SCM Monitoring Tool Kit
SCM Monitoring Tool Kit
SCM Monitoring Tool Kit
Department of Health
PHARMACEUTICAL DIVISION
Form 2
HEALTH FACILITY SUPPLY CHAIN MANAGEMENT (SCM) PROGRESS MONITORING TOOL
for Pharmacists of the Regional Office to Primary Health Care Facilities
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Republic of the Philippines
Department of Health
PHARMACEUTICAL DIVISION
D. Inventory Management
13. Does the health facility update every movement of stock through stock
cards, log books or electronic copy? *
*Indicate if they use other systems or software in stock management (e.g. NOSIRS or SMRS) and
indicate how often they conduct physical count and inventory. Check randomly if the physical count
matches the balance on the stock card. Answer No if the stock card is not up-to-date.
14. Does the health facility follow the First Expiry First Out (FEFO) and First
In, First Out (FIFO) principle for supplies with no expiry date? *
*Are there measures implemented such as “flags” or any markings to indicate that the product is
expiring? If Yes, kindly specify in the remarks.
15. Has the health facility experienced stock outs this quarter? Which
commodity and what month/s? *
*Indicate if this was reported and to whom?
16. Has the facility experienced oversupply of DOH commodities? *
*Identify which DOH commodities and indicate the number of the remaining stocks. Was it reported
to the program? What did they do with the excess stocks?
17. Does the health facility PHYSICALLY separate the damaged, expired and
recalled medicines from the lot of inventory? *
*Check if they are properly identified or labeled.
18. Are there expired medicines in stock now? *
*If Yes, please request the health facility staff to fill up the Expired Medicines Reporting Form.
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Republic of the Philippines
Department of Health
PHARMACEUTICAL DIVISION
F. Storage Conditions
24. Does the health facility have a storage room solely for medicines and
other commodities? *
*If there is no storage room, please indicate where the stocks are placed/stored?
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Republic of the Philippines
Department of Health
PHARMACEUTICAL DIVISION
30. Are the stockroom and cabinets
secured/locked? *
31. Generally, is there enough space to store all medicines? *
*If no, kindly specify if the delivery must be done on a monthly or quarterly basis.
NOTES
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Republic of the Philippines
Department of Health
PHARMACEUTICAL DIVISION
DOCUMENTS TO BE PRESENT IN THE HEALTH FACILITY
Title of Documents and/or Guidelines Accessibility Remarks
1. Delivery Receipt (National)
2. Bill of Landing (National)
3. Property Transfer Report (National / Local)
4. PTC Guidelines
5. Safe Disposal of Unwanted Pharmaceutical Guidelines
6. Foreign / Local Donations Guidelines
7. Logistics and Management in Emergencies and Disasters Guidelines
8. Drug Donations Guidelines
9. Good Storage Practices Guidelines
10. Good Distribution Practices Guidelines
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Republic of the Philippines
Department of Health
PHARMACEUTICAL DIVISION
EVALUATION AND RECOMMENDATIONS NOTED BY: APPROVED BY:
BY:
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