to your customer
True False
Codes of conduct and codes of practice provide guidelines for your
conduct (how you act) when carrying out your duties.
The codes are made up of a set of rules that help you to know what
you should and should not do.
They are designed to regulate the industry and ensure a minimum
standard is achieved.
Each industry has the same code of conduct or code of practice.
Some industries have several codes which cover different aspects of
the job.
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Some codes are voluntary, which means they are a suggestion, but
some codes are mandatory, which means that you must do as they
say.
Q7: What is the purpose of the following workplace policies and procedures? (Tick the
True False
Q8: Examples of policies and procedures for customer service can relate to: (Tick the
True False
Q9: What is the purpose of WHS legislation? How is WHS governed at federal and state levels? (Tick the
True False
The primary reason for WHS legislation is to make every workplace a
safe and healthy one.
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Every business is required to provide a safe, healthy and secure
workplace for their employees.
Every worker is required to follow the WHS procedures, practices and
guidelines of their workplace.
Only business owners carry the responsibility for WHS.
Safe Work Australia was created to develop and implement a
consistent set oh WHS laws, regulations and codes of practice
throughout Australia.
The new Federal Work Health and Safety Act was passed in 2011 and
all states except Victoria and WA have now implemented their own
Work Health and Safety Act and Regulations, based on the Model Act.
True False
While at work, workers must take reasonable care for their own
health and safety and that of others who may be affected by their
actions or omissions.
Comply, so far as they are reasonably able, with any reasonable
instruction given by the persons conducting a business or undertaking
(PCBU) to allow the PCBU to comply with WHS laws.
Cooperate with any reasonable policy or procedure of the PCBU
relating to health or safety at the workplace that has been notified to
workers.
Organise their own personal protective equipment required for their
specific job role.
Ensure they are sufficiently rained to undertake their job tasks.
Q11: What are the essential requirements under the Equal Employment Opportunity and
Anti-Discrimination Legislation?
True False
Under Australian law, everyone has an equal right to work and to be
treated fairly while at work.
It is illegal to deny someone an opportunity to work on the basis of
their race, sexuality, age, marital status, political affiliation, religion or
anything else unrelated to their ability to perform the tasks of the job.
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Q12: What are the provisions of the Privacy laws? How are they governed? (Tick the
True False
True False
Know why their personal information is being collected.
Demand that no personal information in collected.
Know how it will be used and which organisations will be given access
to it.
Request not to receive direct marketing material.
Correct inaccurate information that is held about them.
Ask for access to their stored personal information.
Q14: Examples of environmentally friendly operations in an organisation and its various departments
could include:
True False
Establish appropriate purchasing policies for equipment.
Use rainwater tanks.
Reduce ambient temperature in winter and increase in summer, e.g.
set air conditioning to 22˚C instead of 18˚C in summer.
Conduct maintenance regularly and routinely.
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Establish recycling policies.
Communicate environmental policies and ideas to customers.
Avoid buying in bulk to reduce wastage and large packaging.
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Q15: Forming teams of employees, rather than having them operate as individuals, can
have several advantages to the employee: (Tick the correct box to indicate true or false)
True False
Q16: Forming teams of employees can have the following benefits to a business: (Tick the
True False
Increase in productivity.
Enhanced communication and cooperation between departments.
Q17: Match the skill required to support the team and share information effectively to the relevant
explanation:
To match with the correct definition, you put the number or alphabet in the box to match
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Listening (2) (2) Team members must be willing to
listen to other people’s ideas without
interrupting and to respect their
contributions to the team
Questioning (3) (6) this is often a critical skill to have in order
to overcome obstacles and get the job done
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Encouraging (4) (3) Using questioning skills may be
necessary to draw out people’s opinions. If
members are shy and remain quiet, then
questioning will help to involve the whole
team
Tolerance(5) (5) People need to accept other people’s
viewpoints and standards
Problem solving (6) (1) team members need to understand
what their roles and responsibilities are. For
this to happen, instructions must be clearly
explained, and details clarified when
necessary
Q18: Match the method for improving the performance of a workgroup or team to the relevant
explanation:
To match with the correct definition, you put the number or alphabet in the box to match
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True False
Working together means that you need to respect each other. It is not
professional to treat others as second-class citizens.
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When working in a team environment, cultural diversity should be
viewed as an advantage.
Attempting to foster a supportive and productive environment you
need to be open to different behaviours.
Q20: Match the factor which affects team cohesion to the relevant example:
To match with the correct definition, you put the number or alphabet in the box to match
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Q21: Match the correct provisions for overcoming the problem of loafing to the relevant methods: To match
with the correct definition, you put the number or alphabet in the box to match
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Content (2) (1) Giving people specific tasks that
contribute to the success of the team
will make them feel an integral part of it.
By giving them a specific role, they will
feel an obligation to complete their
tasks
Q22: Match the type of communication barrier which may contribute to conflict in teams to the relevant
example:
To match with the correct definition, you put the number or alphabet in the box to match
Q23: Match the technique to help overcome communication barriers to the relevant explanation: To match
with the correct definition, you put the number or alphabet in the box to match
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Rephrase or repeat (3) (2) Use your eyes and ears and listen to the
entire message.
Think first (4) (1) To ensure that your message has been
conveyed clearly, ask the receiver for feedback.
True False
Regardless of how much knowledge an individual possesses, they will
never have as much knowledge as the whole group. The whole is
greater than the sum of its parts.
Group problem solving has the advantage that once the majority agrees
to a solution the problem is solved and those who did not agree are
forced to follow the final decision, regardless of their opinion.
Groups can come up with different approaches that an individual may
not have thought of. The more approaches that are suggested, the
more likely it is that you will find an acceptable solution.
The likelihood of decisions or solutions being accepted is increased.
If the people who are affected by the decision are involved in problem
solving, then they will already understand the issues involved when it
comes time to implement the solution.
Q25: Effective participation in decision making for a group would require: (Tick the correct box to indicate
true or false)
True False
Trying out ideas on each other
Listening to understand
All members generally participating in discussion
Converting others through one-to-one interaction
Willingness to change one’s position
Defending one’s own position to the end
Finding stimulation in disagreement
Interacting and reaching consensus
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Q26: Match the key steps to resolve conflict to the relevant actions:
To match with the correct definition, you put the number or alphabet in the box to match
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Task 3
Case Study
Part A:
From the case studies list below please describe your ideas for each problem
occurring within the case studies and list your answers in the spaces listed below:
1. A staff meeting has been organised to address key issues during the
service of customers within SKUP restaurant. It has been noticed by
management that meals have been taking too long to get to the
customer due to kitchen staff not be fully prepared on time before
service starts. Customers have also been reporting feedback that
certain waiting staff have been rude and abrupt with them when
being served. It has been also noted that there is a lack of vegetarian
dishes on the menu and a large number of customers have
complained about the lack of these options on the menu due to
various dietary and/or cultural requests. Also one regular customer is
blind and management would like to discuss the best ways to
communicate the menu with customers with a disability in general.
Please discuss ideas to address each issue and how serving staff
should communicate and implement these ideas during service.
The goal of restaurant and food service establishments is to provide high-quality meals and
excellent service to customers while staying within food and labour costs so that the operation can
make a profit. This goal can only be achieved with the cooperation and support of all of the staff.
Just as a football franchise only succeeds when the players and staff form a cohesive team, so too
does a restaurant succeed only when the staff forms a working team.
If I would be the manager, I will give my best to solve some of these problems and increase the
quality of the restaurant
Issue Solution
Taking too long to get the Give the proper training to the
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customer staff and encourage them to
work in busy hours
Lack of vegetarian items in Communicate with the head chef
menu and add some vegetarian items
which are good for the restaurant
according to the reputation
Customer feedback for the floor Stay continous with feedback
staff process and arrange the meeting
with floor staff ASAP, If necessary
give the warning letter to him/her
Partly disabled customer Give the advertisement in the
newspaper or social media
website for hiring the staff who
are specialized to communicate
with disabled people.
2)
A customer has complained that they have a hair in their meal. The waiter has had a
discussion with the customer and has become quite angry and has demanded to see
the chef. The waiter did attempt to offer the customer a replacement meal however
he does not want this and is very angry as he has eaten yet the remainder of his
guests have finished eating.
What you would be willing to offer this customer in order to meet their
satisfaction
It is unavoidable to receive complaints when handling any public room, from a full-service
restaurant to a corner taco stand. When it comes to dining out, customers are
understandably picky, and not every experience you have will be uniform or
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perfectly fit their standards. Mistakes will be made, and issues will arise. How you
approach a dilemma, whether it's one involving food or not, says a lot about you.
In this case, firstly, I will try to calm the customer and follow the cardinal rules
Firstly, proactively listen and do not succumb to distraction, closed body language like folded
arms, or other visible annoyance
Stay neutral in tone and response when a customer is actively complaining
Letting an angry customer know you take them seriously is important, as is expressing sympathy
for their dilemma
If known and/or appropriate in your setting, call the customer by their name in response to their
complaint.
lower their own voice in order to match the others speaking. So if you speak calmly and at a
lower tone, an irate customer may subconsciously attempt to meet you, even if half-way.
After listening to a full description of the problem directly from the customer in question, repeat
the concern back to them in plain language.
It’s an important distinction, but present your customer with a solution to their problem
If the incident was particularly traumatic, consider comping some desserts or beverage to the
surrounding patrons with a short and soft apology for the discomfort.
If the customer still not convince then I will offer him to not to pay the bill for the discomfort ability
given by the restaurant and keep this private for the reputation of the restaurant .
Arrange a staff meeting ASAP; communicate with all kitchen staff and floor staff for the future safety.
Part B: Observation
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My name is Surinder Singh. I am the student of certificate 3 commercial cookery. In
this observation task, I will try to solve some problems that can occur in the
restaurant
Firstly, i feel sorry for inconvenient service, then give him a fresh wrapped and a drink that he ordered
earlier without any cost Because satisfied customers are integral to the business. then communicate
with the staff who took order and serve the customers.
2. A customer has complained that they have waited over an hour for
their meal. They are a family and the father has made the complaint
as he has children at the table who have become annoyed because
they are very hungry. Discuss the options you can offer this customer.
3. A customer has sent back her meal saying that her chicken is raw. Upon
inspection of the dish you notice that the chicken on her warm chicken
salad is in fact raw. She wants to know what you are going to do about
her meal?
Firstly i feel sorry for giving her uncooked food then replace the order with the fresh one on
the table ASAP.
Then communicate with the head chef if he has any shortage of staff in the busy hour, so hire someone
to help the chef. And try to don’t repeat this kind of the mistake which is not good for the restaurant
future.
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4. A customer has complained that they have been waiting for someone to
take their order for half an hour. The customer has become angry and
has noted while they were waiting some of the waitresses were near the
bar discussing their social plans for the weekend. Try to calm this
customer down.
A restaurant customer service strategy can make or break a business, especially in the age of
social media and online reviews. Negative comments can cause permanent damage to a
restaurant's reputation. a rude employee can lead to customer service complaints.
To prevent these types of complaints suggest educate your employees on how to communicate
clearly and effectively, actively listen to customers, and exhibit positive body language during
customer interactions and attend the customer ASAP with the another floor staff who has good
convincing skill
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