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    Appendix 47 - Instructions - PR

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    assessor rizal
    The document provides instructions for completing a Purchase Request (PR) form. The PR is used to request the purchase of goods, supplies, or property that are not available in stock. It outlines 15 items that must be included on the form such as the local government unit, fund, office, item description, quantity, costs. It also describes the approval and distribution process, with the original copy going to the Supply/Property Division to process the purchase and later attach to the Disbursement Voucher for payment.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Appendix 47 - Instructions - PR

    Uploaded by

    assessor rizal
    173 views1 page
    The document provides instructions for completing a Purchase Request (PR) form. The PR is used to request the purchase of goods, supplies, or property that are not available in stock. It outlines 15 items that must be included on the form such as the local government unit, fund, office, item description, quantity, costs. It also describes the approval and distribution process, with the original copy going to the Supply/Property Division to process the purchase and later attach to the Disbursement Voucher for payment.

    Original Title

    Appendix 47_Instructions - PR

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    The document provides instructions for completing a Purchase Request (PR) form. The PR is used to request the purchase of goods, supplies, or property that are not available in stock. It outlines 15 items that must be included on the form such as the local government unit, fund, office, item description, quantity, costs. It also describes the approval and distribution process, with the original copy going to the Supply/Property Division to process the purchase and later attach to the Disbursement Voucher for payment.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    173 views1 page

    Appendix 47 - Instructions - PR

    Uploaded by

    assessor rizal
    The document provides instructions for completing a Purchase Request (PR) form. The PR is used to request the purchase of goods, supplies, or property that are not available in stock. It outlines 15 items that must be included on the form such as the local government unit, fund, office, item description, quantity, costs. It also describes the approval and distribution process, with the original copy going to the Supply/Property Division to process the purchase and later attach to the Disbursement Voucher for payment.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
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    Appendix 47

    PURCHASE REQUEST
    (PR)

    INSTRUCTIONS

    A.The PR is a form used by the Supply and/or Property Custodian for purchasing
    goods/supplies/property if the item/s requested is/are not available on stock.

    B.This form shall be accomplished as follows:

    1. LGU – name of the local government unit


    2. Fund – the fund name
    3. Office/Section– name of the requesting office/section
    4. PR No./Date – number assigned to the PR and date it was prepared. It shall be numbered
    as follows:

    0000-00-0000
    Serial number (one series for each year)
    Month
    Year

    5. F/P/P. – Function/Program/Project code assigned to the Office requesting the purchase


    of item/s
    6. Item No. –number assigned to the item being requested
    7. Unit– unit of measurement of goods/property requested (i.e. piece, roll, box, ream, etc.)
    8. Item Description – brief description of the supplies/goods/property being requested
    9. Quantity– quantity of supplies/goods/property requested to be purchased
    10. Unit Cost –estimated cost per unit of the supplies/goods/property being requested
    11. Total Cost –estimated total cost of the supplies/goods/property being requested (Quantity
    x Unit Cost)
    12. Purpose – a brief explanation of the purpose why the supplies/goods/property are being
    requested
    13. Requested by–signature, printed name and designation of the person requesting the
    purchase of the item/s
    14. Cash Availability – name and signature of the Local Treasurer certifying that cash is
    available for the purchase of the items
    15. Approved by–signature, printed name and designation of the person approving the
    purchase of the item/s

    C.Based on the approved PR, the Supply and/or Property Division/Unit shall process the
    procurement of the item/s requisitioned.

    D.The PR shall be prepared in three copies distributed as follows:

    Original – Supply and/or Property Division/Unit for their appropriate


    action, later to be attached to the original DV for the payment
    of purchased item/s
    Copy 2 – Supply and/or Property Division/Unit File
    Copy 3 – Requisitioning Department/Office/Division File

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