INDEX

Sr.
Content Page No.
No.
1 Introduction to Organization 1

2 Existing System 4

3 Need Of Proposed System 7

4 Proposed System 9

5 Data Collection And Analysis 11

6 Hardware & Software Requirement 13

7 Feasibility Study 16

8 Database Design 21

9 Entity Relationship Diagram 25

10 Dataflow Diagram 32

11 Input Screen 42

12 Output Screen 48

13 Testing & Implementation 50

14 Suggestion & Conclusion 52

15 Bibliography 55
 CHAPTER-I
INTRODUCTION TO
ORGANIZATION
Introduction About Organization:-

Name Of The Organization :- “D-MART”.

Location :- DHULE

Proprietor :- P.R. Patil

The “D-MART. Is the well known Contractor office. In this system daily working
handled by manually. Following is this daily procedure of the system.

1. The items are purchased from various companies. That means they are stocked in the .
The purchasing is done on the basic of requirement of the construction.

2. The medicines are the sold. They sale may be in the lot or loosely.

3. Damaged material are thrown out & not sold.

 Nomenclature

D-MART, prefers an accuracy and speed has developed a considerable impact aspects of our
society. These are only some fields in which computer are only playing a role highly can aspects
a vast increase in the range of the construction application and corresponding increases on the
effect on construction will have one or daily lives.

Now a day the database system is a becoming important and widespread. All organization
play very important role in human life relatively and considered as basic needs.

Construction comes in picture when number of transaction increases due to the increase in
number of organization. This automation for the construction in to keep up to date information of
all system area / key area allow provides summary reports quickly accurate.

I expect from all user of this package that they have the basic of capability and important
features of the garments system.
 CHAPTER-II
PROPOSED & Existing
SYSTEM
Existing system:-
The package is design for “D-MART” for maintain day to day transaction. Current system is
manual.

Manual system:-

In “D-MART, Dhule.” the work of travel as per requirement is done manually. At the end of
every day/month transaction are checked and maintain. Recording the owner of the organization
will able to find following fact:-

1. Total Customer demand .

2. Total sales.

3. Balance towards the customer.

This will help determine the position of total work done.

Limitation of manual system:-

* Reporting is not made quickly because of time and cost

involved in manual system.

*Quick designing making is not possible as information regarding to particular

medicines.

* Manual system is very time consuming

* Accuracy is very less.

Proposed system:-
Now a day, knowledge is the most important thing which increase the quantity of the
person therefore every person should spend some time for reading. Because of it we can
progress our talent and also get the satisfaction.

Hence, reading is the most important work of the human being’s life.

As the medical inventory system tackle with the information related to the medicines
customer, as well as purchasing and selling the medicine.

So overall the process of handle the particular medicine in the stock as well as to maintain
the record it take much more time. Hence to improve the quality of work as well as to
processing I
have provided the Estimate ‘D-MART’. This system throughout make a clear entries of
the medicines and also maintains the regular transaction and stock of the shopping. It also
helps to improve within a fraction of seconds.
So in overall my system will help the management of take the proper decision
about the medicine and its related transaction.

Any system must have objective or goal that are to be fulfilled by considering all
the activities and man power relating to respective department of the concerned in order
to reach the predefined plan and task.

Following are the objectives to fulfill by computerized medical inventory

system:-

1. Minimize the record through storage device.

2. Data can be easily access.

3. User friendly.

4. Less time required.

5. Data safely can be done by keeping the backup.

6. For assisting management reports are available in less time.

7. To take the proper decision for the management with the help of MIS reports.

So in all the processing, I think my system will work properly as per the requirement
of the management of the “D-MART”, Dhule”.
 CHAPTER-III
NEED OF
COMPUTERIZATION
Need of computerization:-

Inventory management system is one of the major system which has get Construction .
In big inventory, number of members are handled. As the existing system is manual. It has
some drawbacks such as time consuming, accuracy is less, can’t possible quick access particular
records etc. to overcome these drawbacks computerization is essential. This system is for
members can easily managed by manual system as for such members no larger data maintains
is required.

Advantages of computerization:-
a. Speed:-
The machine works with tremendous speed of searching a particular record, processing
information, printing reports. Thus it saves “time”.

b. Accuracy:-
In manual system accuracy is low because of inability to process data and error committed
due to more and repetitive task. Accurate results can be achieved using standard software. It is
possible to be built in various type of error checking procedure to ensure that data entry is valid
or correct.

c. Large storage capacity:-

It is possible to keep record on paper but this will need large storage area and then it is very
tedious job to handle the data through papers. As computer saves the everything it protects the
data from damage and keeps it for long time. Today’s computer have great super built memory
system. The computer can store a great amount of information.

d. Security: -
As the data is stored on the magnetic device such as hard disk, floppy disk does not get
damaged. This type of data can be viewed and part of data can be taken on the printers as and
when required.
 CHAPTER-IV
PROJECT PROFILE
Project title:-
“D-MART”

Aim :-

1.To maintain all the documentation of which is related to the customer.

2.Prepare daily maintains of sales transaction and purchases.

Organization:-

“D-MART, Dhule”.
Tool used:-

Hardware used :- Core I3 on words

Software used :- Net & MS Access

Back end :- MS ACCESS 2007

Front end :- VB.NET 2008

Operating system :- WINDOWS XP

Project guide :- Prof. M G Vidya

Developed by :- Vaishnavi Gokul Shisode

 CHAPTER-V

HARDWARE & SOFTWARE

As I am going to provide computerize inventory system to the organization. They have to deal
with the following hardware and software.

Hardware Requirement:-
The organization will need the following minimum hardware requirement.

Processor :- Minimum Intel Core I 3 Or its equivalent processor.

RAM :- Minimum of 4 GB RAM

Backup drive :-Pen Drive

Hard drive :-Minimum of 1 TB

Monitor :-Minimum 14” Color Monitor.

Mouse :- A ps/2 or Serial Mouse.

Printer :- 80 Column Dot Matrix Printer.

Keyboard :- 105 Key Keyboard.

With above configuration my system will run fast, if higher configuration is available
then it will be good.

Software requirements:-
Operating system :- Windows XP

Front end entry :- Visual Studio 2008

Back end entry :- MS-Access 2007

 CHAPTER-VI

FEASIBILITY STUDY
Feasibility study:-
Feasibility study is second stage in system development lifecycle feasibility study
is a test of system proposal according to the availability of impact on organization ability
to meet user needs and effective user of resources. Feasibility study involves:-

A. Economical feasibility.

B. Technical feasibility.

C. Behavioral feasibility.

Economical feasibility:-
Economical feasibility is the most frequently used method for evaluation of
effectiveness of proposed system. Cost benefits and saving are determined from proposed
system and compared with the cost.

The different type of cost to be considers:-

Manpower cost.

Hardware cost.

Operating cost.

Manpower cost:-
My proposed system can be communicated with the departments in the current
system so that a single person can handle the work of overall system. No extra manpower
is required.

Hardware cost:-
As per detailed provided in the section of hardware and software requirement I
have provided the minimum hardware requirement to handle the system. It will not much
more cost as per our manual system.

Operating cost:-
Commonly we does not require much more training to train the operator to compute
the current system. So obviously it will reduce the operational cost in the form of
training. Within a very few period time a normal user can himself strained in the
system.
Technical feasibility :-
In technical feasibility study of function, performance and constrains that may affect
the ability to achieve an acceptable system are considered. Technical feasibility centers
around the existing computerized system and at what extends it can support the proposed
system. In the proposed system if networking is required then it will support the system.
To improve the efficiency and effectiveness the organization may adopt the new
technologies will be applied in the proposed system.

C. Behavioral feasibility:-
Generally , people are inherently ton change to the computer system. But In case
of my proposed system the users will easily adopt the system. Behavioral feasibility deals
with how strong a reaction the user staff is likely to have towards the development of
proposed computerized system.
 CHAPTER-VII

ABOUT
ENVIRONMENT
Introduction to .NET environment:-

Visual Studio .NET is a complete set of development tools for building ASP web
applications, XML web services, desktop application, mobile applications. Visual
Basic .NET, Visual C++, & Visual C#.NET

All use the same integrated development environment (IDE), which allows them to
share tools & facilitates in the creation of mixed –language solutions.

In addition, these languages leverage the functionality of the .NET framework,

which provides access to key technologies that simplify the development of ASP web
applications & XML web services.

Visual Studio .NET Highlights:-

This section contains information about some of the latest features available in this
release of Visual Basic

Language Enhancements:-

Microsoft Visual Basic, Microsoft C++, & Microsoft Jscript have all been updated to
need the development needs. Additionally the new language, Microsoft C#, has been
introduced. These languages leverage the functionality of the .NET framework, which
provides access to key technologies that simplify the development of ASP web
applications & XML web services.

XML Web Services:-

XML web services are applications that can receive requests & data using XML over
HTTP. XML web services are not tied to a particular component technology or object-
calling convention & can therefore the access by any language, component model, or
operating system. In Visual Studio .NET, we can quickly create & include XML. Web
services using Visual Basic, Visual C#, JScript, Managed Extension for C++, or ATL
server.
 XML Support:-

Extensible Markup Language (XML) provides a method for describing structured

data. XML is a subset of SGML that is optimized for delivery over the web. The World
Wide Web Consortium (W3C) defines XML standards so that structured data will be
uniform & independent of applications. Visual Studio .NET fully supports XML,
providing the XML designer to make it easier to edit XML & create XML schemas.

.NET Framework:-

The .NET Framework is a multi-language environment for building, deploying, &

running XML Web Services & applications. It consists of three main parts:

Visual Basic .Net is one of the Microsoft Rapid Application Development tools
providing an Integrated Development Environment. It provides the perfect environment to
create powerful, full-featured application that gives the advantages of

the graphical user interface in Microsoft window. It allow the new user to take user
benefits from mouse operations & consist of some look & feel; more advanced user
benefits from ease of use features, such as drop – down list boxes & Multiple Document
Interface (MDI). It gives the feature of “ease to understands, uncluttered, ease to learn &
attractive “to may proposed.
ADO.NET:

To move data between a data store & the application, we must first have a connection to
the data store. In ADO.NET it is able create & manage a connection using one of two
connections objects:

SQL Connection: An object that manages a connection to a SQL server version 7.0 or
later.

Ole DB Connection: An object that manages a connection to any data store accessible via
OLE DB.

The SQL connection object is optimize for use with SQL Server 7.0 or later by
(among other things) by passing the OLE DB layer. The OLE DB connection objects
interact with OLEDB to expose a consistent API for a verity of data source:

Everything from simple text files to spreadsheets & of course, full—featured database.

Opening & closing connections:

The two primary methods for connections are Open & Close. The open method
uses the information in the connections string property to contact the data source &
establish an open connection. The Close method shuts the connection down.

About Access

Access is a good choice of software for project if you intend or select a problem that
can implement as a database. Access is a particularly suitable package for a

database project because it is a relational database. By using table you can maintain the
relationship between tells by means of common fields.
 Microsoft Access Database Server
The database server has to handle the transactions of all applications developed for him
Internet. This included the mailing system student

information system, staff information system etc. the database server should be able
to handle multiple users at a time. It should have the features such as record locking
and ASP interface .All these features are present in MS-Access 2007.Miccrsoft Access
provides as UN fair data management architecture and data sources. In user database,
user read and modifies data without worrying about users changing data at the same
time. In right volume, multi-user databases such Microsoft access hundred or eleven
thousands of users may be executed transactions against the same concurrently. You
can automatically open a database, run a macro, or supply a user name or password
when you start Access by entering option a command line.
CHAPTER-VIII
DATA
DICTIONARY
Data Dictionary :-

“ A data dictionary is single ‘metadata’ that is data about data “Data dictionary is a list of
all data element composing the data flowing though a system major complaint are data
flows, data stores and stores processes. I have tried my level best to conserve storage
space in this project. Even though there is a large amount of data element on proposed
system, still there are fountain system. The following section gives detail of element.

Database name:- Customer Table

Purpose :- To store the information about the customer.

Sr No. Field name Datatype Field size Constraint

1 Cno Number 2 PRIMARY KEY

2 Cname Text 20 NOT NULL

3 Cadd Text 30 NOT NULL

4 City Text 20 NOT NULL

5 Contact Text 10 NOT NULL

 Database name :- Itemmast Table
Purpose :- To store the information about the Item.

Sr no. Field name Data type Field size Constraint

1 Icode Number 2 PRIMARY

KEY
2 Iname Text 20 NOT NULL

3 Irate Number 30 NOT NULL

Database Name:- Estimate Table.

Purpose:- To maintain the information about Bill Master.

Sr. No. Field Name Data Type Field size Constraint

1 Trno Number 20 PRIMARYKEY

2 Trdate Date ------ NOT NULL

3 Cno Number 20 NOT NULL

4 Barea Number 20 NOT NULL

5 Btype Text 20 NOT NULL

6 Bfloor Number 20 NOT NULL

7 Total Number 20 NOT NULL

8 Gst Number 20 NOT NULL

9 NetAmt Number 20 NOT NULL
10 PaidAmt Number 30 NOT NULL

11 Ramt Number 20 NOT NULL

 Database Name:- Estimatedh Table

Purpose:- To maintain the information about the production detail.

Sr.No. Field name DataType Field size Constraint

1 Trno Number 2 PRIMARYKEY

2 Icode Number 20 NOT NULL

3 Number
Qty 20 NOT NULL
4 Rate Number 20 NOT NULL

5 Amount Number 20 NOT NULL

Database name:- Payment Table

Purpose:-To maintain the information about the Transaction.

Sr.No Field name Data type Field size constraint

1 Rcno Number 20 Primary key

2 Rcdate Number 2 NOT NULL

3 Trno Number 3 NOT NULL

4 Ramount Number 20 NOT NULL

5 Paidamt Number 20 NOT NULL

6 Ramount1 Number 20 NOT NULL

 CHAPTER-IX
INPUT & OUTPUT

INPUT LAYOUTS:-
1) LOGIN FORM

VAISHNAVI
2) MDI Form
3) CUSTOMER ENTRY FORM
4) ITEMMAST ENTRY FORM :-
5) ESTIMATE ENTRY FORM:-
6) PAYMENT ENTRY FORM:-
OUTPUT
CUSTOMER REGISTER

ITEM REGISTER
ESTIMATE REGISTER
ESTIMATE DETAIL REGISTER
PAYMENT REGISTER
CITY WISE CUSTOMER REGISTER
DATE WISE ESTIMATE REGISTER
DATE WISE RECEIPT REGISTER
CHAPTER-X

DATA FLOW
 Data flow diagram

E.M.S

Estimate
Management
Customer System Payment

Item

Estimate

Zero Level Data Flow Diagram

 Bill

Estimate
Estimate
Management
System

Customer

payment

First Level Data Flow Diagram

 ESTIMATE
DETAIL
BILL
BILL ENTRY
BILL_MAST

ITEM MAST

Estimate Management System

CUSTOMER

CUST_MAST
CUSTOMER SCREEN PROCESS
DETAIL ENTRY

IF
VALID
?
Err
N
or
O

Y
e
s
CUSTOMER

Fig:- System Flow Chart cust_mast Table.

PURCHASE SCREEN PROCESS

ENTRY
 IF
VALID?

Err
N
or
O

Y
e
ITEM MAST
s

FIG :- system flow chart ITEM Mast Table.

 CHAPTER-XI
ENTITY
RELATIONSHIP
 Trdate

Trno GST barea

C Estimate Ha
Name s I code
C No
C
P
Name

Customer Ha Item
I rate

Ha item Ha
s

Ha

Bill Payment

PaidAm
t Trno
RC
RCNO
date RAmount
CHAPTER-XII

SYSTEM
TESTING
SYSTEM TESTING:-

System level testing must be conducted prior to installation of any system. It invoices.

1. Preparation of realistic test data in accordance with the system test plan.

2. Processing the test data using the new equipment.

3. Through checking of the result of all system tests.

4. Reviewing the result with future, operators, and of all system personal.

System level testing is an excellent time for training employees in the operation of the new
system as well as maintaining it. Typically it requires 25 to 35 percent of the total
implementation effort.

One of the most effective ways to perform system level testing is to perform parallel operation
consist of feeding both system the same input data comparing the data files and output result.
Despite the fact that the individual program were tested, related condition are likely to occur that
were not envisioned. Last minute changes to computer programs are necessary to accommodate
these new conditions.
CHAPTER-XIII
LIMITATION
OF
PACKAGE
 Limitation of package:-
This package is not generalized system. It is useful only for the uses of ‘ESTIMATE
MANAGEMENT SYSTEM’ for

“ESTIMATE MANAGEMENT SYSTEM, Dhule”. All the time user have to alert while
communicating the package because there are numerous validations checks that can
disturb of irritate the new user.

Implementation :-
User manual:-
1. Start the system and run the software application.

2. The menu display as

Master:- It contains the following forms.

1. Customer Master Form

2. Product Entry Form

Use these options to store and access the customer and its related
transaction data. The “customer” form allow to enter the personal
information of the customer. It includes customer number , name ,
address, city, contact etc. the interface is provided with the required
validations.

Transaction:- It contain the following form

1. Purchase transaction.

2. Bill transaction.
Report :- It contains following report. Click on particular option, you get the report as
below-
1. Customer register.
2. City wise customer register.
3. Supplier register.
4. City wise supplier register.
5. Product register.
6. Purchase register.
7. Date wise purchase register.
8. Sales register.
9. Date wise sales register.
Exit:-To exit from the application.
If you have any problem, consult the system administrator.
CHAPTER-XIV

BIBLIOGRAPHY
REFERENCES:-
Ø Mastering in visual basic.NET
By : Greg corenall.
Ø System analysis & design
By: james scan.
Ø Software eng.
By: Roger pressman .
Ø Database management concept
By: henry korth