Function keys in Microsoft Excel

Function Key F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12 Display Help or the Office Assistant Edit the active cell Paste a name into a formula Repeat the last action Go To Move to the next pane Spelling command Extend a selection Calculate all sheets in all open workbooks Make the menu bar active Create a chart Save As command Add to the selection Calculate the active worksheet Display a shortcut menu (right click) Insert a new worksheet Save command SHIFT What's This? Edit a cell comment Paste a function into a formula Repeat the last Find (Find Next) Display the Find dialog box Move to the previous pane Define a name Close the window Restore the window size Move to the next workbook window Move the window Resize the window Minimize the workbook Maximize or restore the workbook window Insert a Microsoft Excel 4.0 macro sheet Open command CTRL

ALT Insert a chart sheet Save As command

CTRL+SHIFT

ALT+SHIFT Insert a new worksheet Save command

Create names by using row and column labels Exit

Move to the previous workbook window

Display the Macro dialog box

Display Visual Basic Editor Print command

Action Ctrl+A Ctrl+B Ctrl+C Ctrl+D Ctrl+F Ctrl+G Ctrl+H Ctrl+I Ctrl+K Ctrl+N Ctrl+O Ctrl+P Ctrl+R Ctrl+S Ctrl+U Ctrl+V Ctrl W Ctrl+X Ctrl+Y Ctrl+Z F1 F2 F3 F4 F4 F5 F6 F7 F8 F9 F10 F11 F12 Ctrl+: Ctrl+; Ctrl+" Ctrl+' Shift Shift+F1 Shift+F2 Shift+F3 Shift+F4 Shift+F5 Shift+F6 Shift+F8 Shift+F9 Shift+F10 Shift+F11 Shift+F12 Ctrl+F3 Ctrl+F4 Ctrl+F5 Ctrl+F6 Shift+Ctrl+F6 Ctrl+F7 Ctrl+F8 Select All Bold Copy Fill Down Find Goto Replace

Menu equivalent comments

Version None Format, Cells, Font, Font Style, Bold Edit, Edit, Edit, Edit, Edit, Copy Fill, Down Find Goto Replace

Italic Insert Hyperlink New Workbook Open Print Fill Right Save Underline Paste Close Cut Repeat Undo Help Edit Paste Name

Format, Cells, Font, Font Style, Italic Insert, Hyperlink File, New File, Open File, Print Edit, Fill Right File, Save Format, Cells, Font, Underline, Single Edit, Paste File, Close Edit, Cut Edit, Repeat Edit, Undo Help, Contents and Index None Insert, Name, Paste

Repeat last action Edit, Repeat. Works while not in Edit mode. While typing a formula, switch between absolute/relative refs None Goto Edit, Goto Next Pane Spell check Extend mode Recalculate all workbooks Activate Menubar New Chart Save As Insert Current Time Insert Current Date Copy Value from Cell Above Copy Fromula from Cell Above None Tools, Spelling None Tools, Options, Calculation, Calc,Now N/A Insert, Chart File, Save As None None Edit, Paste Special, Value Edit, Copy

Hold down shift for additional functions in Excel's menu none What's This? Help, What's This? Edit cell comment Insert, Edit Comments Paste function into formula Insert, Function Find Next Edit, Find, Find Next Find Previous Pane Add to selection Calculate active worksheet Display shortcut menu New worksheet Save Define name Close XL, Restore window size Next workbook window Previous workbook window Move window Resize window Edit, Find, Find Next None None Calc Sheet None Insert, Worksheet File, Save Insert, Names, Define File, Close Restore Window, ... Window, ... XL, Move XL, Size

Ctrl+F9 Ctrl+F10 Ctrl+F11 Ctrl+F12 Alt+F1 Alt+F2 Alt+F4 Alt+F8 Alt+F11 Ctrl+Shift+F3 Ctrl+Shift+F6 Ctrl+Shift+F12 Alt+Shift+F1 Alt+Shift+F2 Alt+= Ctrl+` Ctrl+Shift+A Alt+Down arrow Alt+' Ctrl+Shift+~ Ctrl+Shift+! Ctrl+Shift+@ Ctrl+Shift+# Ctrl+Shift+$ Ctrl+Shift+% Ctrl+Shift+^ Ctrl+Shift+& Ctrl+Shift+_ Ctrl+Shift+* Ctrl++ Ctrl+Ctrl+1 Ctrl+2 Ctrl+3 Ctrl+4 Ctrl+5 Ctrl+6 Ctrl+7 Ctrl+8 Ctrl+9 Ctrl+0 Ctrl+Shift+( Ctrl+Shift+) Alt or F10 Ctrl+Tab Shift+Ctrl+Tab Ctrl+Tab

Minimize workbook Maximize or restore window Inset 4.0 Macro sheet File Open Insert Chart Save As Exit Macro dialog box Visual Basic Editor Create name by using names of row and column labels Previous Window Print New worksheet Save AutoSum Toggle Value/Formula display Insert argument names into formula Display AutoComplete list Format Style dialog box General format Comma format Time format Date format Currency format Percent format Exponential format Place outline border around selected cells Remove outline border Select current region Insert Delete Format cells dialog box Bold Italic Underline Strikethrough Show/Hide objects Show/Hide Standard toolbar Toggle Outline symbols Hide rows Hide columns Unhide rows Unhide columns Activate the menu In toolbar: next toolbar In toolbar: previous toolbar In a workbook: activate next workbook

XL, Minimize XL, Maximize None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0 Macro File, Open Insert, Chart... File, Save As File, Exit Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier versions Tools, Macro, Visual Basic Editor Insert, Name, Create Window, ... File, Print Insert, Worksheet File, Save No direct equivalent Tools, Options, View, Formulas No direct equivalent None Format, Style Format, Cells, Number, Category, General Format, Cells, Number, Category, Number Format, Cells, Number, Category, Time Format, Cells, Number, Category, Date Format, Cells, Number, Category, Currency Format, Cells, Number, Category, Percentage Format, Cells, Number, Category, Format, Cells, Border Format, Cells, Border Edit, Goto, Special, Current Region Insert, (Rows, Columns, or Cells) Depends on selection Delete, (Rows, Columns, or Cells) Depends on selection Format, Cells Format, Cells, Font, Font Style, Bold Format, Cells, Font, Font Style, Italic Format, Cells, Font, Font Style, Underline Format, Cells, Font, Effects, Strikethrough Tools, Options, View, Objects, Show All/Hide View, Toolbars, Stardard None Format, Format, Format, Format, None None None None Row, Hide Column, Hide Row, Unhide Column, Unhide

Enter data by using shortcut keys To

Complete a cell entry Cancel a cell entry Repeat the last action Start a new line in the same cell Delete the character to the left of the insertion point, or delete the selection Delete the character to the right of the insertion point, or delete the selection Delete text to the end of the line Move one character up, down, left, or right Move to the beginning of the line Edit a cell comment Create names from row and column labels Fill down Fill to the right Fill the selected cell range with the current entry Complete a cell entry and move down in the selection Complete a cell entry and move up in the selection Complete a cell entry and move to the right in the selection Complete a cell entry and move to the left in the selection

Work in cells or the formula bar by using shortcut keys To

Start a formula Cancel an entry in the cell or formula bar Edit the active cell Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Paste a name into a formula Define a name Calculate all sheets in all open workbooks Calculate the active worksheet Insert the AutoSum formula Enter the date Enter the time Insert a hyperlink Complete a cell entry Copy the value from the cell above the active cell into the cell or the formula bar Alternate between displaying cell values and displaying cell formulas Copy a formula from the cell above the active cell into the cell or the formula bar Enter a formula as an array formula Display the Formula Palette after you type a valid function name in a formula Insert the argument names and parentheses for a function, after you type a valid function name in a formula Display the AutoComplete list

Press
ENTER ESC F4 or CTRL+Y ALT+ENTER BACKSPACE DELETE CTRL+DELETE Arrow keys HOME SHIFT+F2 CTRL+SHIFT+F3 CTRL+D CTRL+R CTRL+ENTER ENTER SHIFT+ENTER TAB SHIFT+TAB

Press
= (EQUAL SIGN) ESC F2 BACKSPACE F3 CTRL+F3 F9 SHIFT+F9 ALT+= (EQUAL SIGN) CTRL+; (SEMICOLON) CTRL+SHIFT+: (COLON) CTRL+K ENTER CTRL+SHIFT+" (QUOTATION MARK) CTRL+` (SINGLE LEFT QUOTATION MARK) CTRL+' (APOSTROPHE) CTRL+SHIFT+ENTER CTRL+A CTRL+SHIFT+A ALT+DOWN ARROW

Sl No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

Function COUNTIF AVERAGE VLOOKUP SUM MAX MIN COUNT HLOOKUP ABS ACOS ACOSH ASIN ASINH ATAN ATAN2 ATANH CEILING COMBIN COS COSH COUNTA COUNTBLANK DEGREES EVEN EXP FACT FACTDOUBLE FLOOR GCD INT LCM LN LOG LOG10 MDETERM MINVERSE MMULT MOD MROUND MULTINOMIAL ODD PI POWER PRODUCT QUOTIENT RADIANS RAND RANDBETWEEN ROUND ROUNDDOWN

Category Math Statistical Lookup Math Statistical Statistical Math Lookup Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args

51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101

ROUNDUP SERIESSUM SIGN SIN SINH SQRT SQRTPI SUMIF SUMPRODUCT SUMSQ SUMX2MY2 SUMX2PY2 SUMXMY2 TAN TANH TRUNC ACCRINT ACCRINTM COUPDAYBS COUPDAYS COUPDAYSNC COUPNCD COUPNUM COUPPCD CUMIPMT CUMPRINC DB DDB DISC DOLLARDE DOLLARFR DURATION EFFECT FV FVSCHEDULE IPMT IRR MDURATION MIRR NOMINAL NPER NPV PMT PPMT PRICE PRICEDISC PRICEMAT PV RATE RECEIVED SLN

Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Math Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial Financial

args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args

102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152

SYD TBILLEQ TBILLPRICE TBILLYIELD XIRR XNPV YIELD YIELDDISC YIELDDISC AND IF NOT OR DATE DATEVALUE DAY DAYS360 EDATE EOMONTH MONTH NETWORKDAYS TODAY WEEKDAY WORKDAY YEAR YEARFRAC ADDRESS CHOOSE COLUMN COLUMNS INDIRECT OFFSET ROW ROWS TRANSPOSE AVEDEV AVERAGEA BINOMDIST CONFIDENCE CORREL COVAR CRITBINOM DEVSQ EXPONDIST FISHER FISHERINV FORECAST FREQUENCY GEOMEAN GROWTH HARMEAN

Financial Financial Financial Financial Financial Financial Financial Financial Financial Logical Logical Logical Logical Date Date Date Date Date Date Date Date Date Date Date Date Date Lookup Lookup Lookup Lookup Lookup Lookup Lookup Lookup Lookup Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical

args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args

153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203

HYPGEOMDIST INTERCEPT KURT LARGE LINEST LOGEST LOGINV LOGNORMDIST MAXA MEDIAN MINA MODE NEGBINOMDIST NORMDIST NORMINV NORMSDIST NORMSINV PEARSON PERCENTILE PERCENTRANK PERMUT POISSON PROB QUARTILE RANK RSQ SKEW SLOPE SMALL STANDARDIZE STDEV STDEVA STDEVP STDEVPA STEYX TREND TRIMMEAN VAR VARA VARP VARPA WEIBULL ZTEST CHAR CODE CONCATENATE DOLLAR EXACT FIND FIXED LEFT

Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Statistical Text Text Text Text Text Text Text Text

args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args args

204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232

LEN LOWER MATCH MID PROPER REPLACE REPT RIGHT SEARCH SUBSTITUTE T TEXT TRIM UPPER VALUE ERRORTYPE ISBLANK ISERR ISERROR ISEVEN ISLOGICAL ISNA ISNONTEXT ISNUMBER ISODD ISREF ISTEXT N NA

Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Info Info Info Info Info Info Info Info Info Info Info Info Info Info

args args args args args args args args args args args args args args args args args args args args args args args args args args args args

Format data by using shortcut keys To

Display the Style command (Format menu) Display the Cells command (Format menu) Apply the General number format Apply the Currency format with two decimal places (negative numbers appear in parentheses) Apply the Percentage format with no decimal places Apply the Exponential number format with two decimal places Apply the Date format with the day, month, and year Apply the Time format with the hour and minute, and indicate A.M. or P.M. Apply the Number format with two decimal places, 1000 separator, and for negative values Apply the outline border Remove all borders Apply or remove bold formatting Apply or remove italic formatting Apply or remove an underline Apply or remove strikethrough formatting Hide rows Unhide rows Hide columns Unhide columns

Edit data by using shortcut keys To

Edit the active cell Cancel an entry in the cell or formula bar Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents Paste a name into a formula Complete a cell entry Enter a formula as an array formula Display the Formula Palette after you type a valid function name in a formula Insert the argument names and parentheses for a function, after you type a valid function name in a formula

Insert, delete, and copy a selection by using shortcut keys To

Copy the selection Paste the selection Cut the selection Clear the contents of the selection Insert blank cells

Delete the selection Undo the last action

Move within a selection by using shortcut keys To

Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command) Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command) Move from left to right within the selection, or move down one cell if only one column is selected Move from right to left within the selection, or move up one cell if only one column is selected Move clockwise to the next corner of the selection Move to the right between nonadjacent selections Move to the left between nonadjacent selections

Press
ALT+' (APOSTROPHE) CTRL+1 CTRL+SHIFT+~ CTRL+SHIFT+$ CTRL+SHIFT+% CTRL+SHIFT+^ CTRL+SHIFT+# CTRL+SHIFT+@ CTRL+SHIFT+! CTRL+SHIFT+& CTRL+SHIFT+_ CTRL+B CTRL+I CTRL+U CTRL+5 CTRL+9 CTRL+SHIFT+( CTRL+0 (ZERO) CTRL+SHIFT+)

Press
F2 ESC BACKSPACE F3 ENTER CTRL+SHIFT+ENTER CTRL+A CTRL+SHIFT+A

Press
CTRL+C CTRL+V CTRL+X DELETE CTRL+SHIFT+PLUS SIGN

CTRL+ CTRL+Z

Press
ENTER SHIFT+ENTER TAB SHIFT+TAB CTRL+PERIOD CTRL+ALT+RIGHT ARROW CTRL+ALT+LEFT ARROW

Select data, cells, chart items, or objects by using shortcut keys

Select cells, columns, rows, or objects in worksheets and workbooks by using short To
Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) Extend the selection by one cell Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the beginning of the row Extend the selection to the beginning of the worksheet Extend the selection to the last cell used on the worksheet (lower-right corner) Select the entire column Select the entire row Select the entire worksheet If multiple cells are selected, select only the active cell Extend the selection down one screen Extend the selection up one screen With an object selected, select all objects on a sheet Alternate between hiding objects, displaying objects, and displaying placeholders for objects Show or hide the Standard toolbar In End mode, to Turn End mode on or off Extend the selection to the last nonblank cell in the same column or row as the active cell Extend the selection to the last cell used on the worksheet (lower-right corner) Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command) With SCROLL LOCK on, to Turn SCROLL LOCK on or off Scroll the screen up or down one row Scroll the screen left or right one column Extend the selection to the cell in the upper-left corner of the window Extend the selection to the cell in the lower-right corner of the window Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.

Select cells with special characteristics by using shortcut keys To

Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns) Select the current array, which is the array that the active cell belongs to Select all cells with comments Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell) Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)

Select only cells that are directly referred to by formulas in the selection Select all cells that are directly or indirectly referred to by formulas in the selection Select only cells with formulas that refer directly to the active cell Select all cells with formulas that refer directly or indirectly to the active cell Select only visible cells in the current selection

Select chart items by using shortcut keys To

Select the previous group of items Select the next group of items Select the next item within the group Select the previous item within the group

books by using shortcut keys Press

CTRL+SHIFT+* (ASTERISK) SHIFT+ arrow key CTRL+SHIFT+ arrow key SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+A SHIFT+BACKSPACE SHIFT+PAGE DOWN SHIFT+PAGE UP CTRL+SHIFT+SPACEBAR CTRL+6 CTRL+7 Press END END, SHIFT+ arrow key END, SHIFT+HOME

END, SHIFT+ENTER Press SCROLL LOCK UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW SHIFT+HOME SHIFT+END

Press
CTRL+SHIFT+* (ASTERISK) CTRL+/ CTRL+SHIFT+O (the letter O) CTRL+\ CTRL+SHIFT+|

CTRL+[ CTRL+SHIFT+{ CTRL+] CTRL+SHIFT+} ALT+SEMICOLON

Press
DOWN ARROW UP ARROW RIGHT ARROW LEFT ARROW

Move and scroll on a worksheet or workbook by using shortcut keys To

Move one cell in a given direction Move to the edge of the current data region Move between unlocked cells on a protected worksheet Move to the beginning of the row Move to the beginning of the worksheet Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1 Move down one screen Move up one screen Move one screen to the right Move one screen to the left Move to the next sheet in the workbook Move to the previous sheet in the workbook Move to the next workbook or window Move to the previous workbook or window Move to the next pane Move to the previous pane Scroll to display the active cell

In End mode, to
Turn End mode on or off Move by one block of data within a row or column Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1 Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)

With SCROLL LOCK turned on, to

Turn SCROLL LOCK on or off Move to the cell in the upper-left corner of the window Move to the cell in the lower-right corner of the window Scroll one row up or down Scroll one column left or right

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.

by using shortcut keys Press

Arrow key CTRL+ arrow key TAB HOME CTRL+HOME

CTRL+END PAGE DOWN PAGE UP ALT+PAGE DOWN ALT+PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP CTRL+F6 or CTRL+TAB CTRL+SHIFT+F6 or CTRL+SHIFT+TAB F6 SHIFT+F6 CTRL+BACKSPACE

Press
END END, arrow key

END, HOME

END, ENTER

Press
SCROLL LOCK HOME END UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW

Work with databases, lists, and PivotTables by using shortcut keys Work in a data form by using shortcut keys To
Select a field or a command button Move to the same field in the next record Move to the same field in the previous record Move to the next field you can edit in the record Move to the previous field you can edit in the record Move to the first field in the next record Move to the first field in the previous record Move to the same field 10 records forward Move to the same field 10 records back Move to the new record Move to the first record Move to the beginning or end of a field Move one character left or right within a field Extend a selection to the beginning of a field Extend a selection to the end of a field Select the character to the left Select the character to the right

Work with the AutoFilter feature by using shortcut keys To

Display the AutoFilter list for the current column Close the AutoFilter list for the current column Select the next item in the AutoFilter list Select the previous item in the AutoFilter list Select the first item (All) in the AutoFilter list Select the last item in the AutoFilter list Filter the list by using the selected item in the AutoFilter list

Work with the PivotTable Wizard by using shortcut keys In Step 3 of the PivotTable Wizard, to
Select the next or previous field button in the list Select the field button to the right or left in a multicolumn field button list Move the selected field into the Page area Move the selected field into the Row area Move the selected field into the Column area Move the selected field into the Data area Display the PivotTable Field dialog box

Work with page fields in a PivotTable by using shortcut keys To

Select the previous item in the list

Select the next item in the list Select the first visible item in the list Select the last visible item in the list Display the selected item

Group and ungroup PivotTable items by using shortcut keys To

Group selected PivotTable items Ungroup selected PivotTable items

databases, lists, and PivotTables by using shortcut keys

Press
ALT+ key, where key is the underlined letter in the field or command name DOWN ARROW UP ARROW TAB SHIFT+TAB ENTER SHIFT+ENTER PAGE DOWN PAGE UP CTRL+PAGE DOWN CTRL+PAGE UP HOME or END LEFT ARROW or RIGHT ARROW SHIFT+HOME SHIFT+END SHIFT+LEFT ARROW SHIFT+RIGHT ARROW

sing shortcut keys Press

Select the cell that contains the column label, and then press ALT+DOWN ARROW ALT+UP ARROW DOWN ARROW UP ARROW HOME END ENTER

sing shortcut keys Press

UP ARROW or DOWN ARROW LEFT ARROW or RIGHT ARROW ALT+P ALT+R ALT+C ALT+D ALT+L

by using shortcut keys Press

UP ARROW

DOWN ARROW HOME END ENTER

by using shortcut keys Press

ALT+SHIFT+RIGHT ARROW ALT+SHIFT+LEFT ARROW

Keys for windows and dialog boxes In a window, to Press

Switch to the next program ALT+TAB Switch to the previous program ALT+SHIFT+TAB Show the Windows Start menu CTRL+ESC Close the active workbook window CTRL+W Restore the active workbook window CTRL+F5 Switch to the next workbook window CTRL+F6 Switch to the previous workbook window CTRL+SHIFT+F6 Carry out the Move command (workbook icon menu, menu bar) CTRL+F7 Carry out the Size command (workbook icon menu, menu bar) CTRL+F8 Minimize the workbook window to an icon CTRL+F9 Maximize or restore the workbook window CTRL+F10 Select a folder in the Open or Save As dialog box (File menu) ALT+0 to select the folder list; arrow keys to select a folder Choose a toolbar button in the Open orALT+ number (1 box (File menu) Save As dialog is the leftmost button, 2 is the next, and so on) Update the files visible in the Open or Save As dialog box (File menu) F5

In a dialog box, to

Press

Switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWN Switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAGE UP Move to the next option or option group TAB Move to the previous option or option group SHIFT+TAB Move between options in the active drop-down list box or between some options in a group of options Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check box

Arrow keys

SPACEBAR

Letter key for the first letter in the option name you want (when a dropMove to an option in a drop-down list box down list box is selected) ALT+ letter, where letter is the key for the underlined letter in the option Select an option, or select or clear a check box name Open the selected drop-down list box ALT+DOWN ARROW Close the selected drop-down list box ESC Perform the action assigned to the default command button in the dialog box (the button with the bold outline often the OK button) ENTER Cancel the command and close the dialog box ESC

In a text box, to
Move to the beginning of the entry

Press
HOME

Move to the end of the entry END Move one character to the left or right LEFT ARROW or RIGHT ARROW Move one word to the left or right CTRL+LEFT ARROW or CTRL+RIGHT ARROW Select from the insertion point to the beginning of the entry SHIFT+HOME Select from the insertion point to the end of the entry SHIFT+END Select or unselect one character to the SHIFT+LEFT ARROW left Select or unselect one character to the SHIFT+RIGHT ARROW right Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW Select or unselect one word to the right TRL+SHIFT+RIGHT ARROW C

elect a folder next, and so on)

Print and preview a document by using shortcut keys To

Display the Print command (File menu)

Work in print preview To

Move around the page when zoomed in Move by one page when zoomed out Move to the first page when zoomed out Move to the last page when zoomed out

Outline data by using shortcut keys To

Ungroup rows or columns Group rows or columns Display or hide outline symbols Hide selected rows Unhide selected rows Hide selected columns Unhide selected columns

Keys for menus To

Show a shortcut menu Make the menu bar active Show the program icon menu (on the program title bar) Select the next or previous command on the menu or submenu Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenu Select the first or last command on the menu or submenu Close the visible menu and submenu at the same time Close the visible menu, or, with a submenu visible, close the submenu only Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.

Keys for toolbars On a toolbar, to

Make the menu bar active Select the next or previous toolbar Select the next or previous button or menu on the toolbar Open the selected menu Perform the action assigned to the selected button Enter text in the selected text box Select an option from a drop-down list box or from a drop-down menu on a button

Keys for using the Office Assistant To

Make the Office Assistant the active balloon Select a Help topic from the topics displayed by the Office Assistant See more help topics See previous help topics Close an Office Assistant message Get Help from the Office Assistant Display the next tip Display the previous tip Close tips Show or hide the Office Assistant in a wizard

ent by using shortcut keys Press

CTRL+P

Press
Arrow keys PAGE UP or PAGE DOWN CTRL+UP ARROW or CTRL+LEFT ARROW CTRL+DOWN ARROW or CTRL+RIGHT ARROW

sing shortcut keys Press

ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW CTRL+8 CTRL+9 CTRL+SHIFT+( CTRL+0 (ZERO) CTRL+SHIFT+)

r menus Press
SHIFT+F10 F10 or ALT ALT+SPACEBAR DOWN ARROW or UP ARROW (with the menu or submenu displayed) LEFT ARROW or RIGHT ARROW HOME or END ALT ESC

toolbars Press
F10 or ALT CTRL+TAB or CTRL+SHIFT+TAB TAB or SHIFT+TAB (when a toolbar is active) ENTER ENTER ENTER Arrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)

e Office Assistant Press

ALT+F6; repeat until the balloon is active ALT+topic number (where 1 is the first topic, 2 is the second, and so on) ALT+DOWN ARROW ALT+UP ARROW ESC F1 ALT+N ALT+B ESC TAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant