Bid Number: GEM/2023/B/2935310

Dated: 11-01-2023

Bid Document

Bid Details

Bid End Date/Time 06-02-2023 18:00:00

Bid Opening Date/Time 06-02-2023 18:30:00

Bid Offer Validity (From End Date) 90 (Days)

Ministry/State Name Ministry Of Railways

Department Name Northern Railway

Organisation Name Stores

Office Name Northern Railway

Cleaning, Sanitation and Disinfection Service - Outcome

Based - Industrial; Mechanized cleaning of various shops
Item Category admin blocks inspection pits roads by cleaning sweeping
scrapping scrubbing mopping with disposal of scrap waste
slit at nominated place ..

Contract Period 1 Year(s)

Minimum Average Annual Turnover of the

27 Lakh (s)
bidder (For 3 Years)

Years of Past Experience Required for

2 Year (s)
same/similar service

Past Experience of Similar Services

Yes
required

MSE Exemption for Years of Experience and

No
Turnover

Startup Exemption for Years of Experience

No
and Turnover

Experience Criteria,Bidder Turnover,Certificate (Requested

in ATC)
*In case any bidder is seeking exemption from Experience /
Document required from seller
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Bid to RA enabled No

Type of Bid Two Packet Bid

Time allowed for Technical Clarifications

2 Days
during technical evaluation

Estimated Bid Value 5475708.08

Evaluation Method Total value wise evaluation

Financial Document Indicating Price

Yes
Breakup Required

EMD Detail

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 Advisory Bank State Bank of India

EMD Amount 109520

ePBG Detail

Advisory Bank State Bank of India

ePBG Percentage(%) 3.00

Duration of ePBG required (Months). 14

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy.

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.

Beneficiary:
DY CMM/CB
Northern Railway, Northern Railway, Stores, Ministry of Railways
(Mahendra Pratap Singh)

Splitting

Bid splitting not applied.

MII Compliance

MII Compliance Yes

MSE Purchase Preference

MSE Purchase Preference No

Details of the Competent Authority for MSE

Name of Competent Authority MAHENDRA PRATAP SINGH

Designation of Competent Authority DY.CMM/CB

Office / Department / Division of Competent

STORE/CB/NORTHERN RAILWAY
Authority

CA Approval Number NIL

Competent Authority Approval Date 04-01-2023

SINCE THIS IS A SINGLE SERVICE, THIS IS NOT DIVISIBLE,

Brief Description of the Approval Granted by
HENCE MSE PURCHASE PREFERENCE CLAUSE SHALL NOT
Competent Authority
BE APPLICABLE

Competent Authority Approval for not opting Micro and Small Enterprises Preference : View Document

1. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st

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March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
2. Years of Past Experience required: The bidder must have experience for number of years as indicated above in
bid data sheet (ending month of March prior to the bid opening) of providing similar type of services to any
Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant contracts / orders to be
uploaded along with bid in support of having provided services during each of the Financial year.
3. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
4. Past Experience of Similar Services: The Bidder must have successfully executed / completed at least one
single order of 80 % of the Estimated Bid Value or 2 orders each of 50 % of the Estimated Bid Value or 3 orders
each of 40 % of the Estimated Bid Value for similar service(s) in last three years to any Central / State Govt
Organization / PSU / Public Listed Company. Copies of contracts / work orders and documentary evidence of
successful execution / completion in support of Past Experience of Similar Services along with names, address
and contact details of clients shall be uploaded with the bid for verification by the Buyer.

Additional Qualification/Data Required

Scope of Work for the Service:1673079006.pdf

List of Consumable Required:1673079015.pdf

List of High End Machinery Required:1673079023.pdf

Only indispensable conditions that are not covered in and are not in conflict with GeM GTC, Product
/ Service STC and the ATC library, and which are in compliance with the Govt. orders on Public
Procurement and are not restrictive and not against the core principals of transparency and
efficiency enshrined in GeM, can be requested through this RMS ATC request. Each such request has
to come only after due approval of the Competent Authority in Buyer Organization. A copy of such
approval of competent authority has to be uploaded here. Buyer organization shall be solely
responsible for the impact of the requested clauses on the bidding process and its outcome. Clauses
in respect of which ATC library clause is available will not be allowed through RMS.:1673079034.pdf

Format to be uploaded by buyer for the breakup of components on cost/price offered by Service
Provider in the Bid:1673079044.pdf

Cleaning, Sanitation And Disinfection Service - Outcome Based - Industrial;

Mechanized Cleaning Of Various Shops Admin Blocks Inspection Pits Roads By
Cleaning Sweeping Scrapping Scrubbing Mopping With Disposal Of Scrap Waste Slit
At Nominated Place .. ( 132912 )

Technical Specifications

Specification Values

Core

Type of Space Industrial

Mechanized cleaning of various shops admin blocks inspection pits roads by cleaning
Nature of Service sweeping scrapping scrubbing mopping with disposal of scrap waste slit at
nominated place inside NR loco workshop Charbagh premises as per scope of work

Type of Area Outdoor

Area Inclusions AS PER ATTACHED SCOPE OF WORK

Floor Type AS PER ATTACHED SCOPE OF WORK

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 Specification Values

Type of Cycle Daily

Addon(s)

Consumables to be
provided by Service Yes
Provider

High End Machinery &

Equipment to be
Yes
provided by Service
Provider

Additional Specification Documents

Consignees/Reporting Officer

Consignee/Reporti Area in Sq. Additional

S.No. Address
ng Officer Metre Requirement

Consumables to be
provided by
Service Provider :
132912
High End
Machinery &
Equipment to be
provided by
226005,CHARBAG LOCO
Service Provider :
1 Shrikant Pal WORKSHOP , LUCKNOW- 132912
132912
226005
Frequency in each
cycle : 2
Number of working
days in a month :
25
Number of cycles
during Contract
Period : 300

Buyer Added Bid Specific Terms and Conditions

1. Generic

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 25% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.

2. Generic

Bidder financial standing: The bidder should not be under liquidation, court receivership or similar

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 proceedings, should not be bankrupt. Bidder to upload undertaking to this effect with bid.

3. Generic

1. The Seller shall not assign the Contract in whole or part without obtaining the prior written consent of
buyer.
2. The Seller shall not sub-contract the Contract in whole or part to any entity without obtaining the prior
written consent of buyer.
3. The Seller shall, notwithstanding the consent and assignment/sub-contract, remain jointly and severally
liable and responsible to buyer together with the assignee/ sub-contractor, for and in respect of the due
performance of the Contract and the Sellers obligations there under.

4. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

5. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

1.THIS GEM BID IS AS PER ATTACHED SLA/TENDER DOCUMENTS, ANY OTHER TERMS & CONDITIONS NOT
COVERED IN THIS SLA/TENDER DOCUMENT BUT MENTIONED IN UP TO DATE GCC SERVICES OF INDIAN
RAILWAY AND OTHER RULES, REGULATIONS, GUIDEINES REGARDING MANAGEMENT OF CONTRACT FROM
TIME TO TIME WILL BE APPLICABLE DURING THE CURRENCY OF CONTRACT.

2. IF ANY DEVIATIONS ARE QUOTED IT GIST SHOULD BE CLEARLY GIVEN IN ANNEXURE K DULY SIGNED BY
THE BIDDER, OTHERWISE DEVIATION MENTIONED ELSE WHERE WILL NOT BE CONSIDERED.

Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. Any clause(s) incorporated by the Buyer regarding following shall be treated as
null and void and would not be considered as part of bid:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process.
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.

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 13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

This Bid is governed by the General Terms and Conditions, conditons stipulated in Bid and
Service Level Agreement specific to this Service as provided in the Marketplace. However in case if any condition
specified in General Terms and Conditions is contradicted by the conditions stipulated in Service Level
Agreement, then it will over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.

---Thank You---

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