The future of Risk Assurance:

SIRE 2.0
INTERTANKO Vetting Committee
26 May 2022
Frans Ubaqhs – Senior Vetting Manager/Dep. Marine Director
Tasos Kartsimadakis - Vetting Manager Seconded.

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OCIMF SIRE 2.0 Documentation - April 2022

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OCIMF SIRE 2.0 Documentation - April 2022

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 SIRE 2.0 Opening / Closing Meeting – Key Notes

Scope and Format of Inspection

The inspector should advise the Master whether the inspection will be
conducted as a tablet-based inspection, a partial paper-based inspection or full
paper-based inspection.

The SIRE 2.0 Tablet and Camera

The inspector should advise the Master:

• Of any restrictions on the use if the tablet or camera imposed by port or
terminal regulation.
• Whether the camera is activated or deactivated for the inspection.

The Master should advise the Inspector of any documented restrictions in the
vessel’s SMS on the use of tablet outside the accommodation and camera at
any time during the inspection.

Any restrictions on the use of the tablet and camera should be noted.
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 SIRE 2.0 Opening / Closing Meeting – Key Notes

Order of Inspection

The inspector should identify the expected officers and ratings relevant to the
questions assigned to the CVIQ.

The Master should advise the identity of the accompanying officer for each
area of the inspection and any additional officers or crew that will be needed to
support the accompanying officer.

Defect List

The Master should provide the inspector with a list of all open defects entered
in the vessel’s defect reporting system (as required by VIQ.2.4.1).

All defects existing aboard the vessel at the time of inspection, except sudden
failures on the day of the inspection, should be included in this list.

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 Defect Reporting & Management

• Master should provide a list of ALL open defects entered in the defect reporting system to
inspector during the opening meeting.

• All defects existing onboard the vessel at the time of inspection, except sudden failures on
the day of the inspection, should be included in the list of open defect reports.

• If a defect is properly recorded in the defect reporting system and mitigating actions are
documented in place, there are no grounds for a negative observation to be raised. If not, a
negative observation (High Risk) will be recorded in the report.

• Notifications should be made in accordance with Class and Flag requirements.

• Where an observed substandard condition or defect indicates an applicable SSSCL

question, a negative observation will be recorded.

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 SIRE 2.0 Opening / Closing Meeting – Key Notes

Recording Negative Observation & Closing Meeting

The inspector should advise the Master that:

• Any negative observations. will be pointed out to the accompanying officer
and recorded in the inspection Editor at the time of finding
• Any corrective action taken to rectify a negative observation will be recorded
as an additional remark within the supporting negative comment.
• The addition or removal of negative observations is tracked in the inspection
Editor. Errors will be corrected where warranted, but no negotiation will be
undertaken.

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 SIRE 2.0 Opening / Closing Meeting – Key Notes

Observation Declaration

• A wireless printer will be required to print the Observation Declaration prior

to the Closing Meeting.
• If no wireless printer is available, the content of the Observation Declaration
will be dictated to the Master.
• Screen shots of the tablet are not permitted.

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SIRE 2.0 - The new format of the inspection process

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 SIRE 2.0 - The new format of the inspection process

Certificates

Photographs
Report against SIRE
PIQ 2.0 questions based
on:
HVPQ
- Condition of
Last 4 PSC reports hardware
- Usefulness of
Incident Data (18 monhs) procedures
- Conditions that
Previous Obs in Core support people -
Questions PIFs

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 SIRE 2.0 Opening / Closing Meeting – Key Notes

Observation Declaration (Cont.)

If no wireless printer is available, the inspector must review the content of the
declaration with the Master in sufficient detail so that the Master can make
notes for each observation recorded as follows:

Negative observations
• The question number.
• The type of negative observation (hardware, process, human or photo
comparison)
• The nature of concern (NOC).
• The subject of concern (SOC).
• The essential details of the negative comments.

Human observations that exceeded normal expectations:

• The question number.
• The essential details of the comment.

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SIRE 2.0 Negative Observation Overview

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SIRE 2.0 Negative Observation Overview

Hardware

Process

Human

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 SIRE 2.0 Negative Observation Overview

The definition of Subject of Concern (SOC):

A term used within the Inspection Editor application to identify what is being
reported on:

Hardware: The deficient vessel structure, machinery, outfitting or equipment

identified through the standard classification coding.

Process: The deficient procedure and/or document identified through the

TMSA-based classification coding.

Human: The rank grouping of the Observed Person (OP) or Responsible Team
(RT).

Photograph Comparison: The location of the standard photograph.

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 SIRE 2.0 Negative Observation Overview

The definition of Nature of Concern (NOC):

A term used within the Inspection Editor application to identify what has been
observed.

Hardware: Identified through the standard hardware cause analysis tree.

Process: Identified through the standard process cause analysis tree.

Human: Identified by one or more Performance Influencing Factors (PIFs).

Photograph Comparison: Identified through the standard photograph

comparison analysis tree.

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 SIRE 2.0 Negative Observation Overview

• The deficient vessel structure, machinery, outfitting or

equipment identified through the standard classification
coding.
Hardware

• The deficient procedure and/or document identified

through the TMSA-based classification coding.
Process

• Identified by one or more Performance Influencing

Factors (PIFs)
Human

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 SIRE 2.0 Hardware Negative Observation

The Hardware SOC will be identified as “Fire Fighting Systems – Foam”

SHIP COMMON SYSTEMS

FIRE/LIFEBOAT ALARM & FIRE FIGHTING

FIRE FIGHTING SYSTEMS-FOAM

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 SIRE 2.0 Hardware Negative Observation

The Hardware NOC will be identified as “No maintenance task developed”

Nature of Concern
Maintenance task available - not completed
Maintenance task available – records incompatible with condition seen

No maintenance task developed

Maintenance deferred – awaiting spares
Maintenance deferred – awaiting technician
Maintenance deferred – awaiting out of service / gas free
Sudden failure – maintenance tasks available and up to date

Other - Text

“The isolating valves for the deck foam line were seized open”

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 SIRE 2.0 Process Negative Observation

The Process SOC will be identified as “Schedule of planned tasks/record of

completed maintenance”

4 – RELIABILITY AND MAINTENANCE

4.1.1 – PLANNED MAINTENANCE SYSTEM

4.1.1.3 – SCHEDULE OF PLANNED TASKS / RECORD OF COMPLETED

MAINTENANCE

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 SIRE 2.0 Process Negative Observation

The Process NOC will be identified as “Procedure accuracy/correctness”

“The deck foam fire-fighting system was included in the vessel’s PMS,
but there was not task created for the inspection and maintenance of
the deck foam line isolating valves”

Nature of Concern
No Procedure
Procedure not present/available/accessible
Too many/conflicting procedures
Procedure clarity and understandability
Procedure accuracy/correctness
Procedure realism/feasibility/suitability
Procedure completeness/validity/version
Communication of procedure/practice updates
Other

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 SIRE 2.0 Human Factor Negative Observation

The Human SOC will be identified from the options listed below. More than one
options can be selected.

Please select a crew rank

Not identified

Senior Deck Officer

Junior Deck Officer

Senior Engineer Officer

Junior Engineer Officer

Rating

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 SIRE 2.0 Human Factor Negative Observation

The Human NOC might be recorded as following:

Nature of Concern
1. Recognition of Safety criticality of the task or associated steps
2. Custom and practice surrounding use of procedures
3. Procedures accessible, helpful, understood and accurate for the
task
4. Team dynamics, communication and coordination with others
5. Evidence of stress, workload, fatigue, time constrains
6. Factors such as morale, motivation, nervousness
7. Workplace ergonomics incl. signage, tools, layout, noise, light, heat, etc.
8. Human-Machine Interface (E.g.: Controls, Alarms, etc)
9. Opportunity to learn or practice
10. Not Identified

“The Observed Person (OP) was not familiar with the location of the
isolating valves in the deck foam line”

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 SIRE 2.0 Negative Observation Summary

On this example, 3 negative observations will be recorded under the question

5.2.15 as following:

“The Observed Person (OP) was not familiar with the location of the
isolating valves in the deck foam line”

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Negative Observation Submission of Comments

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 Negative Observation Submission of Comments

Immediate Cause

Root Cause

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 Negative Observation Submission of Comments

Corrective Action

Preventive Action

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Negative Observation Submission of Comments

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 Key Closure Remarks

Enhanced Administration Control

SIRE 2.0 require certain information (Certificates, PIQ and Photographs) to be uploaded 2-3 days
prior the inspection request.

Upgraded Question Library

SIRE 2.0 question library is enhanced with extensive guidance for inspectors and operators
(inspector’s actions, expected evidence, potential grounds for negative observations

Revised Question Format

Every question is now assessed under 3 levels (Hardware-Process-Human), may be supported by
photographs and is linked with a TMSA 3 KPIs.

Risk Based Vessel Inspection Programme with focus to Human Factors

Dynamic risk-based inspection process focused on equipment, procedures and human factors

Enhanced Report Content

Inspection report is supported by photos and accurately describes how key safety and operational
risks are managed and verified onboard a vessel.

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Thank you.

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