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    Microsoft Access Activity

    Uploaded by

    Desiree M. Pedronio
    The document provides instructions for creating tables, relationships, and queries in a Microsoft Access database for a library management system. It describes creating three tables - Books, Students, and Borrowed/Returned - and establishing relationships between the StudentID and BookID fields. It also outlines how to design three types of queries: one that joins tables, another with a parameter, and a transaction query.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Microsoft Access Activity

    Uploaded by

    Desiree M. Pedronio
    690 views2 pages
    The document provides instructions for creating tables, relationships, and queries in a Microsoft Access database for a library management system. It describes creating three tables - Books, Students, and Borrowed/Returned - and establishing relationships between the StudentID and BookID fields. It also outlines how to design three types of queries: one that joins tables, another with a parameter, and a transaction query.

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    © © All Rights Reserved

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    The document provides instructions for creating tables, relationships, and queries in a Microsoft Access database for a library management system. It describes creating three tables - Books, Students, and Borrowed/Returned - and establishing relationships between the StudentID and BookID fields. It also outlines how to design three types of queries: one that joins tables, another with a parameter, and a transaction query.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    690 views2 pages

    Microsoft Access Activity

    Uploaded by

    Desiree M. Pedronio
    The document provides instructions for creating tables, relationships, and queries in a Microsoft Access database for a library management system. It describes creating three tables - Books, Students, and Borrowed/Returned - and establishing relationships between the StudentID and BookID fields. It also outlines how to design three types of queries: one that joins tables, another with a parameter, and a transaction query.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    Imus Computer College

    Microsoft Access Database Activity

    Creating Tables:

    1. Table Name: BOOKS

    Fieldname Data type Field properties


    BookID Autonumber “BK-“000 format
    Title Short text (text) > format
    Author Short text (text)
    Price Currency
     Enter at least 10 records.

    2. Table Name: STUDENTS

    Fieldname Data type Field properties


    StudentID Autonumber “ICC-“000 format
    Lastname Short text (text)
    Firstname Short text (text)
    EmailAdd Hyperlink
    ContactNumber Number (0000)000-0000 input mask
    Town Lookup wizard Type at least 5 towns
    Course Short text (text)
    YearLvl Short text (text)
    Session Short text (text)
     Enter at least 10 records

    3. Table Name: BORROWED/RETURN

    Fieldname Data type Field properties


    StudentID Number “ICC-“000 format
    BookID Number “BK-“000 format
    Title Short text (text) > format
    DateBorrowed Date/Time
    DateReturned Date/Time
    DueDate Date/Time
    Penalty Currency
     Enter at least 5 records.

    Creating Relationships:

    1. Close All tables and forms


    2. Activate the Database Tools Tab.
    3. Click the Relationships button in the Show/Hide group.
    4. Click the Show Table button in the Relationships group. The Show Table dialog box appears.
    5. Double-click each table or query you want to use to build a relationship.
    6. Click the close button to close the Show Table dialog box.
    7. Drag the (StudentID field) from the Students table over the Borrowed/return table (StudentID field). The Edit
    Relationships Dialog box appears.
    8. Click the Enforce Referential Integrity checkbox.
    mbpalustre@yahoo.com
    9. Click Create. Access creates a one-to-many relationship between the tables.
    10. Repeat the #7-9 for BookID fields of Books and Borrowed/return.
    11. Click the Save button to save the relationship.

    Creating Query:

    To create a Query that uses two or more tables

    1. Activate the Create Tab.


    2. Click Query design.
    3. Open the Tables you want to use in Query Design view.
    4. Choose the fieldnames you want to retrieve in the order you want to retrieve them. Drag the following fields.
    5. From the Books table: BookID, Title.
    6. From the Borrowed/return table: StudentID, DateBorowed, DueDate, DateReturned.
    7. Click the Run button. Access retrieves the columns you choose and displays the rows in the order you specified.
    8. Click Save button. Type the query name: Books
    9. Click OK. Access saves the query.

    To create a Parameter Query

    1. Activate the Create Tab.


    2. Click Query Wizard. Click OK.
    3. On the Simple query wizard dialog box. Select table: Students. Click the >> button. Click next.
    4. Type the title: Students Query. Select Modify the query design. Click finish.
    5. On the Criteria line under Town Field, type the prompt [Which Town?] within square brackets.
    6. Click the Run button. Access prompts you.
    7. Respond to prompt.
    8. Click OK. Access displays the results of your query in Datasheet view.

    To create a Transaction Query

    1. Activate the Create Tab.


    2. Click Query design.
    3. Open the Tables you want to use in Query Design view.
    4. Choose the fieldnames you want to retrieve in the order you want to retrieve them.
    5. From the Students table, drag the following fields. StudentID, Lastname, Firstname.
    6. From the Borrowed/return table: BookID.
    7. From the Books table: Title.
    8. From the Borrowed/return table: DateBorrowed, DueDate, DateReturned, Penalty
    9. Click the Run button. Access retrieves the columns you choose and displays the rows in the order you specified.
    10. Click Save button. Type the query name: Transaction Query
    11. Click OK. Access saves the query.

    mbpalustre@yahoo.com

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