Icf 8 Notes Q4

Create Workbook in Different Ways
Modifying Cell Structures
Cells are the basic building blocks of a worksheet. Cells can contain a variety of content such
as text, formatting attributes, formulas, and functions.
To Delete Cells:
1. Select the cells that you want to delete.

2. Choose the Delete command from the ribbon.
To Copy and Paste Cell Content:
1. Select the cells you wish to copy.

2. Click the Copy command. The border of the selected cells will change appearance.
3. Select the cell or cells where you want to paste the content.
4. Click the Paste command. The copied content will be entered into the highlighted cells.
To Cut and Paste Cell Content:

1. Select the cells you wish to cut.
2. Click the Cut command. The border of the selected cells will change appearance.
3. Select the cells where you want to paste the content.
4. Click the Paste command. The cut content will be removed from the original cells and entered
into the highlighted cells.
To Access More Paste Options:
There are more Paste options that you can access from the drop-down menu on
the Paste command. These options may be convenient to advanced users who are working
with cells that contain formulas or formatting.
To Access Formatting Commands by Right-Clicking:

1. Select the cells you want to format.
2. Right-click on the selected cells. A dialog box will appear where you can easily access
many commands that are on the ribbon.
To Drag and Drop Cells:
1. Select the cells that you wish to move.

2. Position your mouse on one of the outside edges of the selected cells. The mouse changes
from a white cross to a black cross with 4 arrows.
3. Click and drag the cells to the new location.
4. Release your mouse and the cells will be dropped there.
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To Use the Fill Handle to Fill Cells:
1. Select the cell or cells containing the content you want to use. You can fill cell content either
vertically or horizontally.
2. Position your mouse over the fill handle so that the white cross becomes a black cross .
3. Click and drag the fill handle until all the cells you want to fill are highlighted.
4. Release the mouse and your cells will be filled.
Undoing and Redoing Changes
Whenever you make mistakes, you can easily reverse it with the Undo command. After you
have undone or more actions, the Redo command becomes available and allows you to
restore the undone actions.
To undo an action
1. On Quick Access Toolbar, click the Undo button or press CTRL+Z
To redo an action
1. On Quick Access Toolbar, click the Redo button or press CTRL+Y
Create a table in 3 ways

1. In the Insert tab, in the Tables group, click Table. This will insert a table with the default style.
2. On the Home tab, in the Styles group, click Format as Table, and select one of the predefined
table styles.
3. If you prefer working from the keyboard rather than using a mouse, the fastest way to create a
table is pressing the Excel Table shortcut: Ctrl+T
Manipulate Data Using Formulas and Worksheet Functions
Formulas are equations that can perform calculations, return information, manipulate the
contents of other cells, test conditions, and more. Formulas are one of the most commonly used
features of Excel. They can be used to execute simple addition, subtraction, multiplication and
division or far more complex mathematical calculations.
One of the most useful features of Excel is its ability to calculate using a cell address to
represent the value in a cell. This is called using a cell reference.
In order to maximize the capabilities of Excel, it is important to understand how to create
simple formulas and use cell references.
Writing the Formula

Writing a formula in Excel is similar in mathematical class. Its main difference is that Excel
always starts with an equal sign (=) that is written where you want to result to appear. It is the equal
sign (=) that notifies Excel numbers and characters or both that follows form the formula. This means
that in a given cell, Excel will not recognize any written formula without the equal sign at the
beginning of the formula. Otherwise it will only recognize it as characters and will not process any
result.
An example of Excel formulas look like this:
=8+2 rather than: 8+2=
=8–2 rather than 8–2=
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Mathematical Operators
The mathematical operators used in Excel formulas are similar to the ones used in math class. Excel
uses standard operators for equations, such as a plus sign for addition (+), a minus sign for
subtraction (-), an asterisk for multiplication (*), a forward slash for division (/), and a carat (^) for
exponents.
OPERATORS EXAMPLE WHAT IT DOES

Addition - plus sign ( + ) =8+2 Adds 8 and 2
Subtraction - minus sign ( - ) = 8-2 Subtracts 2 from 8
Multiplication - asterisk (* ) =8*2 Multiplies 8 by 2
Division - forward slash ( / ) =8/2 Divides 8 by 2
Exponentiation - caret (^ ) =8^2 Raises 8 to the second power
Creating Simple Formula

` 1. Click the cell in which you want to enter the formula. For this example, cell C1 is selected for
the formula to appear.
2. Type = (equal sign).
3. Enter the formula by typing the constants and operators that you want to use in the calculation.
For example, type 10 + 5 after the equal sign (=)
4. Press ENTER.
Creating a Formula with Cell References
When a formula contains a cell address, it is called a cell reference. Creating a formula with
cell references is useful because you can update data in your worksheet without having to rewrite the
values in the formula not unlike simple formula in a cell where numeric values are constant.
A fitting approach would be to write formulas so that you can change the data without having to
change the formulas themselves. This saves time and keeps your work useful for subsequent works
requiring the same formula.
Common Worksheet Functions

A function is a predefined formula that performs calculations using specific values in a
particular order. One of the key benefits of functions is that they can save you time since you do not
have to write the formula yourself. Excel has hundreds of different functions to assist with your
calculations. In order to use these functions correctly, you need to understand the different parts of a
function and how to create arguments in functions to calculate values and cell references.
The Parts of a Function
The order in which you insert a function
is important. Each function has a specific order,
called syntax, which must be followed for the
function to work correctly. The basic syntax to
create a formula with a function is to insert an
equal sign (=), a function name (SUM, for Function Name Argument
Equal Sign
example, is the function name for addition), and
an argument. Arguments contain the
information you want the formula to calculate, such as a range of cell references.
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Excel Functions
Sum – Adds all the numbers in a range of cells. Ex. =SUM(B4:B13)
Average – Returns the average (arithmetic mean) of the arguments.
Ex. =AVERAGE(B4:B13)
Count Numbers – Counts the number of cells that contain numbers and also numbers within the list
of arguments. Use COUNT to get the number of entries in a number field that's in a range or
array of numbers. Ex. = COUNT(B4:B13)
Max – Returns the largest value in a set of values. Ex. = MAX(B4:B13)
Min - Returns the smallest number in a set of values. Ex. = MIN(B4:B13)
Working with Basic Arguments

Arguments must be enclosed in parentheses. Individual values or cell references inside the
parentheses are separated by either colons or commas.
● Colons create a reference to a range of cells.
For example, =AVG(E19:E23) would calculate the average of the cell range E19 through
E23.
● Commas separate individual values, cell references, and cell ranges in the parentheses. If
there is more than one argument, you must separate each argument by a comma.
For example, =COUNT(C6:C14,C19:C23,C28) will count all the cells in the three
arguments that are included in parentheses.
Creating Complex Formulas
In the previous lesson, you learned how to create simple formula and formula with cell
references. This time you will get deeper by creating complex formulas.
Complex formulas have more than one mathematical operation, such as 10/5*2. When there is
more than one operation in a formula, the order of operations tells us which operation to calculate
first. In order to use Excel to calculate complex formulas, you will need to understand the order of
operations.
Order of Operations. Excel calculates formulas based on the following order of operations:
1. Operations enclosed in parentheses
2. Exponential calculations (to the power of)
3. Multiplication and division, whichever comes first
4. Addition and subtraction, whichever comes first
A mnemonic that can help you remember the order is

Please - Parenthesis Aunt – Addition
Excuse - Exponents Sally. – Subtraction
My - Multiplication
Dear - Division
Example 1: Performing the order of operation
= 30^3/(50*4)-10*8+15 – Compute the values inside a Parenthesis (50*4)
= 30^3/(200)-10*8+5 – Calculate the Exponents (30^3)
= 27000/200-10*8+5 – Proceed to Division because it comes first than Multiplication (27000/200)
= 135-10*8+5 – Multiply 10 by 8
= 135- 80+5 – Add 80 and 5
= 135-85 – Subtract 85 from 135
= 70 – Final Answer
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Icf 8 Notes Q4

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Create Workbook in Different Ways

Modifying Cell Structures

1. Select the cells that you want to delete.

To Copy and Paste Cell Content:

1. Select the cells you wish to copy.

To Cut and Paste Cell Content:

To Access More Paste Options:

To Access Formatting Commands by Right-Clicking:

To Drag and Drop Cells:

1. Select the cells that you wish to move.

Undoing and Redoing Changes

Create a table in 3 ways

Manipulate Data Using Formulas and Worksheet Functions

Writing the Formula

OPERATORS EXAMPLE WHAT IT DOES

Creating Simple Formula

Creating a Formula with Cell References

Common Worksheet Functions

Working with Basic Arguments

A mnemonic that can help you remember the order is

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