Advanced

Spreadsheet Skills
Using MS Excel

Applied Productivity Tools with

Advanced Application Techniques
 For educational purposes
we will be using:
Microsoft Excel 2007 and Up
Formulas, methods and features are mostly
compatible in any spreadsheet software
available
Microsoft Excel

It is a spreadsheet
program that allows
you to store,
organize, and
analyze information.
Motivation:
• Familiarize the most
commonly used functions
• Use several conditional
functions
• Use the MS Excel as a
tool in research and
product development
 Uses of Spreadsheet
Finance – budgets, transaction, billings, receipts, etc.
Forms – inventory, evaluations, performance reviews,
quizzes, time sheets, patient information, and surveys
etc.
School and Grades – tracking, calculate, evaluations.
Etc.
Lists – to-do, grocery list, etc.
Sports – tabulations, pageant scoring etc.
Mathematical
Operators Operator Symbol Expression

Addition + =(1+3)

Subtraction - =(2-3)
All formulas in Excel must
begin with an equals sign =
or =(<expression>) Multiplication * =(2*3)

This is because the cell Division / =(2/3)

contains, or is equal to, the
formula and the value it Exponents ^ =(2^3)
calculates.
 Key Terminologies in a
Spreadsheet Software

Advanced Spreadsheet Skills

Using MS Excel
 Key Terminologies
Row - horizontal line of
entries in a table

Column – vertical line of

entries in a table ROW

Cell - the place where info. COLUMN

is held in a spreadsheet
CELL
 Key Terminologies
Active Cell – the selected
cell

Column Heading – the box

at the top of each column ACTIVE CELL

containing a letter ROW HEADING

Row Heading – the row COLUMN

number HEADING
 Key Terminologies
Cell Reference – the cell address
of the cell usually combine letter
and number (ex. A1, B4, C2) CELL FORMULA
REFERENC

Merge – combining or joining two

E FORMULA
or more cells BAR

Formula – is an expression which

calculates the value of a cell. MERGE

Formula Bar – the bar that

displays the contents of a cell
 Worksheet
Worksheet Navigation
Navigation
A workbook can have two kinds of sheets:
- Worksheet contains a grid of rows and
columns into which user enters data
- Chart sheet provides visual representation
of data
 Worksheet
Worksheet Navigation
Navigation
- To navigate between
worksheets
Use sheet tabs
- To navigate within a
worksheet
Use mouse, keyboard, GoTo
dialog box, or type cell
reference in Name box
Worksheet
Worksheet Navigation Keys
Navigation
Worksheet
Worksheet Navigation Keys
Navigation
 Entering Text, Numbers,
and Dates

Advanced Spreadsheet Skills

Using MS Excel
 Worksheet
Entering Text, Numbers, and Dates
Navigation
Text data
Combination of letters, numbers, and symbols
Often referred to as a text string
Number data
Numerical value to be used in a mathematical
calculation
Date and time data
Commonly recognized formats for date and time values
 Worksheet
Entering Text
Navigation
• New data appears in both
the active cell and the
formula bar
• AutoComplete feature
Worksheet
Entering Text
Navigation
Worksheet
Entering Numbers
Navigation
 Worksheet
Working with Columns and Rows
Navigation
• To make data easier to read:
Modify size of columns and rows in a
worksheet
• To modify size of columns or rows:
Drag border to resize
Double-click border to autofit
Format the Cells group to specify
 Worksheet
Working with Columns and Rows
Navigation
Column width
Expressed in terms of number of characters
or pixels (8.43 characters equals 64 pixels)
Note: Pixel size is based on screen resolution
Row height
Measured in points (1/72 of an inch) or pixels
Default row height: 15 points or 20 pixels
Worksheet
Working with Columns and Rows
Navigation
 Worksheet
Working with Columns and Rows
Navigation
Inserting a column or row
Existing columns or rows shift to accommodate
 Worksheet
Working with Columns and Rows
Navigation
• Deleting and clearing a row or
column
Deleting removes both the data and the
cells
Clearing removes the data, leaving blank
cells where data had been
 Worksheet
Working with Cells and Ranges
Navigation
• Cell Reference indicates location and size of a cell
range
Adjacent (A1:G5)
Nonadjacent (A1:A5;F1:G5)
• Selecting a range
Work with all cells in the range as a group
• Moving and copying a range
Drag and drop
Cut and paste
 Worksheet
Working with Cells and Ranges
Navigation
Inserting and deleting a range
Existing cells shift to accommodate the change
 Operations, Functions
and Formulas

Advanced Spreadsheet Skills

Using MS Excel
Basic Math Operations and
Formula

Advanced Spreadsheet Skills

Using MS Excel
Mathematical
Operators Operator Symbol Expression

Addition + =(1+3)

Subtraction - =(2-3)
All formulas in Excel must
begin with an equals sign =
or =(<expression>) Multiplication * =(2*3)

This is because the cell Division / =(2/3)

contains, or is equal to, the
formula and the value it Exponents ^ =(2^3)
calculates.
Example
To Create a Formula

1.Select the cell that will contain the

formula. In our example, we'll select cell B3.

2.Type the equals sign (=). Notice how it

appears in both the cell and the formula
bar.

3.Type the cell address of the cell you want

to reference first in the formula: cell B1 in
our example. A blue border will appear
around the referenced cell.
To Create a Formula
4. Type the mathematical operator you want to use.
In our example, we'll type the addition sign (+).

5.Type the cell address of the cell you want to

reference second in the formula: cell B2 in our
example. A red border will appear around the
referenced cell.

6. Press Enter on your keyboard. The formula will be

calculated, and the value will be displayed in the cell.
To create a formula using the point-and-click method:

1. Select the cell that will contain the

formula. In our example, we'll
select cell D3
2. Type the equals sign (=).

3. Select the cell you want to reference

first in the formula: cell B3 in our
example. The cell address will appear
in the formula, and a dashed blue line
will appear around the referenced
cell.
To create a formula using the point-and-click method:

1. Select the cell that will contain the

formula. In our example, we'll
select cell D3
2. Type the equals sign (=).

3. Select the cell you want to reference

first in the formula: cell B3 in our
example. The cell address will appear
in the formula, and a dashed blue line
will appear around the referenced
cell.
To create a formula using the point-and-click method:

1. Type the mathematical operator you

want to use. In our example, we'll
type the multiplication sign (*).

2. Select the cell you want to reference

second in the formula: cell C3 in our
example. The cell address will appear
in the formula, and a dashed red line
will appear around the referenced
cell.

3. Press Enter on your keyboard. The

formula will be calculated, and the
value will be displayed in the cell.
To use the same formula in different rows:
 Hands-on Exercise
Enter the data shown opposite into a new
blank Workbook. Leave the cells
containing the word formula empty for
now:

1. Enter a formula to add together the

contents of cells B3 and B4. Place the
result in B6.
2. Enter a formula to subtract the
contents of cells B4 from B3. Place the
result in cell B7.
3. Enter a formula to multiply the
contents of cell B3 by B4. Place the
result in cell B8.
4. Enter a formula to divide the contents
of cell B3 by B4. Place the result in B9.
5. Do a quick check that your answers
are correct, then save the file as
SimpleArithmetic.xls
Functions

…. are predefined
formulas and are already
available in Excel
Parts of a Function
In order to work correctly, a function
must be written a specific way, which
is called the syntax.

The basic syntax for a function

is the equals sign “ = “,
the function name (SUM, for
example),
and one or more arguments.

Arguments contain the information

you want to calculate.
 Functions Syntax
Individual Cells, Cell Ranges, Combined
Syntax Returns

=SUM(A1, A5) Computes the cells A1, and A5

=SUM(A1:A5) Computes the cells A1 to A5

Computes the cells

=SUM(A1:A5; B1:B5) A1 to A5, and B1 to B5
 Functions
FORMULA ACTION
=ABS(x) returns the absolute value of x
=AVERAGE(x,y) returns the average of x and y
=CONCATENATE(x,y) joins x and y
returns x if the condition is true,
=IF(Condition, x, y)
else it returns y
=ISEVEN(x) returns true if x is an even number
=ISODD(x) returns true if x is an odd number
 Functions
FORMULA ACTION
count the number of cell that fits with
=COUNT(range)
the criteria within the range
=COUNTIF(range, criteria) returns the average of x and y
=ISNUMBER(x) returns true if x is a number
Returns a number to add a certain range
=SUMIF(X)
of cells if a conditions is met

=ISTEXT(x) returns true if x is a text

=LEN(x) returns the length of characters in x

=PROPER(x) returns the proper casing of x
 Functions
FORMULA ACTION
returns the characters of x specified by y (from the
=LEFT(x,y) left)
returns the characters of x specified by y (from the
=RIGHT(x,y) right)
=PI() – returns the value of pi

=MIN(x,y) returns the smallest number between x and y

=MAX(x,y) returns the largest number between x and y

=MIN(range) returns the smallest number within the range

=MAX(range) returns the largest number within the range

=LOWER(x) returns x in noncapital form

 Functions
FORMULA ACTION
=POWER(x,y) returns the value of x raised to the power of y

=ROUND(x,y) rounds x to a specified number of digits (y)

=COLUMN(x) returns the column number of x

=ROW(x) returns the row number of x

=SQRT(x) returns the square root of x

=TRIM(x) removes extra spaces in x

=UPPER(x) returns x in all capital form

. . .to explore more formula
FORMULA ACTION
=TODAY() returns the current date

=NOW() returns the current date and time

To access the Function Library, select the

Formulas tab on the Ribbon.

The Function Library will appear

 Https://Www.Slideshare.Net/Markjhonoxillo/A
Sources and dvanced-spreadsheet-skills

References University Of Southern Mindanao – Senior

High School