Goals to Unlock

After going through this module, you are expected to:

• Demonstrate skills in using spreadsheets managing software towards collating
meaningful spreadsheets
o Identify the parts of MS Excel work area
o Arrange and manage data in a spreadsheet
o Use formulas in a spreadsheet
o Apply basic functions in spreadsheet
o Create graphs

The module is divided into two lessons, namely:

• LESSON 1: Introduction to Microsoft Excel
• LESSON 2: Functions of Microsoft Excel

Tip of the Pen

DIRECTIONS: Reflect on these questions. Use a minimum of three (3) sentences and a maximum
of five (5) sentences.

1. We always use and encounter numbers in our daily life including at school. What do you
usually use to compute large numbers or data and how this tool helps you?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

2. Where do you usually see graphs and charts? How these two represents data, numbers, or
values?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
 Introduction to
Microsoft Excel

Microsoft Excel is a spreadsheet program that allows you to store, organize, and analyze
information. While you may think Excel is only used by certain people to process complicated
data, anyone can learn how to take advantage of the program's powerful features. Whether
you're keeping a budget, organizing a training log, or creating an invoice, Excel makes it easy
to work with different types of data.

Unboxing Knowledge

ACTIVITY 1: Arranging Data

DIRECTIONS: List ten (10) names of your friends or family members. Arrange them according
to age (oldest-youngest). Write your answers in the space provided.

Name Age

10
 Point It Out

There are numbers of spreadsheet programs but from all of them, Excel is most widely
used. People have been using it for last 30 years and throughout these years, it has been
upgraded with more and more features.
The best part about Excel is, it can apply to many business tasks, including statistics,
finance, data management, forecasting, analysis, to track inventory & billing, and business
intelligence.
Three most important components of Excel which you need to understand first:

1. Cell
A cell is a smallest but most powerful part of a spreadsheet. You can enter your data
into a cell either by typing or by copy-paste. Data can be a text, a number, or a date. You
can also customize it by changing its size, font color, background color, borders, etc.
Every cell is identified by its cell address, cell address contains its column number and
row number (If a cell is on 11th row and on column AB, then its address will be AB11). In a single
worksheet, there are 16,384 columns and 1,048,576 rows.

2. Worksheet
A worksheet is made up of individual cells which can contain a value, a formula, or text.
It also has an invisible draw layer, which holds charts, images, and diagrams. Each worksheet
in a workbook is accessible by clicking the tab at the bottom of the workbook window.
In addition, a workbook can store chart sheets; a chart sheet displays a single chart and
is accessible by clicking a tab. 255 individual worksheets can be made in a single workbook.
3. Workbook
A workbook is a separate file just like every other application has. Each workbook
contains one or more worksheets. You can also say that a workbook is a collection of multiple
worksheets or can be a single worksheet.
You can add or delete worksheets, hide them within the workbook without deleting
them, and change the order of your worksheets within the workbook.

THE MICROSOFT EXCEL WORK AREA

Some parts of the Excel window (like the Ribbon and scroll bars) are standard in most
other Microsoft programs. However, there are other features that are more specific to
spreadsheets, such as the formula bar, name box, and worksheet tabs.
1. Active Cell
A cell which is currently selected. It will be highlighted by a rectangular box and its
address will be shown in the address bar. You can activate a cell by clicking on it or by using
your arrow buttons. To edit a cell, you double-click on it or use F2 to as well.

2. Columns
A column is a vertical set of cells. A single worksheet contains 16384 total columns. Every
column has its own alphabet for identity, from A to XFD. You can select a column clicking on
its header.
3. Rows
A row is a horizontal set of cells. A single worksheet contains 1048576 total rows. Every
row has its own number for identity, starting from 1 to 1048576. You can select a row clicking
on the row number marked on the left side of the window.
4. Fill Handle
It’s a small dot present on the lower right corner of the active cell. It helps you to fill
numeric values, text series, insert ranges, insert serial numbers, etc.

5. Address Bar
It shows the address of the active cell. If you have selected more than one cell, then it
will show the address of the first cell in the range.
6. Formula Bar
The formula bar is an input bar, below the ribbon. It shows the content of the active cell
and you can also use it to enter a formula in a cell.
7. Title Bar
The title bar will show the name of your workbook, followed by the application name
(“Microsoft Excel”).
8. File Menu

The file menu is a simple menu like all other applications. It contains options like (Save,
Save As, Open, New, Print, Excel Options, Share, etc).
9. Quick Access Toolbar

A toolbar to quickly access the options which you frequently use. You can add your
favorite options by adding new options to quick access toolbar.

10. Ribbon Tab

Starting from the Microsoft Excel 2007, all the options menus are replaced with the
ribbons. Ribbon tabs are the bunch of specific option group which further contains the option.
11. Worksheet Tab
This tab shows all the worksheets which are present in the workbook. By default you will
see, three worksheets in your new workbook with the name of Sheet1, Sheet2, Sheet3
respectively.

12. Status Bar

It is a thin bar at the bottom of the Excel window. It will give you an instant help once
you start working in Excel.

Tell Me More

ACTIVITY 2: Label to Excel!

DIRECTIONS: Label the Parts of Microsoft Excel. Write your answers in the spaces provided
below.

1. __________________________________ 6. __________________________________
2. __________________________________ 7. __________________________________

3. __________________________________ 8. __________________________________
4. __________________________________ 9. __________________________________

5. __________________________________
 Functions of
Microsoft Excel

Excel Functions are one of the most important features of Excel. It helps you to perform
the basic calculations as well as complex.

Unboxing Knowledge

ACTIVITY 3: Sum and Average

DIRECTIONS: Manually get the sum and average of the following scores using a calculator.
Write your answers in the space provided. The first item serves as an example.

Name Score 1 Score 2 Score 3 Score 4 Score 5 Sum Average

Michael 25 23 24 20 25 117 23.4

Rafael 23 24 21 19 22

Gabriel 21 20 23 23 22

John 23 19 22 25 21

Peter 20 20 20 20 20

Luke 21 19 23 21 22

Mary 22 22 20 22 21

Rose 19 20 22 18 20
 Point It Out

IMPORTANT TERMS TO REMEMBER

1. FORMULA is used to calculate values. You may use equal sign or the AutoSum function to
build a formula.

2. TEXTS are letters, symbols, numbers and space or any combination that you enter in a cell.
3. VALUE is a number that you enter in a cell.
ARITHMETIC OPERATION AND CORRESPONDING KEYBOARD SIGN

SIGN OPERATION EXAMPLE MEANING

Adds the values of
+ Addition =B6+C6
cell B6 and C6.
Subtracts the values
- Subtraction =B6-C6
of cell B6 from C6.
Multiplies the value
* Multiplication =B6*C6
of cell B6 and C6.
Divides the value of
/ Division =B6/C6
cell B6 by C6.
Increases the value
^ Exponentiation =B6^3 of B6 to the third
power.

FORMULA ERROR MESSAGES

MESSAGE DESCRIPTION
#DIVO Attempts the undefined operation of dividing by zero.
#VALUE Tries to calculate something that is not a value.
#REF! Addresses a cell that does not exist.
#NAME Uses a cell name that you have not defined.
#NUM! Attempts an impossible mathematical operation.

SOME EXCEL FUNCTIONS

INPUT DESCRIPTION
=SUM Calculates the sum of the values of a range cell.
=AVERAGE Calculates the arithmetic mean of a range of cells or values.
=MAX Gives the maximum value in a range of cell.
=MIN Gives the minimum value in a range of cell.
=COUNT Counts the number of cells in a range of cell.
Shows a series of calculations using some formula to determine
=IF
whether the formula is true or false.
 Tell Me More

ACTIVITY 4: MS Excel in daily life

DIRECTIONS: Arrange the given names in alphabetical order. Put the corresponding grades in
every name. Compute the average grade of every person and round it into two decimal
points. You can use the MS Excel or any other spreadsheet applications. If there is no available
laptop or application, you can use the space provided below. Example is given at the first
row.
Math Sci Filipino English AP MAPEH TLE EsP ComSci EnviSci

GARCIA, Romel S. 86 89 88 90 87 87 90 89 87 90
SY, Joy Ashley F. 89 88 90 91 88 90 85 87 88 91
ABALOS, John L. 90 88 87 92 86 85 90 85 86 88
DE JESUS, Ronnie L. 88 89 87 90 90 88 88 89 89 90
MALLARI, Princess K. 90 91 89 87 88 89 91 88 90 89
DAVID, Rachelle V. 89 89 89 90 88 87 90 86 87 88

Name Science Math Filipino English MAPEH TLE AP EsP EnviSci ComSci Average
ABALOS, John L. 88 90 87 92 85 90 86 85 88 86 87.70

Show and Tell

ACTIVITY 5: Excel Uses

DIRECTIONS: List the answer to the following questions.
A. List five (5) uses of Microsoft Excel in our daily life.
1. __________________________________
 2. __________________________________
3. __________________________________

4. __________________________________
5. __________________________________

B. List five (5) profession that commonly uses Microsoft Excel

1. __________________________________
2. __________________________________

3. __________________________________
4. __________________________________
5. __________________________________

References

Websites

• https://edu.gcfglobal.org/en/excel/intro-to-formulas/1/

Books

• Jemma Development Group. (2010). Using Computers with Word 2007 and Excel 2007.

Manila, Philippines: Jemma, Inc.