Job Description Questionnaire

JOB DESCRIPTION QUESTIONNAIRE (JDQ)
The purpose of this Job Description Questionnaire is to gather information about the duties and responsibilities of a position for the purpose of developing or revising a Job Description, and for conducting job evaluation (compensation/grading). This form may be completed by an incumbent or a supervisor, or both, and must be signed by the department head and the unit VP or Dean prior to being forwarded to Human Resources. If any acronyms or abbreviations are used, please spell them out on first use. Questions may be directed to the Human Resources Department (ext. 6210).
Proposed Position Title Incumbent(s) in Position (if applicable) Supervisor(s) Name(s) Name(s) of Persons Completing This Form
Date Department Supervisor Title
I. Basic Description of Position

Summarize the main purpose or function of your position.
Position Schedule (ie. Monday through Friday, 8am to 5pm)
Full- or Part-Time/Continuing or Temporary/Hours/Week and Year
II. Essential Functions

Describe the position in detail, identifying the most important functions. Estimate the percentage of time spent on each function. While there is some importance to ensuring that most duties are captured, all job descriptions include a statement that other duties may be assigned. Duties with a common objective should be merged into one function to the extent possible (ie. instead of separating filing, creation of new folders, file maintenance and storage into separate functions, try putting them all within records administration and summarize duties within that function).
% of Time
Essential Function
How Outcomes Could be Measured
III. Education, Experience & Other Training

1. Describe the level and type of education required and/or preferred to be considered for this position.
2. Describe the level of experience required and/or preferred to perform the job. Include years and nature/type (ie. industry-specific exp)
3. Describe other training that is required or preferred to perform the job, including any certifications or licensures.
4. Other requirements/abilities
IV. Decisions Made

List examples of decisions that an incumbent in this position might make when performing the job and the impact these decisions have. Examples of Decisions Who, if Anyone Reviews These Decisions? What is the Impact of These Decisions?
V. Interaction
Identify the types of interaction an incumbent in this position would have with other employees, departments, organizations, both inside and outside the University. Type of Work Interaction (ie. work with coworker, work with Interaction Intent (ie. report information, negotiate, answer vendor) questions)
VI. Work Setting/Environment

Identify the percentage of time an incumbent is exposed to the following work conditions using following standards: N (Not Applicable) Activity is not applicable to this occupation. O (Occasionally) Occupation requires this activity or exposure up to 33% of the time (0 - 2.5+ hrs/day of 8 hour day) F (Frequently) Occupation requires this activity or exposure from 33% - 66% of the time (2.5 - 5.5+ hrs/day of 8 hour day) C (Constantly) Occupation requires this activity or exposure more than 66% of the time (5.5+ hrs/day of 8 hour day)
Indoor Work Outdoor Work Excessive Noise Operating Computer Exposure to Hazards Extreme Temperatures Other (explain below) Reach Outward Reach above Shoulder
Lift/Carry 10 lbs or less Lift/Carry 11-20 lbs Lift/Carry 21-50 lbs Lift/Carry 51-100 lbs Lift/Carry Over 100 lbs Push/Pull 12 lbs or less Push/Pull 13 25 lbs Push/Pull 26 40 lbs Push/Pull 41 100 lbs
Standing Sitting Traveling Walking Climb Crawl Squat or kneel Bending Handling/Fingering
Provide detail (as needed) to explain above answers:
Other Physical Requirements (must be bona fide occupational qualification without ability to make reasonable accommodation HR will closely evaluate any indication that such physical requirements are necessary to performing an essential function of the job. Vision Sense of Sound Sense of Smell Sense of Taste Sense of Touch Ability to wear Personal Protective Equipment (PPE)
VII. Problem Solving

Identify the typical types of problems an incumbent in this position may solve on a regular basis. Include information on who else may be involved in helping with problem resolution. Is the incumbent accountable/responsible for final outcome?
VIII. Supervisory & Management Duties

If the incumbent will have supervisory or management duties, list the number of employees supervised, their titles, and the supervisory tasks involved (ie. hire, train, direct, discipline, review, supervise)
IX. Asset Responsibility

If the incumbent has responsibility for University assets, please list (ie. vehicles, equipment, buildings, monetary funds)
X. Additional Data & Information

List any supplementary information which would lend a greater understanding of this position.
XI. Competencies
List competencies for this position from the WILLAMETTE COMPETENCY LIBRARY. All positions may be assigned standardized institutional competencies. Departments may create department-wide competency standards. Discuss with HR if you need assistance.
Those signing below indicate their belief that the information provided herein is an accurate reflection of the position being analyzed.* Employee Signature: Supervisor Signature: Manager Signature: VP/Dean:
*At minimum, VP/Dean must sign above before forwarding to HR. It is strongly advised that all stakeholders sign, if available.
HR USE ONLY Keyed Prospera PDF and/or Word Copy to Shared Drive PDF and/or Word Copy to Department
Position Grade (if applicable): _________ HR Processed By: _________________________________________ Date: _________________

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JOB DESCRIPTION QUESTIONNAIRE (JDQ)

Date Department Supervisor Title

I. Basic Description of Position

Position Schedule (ie. Monday through Friday, 8am to 5pm)

Full- or Part-Time/Continuing or Temporary/Hours/Week and Year

II. Essential Functions

How Outcomes Could be Measured

III. Education, Experience & Other Training

IV. Decisions Made

VI. Work Setting/Environment

Provide detail (as needed) to explain above answers:

VII. Problem Solving

VIII. Supervisory & Management Duties

IX. Asset Responsibility

X. Additional Data & Information

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