Hands On Word2007
Hands On Word2007
Hands On Word2007
3. Hands-On Exercise a. Creating a new document 1. Run MS Office Word 2007 2. Click the Office Button and save the document with the name Word Exercise b. Applying heading styles 1. Click the Insert tab. From the Header & Footer group select Header. Select the Alphabet style. 2. The document shows the Header Title. Just type MS Office Word 2007. From the Ribbon the last group is Close, click on Close Header & Footer. c. Type the following paragraph On Monday, June 09, 2008, we began our first MS Office 2007 course. This training is very important as we began to rollout MS Office 2007 to the entire university community. The target audience for the MS Office training is as follows: d. Adding a bulleted list 1. Click on the Home tab and from the Paragraph group click the Bullets icon 2. Create a bulleted list using the following text: Faculty Staff Students .
Start Date Pilot Training Staff Training Faculty Training Monday, June 9, 2008 Monday, July 14, 2008 Monday, May 12, 2008
4. Select the entire first row of cells. Click the Home tab and from the Paragraph group click the Shading icon (Paint bucket) . 5. Apply a Tan or light pastel color. Youll see the cells changing while rolling the mouse pointer over the colors. 6. Press the Enter key 2 or 3 times after the table and type your full name. h. Printing the document 1. Click the Office Button and select Print from the menu. 2. From the Print Dialog box click Ok. 3. Sign and submit your printout before leaving the training session.
Microsoft
Microsoft Office 2007 provides easy access to commands through the Ribbon, which replaces the menus and toolbars found in previous versions. The purpose of the Ribbon is to keep commands visible while you work instead of hiding them under menus and toolbars.
Command tabs Contextual tab Help button
Group
Gallery
Group: To make things easier to find, the commands on each tab are
organized into groups of related commands. series of formatting commands.
Contextual tabs: Appear whenever you perform a specific task and offer Dialog Box Launcher: Click to display a dialog box or task pane.
Gallery: A set of thumbnail graphics that represent the result of applying a Help button: Click to display the new Help window.
Undo
Quick Print
Customize Quick Access Toolbar button on the Quick Access Toolbar and, depending on the location of the toolbar, select Place Quick Access Toolbar below the Ribbon or Place Quick Access Toolbar above the Ribbon from the menu. Toolbar: Click the Customize Quick Access Toolbar button and select Customize Quick Access Toolbar from the menu. Select the command you want to add, click the Add button, and click OK. Or, on the Ribbon, right-click the command you want to add and select Add to Quick Access Toolbar from the contextual menu.
Mini Toolbar
The Mini Toolbar appears automatically whenever you select text and contains common text formatting commands.
Quick Grow Styles Font Shrink Font
Save as PDF
Now you can save a document as a PDF without using third-party software. PDF format allows you to share your presentation with users on any platform
Font type
Font Size
Live Preview
Live Preview enables you to preview how a formatting change will look before applying it. Simply point to a selection and Office 2007 shows you a preview of what your document or object would look like if the selected changes were applied.
Bold Center Italics Increase Font Indent Text Color Decrease Highlight Indent Color
To Use the Mini Toolbar: Select the text you want to format and click the
desired command on the Mini Toolbar. Click anywhere outside the Mini Toolbar to close it. To Turn Off the Mini Toolbar: Click the Microsoft Office Button and click the Options button. Click the Personalize tab, uncheck the Show Mini Toolbar on selection check box, and click OK.
Themes
A theme is a set of unified design elements that you can apply to a document to give it a consistent look and feel. Themes coordinate the look of a document using colors, fonts, and effects. Simply point to a selection to preview how it will look in the document.
SmartArt Diagrams
SmartArt diagrams are dynamic diagrams that update automatically according to the type of information you want to include.
You can create SmartArt diagrams in Excel 2007, Outlook 2007, PowerPoint
2007, and Word 2007. Although you cannot create a SmartArt diagram in other Office 2007 programs, you can copy and paste SmartArt diagrams as images into those programs. To Insert a SmartArt Diagram: Click the Insert tab on the Ribbon and click the SmartArt button in the Illustrations group. Select the SmartArt type you want to use and click OK. To Add Text to a SmartArt Diagram: Click inside the Text pane and type your text. To Add a Shape to a SmartArt Diagram: In the Text pane, position the insertion point where you want to add the shape and press <Enter>. To Remove a Shape from a SmartArt Diagram: Select the shape you want to remove and press <Delete>.
To Apply a Theme: Click the Page Layout tab on the Ribbon and click the
Themes button in the Themes group (Word/Excel) or click the Design tab on the Ribbon and click the More button in the Themes group (PowerPoint).
XML Compatibility
The new Microsoft Office Open XML format (.docx, .pptx, .xlsx, etc.) is based on the XML (Extensible Markup Language) programming language. Here are its main benefits:
Reduced file size: All Office 2007 documents are automatically Improved information security: Personal and business-sensitive
information is easier to remove. of it is damaged. other programs.
Improved damaged-file recovery: A file can still be opened even if part Easier integration: Document content can be shared with and opened in
As you type your text in the Text pane Office 2007 inserts it into the diagram automatically.
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Keyboard Shortcuts
General
Open a Document Create New Save a Document Print a Document Close a Document
Ruler
<Ctrl> + <O> <Ctrl> + <N> <Ctrl> + <S> <Ctrl> + <P> <Ctrl> + <W> <F1>
Help
Insertion point
Editing
Cut <Ctrl> + <X> <Ctrl> + <C> <Ctrl> + <V> <Ctrl> + <Z> <Ctrl> + <Y>
Vertical scroll bar Horizontal scroll bar
Document window
Formatting
Bold
Status bar View buttons Zoom slider
<Ctrl> + <B> <Ctrl> + <I> <Ctrl> + <U> <Ctrl> + <L> <Ctrl> + <E> <Ctrl> + <R> <Ctrl> + <J>
The Fundamentals
The Office Button, located in the upper left-hand corner of the program window, replaces the File menu found in previous versions of Microsoft Word. The Office Button menu contains basic file management commands, including New, Open, Save, Print and Close.
Office Button
Office Button, select New, and click Create, or press <Ctrl> + <N>. To Open a Document: Click the Office Button and select Open, or press <Ctrl> + <O>. To Save a Document: Click the Save button on the Quick Access Toolbar, or press <Ctrl> + <S>. To Save a Document with a Different Name: Click the Office Button, select Save As, and enter a new name for the document. To Preview a Document: Click the Office Button, point to the Print list arrow, and select Print Preview. To Print a Document: Click the Office Button and select Print, or press <Ctrl> + <P>. To Undo: Click the Undo button on the Quick Access Toolbar or press <Ctrl> Close button or press <Ctrl> + <W>.
Text Selection
Do This: Double-click the word Press and hold <Ctrl> and click anywhere in the sentence A Line Click in the selection bar next to the line A Paragraph Triple-click the paragraph Everything <Ctrl> + <A> To Select: A Word A Sentence
+ <Z>.
Help window. Type your question and press <Enter>. To Exit Word: Click the Office Button and click Exit Word. CustomizableComputerTraining 9Courseware 9OnlineLearning 9SkillsAssessments
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Formatting
Group
To Cut or Copy Text: Select the text you want to cut or copy and click the
Cut or Copy button in the Clipboard group on the Home tab. To Paste Text: Place the insertion point where you want to paste and click
To Format Selected Text: Use the commands in the Font group on the
the
Home tab, or click the Dialog Box Launcher in the Font group to open the Font dialog box. To Copy Formatting with the Format Painter: Select the text with the formatting you want to copy and click the Format Painter button in the Clipboard group on the Home tab. Then, select the text you want to apply the copied formatting to. To Change Paragraph Alignment: Select the paragraph(s) and click the appropriate alignment button ( Align Left, Center, Align Right, or Justify) in the Paragraph group on the Home tab. To Indent a Paragraph: Click the Increase Indent button in the Paragraph group on the Home tab. To Decrease an Indent: Click the Decrease Indent button in the Paragraph group on the Home tab. To Add a Tab Stop: Click the Tab alignment box on the Ruler until you see the type of tab you want to insert. Then, click on the Ruler where you want to insert the tab stop. To Adjust or Remove a Tab Stop: Click and drag the tab stop to the desired position on the Ruler. Click and drag the tab stop off the Ruler to remove it.
Line Spacing button in the Paragraph group on the Home tab and select an option from the list. To Create a Bulleted or Numbered List: Select the paragraphs you want to bullet or number and click the Bullets or Numbering button in the Paragraph group on the Home tab. To Change a Documents Margins: Click the Page Layout tab on the Ribbon, click the Margins button in the Page Setup group, and select a setting. To Change Page Orientation: Click the Page Layout tab on the Ribbon, click the Orientation button, and select an option from the list. To Insert a Header or Footer: Click the Insert tab on the Ribbon and click the Header or Footer button in the Header & Footer group. To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click the Page Break button in the Page Setup group. To Insert a Section Break: Click the Page Layout tab on the Ribbon, click the Breaks button in the Page Setup group, and select the type of break you want to insert. To Correct a Spelling Error: Right-click the error and select a correction from the contextual menu. Or, press <F7> to run the Spell Checker.
To Find Text: Click the Find button in the Editing group on the Home tab. To Replace Text: Click the Replace button in the Editing group on the To Move Text with the Mouse: Select the text you want to move, drag the
text to a new location, and release the mouse button. Home tab.
Tables
To Insert a Table: Click the Insert tab on the Ribbon, click the Table button
in the Tables group, and select Insert Table from the menu. To Insert a Column or Row: Click the Layout tab under Table Tools and use the commands located in the Rows & Columns group. To Delete a Column or Row: Select the column or row you want to delete, click the Layout tab under Table Tools, click the Delete button in the Rows & Columns group, and select an appropriate option from the menu. To Adjust Column Width or Row Height: Select the column or row you want to adjust, click the Layout tab under Table Tools, and use the commands located in the Cell Size group.
Mail Merge
1. Select a document type: Click the Mailings tab on the Ribbon, click the Start Mail Merge button in the Start Mail Merge group, and select the type of document you want to create. 2. Connect the document to a data source: In the Start Mail Merge group on the Mailings tab, click the Select Recipients button. 3. Refine recipients: In the Start Mail Merge group on the Mailings tab, click the Edit Recipient List button. 4. Insert merge fields: Position the insertion point where you want to insert the merge field(s) and use the commands found in the Write & Insert Fields group on the Mailings tab. 5. Preview your letters: In the Preview Results group on the Mailings tab, click the Preview Results button. 6. Complete the merge: In the Finish group on the Mailings tab, click the Finish & Merge button and select an option from the list. CustomizableComputerTraining 9Courseware
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