IT Practical
IT Practical
IT Practical
6. Creating of Subtotals
7. Data Consolidation
8. Goal Seek
9. Scenario
Creating a template
Editing a template
1. When we create our document, use the following paragraph styles for
different heading levels (such as chapter and section headings): Heading
1, Heading 2, and Heading 3. These are what will appear in our table of
contents. We can use more levels of headings, but the default setting is
to use only the first three levels in the table of contents.
2. Place the cursor where you want the table of contents to be inserted.
3. Select Insert > Indexes and Tables > Indexes and Tables.
4. Change nothing in the Insert Index/Table dialog. Click OK.
To create a mail merge letter, you need a text document that you make
the source document for your mail merge letters.
If your address data source is not registered yet, you will receive a
message.
Register Data sources
1. Select Starting document
Step 1: select "Use the current document" and click Next >.
2. Select Document type
Step 2: select "Letter" and click the Next > button.
3. Insert Address Block
Step 3: Click on "Select Address List”
A window will appear then click on create button to create new list.
Click on New button to take new fields for address. Now, save the
address list.
When all the fields are displayed as desired, click the Next > button.
4 . Create letter salutation
Step 4: check "This document should contain a salutation" and "Insert
personalized salutation".
Add "Field name" and "Field value" as shown in the screenshot.
Right below the "Preview" you can jump to the next documents to see
the corresponding preview.
Click Next >.
5. Adjust Layout of Adress Block and Salutation
Step 5: the position for the address block in the letter is displayed.
We can adjust the position of the address field according to your needs.
We exit the Mail Merge Wizard and click Finish.
You can now still manually intervene in the layout if necessary.
6. Save Outgoing document
Save the Outgoing document in the File ▸ Save menu.
The further control or the process is done via the "Mail Merge" Toolbar,
via View ▸ Toolbars ▸ Mail Merge menu
When we are only interested in a section of the image for the purpose of
our document, We can crop (cut off) parts of it. To start cropping the
image, right-click on it and select Picture from the pop-up menu. In the
Picture dialog box, select the Crop page.
In the Crop dialog box, you can control the following parameters:
Activity-08: Scenarios
Scenarios are a tool to test “what-if” questions.
Use Tools > Scenarios to enter variable contents—scenarios—in the
same cell. Each scenario is named, and can be edited and formatted
separately, and chosen from a drop-down list in the Navigator and the
title bar of the scenario. When we print the spreadsheet, only the
contents of the currently active scenario is printed.
By adding a scenario, you can quickly change the arguments of a
formula and view the new results. For example, if we wanted to
calculate different interest rates on an investment, we could add a
scenario for each interest rate, and quickly view the results
Creating scenarios
To create a scenario, select all the cells that provide the data for the
scenario.
1. Select the cells that contain the values that will change between
scenarios. To select multiple cells, hold down the Ctrl key as you
click each cell.
2. Choose Tools > Scenarios.
3. On the Create Scenario dialog, enter a name for the new scenario.
It’s best to use a name that clearly identifies the scenario, not the
default name as shown in the illustration. This name is displayed
in the Navigator and on the title bar of the scenario on the sheet
itself.
4. Optionally add some information to the Comment box. The
example shows the default comment. This information is displayed
in the Navigator when you click the Scenarios icon and select the
desired scenario.
5. Optionally select or deselect the options in the Settings section. See
below for more information about these options.
6. Click OK to close the dialog. The new scenario is automatically
activated.
To calculate annual interest (I), create a table with the values for the
capital (C), number of years (n), and interest rate (i). The formula is
I = C*n*i.
Let us assume that the interest rate r of 7.5% and the number of years n
(1) will remain constant. However, if we want to know how much the
investment capital C would have to be modified in order to attain a
particular return I. For this example, calculate how much capital C
would be required if you want an annual return of $15,000.
1. Place the cursor in the formula cell (the cell containing the interest
I), and choose Tools > Goal Seek.
2. Place the cursor in the Variable cell field. In the sheet, click in the
cell that contains the value to be changed, in this example it is the
cell with the capital value C.
3. Enter the desired result of the formula in the Target value field. In
this example, the value is 15000.
4. Click OK. A dialog appears informing you that the Goal Seek was
successful. Click Yes to enter the result in the cell with the variable
value.
3. Select cell A3, which contains the number 3, and copy the value to
the clipboard.
4. Select the range A1:C3.
5. Use Tools > Macros > Record Macro to start the macro recorder.
The Record Macro dialog is displayed with a stop recording
button.
6. Use Edit > Paste Special to open the Paste Special dialog.