Banaras Hindu University Call Letter

12/11/21, 5:54 PM BANARAS HINDU UNIVERSITY
U1.UCANAPPLY.COM/COUNSELLINGADMISSION2021/INTEGRATION/ENTRANCE/LOGOUT.PHP?APP-ID=UELZMDAWMJAZMA==)
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Call Letter 1 Counselling for All Types of Seats Issued
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Call Letter 2 Counselling for All Paid Seats Till Not Issued
Faculty of Commerce
Varanasi-221005
Call Letter for Counselling
Ref. No./Counselling/Commerce/2021-22 Electronic Call Letter only
Mr. / Ms. SANKALP PAUL 2021-12-11 11:56:42

UET/PET Roll Number : 4411352602
Merit Index : 469
Overall Rank : 1
Category (OBC) Rank : 1
Composite Index for Hostel Allotment(Rank) : ()
Sub: Counselling for Provisional admission to 133 - Commerce subject to availability of seats at your rank.
SPECIAL NOTE : Counseling for this session is through offline mode so you are instructed to be present physically at Faculty of
Commerce, BHU at on the specific date & time.
Candidates are required to check their student portal daily and make the payment of fee
within 24 hours till 5:00 P.M. of the deadline date. For seat locking, send scan copy of application requesting locking of seat at allotted
location and course on admission.foc@gmail.com. The choice of seat locking would be entertained till 02:00 PM. On the day succeeding
day of course allotment (see upgradation and locking rule). If the candidate is interested for admission in Paid seat they might opt for the
same in preference entry form otherwise admission in paid category will not be considered. All candidates for admission to B.Com
(Hons.) are required to strictly follow the Covid-19 appropriate behavior. They are required to wear mask, observe social distance and
also must have with them the sanitizer, failing to which they will not be allowed to appear in the counseling.
Dear Applicant,
I am pleased to inform you that on the basis of the merit index of the UET-2021 conducted by the NTA, you are required to report for
counselling for possible provisional admission to the Commerce,133 for the academic session 2021-22, subject to availability of
seats at your rank. Please report to the Chairman/Convenor, Admission Committee, Faculty of Commerce, Banaras Hindu
University, BHU Varanasi, as per details given below along with all required documents (listed in para 2 below) and following the
below mentioned counselling schedule:
https://bhu1.ucanapply.com/CounsellingAdmission2021/Integration/entrance/call-letter?app-id=UElZMDAwMjAzMA==&cant-id=UElZMDAwMjAz… 1/10
Particulars Date Time Rank Type Venue

1.
Counselling for All Types 16-12- 10:00 Hrs - GENERAL ( M Faculty of Commerce, Banaras
of Seats 2021 10:15 Hrs &F) Hindu University
Counselling Committee Details
Name Mobile Email ID

Counselling for All Types of
1 A.K. Srivastava 9415812268 sriaku.125@gmail.com
Seats
2
Counselling for All Types of V.K. Singh 9838496156 vinodkr.singh62@gmail.com
Seats
3
Counselling for All Types of Ayush Verma 8840508098 bhufoc22@gmail.com
Seats
4
Counselling for All Types of Abhishek Yadav 8299209275 iamabhivns1508@gmail.com
Seats
5
Counselling for All Types of Sandeep Kumar Mall 8840198723 mallfoc.adm@gmail.com
Seats
6
Counselling for All Types of Prashant
9307176007 bcomfoc1@gmail.com
Seats Chaurasiya
The counseling of the Undergraduate candidates will be done in Hybrid Mode (Offline & Online both).
Please note that if you have opted for offline counseling for consideration of admission, you must be present in person on the
above date and time for counselling along with required documents.
Provision for online (remote) counseling: Keeping in view the fear of pandemic and limitation of traveling facilities, candidates
distantly located may participate in the counseling process remotely (in absentia). In case you prefer to attend the counseling process
remotely, login on the portal and fill up the (i) Preference Entry Form completely including option for Hostel and Paid Seat, if desired (ii)
fill up the percentage of marks of qualifying examination and (iii) upload all prescribed documents on the portal within the deadline fixed
(given on your portal after login) for the purpose. The Admission Committees will declare list of candidates who are offered admission
provisionally during 6.00 - 8.00 P.M. on each day of counseling. Candidates who are offered admission will be required to pay the fee
online by within the period specified on their portal. Therefore, candidates are advised to be watchful and should visit the portal regularly
for important updates.
The candidates (opt for online) may note that the documents uploaded by them on the portal would be verified from the
original when they arrive in Campus for Teaching/Learning in Face to Face mode. If at the time of physical verification, it is
found that the documents uploaded are not as per originals, their provisional admission to the course would be cancelled
forthwith. An undertaking in this regard (Annexure-10) would have to be furnished by the candidate and uploaded on portal.
NOTE :
i. Candidates who decide to attend for counseling, in person, are not required to upload the documents on the portal. They can
only fillup the preference entry form available after login on the portal.
ii. Candidates who decide to attend counseling online (remotely) are required to fillup the preference entry form and upload all
required documents on the portal [available after login on the portal].
iii. In case a candidate fails to (i) upload the required/relevant documents within the deadline [required for online counseling] or (ii)
attend the counselling in person as per given schedule along with all the original documents to complete the necessary
formalities by 4.00 p.m. of the counseling date, claim for consideration or provisional admission shall stand forfeited.
iv. Please bear in mind that the number of eligible candidates called for Counselling is much larger than the seats available in the
course to which you are seeking admission. Therefore, mere receipt of the Call Letter does not entitle you for provisional
admission. The admission of the eligible candidates shall be made strictly on the basis of merit index of University Entrance Test
– 2021 conducted by the NTA against the available seats. No eligible candidate shall advance any claim, whatsoever, for the
provisional admission if seats are not vacant at the time of consideration of his/her candidature for counseling/admission
v. There is a provision to provide opportunity to a candidate who has failed to report for counselling on the day he/she has been
called, due to certain unavoidable reasons. At the discretion of the concerned Admission Committee, such candidates may be
entertained for counselling provided they come during the Counselling period of the concerned course. In any case, NO
applicant after the last date fixed for counselling (of the concerned course) shall be entertained under any
circumstances.”
vi. A candidate who has been called for counselling for the seats on the main campus only, may also attend the Counselling for
affiliated Colleges/RGSC (which would be held only after the counselling for main campus is over both for regular and paid
seats) with the prior approval of the concerned Admission Committee. In that case, he/she should see the counselling schedule
of the affiliated College/RGSC and report the counselling venue at 10.00 a.m. on the 1st day of commencement of Counselling
for affiliated colleges/ RGSC.
As the admission process is time-bound exercise, it shall be responsibility of the candidates to visit the Counselling Portal of the
University (www.bhonline.in) every day during the entire counselling period of the concerned course to remain updated with the
information regarding counselling schedule, offer of course allotment, offer of hostel allotment (Allotment of hostels will be done
only after receiving relevant guidelines from the Government of India.), fee payment deadlines and other important
communications. The University will not be responsible for claim of any kind if the candidate fails to visit the portal on daily basis
to keep himself/herself updated with the information.
NOTE: If any candidate of online mode of counseling fails to upload the required documents within the prescribed
date/time allotted to him/her will be treated as ABSENT in counseling. In that case it is desired that the Admission
Committee may contact such candidates and ask them for submission of required documents if such candidates are
interested. After that aforesaid process, they will not be considered for admission.
2. List of Essential Documents required at the time of Counselling:
You must produce the under mentioned documents/certificates in ORIGINAL along with one set of photocopy (self attested) at
the time of counselling for provisional admission before the Admission Committee for scrutiny/verification. Failure to produce
any of these documents on any ground may disqualify the candidate from the provisional admission.
a. Mark-Sheets of the QUALIFYING EXAMINATION and all other previous examinations such as High School,
Intermediate, Graduation, Post-graduation (as the case may be).
NOTE:
i. Ordinarily only the original mark-sheet shall be accepted. However, in case the marksheets have not been
issued by the concerned Examining Body/Board/Institution/University on the date of counselling (candidate is
required to give an affidavit to this effect), Marksheets downloaded from the Website of the concerned
examining body (subject to verification by the Admission Committee), CONFIDENTIAL MARKSHEETS or
PROVISIONAL RESULTS issued by the Registrar/ Controller of Examinations of the concerned University or
Secretary of the concerned Board (in case qualifying examination is of Senior Secondary level) shall also be
entertained at the time of admission.
ii. Candidates who were appearing in their final year/ final semester of the qualifying examination were allowed to
appear in the University Entrance Test conducted by the NTA with the condition that they will be required to
produce the original marksheet of the qualifying examination at the time of counselling for getting admission.
However, if such candidates are called for counselling towards provisional admission in a course, but they are
not able to produce the mark sheet of the qualifying examination(s) (main or supplementary or revaluation) with
minimum eligibility requirements at the time of counselling may also be allowed to take conditional admission
provided:
a. Candidate gives an undertaking that he/she will produce the original mark sheet of the qualifying
examination for minimum eligibility requirement latest by 31st January 2022.
b. It is evident from the mark sheet(s) of the previous examination(s) relating to the course of qualifying
degree that the candidate has secured at least stipulated minimum percentage of aggregate marks
(viz. 50%) in the previous examination(s) (except final year examination/final semester examination(s)
of the qualifying marksheets/certificate degree. This will not be applicable for SC/ST/OBC candidates).
However, this test/check [para (II)] would not apply in case where the qualifying examination is of 10+2
standard (Sr. Secondary level) largely required for admission to UG programmes.
c. If they fail to produce the requisite mark sheet by 31st December 2021 their conditional admission will
be treated as cancelled and they will not be entitled for to claim for refund of fee paid for conditional
admission.
iii. Matriculation or its equivalent certificate to ascertain the date of birth.
iv. Caste Certificate issued by the appropriate authority, if admission is sought under SC/ST/OBC/EWS Category.
NOTE:Each SC/ST/OBC/EWS candidate shall have to submit a copy of the caste/class certificate mentioning
that the candidate belongs to SC/ST/OBC/EWS community. Such certificate shall be subject to verification from
the concerned District Magistrate. Candidate must note that if he/she belongs to SC, ST, OBC or EWS
category, his/her caste/tribe must be listed in the appropriate Govt. of India schedule. The caste certificate
should be in the Governments’ approved format and should clearly state (a) name of his/her caste/tribe (b)
whether he/she belongs to SC/ST/OBC/EWS category (c) District and State or Union Territory of his/her
ordinary residence and (d) the appropriate Govt. of India schedule under which his/her caste/tribe is approved
as SC, ST OBC or EWS. Further, the OBC certificate should clearly mention that the candidate does not belong
to Creamy Layer under Govt. of India criteria.
a. In accordance with OMF No. 12-4/2019-U1 dated 17th January 2019 of the Department of Higher
Education, MHRD, Govt. of India, 10% reservation to candidate belonging to Economically
Weaker Sections in the General Category is applicable.
In view of above, the Admission Committee(s) are requested to kindly check the EWSs
certificate duly issued by the competent authority with regard to fulfillment of the following
criteria as per Government of India norms of the prospective candidate(s) claiming admission
under this category for admission to various UG/PG courses:
The persons who are not covered under the scheme of reservation for SCs, STs and OBCs and
whose family has gross annual income below Rs. 8.00 lakh (Rupees eight lakh only) are to be
identified as EWS for the benefit of reservation. Income shall also include income from all
sources, i.e., salary, agriculture, business, profession, etc. for the financial year prior to the year
of application. Also persons whose family owns or posseses any of the following assets shall
be excluded from being identified as EWS, irrespective of the family income:
i) 5 acres of agricultural land and above;
ii) Residential flat of 1000 sq ft. and above;
iii) Residential plot of 100 sq. yards and above in notified municipalities;
iv) Residential plot of 200 sq. yards and above in areas other than the notified municipalities.
b. Income limit for fee waiver (for SC/ST candidates): upto Rs.2.50 Lakhs per annum.
v. The OBC certificate should not have been issued earlier than 01.07.2020. Further, if the OBC Certificate
is issued earlier than the aforesaid date i.e. 01.07.2020 the candidate may be given one month time to
produce a recent OBC Certificate OR recent Income Certificate issued not earlier than 01.01.2021.
vi. Medical Certificate issued by the appropriate authority, if admission is sought under Physically Challenged
Category. For the Academic Session 2021-22, prior examination of PWD candidates by the concerned Medical
Board of the University stands relaxed only for candidates opting for online counseling. The Admission
Committee would determine their eligibility for reservation under quota for PWD candidates on the basis of
certificate issued by the Medical Board of the concerned State/District indicating the percentage of disability.
However, the PWD candidates would be subject to Medical Examination by the Medical Boards of the
University once the prevailing conditions due to pandemic becomes normal and in case they fail in the said
Medical examination their admission to the course under the quota for PWD candidates would be cancelled. An
undertaking (as per Annexure -9) to this effect would be furnished by the candidates belonging to PWD
category.
vii. If admission under Employee Ward Quota is sought, a Employee's Ward certificate for BHU Employees’
Ward category candidates is required to be submitted in the prescribed format duly signed and issued by the
Joint Registrar (Admin-LTC Cell) only. For this purpose the candidate is required to apply to the Joint Registrar
(Admin-LTC Cell), immediately after the receipt of the Call Letter and submit an application on the prescribed
format obtainable from the concerned office.
viii. Admit Card issued for appearing in the concerned Entrance Test – 2021.
ix. Character Certificate issued by the institution last attended.
x. Transfer Certificate (TC) issued by the institution last attended.

NOTE: If due to certain reasons a candidate is unable to produce T.C., the Admission Committee may, at its discretion,
allow a period up to 31st January 2022 for submission of the Transfer Certificate, failing which the admission
may be cancelled. An undertaking that "My provisional admission be cancelled in case I fail to produce the
Transfer Certificate from the institution which I last attended by 31st January 2022" shall be taken from each such
candidate who has not submitted his/her Transfer Certificate before he/she is provisionally admitted.
Migration Certificate issued by the Institution/ University/ Board last attended.
NOTE: Under exceptional situation a candidate may be allowed to submit the Migration Certificate latest by 31st
January 2022. Certain Institutions/ Universities/Board issue either Transfer Certificate or Migration Certificate but not
both. In such cases, the certificate issued to the candidate shall be accepted and the candidate shall be asked to give
an undertaking to the effect that the Institution does not issue Transfer (or Migration) certificate as the case may be.
3. COUNSELLING PROCEDURE
The University will follow Online counselling procedure for admissions to various courses during the academic session 2021-
22. The scheduling of different phases of Counselling would be done in the following manner:
1. Multiphase Counselling for All UG Courses excluding B.Com. (Hons.), B.Ed. and B.Sc. (Ag.) courses:
The Counselling for courses covered in UG Counselling would be done in a staggered manner (multiple phases) as
described below. Under this procedure, a list of admitted candidates wiil be declared after each day of counselling.
Four Phase Counselling: Such regular courses, which have provision of paid seats and are concurrently run on the
main campus, affiliated colleges and/or RGSC, the admissions will be made in three segments. In the first phase (which
could be of 5-6 days, depending on the availability of seats in the course), regular fee seats on the main Campus would
be filled up. After the regular fee seats are full, admission on paid seats on the main campus (wherever available) would
be done in the second phase of counselling (1-2 day). In the third phase, regular seats in the affiliated Colleges would
be filled up followed by paid seats in affiliated colleges and/or RGSC in the fourth stage.
The counselling procedure will involve following steps:
STEP 1: CALL LETTER FOR COUNSELLING
i. Multiphase Counselling for the Courses covered under UG Counselling [All UG Programs, excluding
B.Com. (Hons), B.Ed., B.Sc.(Ag)]
The candidates can download the call Letter from Counseling Portal at http://bhuonline.in using their
credentials. As the counselling for UG Counselling courses is being done in multiple phases (one phase for
each seat type- Regular seat on main campus; paid seat on main campus; regular seats of affiliated colleges,
paid seats of affiliated colleges/RGSC), the candidates called for counselling in such courses may be issued
more than one call letter. Therefore, the candidates are advised to download all the call letters issued to them
from the Student Login Portal, Icon “Call Letter” for counselling as per schedule contained therein.
During counselling, the candidates can exercise their preference of course and seat type (regular or paid).
Therefore, for such courses two preference entry forms based on Honours subject and combination (one for
regular and paid seats of main campus and other for affiliated college/RGSC) are available on the student site
as well as the admission committee site of the entrance test portal.
STEP 2: ONLINE PREFERENCE ENTRY (UPTO THE COUNSELLING DATE)
Every candidate called for counseling whether online or offline mode for admission to a Course shall be required to fill
up an online Preference Entry Form as follows:
a. Click on the Button "Preference Entry" icon on the Candidate' segment of the Entrance Test Portal
[www.bhuonline.in] for online preference entry.
b. Give your preference of various Course(s) as per your choice of Honours subject with subject combination
given in the Preference Entry Form. However, in certain courses, there may not be any choice and the page will
show only one course with prefilled text box.
c. Enter the percentage of marks (upto 02 decimal points) obtained in Qualifying Examination in the box given for
the purpose in the online Preference Entry Form.
d. If interested for paid seat, please submit your option in the preference entry form under Paid Seat option YES
or NO. However, paid seats would be allotted to only such candidates, in order of merit, who have opted
for Paid Seat Counselling on the specified Date/Time along with prescribed Paid Seat Fee.
e. In case you need Hostel facility, please submit your option in the preference entry form under Hostel
option YES or NO.
f.
g. Save the details entered.
h. If there are more than one preference entry form (one for the main campus and other for the affiliated college/
RGSC), fill up both forms completely in the aforesaid manner.
NOTE:
i. Give your order of preference carefully. No section of the online preference form should be left blank. If any
section is left blank, it will be presumed that candidate is not interested in that option. Candidates will get
another opportunity of making changes in the entries made in the Online Preference Entry Form on the day of
counselling also (prior to verification of documents).
ii. In some courses, there may not be any choice of subject/subject combinations. In that case, fill up the
percentage of marks and other required fields only.
STEP 3: ACTIVITY ON THE DAY OF COUNSELLING
The call letter contains the reporting date(s), time and the venue of counselling where you are required to report for your
counselling. If not opted for online counseling, please ensure that you reach the counselling venue on the prescribed
date and time. After reaching the counselling venue following steps need to be followed. For counseling opted online,
upload the documents and preference entry form including hostel and paid seat option, if applicable, duly completed on
the portal within the prescribed date on your call letter.
a. Reach the counselling venue at the prescribed time/date(s) given in the Call letter. Contact the Counselling
Centre/Venue Incharge and mark your attendance by signing the attendance sheet available with the
Counselling Centre Incharge (for offline counseling mode only).
b. Discuss with the teachers-counsellors available at the Counselling Centre/Venue about the available
Honours/Course Combinations, locations and fee structures, availability of hostels, etc. In case any candidate
wants to change his/her preference [earlier filled up ONLINE], he/she may be allowed to make changes at this
stage. Thereafter, a printout of the duly filled in preference entry form will be provided to the candidate by the
concerned admission committee on which the concern candidate have to put his/her signature and then submit
it to the concerned admission committee along with other required original documents at the Verification Desk.
No change shall be allowed in the Preference Entry Form once signed and confirmed by a Candidate on
the Counselling Date. The online admission module will allot seats strictly in order of merit in the entrance test
taking into account the order of preference filled up by the candidate and availability of seats in respective
course.
NOTE: If a Reserved Meritorious candidate is called for counselling along with General category
candidates his/her claim on seats reserved for his/her category shall remain intact.
c. In case you need Hostel facility, please submit your requirement in the preference entry form. The
concerned Admission Committee will ascertain your eligibility for hostel allotment during counselling.
d. The concerned Admission Committee will also retain your set of verified documents (photocopy).
e. Check up from the concerned Admission Committee about the date of declaration of first and subsequent
round(s) of results and time-bound follow up actions (payment of online admission fee, etc.) that you need to
take for securing admissions.
f. YOU WILL BE ALLOWED TO LEAVE AT THIS STAGE. YOU MAY FOLLOW THE STEPS MENTIONED
BELOW TO CONFIRM YOUR ADMISSION.
STEP 4: DECLARATION OF ADMISSION LIST
UG Counselling:
The concerned Admission Committee would release/ publish the admission list on each day of Counselling
ordinarily between 06:00 p.m.- 08:00 p.m. The candidates must see the course allocation page on their portal after
06:00 pm on the day of their counselling and thereafter. In case a candidate is offered provisional admission, he/she
must make payment of the admission fee before the deadline of fee payment given on the course allocation page of the
portal (which would be normally 06:00 p.m. of the following day) failing which offer of admission will stand withdrawn.
Important Note:
As results would be declared between 06:00-08:00 p.m. on each day of Counselling, all candidates are required
to check their admission status on the ‘Course Allocation’ page every day on a regular basis as those who
have secured their admission in initial rounds of declaration of admission lists may get upgradation to a
course more preferred by them and those in waitlist on the counselling date may receive offer of admission
due to dropouts/withdrawal in previous rounds. In case initially waitlisted candidates receive offer in
subsequent rounds of declaration of admission lists, they will be required to pay the admission fee within the
admission fee payment deadline given on course allocation page (ordinarily by 06.00 p.m. on the following
day).
NOTE:
As those who have secured their admission after initial rounds of declaration of admission lists may get
upgradation to a course more preferred by them and those in waitlist may receive offer of admission due to
dropouts/withdrawal in previous rounds, they must visit the portal every day for latest course allocation status.
In case initially waitlisted candidates receive offer in subsequent rounds of declaration of admission lists, they
will also be required to pay the admission fee within the deadline for fee payment mentioned on the course
allocation page.
STEP 5: MODE OF PAYMENT OF ADMISSION FEE:
Following admission fee payment modes will be available:

1. Online payment (through Debit Card/Credit Card/Net banking) through the payment gateway available on the
Portal.
2. Cash payment can be made only at the Extension Counters of ICICI/HDFC Banks opened only inside
BHU Campus through Challan downloaded from the payment page of the candidate’s portal.
NOTE:
a. For online payment the candidate must visit Course Allocation page and make the payment through debit/credit
card.
b. Any candidate who wants to make payment in cash through the extension counters of ICICI/HDFC Banks
opened on the BHU Campus can download challan from their respective Course Allocation page.
c. To secure admission in the course for which the candidate is provisionally offered he/she should pay the
prescribed Admission Fee within the deadline for payment of fee as mentioned in the offer of admission
(shown on the Course Allocation page). In case he/she is provisionally admitted to a special course of study
or on paid seat, he/she shall be required to pay the Special Course/Paid Seat fee (in cash or online) in addition
to the regular Fee of the Course.
d. A candidate will be treated as provisionally admitted in the course offered only after the prescribed fee
has been paid by him/her. In case they do not make payment of fee through either of the above modes within
the prescribed deadline, they will forfeit their claim for admission in the University. On successful payment of
prescribed admission fee, the payment ID will appear in the ‘Application’ page of the candidate’s portal
as well as in the admitted list available on the admission committee site of the portal.
STEP 6: DOWNLOADING ADMIT CARD:
Candidates can download the Admit Cards from their portals only after the admissions are over in the concerned course
or they have locked their allotment after any round of declaration of admission list (please see the Locking Rule given
below). The Admit Card will contain the date on which they have to report to the University for attending classes and the
documents that they are required to bring.
STEP 7: HOSTEL ALLOTMENT:
Allotment of hostels will be done only after receiving relevant guidelines from the Government of India. Only limited
number of hostel seats are available which will be allotted strictly on the basis of a Composite Merit [100 point scale]
derived by giving weightage to (1) the distance of their place of correspondence address from the University [up to 20
points] and (2) marks obtained by them in the entrance test [up to 80 points] subject to the candidate’s eligibility for
hostel allotment as per the rules of the Hostel Rules/Manual of the University. You will be required to give the
requirement of hostel facility in the online preference entry form. Based on your eligibility, the Admission Committee
may allot you hostel after admission in the course. You are required to check on your portal (after logging in) regarding
hostel allotment status by clicking “HOSTEL ALLOCATION” “ icon. In case the status shows as “ “HOSTEL
ALOTTED” “, make payment of Hostel Fee also in the same manner as given for payment of Admission Fee through
either of the mode of fee payment given above within the prescribed deadline for payment, else it will be considered
that you are not interested in seeking hostel facility and the provisional offer of allotment of hostel will be treated as
withdrawn and the seat so spared may be offered to next candidate in the merit.
NOTE: Allotment of hostel for the academic session 2021-22 will be done later after the receipt of the
guidelines/SOP for Hostels from the Government of India.
4. ADMISSION UNDER PAID SEATS:

i. There is a provision of 'Paid Seats' (supernumerary) in some courses, up to a maximum of 15% of total seats.
Admission on Paid Seats will be done only after the regular fee seats are full.
ii. Paid seats options may be exercised by the candidates during preference entry or later by presenting themselves on
the Paid Seat Counselling date.
iii. All those candidates who are interested in Paid Seats must present themselves in person latest by 3.00 p.m. on the
Paid Seat Counselling Date. Allotment of Paid Seats would be done amongst those candidates, in order of
entrance test merit of the University conducted by the NTA, who have opted for Paid Seat Counselling
Date/Time along with the prescribed Paid Seat Fee. In case, a candidate has opted for online counseling mode,
he/she will ensure to upload the duly completed Paid seat option form within the specified date and make sure
to deposit the fee within the specified period on the declaration of paid seat results.
5. UPGRADATION AND LOCKING RULE:
Rearrangement in 2nd and/or subsequent Admission List(s): The candidates have to enter their preference of course
(where choice is available) in the preference entry form. The module has been developed in a manner to ensure that if the seats
fall vacant on expiry of deadline of fee payment (after declaration of any Round of results due to candidates holding higher merit
do not take admission etc.), there are chances that the candidate who was initially allotted a course of his/her lower order of
preference may get upgraded to a more preferred course as per his/her preference order. Accordingly, based on the preference
given by the candidate at the time of counselling, there could be change in course allocation after its initial allotment.
Rearrangement process will enable only upward mobility of a candidate in the order of preference filled up by him/her, vacancy
being created and his/her merit order provided payment of admission fee has already been done for the initial allotment within
the prescribed deadline.
Locking of Course Allotment: At times, if the candidates do not want any change in the Course allotted initially to him/her (say
after 1st or subsequent round of result) thereby meaning that they want to be excluded from the aforesaid rearrangement
process in the subsequent round. If he/she is satisfied with the course allocation after any round of declaration of admission list,
in such cases candidate will immediately email only through the registered email ID of candidate to the Convenor of the
concerned Admission Committee to lock his/her course allotment. For this purpose each Admission Committee will create a
dedicated email ID. If a candidate asks for lock option in the manner aforesaid, he/she will be excluded from the aforesaid
rearrangement exercise in the succeeding rounds.
NOTE:
i. No request for locking the initial allotment of course would be entertained, if the candidate fails to give a formal
email request to the concerned admission Committee(s) within the deadline indicated above.
ii. The choice of locking a course allotment should be entertained by 02:00 pm on the day succeeding day of
course allotment. Locking the course allotment can be done only after admission in that course has been
secured by making payment of prescribed fee within the prescribed deadline in the manner given above.
iii. It is advised to every candidate to be very clear and careful while filling up their preferences of the subject in
Preference Entry Form as after locking the course allotment after submission of duly signed Preference Entry
Form to the Convenor of the Admission Committee and subsequently allotted subject combination with
Honours subject by the computerized Online Admission Module shall not be changed under any
circumstances during their programme period.
6. IMPORTANT GENERAL INFORMATION
Candidates must read carefully the under mentioned general information and conditions for the provisional admission.
Non-compliance of any of the given conditions shall disqualify a candidate from provisional admission.
1. The candidates must note:
i. The candidate should report to the concerned venue on the date(s) and time as mentioned in his/her call letter
for offline mode of counseling only.
ii. The admission to a particular Course in the Faculty/Mahila Mahavidyalaya/Affiliated Colleges/ Rajiv Gandhi
South Campus, Barkachha, Mirzapur, as the case may be, shall be done strictly as per order of the entrance
merit of the University conducted by the NTA and choice of the preference of location of the candidate.
2. Presence of parents/guardians of female candidates called for counselling is desirable.
3. The completion of necessary formalities for provisional admission may take generally 2-3 days. Accordingly, the
outstation candidates are advised to come prepared to stay at Varanasi for the aforesaid period.
4. BHU Employee's Ward category candidates are required to submit a certificate of the Employee's Ward in the
prescribed format duly signed and issued by the Joint Registrar (Admin-LTC Cell) only. For this purpose the candidate is
required to apply to the Joint Registrar (Admin-LTC Cell), immediately after the receipt of the Call Letter and submit an
application on the prescribed format obtainable from the concerned office. The facility of Employee’s Ward category
only for those employees of the IIT-BHU who were employed prior to June 29,2012 at par with BHU employees seeking
admission to various courses in the University would also be available till such employees superannuate. For this
purpose the candidate who is ward employee of IIT (BHU) who's establishment records are with the Banaras Hindu
University are required to apply to the Joint Registrar (Admin-LTC Cell), immediately after the receipt of the Call Letter
and submit an application on the prescribed format obtainable from the concerned office. The Employee Ward
Certificate of other employees directly employed by the IIT (BHU) shall be issued at the end of IIT Directorate.
5. The provisional admission of the candidate to the concerned Course of Study shall be subject to such ordinances, rules
and regulations as may be framed from time to time by the University.
6. Hostel accommodation is not guaranteed. Allotment of hostels will be done only after receiving relevant guidelines
from the Government of India. However, if it is available, it shall be allotted strictly on the basis of a Composite Merit
[100 point scale] derived by giving weightage to (1) the distance of their place of correspondence address from the
University [up to 20 points] and (2) marks obtained by them in the entrance test [up to 80 points] subject to the
candidate’s eligibility for hostel allotment as per Hostel Rules/Hostel Manual of the University. Mere provisional
admission shall not entitle any student to get a seat in the University Hostel.
7. The date of commencement of classes of the concerned Course of Study shall be as per the time schedule prescribed
by the University. Ascertain the date of reporting from the Faculty/ Department/ College when you come for counselling.
8. Candidate provisionally selected for admission shall be required to deposit the prescribed fee before the deadline of fee
payment failing which he/she shall forfeit his/her claim for the provisional admission. The candidates belonging to
SC/ST category and are eligible for post-matric Scholarships/Top-class Scholarships (whose parent/guardian annual
income is not more than 2.50 lakhs) are not required to pay the non-refundable component of the prescribed regular
fee. They are required to pay the Refundable Component (Caution Money) only. However, such eligible candidates will
be required to submit an undertaking/contract bond as per Annexure - A to the effect that they will deposit the fee with
the University as soon as they receive the scholarship amount in their bank accounts. Accordingly, prospective
candidates belonging to the said category desirous of availing this facility are required to furnish a caste and income
certificate to this effect from the competent authority at the time of admission.
9. The dependents of Leprosy Affected Persons (LAPs) shall be exempted from paying non-refundable component of
regular fee. Accordingly, candidates desirous of availing the aforesaid facility (on provisional admission) should
produce/bring (at the time of Counselling) a certificate issued by the Government District Hospital to the effect that their
parent(s) (as per the details furnished in the UET form) are Leprosy Affected Persons (LAPs).
10. Enrolment: All newly admitted students must get themselves enrolled by 31st January 2022. Only original documents
(marksheets of the qualifying examination, marksheet/certificate of high school, TC and/or Migration Certificate) shall be
entertained for the purposes of enrolment. In case a provisionally admitted candidate fails to produce the said
documents by 31st January 2022, his/her admission shall be cancelled forthwith.
11. Ragging is prohibited.: In accordance with provisions contained in UGC Regulations on curbing the menace of
ragging in Higher Educational Institutions, 2009, self affidavits for non-involvement in Ragging from students and their
parents/guardians (as per enclosed ANNEXURE 5) have to be obtained. The said affidavits are required to be furnished
by the students at the time of admission (entirely by new entrants as well as those promoted students who have not
furnished it in the past academic session). The ragging self affidavits and the dossier form may be obtained from the
admitted students when they report for classes.
12. REFUND
Refund is a process to make payment to the entitled candidate(s) who have deposited an excess amount due to one of
the reasons given below, at the time of their admission.
a. Cases of refund of Fee:
1. Due to withdrawal of admission of the candidate.
2. Due to cancellation of admission of the candidate.
3. Due to cancellation of Hostel of the candidate
4. Due to upgradation from paid seat to regular seat, shift from one course to another course (carrying
lower fee), migration of candidate from affiliated colleges/RGSC to Main campus (carrying lower fee).
5. Due to multiple payments at the time of fee deposition.
6. Any SC/ST student who was eligible for availing the facility of fee waiver but Failed to Produce the
income certificate of his/her parents and submitted full fee of the course at time of his/her admission.
b. Refund Policy:
Refund will be made as per guidelines issued by Government of India from time to time.
c. Process of Refund
1. All the refund related issues have to be resolved by R.O. (Finance) Account Section in coordination
with M/s. LSPL.
2. The candidate can download Claim-form from the Student Login portal on the dash board, Icon “Claim
Form” only after the completion of the University Admission.
3. The candidate will submit filled in Claim-form to the concerned Department/Faculty/RGSC /College,
where he/she is admitted, mentioning his/her particulars and mode to receive the refund, including
Bank Details as per Claim Form.
4. The Head of the Departments/Dean of the Faculties/RGSC/ Principal of different Colleges where the
concerned candidate is admitted, will collect and verify all the Claim-forms in concern with the
respective admission committees.
5. All the so collected Claim-forms submitted by candidates in their offices, the concerned Deans of the
Faculties/Head of the Departments/Principal of different colleges/Coordinators of Schools/Centres shall
process the claim form by the way of drawing a bill (through A.R. 37 Form) and submit it directly to the
R.O. Finance/Account Section for further processing for making the refunds.
6. The R.O. Finance/Account Section will verify the entitlement of the candidate and amount claimed by a
candidate for refund with the data (Bank statement or deposit statement) provided by M/s. LSPL and
process and make the refund to the candidate as per his/her entitlement in the manner stated above as
per details in Claim-form submitted by the respective candidate.
13. Only the local Court of Varanasi/Honorable High Court of Judicature at Allahabad/ Honorable Supreme Court of India
shall have jurisdiction in case of any dispute relating to the provisional admission.
Important Note for SC/ST candidate:

In accordance to the Notification No.R.Dev-9/SC/ST/Gen & Fee Reimbursment/2018-19/64144 dated 20/23.07.2018 of Asstt.
Registrar (Development) the SC/ST candidates whose yearly family income is less than ₹2.50 lakhs and seeks exemption from
paying fee at the time of admission by submitting the prescribed Affidavit/Undertaking to the effect that based on the
Affidavit/Undertaking submitted by you, you have been exempted from paying full fee at the time of admission and only refundable fee
(caution money) and compulsory fee(s) are being realized from you. It is your sole responsibility to apply with complete details for the
SC/ST scholarship/fee reimbursement from the concerned State Government or Central Government within the prescribed time limit. At
any cost, you have to pay the full fee latest by 31st March, 2022 whether you get or don’t get the scholarship/fee reimbursement from
the State Government or Central Government as the case may be.
Yours faithfully
Dean/Head/Principal/Coordinator
SPECIAL NOTE :
Counseling for this session is through offline mode so you are instructed to be present physically at Faculty of
Commerce, BHU at on the specific date & time.
Candidates are required to check their student portal daily and make the payment of fee
within 24 hours till 5:00 P.M. of the deadline date. For seat locking, send scan copy of application requesting locking of seat at allotted
location and course on admission.foc@gmail.com. The choice of seat locking would be entertained till 02:00 PM. On the day succeeding
day of course allotment (see upgradation and locking rule). If the candidate is interested for admission in Paid seat they might opt for
the same in preference entry form otherwise admission in paid category will not be considered. All candidates for admission to B.Com
(Hons.) are required to strictly follow the Covid-19 appropriate behavior. They are required to wear mask, observe social distance and
also must have with them the sanitizer, failing to which they will not be allowed to appear in the counseling.
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Banaras Hindu University Call Letter

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Banaras Hindu University Call Letter

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12/11/21, 5:54 PM BANARAS HINDU UNIVERSITY

Call Letter English

Call Letter List

Ref. No./Counselling/Commerce/2021-22 Electronic Call Letter only

Mr. / Ms. SANKALP PAUL 2021-12-11 11:56:42

Category (OBC) Rank : 1

Composite Index for Hostel Allotment(Rank) : ()

Particulars Date Time Rank Type Venue

Counselling Committee Details

Name Mobile Email ID

2. List of Essential Documents required at the time of Counselling:

iii. Matriculation or its equivalent certificate to ascertain the date of birth.

i) 5 acres of agricultural land and above;

ii) Residential flat of 1000 sq ft. and above;

ix. Character Certificate issued by the institution last attended.

x. Transfer Certificate (TC) issued by the institution last attended.

Migration Certificate issued by the Institution/ University/ Board last attended.

The counselling procedure will involve following steps:

STEP 1: CALL LETTER FOR COUNSELLING

STEP 2: ONLINE PREFERENCE ENTRY (UPTO THE COUNSELLING DATE)

g. Save the details entered.

STEP 3: ACTIVITY ON THE DAY OF COUNSELLING

STEP 4: DECLARATION OF ADMISSION LIST

STEP 5: MODE OF PAYMENT OF ADMISSION FEE:

Following admission fee payment modes will be available:

STEP 6: DOWNLOADING ADMIT CARD:

STEP 7: HOSTEL ALLOTMENT:

4. ADMISSION UNDER PAID SEATS:

5. UPGRADATION AND LOCKING RULE:

6. IMPORTANT GENERAL INFORMATION

1. The candidates must note:

2. Presence of parents/guardians of female candidates called for counselling is desirable.

a. Cases of refund of Fee:

1. Due to withdrawal of admission of the candidate.

2. Due to cancellation of admission of the candidate.

3. Due to cancellation of Hostel of the candidate

5. Due to multiple payments at the time of fee deposition.

Important Note for SC/ST candidate:

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