Intercompany Purchasing

MOHMADKHALFE@GMAIL.
COM
Intercompany Purchasing
❖ Intercompany Purchasing:
• A Stock Transport Order done between two different company is known as intercompany
purchasing.
• In intercompany purchasing, the sales transactions are posted into the issuing or supplying
company code and the purchase transactions are posted into the receiving company code.
❖ Stock transport order with delivery and billing document:

• Stock transport orders with delivery and billing use the purchasing, shipping, sales billing,
inventory management and invoice verification functions.
• The stock transport order is created by the plant of the receiving company code.
• The issuing company code creates a delivery document and issues the goods.
• After the material is received, the receiving plant posts a goods receipt.
• The issuing company code generates the billing document via the SD billing transaction, and
the receiving company code posts the invoice via the MM invoice posting transaction.
• Accounting documents are created for the goods issue, the goods receipt, billing and the invoice
receipt.
❖ Prerequisites:
1. Sales Organization for Supplying Company Code.
2. Create a Vendor in Receiving Company Code and the Supplying Plant assigned in the vendor
master record should be Supplying Plant.
3. Create a Customer in Supplying Company Code.
4. The material master should have both Purchase and sales views and further it needs to be
extended to Receiving Plant but its Sales organization belongs to Receiving company code and
plant.
5. Define Shipping Data for Plants under Set up Stock Transport Order.
6. Create and Define Checking Rules.
7. Configure Delivery Type and Availability Check Procedure by Plant.
8. Assign Document Type, One-Step procedure, Under delivery Tolerance.
9. Assign Shipping Points in Logistics Execution.
1. Sales Organization for Company Code:

• We need to create sales organization and distribution channel for supplying plant and receiving
plant. We can copy the standard one.
• Path; SAP Easy Access → SPRO → SAP Reference IMG → Enterprise Structure → Definition
→ Sales and Distribution → 1. Define copy, delete, check sales organization
2. Define copy, delete, check distribution channel
3. Maintain sales office
4. Maintain sales group
MOHMADKHALFE@GMAIL.COM
• For Assigning
• Path; SAP Easy Access → SPRO → SAP Reference IMG → Enterprise Structure →
Assignment → Sales and Distribution →1.Assign sales organization to CoCd
2.Assign distribution channel to sales organization
3.Assign division to sales organization
Supplying Company Receiving Company

Company Code MJ03 MJ80
Plant MJ10 MJ89
Purch. Org. MJ10 MJ89
Purch. Grp. MJ7 MJ7
Sales Organization MK03 MJ80
Distribution Channel MJ ML
MK MQ
Division U1 U1
U2 U2
2. Create a Vendor in Receiving Company Code and the Supplying Plant assigned in the vendor
master record should be Supplying Plant:
• Now by using t-code BP will create a vendor.
• Click on organization
• Fill the appropriate data in FLVN00 and 000000 (BP). But in FLVN01 click on general data
then on Vendor:General Data and Additional General Data put the Plant i.e. supplying plant.
3. Create a Customer in Supplying Company Code:

• Now we need to create customer by using t-code BP.
• Click on organization
• Take BP Roles as FLCU00, FLCU01 and 000000.

And enter the appropriate data.
• Now in Company Code data in FLCU00, take the company code of supplying plant.
• Now in Sales and Distribution data in FLCU01, put the sales data of supplying plant and in
shipping tab put delivering as MJ10.
4. Material Master:
• We need to create the material with sales views such as Sales: Sales Org. Data 1, Sales: Sales
Org. Data 2 and Sales: General/Plant Data. And maintain the same material in both the
company codes.
• In Sales: sales org.1 take division as U1, Delivering Plant as MJ10 and Material Group.
• In Sales: Sales org. 2, take item category group as norm.
• In Sales: General/Plant take transportation group as 0001 and loading group as 0001.
5. Define Shipping Data for Plants under Set up Stock Transport Order:
For defining shipping data follow the path

SAP Easy Access → SPRO → SAP Ref. IMG →
Material Management → Purchasing → Purchase
Order → Set up stock transport order → Define
Shipping data for plants
1.Now search for the plant and double click on it.
• Now we need to put the Sales Org., Distribution Channel and division.
Now we will do same with another plant.
But we will enter here customer.
• Now put the customer number, sales org., dist. Channel and division.
6. Create and Define Checking Rules:

Path; SAP Easy Access → SPRO → SAP Ref. IMG → Material Master → Purchasing → Purchase
Order → Set up stock transport order → 1. Create Checking Rules
2. Define Checking Rules
7. Configure Delivery Type and Availability Check Procedure by Plant:

Order → Set up stock transport order → Configure Delivery Type and Availability Check Procedure
by Plant.
Click on the position and then

1.Document Type as NB
2.Supplying Plant as MJ10
Take delivery type as NLCC, and checking rule as 01 which is standard. Save it.
NLCC – With billing document
NL – Without billing document
8. Assign Document Type, One-Step procedure, Under delivery Tolerance:

Order → Set up stock transport order → Assign Document Type, One-Step procedure, under delivery
tolerance.
Click on new entries

Put supplying plant as MJ10, Plant as MJ89 and Type as NB.
9. Assign Shipping Points in Logistics Execution:

Path; SAP Easy Access → SPRO → SAP Ref.Img → Logistics Execution → Shipping → Basic
Shipping Functions → Shipping Points and Goods Receiving Point Determination → Assign Shipping
Points
Click on new entries.

Put shipping conditions, loading group and plant, save it.
➢ Step – 1:
First check the stock of the material in both the company by using t-code MMBE.
Put the material number and execute.
Now, we can see that we have stock in Company MJ03.

So, we will transfer the stock from CoCd MJ03 to CoCd MJ80.
➢ Step – 2:
Create a Purchase Order using t-code ME21N or by below path
SAP Easy Access → SAP Menu → Logistics → Material Management → Purchasing → Purchase
Order → Create [ME21N]
Take document type as NB as it is inter-company purchasing.
Put the suppler number in which supplying plant is assigned.

In Header level put Purch. Org., Purch. Group and CoCd of plant where we are going to supply
material.
Now in Display Scope put Material, PO Quantity and Plant (Receiving Plant)
Now we can see here that shipping tab has been appeared.
And we can see all the related data to it.
Check and Save the PO.
Purchase Order generated with above number.

➢ Step – 3:
Now we need to create an outbound delivery.
Path: SAP Easy Access → SAP Menu → Logistics → Sales and Distribution → Shipping and
Transportation → Outbound Delivery → Create → Collective Processing of Documents Due to
Delivery [VL10B/VL10D]
In Purchase Orders tab in Purchasing Document put the PO number. And execute.
Now mark the box and click on Background.
Here we can indicator have been changed.

Now to view the document go back.

And click on collective processing logs.
Put your id of yours and execute.
Now click on latest line and then on Documents

Here we will get sales Document number.
Now we will check the stock using t-code MMBE.
Now we can see that material is in on-order stock.

➢ Step – 4:
Path: SAP Easy Access → SAP Menu → Logistics → Sales and Distribution → Shipping and
Transportation → Outbound Delivery → Display [VL03N]
Put the outbound delivery number and execute.
Now in Picking tab put the storage location (Supplying Plant) and picked qty.
Now in status overview we can see Picking Status has been completed. And click on save.
Now we can see that it has been saved.

Now click on Post Goods Issue and then execute.
In Status Overview tab we can Goods Movement status has been changed.
To check the document fi, put the outbound delivery number and click on document flow.
Click on TF to cross company and then on display documents.
Here we can mov. Type 643 is there.

To check the accounting documents, click in FI Documents in Doc. Info tab and after that on
Accounting Documents.
Below are accounting entries and we can document number.
Need to see stock in transit using t-code MB5T.

➢ Step – 5:
Now we need to Goods Receipt
Path; SAP Easy Access → SAP Menu → Logistics → Materials Management → Inventory
Management → Goods Movement [MIGO]
Take trans. event as A01 Goods Receipt, ref. doc as R05 Outbound Delivery and Mov.type 101.
In where tab put storage location. Mark item Ok and Post.
Material document generated with above number.
Now need to check the stock. Use t-code MMBE. We can see stock is updated.
➢ Step – 6:
Now we need to create intercompany billing document.
Path; SAP Easy Access → SAP Menu → Logistics → Sales and Distribution → Sales → Order →
Subsequent functions → Billing Document [VF01]
Put outbound delivery number and execute.
Click on save
Above document is generated.

To view the document click on
Billing document → Display billing document
In the above snap no accounting has been generated.
Now using t-code VL03N.

In shipping tab we can see intercompany billing status has been changed.
➢ Step – 7:
Now using t-code MIRO or below path do the invoice.
SAP Easy Access → SAP Menu → Logistics → Materials Management → Logistics Invoice
Verification → Document Entry → MIRO.
Put all the required data simulate and post.

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MOHMADKHALFE@GMAIL.

❖ Stock transport order with delivery and billing document:

1. Sales Organization for Company Code:

Supplying Company Receiving Company

3. Create a Customer in Supplying Company Code:

• Take BP Roles as FLCU00, FLCU01 and 000000.

• In Sales: Sales org. 2, take item category group as norm.

For defining shipping data follow the path

1.Now search for the plant and double click on it.

Now we will do same with another plant.

But we will enter here customer.

6. Create and Define Checking Rules:

7. Configure Delivery Type and Availability Check Procedure by Plant:

Click on the position and then

8. Assign Document Type, One-Step procedure, Under delivery Tolerance:

Click on new entries

9. Assign Shipping Points in Logistics Execution:

Click on new entries.

Put the material number and execute.

Now, we can see that we have stock in Company MJ03.

Put the suppler number in which supplying plant is assigned.

Check and Save the PO.

Purchase Order generated with above number.

Now mark the box and click on Background.

Here we can indicator have been changed.

Now to view the document go back.

Put your id of yours and execute.

Now click on latest line and then on Documents

Here we will get sales Document number.

Now we will check the stock using t-code MMBE.

Now we can see that material is in on-order stock.

Put the outbound delivery number and execute.

Now we can see that it has been saved.

Click on TF to cross company and then on display documents.

Here we can mov. Type 643 is there.

Below are accounting entries and we can document number.

Need to see stock in transit using t-code MB5T.

In where tab put storage location. Mark item Ok and Post.

Material document generated with above number.

Put outbound delivery number and execute.

Above document is generated.

In the above snap no accounting has been generated.

Now using t-code VL03N.

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