Student Manual Kabale University 2023

OFFICE OF THE DEAN OF STUDENTS
STUDENT MANUAL
JANUARY 2020
For more information, contact:

The Academic Registrar’s Office or the Examination Office
Kabale University, P.O. Box 317
Tel: (+256) 782 860259
E-mail: admissions@kab.ac.ug
TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................................................................................. i
WELCOME MESSAGE ............................................................................................................................................. 7
FROM THE DEAN OF STUDENTS .......................................................................................................................... 7
ACADEMIC REGISTRAR’S MESSAGE ................................................................................................................... 8
KABALE UNIVERSITY OFFICERS ......................................................................................................................... 9
DEANS OF FACULTIES AND SCHOOLS AND DIRECTORS OF INSTITUTES .................................................... 9
HEADS OF DEPARTMENT .......................................................................................... Error! Bookmark not defined.
UNIVERSITY VISION, MISSION AND STATEMENT OF OBJECTIVES ..............................................................10
UNIVERSITY MOTTO .............................................................................................................................................12
UNIVERSITY ANTHEM ..........................................................................................................................................14
UNIVERSITY LOGO, FLAG AND COLOURS ........................................................................................................15
A BRIEF HISTORY OF THE UNIVERSITY ............................................................................................................16
STUDENT RIGHTS, PRIVILEGES AND RESPONSIBILITIES ...............................................................................19
Code of Ethics of the University .............................................................................................................................19
Bill of Rights ..........................................................................................................................................................19
Conducive Learning Environment ..........................................................................................................................19
Mutual Respectful Behaviour .................................................................................................................................19
Fair and Equal Competition for Academic and Co-Curricular Recognition ..............................................................19
Environment that Promotes and Protects Maximum Personal Welfare and Safety ...................................................20
Free Participation in Student Organisations.............................................................................................................20
Freedom of Expression ...........................................................................................................................................20
Recognition of Disciplinary Measures and Procedures ............................................................................................20
DRESS CODE AND STANDARDS ..........................................................................................................................21
SOCIAL LIFE............................................................................................................................................................21
Social Gatherings and Celebrations.........................................................................................................................21
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Entertainment/Recreation .......................................................................................................................................21
Videos ....................................................................................................................................................................22
Television in Halls of Residence .............................................................................................................................22
SPIRITUAL LIFE: .....................................................................................................................................................22
STUDENT SERVICES ..............................................................................................................................................22
Food Services .........................................................................................................................................................22
Health Services ......................................................................................................................................................22
Academic Information ............................................................................................................................................23
Attendance of Lectures, Assemblies and Other Functions .......................................................................................23
STUDENT CONDUCT AND BEHAVIOUR .............................................................................................................23
Student Demonstration ...........................................................................................................................................24
Off-Campus Responsibility ....................................................................................................................................24
Regulations on Discipline .......................................................................................................................................24
Mail Services .........................................................................................................................................................24
Correspondences ....................................................................................................................................................25
GAMES AND SPORTS DEPARTMENT ..................................................................................................................25
HOUSING POLICY: RULES GOVERNING HALLS OF RESIDENCE....................................................................26
Residence in the Halls ............................................................................................................................................26
Accommodation of Strangers/ non residents ...........................................................................................................26
Beginning and Ending of Semester .........................................................................................................................26
Closing of Halls and Visitors ..................................................................................................................................26
Continuing Students ...............................................................................................................................................27
Rest ........................................................................................................................................................................27
Room Care .............................................................................................................................................................27
Room Privacy.........................................................................................................................................................27
Sanitation and Cleanliness ......................................................................................................................................27
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Fire Hazards ...........................................................................................................................................................27
Resident Assistant Wardens ....................................................................................................................................28
GENERAL RULES AND REGULATIONS ...............................................................................................................28
Resident Students ...................................................................................................................................................28
Visitors to Resident Students ..................................................................................................................................29
Use of Office and University Space ........................................................................................................................30
University Property ................................................................................................................................................30
Vehicles and Pedal Cycles ......................................................................................................................................30
Payment of Dues ....................................................................................................................................................31
University Activities ...............................................................................................................................................32
Consumption of Drugs and Alcohol ........................................................................................................................32
Dances and other Similar Functions ........................................................................................................................32
Insubordination to University Authority..................................................................................................................33
Conduct Likely to Cause a Breach of Peace ............................................................................................................33
Pregnancy ..............................................................................................................................................................33
Vice-Chancellor’s Powers ......................................................................................................................................33
Hostel Rules and Essential Information...................................................................................................................33
General Information and Academic Regulations .........................................................................................................37
1 Introduction ....................................................................................................................................................37
2 Definitions ......................................................................................................................................................37
3 Minimum Admission Requirements ................................................................................................................38
3.1 Doctoral (PhD) Programmes .........................................................................................................................38
3.2 Master’s Degree Programmes ...........................................................................................................................38
3.3 Postgraduate Diploma Programmes...................................................................................................................38
3.4 Bachelor’s Degree Programmes ........................................................................................................................38
3.5 Undergraduate Diploma Programmes ......................................................................................................39
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3.6 Ordinary Certificate Programmes ............................................................................................................39
4 Student Enrolment ..........................................................................................................................................39
4.1 Registration ......................................................................................................................................................39
4.2 Registration card...............................................................................................................................................39
4.3 Student Identity card .........................................................................................................................................40
4.4 Change of Academic Programme ......................................................................................................................40
4.5 Classification of students ..................................................................................................................................40
5 General Information on Courses and Grading System .....................................................................................40
5.1 Course Identification System ............................................................................................................................40
5.2 Assessment .......................................................................................................................................................42
5.3 Grading system .............................................................................................................................................42
5.3.1 Grade Point Average (GPA) for a Semester....................................................................................................42
Table 3: Grade Point Average (GPA) for a Semester ...............................................................................................43
5.4 Classification of a Bachelor’s Degree................................................................................................................44
6 Academic progress..........................................................................................................................................44
6.1 Normal Progress (NP) ..........................................................................................................................................44
6.2 Probationary Progress (PP) ...............................................................................................................................44
6.3 Stay put ............................................................................................................................................................44
6.4 Programme Load ..........................................................................................................................................45
6.5 Semester Load ..................................................................................................................................................45
6.6 Incomplete work (INC) .....................................................................................................................................45
6.7 Discontinuation (DISCO) .................................................................................................................................45
6.8 Maximum Duration Stay on a Programme of Study ..........................................................................................46
6.9 Completion of a Programme .............................................................................................................................46
7. Examination Regulations ................................................................................................................................47
7.1 Eligibility to Sit for Examinations .....................................................................................................................47
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7.2 Entry into an Examination Room ......................................................................................................................47
7.3 Arrangement in the Examination Room ............................................................................................................48
7.4 Leaving the Examination Room ........................................................................................................................49
7.5 Examination Malpractices/Misconduct..............................................................................................................49
7.6 Handling Examination Misconduct/Malpractices ..............................................................................................50
7.7 Penalty against Examination Malpractice/Misconduct ..................................................................................51
7.8 Misconduct in Tests ..........................................................................................................................................51
7.9 Procedure for Handling Misconduct in Tests .....................................................................................................51
7.10 Misconduct in Assignments ............................................................................................................................52
7.11 Procedure for Handling Misconduct in Assignments .......................................................................................52
7.12 Penalties against Misconduct in Tests and Assignments ..................................................................................52
7.13 Publication of examination results ...................................................................................................................52
7.14 Pass mark and compensation of passes ............................................................................................................53
7.15 Supplementary Examinations ..........................................................................................................................53
7.16 Special Examinations ......................................................................................................................................53
7.17 Absence from examination..............................................................................................................................54
7.18 Retaking a course or courses ...........................................................................................................................55
7.19 Guidelines for Re-marking Examination Scripts ..............................................................................................55
8 Plagiarism ...........................................................................................................................................................56
8.1 Procedure for handling plagiarism.....................................................................................................................56
8.2 Penalty against plagiarism.................................................................................................................................57
8.3 Appeal against Penalties ...................................................................................................................................57
APPENDIX: FEES STRUCTURE .............................................................................................................................57
Diploma in Building and Civil Engineering ..................................................................... Error! Bookmark not defined.
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LIST OF TABLES
Table 1: Continuous Assessment ................................................................................................................. 42
Table 2: Grading System ............................................................................................................................. 42
Table 3: Grade Point Average (GPA) for a Semester ................................................................................... 43
Table 4: Classification of a Bachelor’s Degree ............................................................................................ 44
Table 5: Programme Load ........................................................................................................................... 45
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WELCOME MESSAGE
FROM THE DEAN OF STUDENTS
It gives me great pleasure, on behalf of Kabale University, to welcome you whole- heartedly. Feel at home;
feel free. Use the newly-discovered freedom - freedom of expression and association, responsibly. Freedom
comes with obligations and responsibilities. Now that you have reached adulthood, you will have to make a
number of decisions and it is important that you know the consequences of those decisions.
This Student Manual is intended to provide you with basic information, facts, and figures as well as opinions
which will guide you as a student of Kabale University in exploring and navigating the seas and oceans of
academic freedom and pursuit of knowledge and excellence.
It defines your role, rights, privileges, obligations and other parameters which you are going to handle and
experience as a student of this great institution. Your freedom should not be in collision with your
colleagues’ freedom. In your everyday dealings, you must ensure that you try to create a win-win situation
without hurting others and yourself.
Therefore, it is to your advantage to read carefully this manual, and understand clearly its contents as part of
your orientation programme. This manual forms the platform upon which all other activities in the University
are pegged. Needless to say, the rules and regulations published in this manual are under continuous review
by the University Administration. Rest assured that any changes and amendments shall be communicated to
you as soon as possible.
The University would like to congratulate you most warmly on your having been admitted to study at Kabale
University. It is hoped that you will take advantage of the excellent and conducive environment and
atmosphere, as well as facilities, to enable you to reach your maximum potential. Besides pursuing academic
learning, you are also encouraged to take an active part in games and sports and other socio-political
activities. You will be meeting fellow students, academic and administrative staff, from all corners of the
world. This is an opportune time for you to turn this rare and rich diversity into an asset for your future
success and happiness.
Wishing you a pleasant and rewarding stay at Kabale University.
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ACADEMIC REGISTRAR’S MESSAGE
Please allow me to join the Dean of Students in welcoming you to Kabale University. We are very glad that
you have chosen to join this University. This is a demonstration of the high regard and confidence you have
in us.
There is no doubt, therefore, that you have come to this University with high expectations for excellent
training in professional and academic disciplines. We would like to assure you that we shall do whatever it
takes not to disappoint you.
It is the responsibility of the Office of the Academic Registrar to promote, student learning and development.
To this end, the university offers diverse, high quality and challenging courses to enable each student balance
properly the components of intellectual, physical, emotional, social and spiritual experience and growth.
In addition to intellectual development, the students are trained to understand, appreciate and adopt a relevant
and sustainable moral code. Kabale University is committed to equal opportunity and gender balance. It does
not discriminate against persons on the basis of handicap, gender, race, colour, nationality, tribe, age, and
other preconceived divisive ideologies, in its education and admission policies.
The admission of students is not based on any personal characteristics or physical descriptions, but on a
transparent, accountable and well considered meritorious system.
The University authorities believe that a student of Kabale University can demonstrate confidence and
security in the inner beauties of character and self-worth. Your dress code can reflect personal character,
choice, and fashion but be decent and reflective of place and occasion.
As a student of Kabale University, you have been admitted on the assumption that you have made an
undertaking to conduct yourselves in a manner reflecting your sense of the honour and integrity of the
university as well as your country.
By adhering to these minimum tenets, you will no doubt enjoy your stay at the University. In case you have
any difficulty in understanding, interpreting and embracing these tenets, do not hesitate to consult the Dean
of Students, the wardens, myself, and other University authorities. We are here at your service to help you
achieve your dreams and aspirations.
FOR GOD AND MY COUNTRY
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KABALE UNIVERSITY OFFICERS
VICE CHANCELLOR
Prof.Joy C. Kwesiga
B.A (UAE), PGD PA (IPA), M.A Higher Educ,(Lond),
PhD Educ & Gender (Lond)
UNIVERSITY SECRETARY
Mr. Baryantuma Johnson Munono
Dip. Educ. Sec ITEK, BED Mak, M Mgt UMI, Cert. Administrative law LDC, PGD. Public Admin UMI
ACADEMIC REGISTRAR
Mr. Narcicir Tibenderana
Teach.Cert. ( Shimon) PPM (Mak), Dip. Bus. Mgt/ Admin. (New Jersey), BAED Mak, M.Ed. (Univer. Of
Manchester)
UNIVERSITY BURSAR
Mr. Array David Biganja
MBA ( MAK), B.COM ( University of Dar - es – Salaam) . ICPAU
LIBRARIAN
Dr. Bernard Bazirake Bamuhiiga
Phd (JKUL), Msc.Isc (AAU), PGDL ( Mak), BA ss( Mak), Dip.Lib (Mak)
DEANS OF FACULTIES AND SCHOOLS AND DIRECTORS OF INSTITUTES

DIRECTORATE OF POSTGRADUATE STUDIES
DIRECTOR OF GRADUATE STUDIES

Dr. Sekiwu Denis
BA (Social Sciences), PGDE, MED (MAK), PhD (Education), Nelson Mandela Metropolitan University
DEAN, FACULTY OF EDUCATION

Dr.Francis Akena Adyang,
PhD Sociology (UT), Post Doc. UNISA, MA Sociology of Education ( UT), B.A. Arts Educ ( MAK)
DEAN, FACULTY OF SCIENCE

Dr. Damian Kajunguru
Bsc.Ed (Maths& Physics) MUST, PGD (Mathematical Sciences) AIMS, South Africa, MSC (Mathematics)
and Phd (Mathematics), Stellenbosch University, South Africa.
Bsc (Mak), Msc (Los Angeles), PhD (Math) Michigan
DEAN, FACULTY OF ENGINEERING, TECHNOLOGY, APPLIED DESIGN AND FINE ART

Eng.Pascal Musaazi Ssenkindu
MSc Environmental Engineering ( University of Portsmouth ) Advanced trainining in Refrigeration
Engineering as Technical Teacher ( Federal Republic of Germany) Higher Dip in Mechanical Engineering (
Uganda Polytechnic, KYU ) Higher Dip in Mechanical Engineering Ordinary Dip in Mechanical
Engineering
DEAN FACULTY OF ARTS AND SOCIAL SCIENCES
Assoc.Prof. Mesharch W Katusiime
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PhD Urban Governance, ( Weigeningen ), M. Pub. Admin. ( MAK ), B.Arts ( MAK)
DEAN FACULTY OF ECONOMICS AND MANAGEMENT SCIENCES

Assoc. Prof. Caleb Tamwesigire
PhD Business Administration (Washington University, PA -USA, MA.Public Admin ( Carleton University,
Ottawa – Canada – BA – Economics (MUK)
DEAN KABALE UNIVERSITY SCHOOL OF MEDICINE

Dr. Sam Tumwesigire
MBCHB (MAK) MMED (MAK) Dip. PHC
DEAN FACULTY OF AGRICULTURE AND ENVIRONMENTAL SCIENCES

Assoc. Prof. Wilson Mwetonde Bamwerinde
PhD, Agroforestry/ Natural Resource Economics, MAK 2006.MSc. Environment, MAK, 19996.
BSc.Forestry, MAK,1985
DEAN FACULTY OF COMPUTING LIBRARY & INFORMATION SCIENCE

Dr. Phelix Busingye Mbabazi
Ph.D. (Management Information Systems), Masters Information Science, Bachelor’s Degree in Computer
Engineering
DIRECTOR, INSTITUTE OF LANGUAGES

Rev Prof. Manuel Muranga John Kamugisha
Dr.Phil. “German Literature (Goethe -Institute) German Teacher Training Seminary Course, (Goethe
Institute University of Munich.) B.A. (Hons.) with Diploma in Educ (MAK)
MA(LIT)(MAK), BA(HONS)(MAK)
UNIVERSITY COUNSELLOR
Ms. Confidence Asiimwe
BA Counseling & Guidance ( KYU) , MA Counseling Psychology ( MAK)
UNIVERSITY VISION, MISSION AND STATEMENT OF OBJECTIVES
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VISION: A sustainable vibrant Centre of excellence in teaching, learning, research and
community services in the Great Lakes Region and beyond.
MISSION: To be a people-centered, efficient university that excels in generation and

dissemination of relevant quality knowledge. It aims at skills development and
attitudinal change for lifelong learning.
OBJECTIVES:
a) Provide instruction to all those admitted to the university and to make provision for
the advancement, transmission and preservation of knowledge and to stimulate
intellectual life in Uganda, nationally, regionally and internationally.
b) Preserve and foster the right of the University to determine the qualifications of
who may teach, who may be taught, what may be taught, how it may be taught and
the requirements to be admitted to study therein.
c) Impact university education within Uganda, with particular emphasis on scientific,

vocational and technological education and their application to development and
for that purpose, to work with other appropriate bodies in the planned development
of higher education.
d) Conduct examinations for and grant degrees, diplomas, certificates and other
awards in the manner provided by the rules of the university.
e) Admit to the university candidates for degrees, diplomas, certificates or other

awards of the university and to confer the same on worthy candidates.
f) Confer the degree of doctor honouris causa and other honorary awards which the
university may wish to confer upon any person who has rendered distinguished
service in the advancement of any branch of learning or who has otherwise
rendered himself/herself worthy of such an award.
g) Seek and provide ways and means of generating income for sustenance.
h) Promote quality education in business, arts, social sciences, science, technical,
communications and cultural fields through the provision of instruction to those
admitted to the university and to stimulate a spirit of enterprise and
entrepreneurship.
i) Promote and undertake the development and sustenance of research and

publication in business, arts, social sciences, sciences, technical, cultural,
communications, environmental education and other related areas.
j) Assist the disadvantaged and/or deserving men and women, through scholarships
or donations either to individuals or to charitable organizations.
k) Render community service.
PRINCIPLES:
a) Innovative problem-based learning and teaching;
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b) Community –oriented approaches;
c) Knowledge creation and research excellence;
d) Institutional efficiency and effectiveness;
e) Ethics and quality assurance.
All this to be achieved on the basis of a “university without wall” that builds partnerships with all
stakeholders.
UNIVERSITY MOTTO: Knowledge is the Future
Kabale University motto: “KNOWLEDGE IS THE FUTURE”. Why?
Excellent philosophical and conceptual underpinnings, reinforced by evidence- based link between
knowledge capital on one hand, and socioeconomic progress of people, families, countries and regions of the
world on the other, left no doubt in the minds of founders of Kabale University, that “Knowledge is the
Future”. But in fairness, one could ask: what is “Knowledge” anyway, or “the Future”?
While there is no single agreed definition of “Knowledge” and the philosophical debate and a number of
competing theories remain, knowledge acquisition involves complex cognitive processes: perception,
learning, communication, association and reasoning; all adding to the confident understanding of a subject
with the ability to use it appropriately to push the frontiers of imagination into new realms of intelligence
(Wikipedia). Knowledge- induced changes in society can be so dramatic as to alter the face of the “future”.
Conceptually, in simple terms, today was yesterday’s future. Thus if today we look at recent past trends in
socioeconomic and wealth accumulation by individuals, families, countries and regions of the world, trends
driven by differential rates of knowledge acquisition and application, we find that: prosperity has shifted
from natural resource- based wealth to knowledge- based wealth; explosion of new knowledge has enabled
“smarter” ways of producing traditional goods and services; individual entrepreneur and corporate
champions in the information economy have amassed so much surplus and are now the largest international
philanthropic agents; East Asian economies, and China in particular, are overtaking the traditional giants of
the west in income levels and growth rates. In these phenomenal changes, the East Asian economies are
today’s winners; they are “the new big boys on the block”. And it’s all about the embrace of knowledge: to
find, acquire, process and communicate information; to develop new tools and technologies to transform
information into complex knowledge and knowledge- based products and services; to expand the range of
social and economic choices; in short, to create the “information economy and society”, also known as ‘the
new economy”. Extrapolation of the past recent trends show that no wonder, “Knowledge”, embedding
cognitive capacity that has pushed the frontiers of imagination, “is the Future”.
As its motto says, Kabale University is committed to creating and maintaining an environment conducive to
students’ acquisition of the complex cognitive capacities they can use appropriately to be champions, the
leaders and agents of quality socioeconomic changes that will benefit themselves, their families, their
countries and society. Kabale University’s academic programs and instruction methods mainstream
information literacy to under gird lifelong learning. Staff subscribe to Albert Einstein’s view that ‘it is the
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supreme art of the teacher to awaken in students, joy in acquisition of information for creative expression,
knowledge and imagination” (web search). In line with its motto, the University believes, like one past great
leader (Lincoln) that investment in knowledge has the highest rate of return” (web search). But as an African
University in particular, we believe that increased knowledge and more local content are needed to solve
public policy problems, enrich the teaching curricula, stimulate the private sector, invigorate civil society,
foster good governance, strengthen the integration of African societies and economies, especially in the
context of the intensely competitive global environment (AKNF Concept Paper, ECA 2000), and to support
the foundation the information economy in Africa.
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UNIVERSITY ANTHEM
Kabale University knowledge is the future

A secular and people centered University
The Centre of Academic Excellence in the Great Lakes Region and beyond
Kabale! All gates are open for all generations
The University without walls
The University of the People
Image of the highest integrity

Cradle of modern civilization
With relevant quality education
Creator and disseminator of knowledge

We enjoy the joys of Kabale

With values of tolerance and honesty
Resourcefulness and transparency
Solidarity, equity and equality

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UNIVERSITY LOGO, FLAG AND COLOURS
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A BRIEF HISTORY OF THE UNIVERSITY
Kabale University began lectures on 21st October, 2002, with 42 students. The plan to establish the
University had been conceived six years before in 1996. A Steering Committee headed by Hon Avitus
Tibarimbasa was selected and started laying ground for the purpose. The Committee drafted the Kabale
University Constitution which was officially adopted on, 13th December, 1998.
The idea of launching a University in Kabale was well-received and supported by many people. On 5th
September, 1997, the Kabale District Council passed a resolution over- whelmingly donating land for the
Kabale University. This decision was subsequently followed by the signing and sealing of a commitment
deed by the Kabale District Local Government, confirming its donation of 52 acres of land and any structures
and properties on that land.
The donation of land and other structures and properties to Kabale University inspired the Steering
Committee to open an Administration Office at Kikungiri on 5 th October, 2001. An application to operate
Kabale University had been officially submitted to the Ministry of Education and Sports on 3 rd August, 1999.
After operating for about three years, Kabale University was granted a licence on 29th March, 2005, to
operate as a private university (Licence No. UI.PL.003) by the National Council for Higher Education
(NCHE). The University was, thereafter, gazetted by the government of Uganda on 6th May, 2005, as a
private university with a legal notice Number 5 of 2005.
July 2015, Statutory Instruments 2015 No.3, establishing Kabale University as Public University was
gazetted
The Chancellor of Kabale University is the titular head of the University. The Chancellor confers degrees,
diplomas, certificates and other awards of the University may cause a visitation to the University when
necessary and is often called upon for guidance on the development of the University. The current
Chancellor of Kabale University is Professor George Mondo Kagonyera.
The University Council is the policy-making organ of the university. The University Council is responsible
for the academic, financial, human resource and social health of the university. The current Chairperson is
Mr. Manzi Tumubweinee
The University Senate is the supreme academic authority of the University and organizes, controls and
directs the academic work of the university, both in teaching and research and has control and direction of
the standards of education, assessment and research within the University. The Vice-Chancellor, Professor
Joy C. Kwesiga, is the Chairperson of the University Senate.
The University Management is responsible for the day to day running of the University. The cadre
comprises top administrative and academic staff. The team is led by the Vice Chancellor. The current Vice-
Chancellor of Kabale University is Professor Joy.C. Kwesiga.
Various institutions and individuals have played a big role in laying the foundation for the development of
Kabale University. The Foundation Bodies consist of Kabale District Local Government, Bank of Uganda
(through the annual funding of the Chair of Economics).
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ACHIEVEMENTS
 March 29th, 2005: Operational Licence granted.
 November 18th, 2006: First Graduation Ceremony (135 students)

Installation of First Chancellor. Second
Graduation Ceremony held on December 22nd,
2007, (42 student). Games and Sports Unit
was opened in 2009, two luxury student
coaches.
 18th October 2008 Third Graduation Ceremony ( 149 students)

 31st October 2009 Fourth Graduation Ceremony(284 students)
 30th October 2010 Fifth Graduation Ceremony (375 students)
 2007/08 Academic Year: Progressive growth of student enrolment from

42 students in 2002 to over 2,500 students.
 29th September 2014: National Council for Higher Education (NCHE)granted Kabale
University a Charter
 1st July 2016: Kabale University formally started benefitting from national funds.
 Student Affairs: Improved Student Guild achievements:

Financial independence. Sports equipment,
DSTV and
related facilities installed in the student
canteen. Guild elections regularly held;
student clubs opened.
 Quality Assurance
Framework: Active Governing bodies, University Prospectus,
Quality Assurance Committee Operational.
 Staffing:
Vice- Chancellor, University Secretary,
Academic Registrar, Finance Director, ICT
Director, Dean of Students, Public Relations
Officer, Estates Officer Sports Officer and other
administrative staff,153 fulltime academic staff,
Terms and conditions of service operational.
 Academic Programmes
Established: SIX (6) Masters; Twenty six (26) Bachelors
Fifteen (15) Diploma Courses;
Two (15) Certificates and Twelve (12) short
Courses.
 Participation in External In national and Regional higher Education

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Academic Professional Activities (exhibitions, Vice-Chancellors’ Forum,
Body: Workshops and Inter University Council for
East Africa etc).
 Successful Proposal: Kabale University won the World Bank and

Government of Uganda Millennium Science
Initiative of up to US$ 1.25 million, phase one
of the National Council of Science and
Technology Competition (2007). THE ONLY
PRIVATE UNIVERSITY TO WIN THE
COMPETITION. This initiative has enabled
the University to offer scholarships to Grade V
science teachers from all over all the country
currently traversing over 60 districts.
 Other Scholastic Support

Services: Development of Computer Laboratory,
internet connectivity;
Generators, purchased and received loads of
Books including electronic scholarship book
and journals.
 Marketing of the
University: In the print media, radio and visits to schools
in surrounding districts.
 Infrastructure
Development: Adequate land for development at
Kikungiri, approved building plans for library,
lecture halls, administrative block, student
hostels, renovation of current buildings.
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1. STUDENT RIGHTS, PRIVILEGES AND RESPONSIBILITIES
(a) Code of Ethics of the University

The following set of norms and guidelines are meant to translate the objectives, principles and core
values into desirable behavior required at the university in order to make students and others in the
university community happy and productive.
These norms and rules shall apply consistent with the laws of Uganda to any student of Kabale
University. Therefore, any student who violates them will face reprimand, suspension or dismissal.
(b) Bill of Rights

Kabale University recognizes both the rights and responsibilities of every member of the University
community, students, academicians, administrative and support staff. These rights and responsibilities
are enshrined in, but not limited to, the University vision, mission, statement of objectives, principles
and core values outlined in this Student Manual. It is the responsibility of the Dean of Students to
ensure that student rights are upheld. Students signify their willingness to comply with these values
and policies by applying for admission into this community.
(c) Conducive Learning Environment

All students of Kabale University have the right to a learning environment that is conducive to the
fullest human development. Such an environment must be peaceful, stable, orderly, predictable, calm
and without undue distractive sounds and noises. The right to a conducive learning environment
entails many additional rights that are explained in more detail throughout this Manual.
(d) Mutual Respectful Behaviour

Kabale University students have the right to appropriate, affirming and respectful behavior in their
personal interaction with fellow students and other members of the university community.
Disrespectful actions, regardless of their shapes and effects, are not tolerated at this university.
Disrespectful actions may rise out of overt discrimination and abuse based on racial, ethnic, cultural,
other disabilities. High Standards of taste and decency are held in high esteem at Kabale University
campus. Therefore, acts of dishonesty and immoral, disorderly, lewd, indecent or obscene behaviour
as expressed in language, actions or personal appearance or public expression of intimacy violate this
right.
(e) Fair and Equal Competition for Academic and Co-Curricular Recognition
Students have the right to compete on a fair and equal level ground for appropriate academic as well
as co-curricular recognition. We believe this right to preclude such behaviour as cheating, plagiarism,
19
favouritism and other acts of dishonesty. Anyone who deliberately goes against this principle will be
spoiling the good name and reputation of the University built since its foundation, such a student does
not deserve to be tolerated and celebrated in this University.
No discrimination based on gender religion, race, ethnicity, age, social economic
Status etc will be adhered to.
Environment that Promotes and Protects Maximum Personal Welfare and Safety
Kabale University students have the right to a conducive environment which promotes and protects
maximum personal welfare and safety. While noting that the University encourages students to take
time off their hectic and busy schedules and have sufficient rest and exercise, in addition, the students
are entitled to a nutritiously balanced wholesome diet. The University also believes this right
demands for a drug/alcohol and tobacco free environment. In accordance with this belief, we maintain
policies that support this environment. Other behaviour that must be avoided by the students, because
they violate this right, include physical, sexual, and emotional assault, harassment and abuse;
dangerous and threatening utterances and behavior theft; and obstructing or disrupting lectures, work,
social, cultural or religious life of others.
Free Participation in Student Organisations

Students enjoy the right to form, hold membership and seek office in any student organisation that is
beneficial to their academic performance and social welfare and are not violating any University rule,
objective, or mission.
Freedom of Expression
Students have the right to express themselves, freely air out their opinions, beliefs and experiences
without fear of reprisal, so long as they are not violating others’ rights. This right is intended to
encourage responsible citizenship, acceptable modes of public expression and the principle of
respectful and peaceful disagreement. Intimidating a fellow student, a group of students, or
lecturer/instructor because of expressing his/her opinion, is unacceptable and a violation of this right.
Recognition of Disciplinary Measures and Procedures

Students must give due recognition and respect to the University’s approved disciplinary/enforcement
measures and procedures. If a student is not satisfied with any decision made by the Student
Disciplinary Committee, he/she can appeal to the Vice-Chancellor, in writing. It is important for the
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aggrieved students to exhaust the laid-out disciplinary enforcement procedures before appealing to
forces outside the University.
DRESS CODE AND STANDARDS
Both men and women students of Kabale University are implored to dress decently when attending
lectures and any other university event or activity. The University does not have a standard form of
dress like a uniform. But students are expected to be neat, clean, smart and modest.
SOCIAL LIFE
Kabale University is a co-educational Institution where mature, single, and married men and women
come together to pursue higher education. While the University cannot stop any student from forging
a relationship with the opposite sex, such students must demonstrate self-respect and self restrain in
matters of affection in public or private at University Campus.
Social Gatherings and Celebrations

Students are free to hold social gatherings or celebrations and small private parties like birthday
parties, preferably over the weekends. However, they must adhere to the following rules and
regulations:
- A formal request in writing should be forwarded to the Warden of the respective hall of residence or
the Dean of Students, for use of a facility on Campus for approval at least one week before the event.
This is to avoid two or more parties being held at the same venue at the same time.
- If the convener of the party is expecting any -Very important Person - like a Government Minister or
prominent politician, the Dean of Students/Warden must be consulted first so that they can devise
ways and means of how an official of the University could welcome him /her appropriately at the
Campus.
- The event should conform to the acceptable standards of the University. It must not interfere or
inconvenience anyone in and outside the Campus.
- The event must not go on beyond 12.00 mid night; otherwise it would be stopped by the security of
the University.
- The music, dance, and song must be kept low and not distract other students carrying out academic
work.
Entertainment/Recreation
The Student Guild Minister of Culture and Social Affairs may plan periodic social activities which
are normally on Saturdays or Sundays. Students are encouraged to attend such social events. The
University’s recreational activities are managed by the Games and Sports Department. They have
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sports equipment which can be borrowed for practices and enjoyment. The University takes an active
part in inter-hall and inter-university games and sports competitions and all talented students are
encouraged to showcase their gifts. All students going out of the University for any sports activity
must get permission from the Sports Tutor or Dean of Students, before.
Videos
Only decent and educational videos, films and documentaries are allowed to be screened to any
audience of students at the Campus. Pornographic films are prohibited.
Television in Halls of Residence

Every hall of residence has its own rules and regulations which allow the operation of television
screening in any building. Students are required to follow such regulations.
SPIRITUAL LIFE:
Although Kabale University is a secular institution, it encourages freedom of worship. The University
will not be able to provide places of worship in terms of Chapels, Churches, Mosques and related
formal facilities as per the University policy. Consequently, the University has no Chaplains,
Mullahs, Pastors and other leaders appointed as University staff as yet. Kabale University is
surrounded by various places of worship, students are encouraged to use those services outside the
University. However, a registered Students’ fellowship may be allowed by the University to hold
fellowships, for example lunch hour, morning/evening glory as long as they do not interrupt the
teaching and learning at the University. The said group’s leadership may select among themselves
who to lead the prayers/worship.
STUDENT SERVICES
Food Services
Students will be encouraged to fit in the system of feeding in the University – currently rendered by
private providers. In future, the university may take over this responsibility. The University has a
support system to enable students access the appropriate provider. A joint student /Staff Committee to
maintain this scheme is in place.
Health Services
The University Clinic/Sick Bay on campus is operated under a Resident/Clinical and Nursing Officer.
It is operated on a 24 hours basis to serve students. A nurse or clinical officer is on call for
emergencies. If a student requires services beyond what the clinic can give, he may be referred to the
appropriate doctor or hospital. If the medical bill is beyond what the University can afford, the
concerned student will be informed in time so that he can find alternative means. All students who
need simple treatment should use the services of the university clinic/sick bay. However there are
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some ailments that the University will not deal with . These include among others, Cancer,
hypertension, diabetes, tooth extraction, eye – diseases etc.
All students who are admitted to Kabale University must undergo a mandatory medical check up and
submit a medical form to the Wardens of their respective halls of residence or Dean of Students, in
case of non-resident students. If a student has peculiar medical/physical impairment, the Dean of
Students must be informed accordingly so that proper preparations for any emergencies can be made.
Academic Information
Every student is encouraged to obtain a copy of the University Prospectus where this information can
be obtained. At the beginning of every semester, a lecturer/instructor in a given discipline must
prepare a course outline and avail it to his /her students. The course outline must have a list of
appropriate references and reading materials for that course.
Attendance of Lectures, Assemblies and Other Functions

Every student must attend all lectures as set by the time-tables and do tests, tutorials, practical,
seminars and other academic demands and submitted within the given deadlines. Only sick students
and those given official leave of absence will be exempted from attending lectures. A lecturer has the
responsibility to ensure appropriate student behavior during lecturer time.
If a student refuses to comply to the accepted norms of behavior, the lecturer may report this case to
the Head of Department and if this persists then disciplinary action can be taken. Students are also
required to ensure that they attend 75% of the lectures and must do all assignments and course work
given during that semester.
STUDENT CONDUCT AND BEHAVIOUR

Students of Kabale University are required to give due respect to the officers and other employees of
the University. They must also adhere to the rules and regulations of the University. Ignorance of
these rules will not be a defence on behalf of the student facing a Student Disciplinary Committee.
A student who fails deliberately or undeliberately to cooperate with the expectations of the University
as outlined in this Student Manual may be asked to withdraw from the University, and/or be denied
re-admission for the succeeding Semester.
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Student Demonstration
Kabale University has gone out of its way to institute channels of communication, consultation and
conciliation through which any aggrieved student may go through to sort out his/her grievance. The
University believes that there is no problem which cannot be solved through dialogue and
negotiations. “We shall never fear to negotiate, nor shall we negotiate out of fear,” the late President
John F. Kennedy said. Students are, therefore, urged not to take the law into their hands by
Organizing illegal demonstrations, boycott, picketing or occupation of premises, let alone resorting to
“mob justice”, as a method of solving their problems. Such methods should be avoided to save lives
and unnecessary destruction of property. A student found resorting to these methods will be dealt
with severely.
Off-Campus Responsibility
Once you have been admitted into Kabale University as a student, you will remain a student of this
University, whether you are inside or outside the campus. Even those who completed their courses
and duly graduated and left the University, they will still remain the Alumni of this University.
Students of the University including old boys and old girls are expected to behave well whether on
Campus or off-campus. It is the onerous duty of every student or Alumnus to reflect a positive image
of the University wherever they go. A negative report about a student’s unbecoming behaviour off-
campus could result in a disciplinary action.
Regulations on Discipline
A student commits an offence if he/she:-
1) Behaves or conducts himself in a fashion prejudicial to the good image and reputation of the
University;
2) Guilty of committing any act of dishonesty ;
3) Breaches examination regulations;
4) Refuses to obey lawful orders or show respect to authority or is rude and uncooperative to any
members of the University community.
5) Despite warnings and reminders, fails or neglects to fulfil his duties or responsibilities
6) Acts or attempts to act indecently as defined by the Laws of Uganda, such as indecent assault or
practices;
7) Commits a criminal/civil case and is charged in a court of law, convicted and sentenced;
8) Divulges University secrets and confidential information to the press without any written
authority, gets involved in sexual harassment and or abuse
9) Is involved in a violent fight or assault;
10) Practices favouritism, tribalism, or is corrupt, whether for personal gain or any other person’s
gain;
11) Uses abusive or lewd language or words .
12) Flouts any of the Students’ Regulations; and
13) Smokes in public places on the campus like lecture rooms, libraries dining rooms etc.
Mail Services
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In-coming mail to the students of Kabale University is officially received by the Dean of Students
Office and passed on the relevant student.
Correspondences
a) Any student of Kabale University or student leader is not authorized

to write officially to any government official or ministry/department without channeling his
correspondence through the Dean of Students, Deputy Vice-Chancellor and Vice-Chancellor.
b) Students or groups of students are not permitted to print, publish or disseminate/circulate any
information about the University whether true or false without obtaining permission from the
Dean of Students.
c) No student is authorized to print or issue any anonymous letter or
circular or document.
GAMES AND SPORTS DEPARTMENT

Kabale University has established a Games and Sports Department headed by a Sports Tutor. Due to the
importance it attaches on the students’ health and well-being, the university has gone out of its way to
spend substantial sums of money to purchase a variety of sports and games equipment so that as many
students as possible can access them and enjoy them. Every student is, therefore, encouraged to take
advantage of the Games and Sports Department.
The following rules and regulations will apply on the preservation of the University sports and games
equipment and fields for the good of everyone:
i) The Games Tutor shall be in charge of all sports and games equipment and no sports equipment shall
be issued out to students without his/her consent and approval;
ii) No University sports and games equipment shall go outside the Campus without express permission
of the Sports Tutor;
iii) In administering the Games and Sports Department, the Sports Tutor shall be assisted by all
students, especially the leadership of the students Games Union.
iv)Although the Games Union shall be an affiliate of the Students Guild, it shall be independent of the
Guild, but run on democratic principles by the students who have exhibited keen interest and
achievement in games and sports.
v) In-door and out-door games and sports must be on a competitive basis among halls of residence and
annual prizes instituted for the best performing individual and hall of residence.
vi) As a sign of the importance it attaches on sports and games, the University Council will from time to
time decide on how to reward Sports men and women.
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HOUSING POLICY: RULES GOVERNING HALLS OF RESIDENCE
Residence in the Halls

All students duly admitted into a hall of residence belonging to the University must adhere to the
following rules and regulations in order to make their collective stay a happy one:-
i) All resident students shall reside in the halls throughout the

Semester after payment of the appropriate dues as instructed by the University.
ii) The resident student must use his/her accommodation judiciously and
Not cause any damage or disfiguring on it.
iii) The student is responsible for the safety and protection of his/her
property in his/her room. The University will not be responsible for any
loss, damage or disrepair that may occur to the property of the resident student.
Accommodation of Strangers/ non residents

No strangers - non-resident/part time students, relatives or friend shall be allowed to sleep in the hall
of residence except with permission of the Warden of the Hall of Residence on payment of
appropriate fees.
Beginning and Ending of Semester

a) All resident students in a hall of residence shall be given only one night free in the hall at the
beginning of a semester after registering officially with the Warden’s office.
b) At the end of a Semester every resident student shall vacate the hall not later than 2:00p.m after
inspection by the Custodian.
c) Every resident student shall hand over the room door keys to the Custodian on vacating the room.
d) Students who wish to stay in the room for various reasons must obtain written permission from the
Warden and pay the appropriate charges.
Closing of Halls and Visitors

i) The gates of a hall of residence shall be closed to all visitors by 9:00p.m
ii) No male student or female student shall allow any person of the opposite sex to enter or remain in
his/her room after 9:00p.m
iii) No resident student shall enter or leave his/her hall of residence after 12:00 mid-night and before
6:00a.m in the morning unless prior permission in writing was obtained from the Warden.
iv) Resident students are expected not to corrupt/bribe the Custodian on duty in order to flout these
rules.
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v) On reasonable suspicion that the visitor or resident student has or is about to commit an unlawful act,
the Custodian may search the visitor or student or the room.
Continuing Students
i) The continuing students at the end of the normal semester period must notify the Warden of their
intention to reside in the Hall and pay the appropriate dues.
Rest
In order to stay in a serene and peaceful environment, resident students shall strictly respect the right
of others to silence after 11:00p.m until 6:00a.m. Even at other times students are expected to keep
low volumes of their radio and TV sets.
Room Care
All resident students are responsible for keeping their rooms neat, clean and attractively arranged. A
regular room inspection is carried out. Nails are not allowed to be driven in the walls. Only
picture/photo hooks with adhesives are allowed. No additional furniture shall be allowed in the room.
Room Privacy
All students shall respect their rights especially with regard to privacy of their rooms. No one should
enter another’s room without appropriate knock and permission to enter.
Sanitation and Cleanliness

i) Washing of clothes shall be done only in the laundry areas.
ii) Drying of clothes shall be done outside the hall on the drying lines.
iii) Students must clean their rooms before 8:00a.m daily. Any rubbish
and useless paper must be deposited in dust bits provided. Used bulbs, razor blades etc should
not be disposed through the windows.
iv) The hall attendant/cleaner shall maintain the corridors, toilets and bathrooms.
v) At the beginning of the semester, resident students must bring enough toilet paper, soap and
other personal sanitary materials.
vi) Female resident students and visitors must dispose their used sanitary materials in the especially
provided buckets.
Fire Hazards
Resident students shall not be allowed to possess, let alone, to use any fire- works equipment of any
kind in their rooms like primus stoves, charcoal stoves, hot plates or any flammable materials which
could contribute to fire hazards.
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Resident Assistant Wardens
Resident Assistants/Assistant Wardens shall be assigned to a hall of residence to perform the
following:
i) Assist the Warden in managing the hall.

ii) Supervise workers in the hall as assigned by the Warden.
iii) Maintain order and decorum in the areas of their jurisdiction.
iv) Give advice and counselling to any students facing socio-economic problems.
v) Settle minor disputes/disagreements etc.
GENERAL RULES AND REGULATIONS

1. The following rules shall apply to all students of the University: -
a) Nothing in these rules shall change the enforcement of the Laws of Uganda against any student
and the application of existing rules and regulations or such rules and regulations as may be
made from time pertaining to the library and other departments of the University for the
guidance of students in respective places.
b) Where conduct is not specifically governed by the University or hostel rules, all concerned
members of the University shall act at all times with courtesy and consideration to others and
with regard to the good name of the University.
2. In these rules “Student members of the University” includes all students who have registered for a course
of study or research at the University.
Resident Students
3. (a) On returning from vacation, Students who stay in the University

hostel shall report a day preceding the commencement of the
Semester.
(b) All students who stay in the University hostels shall report not later than 10:00pm of the day
preceding the commencement of the
Semester.
4. (a) Boarding students joining the University for the first time shall be in
the Hostel residence on the appointed day.
(b) Any student unable to do so shall inform the Academic Registrar
through the Warden.
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5. (a) All students shall go out of residence for vacation on the closing
date of the Semester.
(b) Permission to remain in the residence may be given by the Warden
concerned. A charge will be made at the rate obtaining at the time.
(c) Permission to stay in residence on academic or health grounds may
be given only where the Dean of Faculty concerned or the University
Medical Officer sees it necessary as the case may be, and the Dean
Of Faculty or University Medical Officer makes provision for the
accommodation charges.
6. (a) No student shall sleep out of the University hostel during semester-
time without permission unless he/she is officially non-resident.
(b) Permission required for less than a week, where no lectures are
involved, may be granted by the appropriate Warden.
(c) Permission required for less than a week, involving missing

lectures, may be obtained from the Dean of Students through the Dean of Faculty and
Warden, in that order.
(d) Permission required for more than a week shall be obtained from the Vice-Chancellor through
the Dean of Faculty, the Warden and Dean of the faculty, the warden and the Dean of students
in that order.
7. On returning from vacation or leave of absence, every student shall report to his/her Warden the delay or
to the Faculty Tutor according to the rules obtaining in the Faculty.
Visitors to Resident Students

8. (a) Hostel gates shall be locked to all non-resident students of the
hostel at 12:00am.
(b) Hostel gates shall be locked to all other visitors at 9:00pm.

(c) No male student shall allow female persons to enter or remain in his room after 9:00pm.
(d) No female student shall allow male persons to enter or remain in her room after 9:00pm.
(e) Not withstanding the provision of rules 8 (a) the University authorities may lock hostel gates
at any other hour or any day without notice to that effect.
(f) All visitors especially those from outside the University, shall first identify themselves to the
Custodian on duty before they are allowed to proceed to the students’ rooms.
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(g) On reasonable suspicion that the visitor or student has or is about to commit an unlawful act,
the Custodian may check the visitor or student either on entering or leaving the hostel or on
both occasions.
Use of Office and University Space

9. No student may enter into kitchens, stores, offices, administrative rooms and teaching rooms, outside
teaching hours without the consent of the head of department concerned.
10. No rooms shall be used for meetings or any other function unless the requirement for booking them either
in the hostel or faculty have been complied with.
11. (a) No student may hire for pay or otherwise any employee of the
university during that employee’s working hours.
(b) It shall be an offence to give or demand a bribe or attempt to
unduly influence university employees for favours or services related to their official work.
University Property
12. No student may smoke in lecture room, library and in such other places as it may be provided to that
effect by the relevant department from time to time.
13. (a) Every student shall exercise the highest standard of caution in
handling university properties to avoid possible damage.
(b) Any student who willfully or negligently damage university
property shall be guilty of an offence. In this respect the student
may be required to replace the damaged property.
(c ) No University property of any description shall be taken from its
Proper place without the written consent of the Head of
Department concerned.
(d) University Chairs and other furniture must be returned to Lecturer Halls after use by
individual students
(e)All the students will pay caution money to cover any compensation as the case may be.
Vehicles and Pedal Cycles

14. (a) No resident student shall keep and maintain a bicycle, motor
vehicle and motorcycles on campus unless they have been registered with the Warden.
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(b) Registration shall normally be refused unless the following
documents are produced:
i. The motor vehicle registration book

ii. The motor vehicle valid road license
iii. The students’ current driving permit
iv. Authority of ownership
v. The Warden may refuse or withdraw permission on reasonable grounds
vi. Every vehicle shall be driven at not more than 30 Kmh at the University campus
vii. Every student motorist shall abide by the University regulations relating to parking and
driving rules on the Campus.
Payment of Dues
15. (a) On first arrival at the University, every student shall be required to
pay a deposit as determined by University Council as security against debts to the university
or to any University Department.
(b) Payment of caution money must be renewed at the beginning of
each academic year whenever necessary.
(c) The balance of caution money shall be paid to the student after
graduating from the University. If the balance is not claimed for a year, it shall be transferred
to the Guild account.
16. (a) Fees for registration, residence and tuition are due for payment on
the first day of the academic year.
(b) Examination fees shall be paid before the student sits for the
examination. Every student shall be required to pay subscriptions to the students’ Guild
Games Union and the appropriate Students’ Common Room on the first day of each academic
year.
17. (a) A student who is a debtor to the University shall not be allowed to
sit his/her examination or proceed further with his/her studies or to receive a University
degree or award.
(b) A student is deemed to be a debtor to the University if he/she has
not paid wholly or when he/she owes money to his/her Hostel of
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residence, Libraries, Faculties, or any other official body or Institution of the University.
(c) Any student or student leader who misappropriates public funds entrusted to him/her or misuses
any of the University properties shall be liable to disciplinary action.
University Activities
18. (a) No student may undertake activities outside the University during
Semester time without prior permission of the Dean of his/her Faculty.
(b) The appropriate Dean of Faculty may grant such permission after
consultation with the University officials concerned.
(c) No permission shall be granted unless the student shows, to the
satisfaction of the Dean that his /her academic work will not suffer by undertaking any
activity outside the University.
(d) For purposes of this rule, activities outside the University mean
activities, which have nothing to do with the University and its functions.
Consumption of Drugs and Alcohol

19. (a) Any student who gets, drunk or consumes drugs either within or outside the campus shall
be guilty of an offence, and he/she is liable to a disciplinary action.
(b) No student shall consume any intoxicating drug unless such
consumption has been prescribed by recognized medical Officer.
(c) No alcohol shall be consumed at any party organized in the Hostel
premises without the prior permission of the Warden.
Dances and other Similar Functions

20 (a) All dances and other similar functions held in the main hostel of
residence, guild canteen, or any other part of the university on any day of the week shall not
go beyond 1:00am.
(b) The Vice-Chancellor may allow any function to be held outside
these hours.
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Insubordination to University Authority
21. (a) Any student who disobeys or obstructs or interferes with any
University Officer shall be guilty of an offence, and he/she is liable to disciplinary action.
(b) Any student or group of students who attacks games Officials or
referee or fights other students at matches or interrupts the matches shall be guilty of an
offence; he/she shall face the Disciplinary Committee.
Conduct Likely to Cause a Breach of Peace

22. Any student who uses any offensive language, indulges in any behavior towards any member of the
University or the public in an offensive manner likely to cause breach of peace shall be guilty of an offence.
Pregnancy
23. Pregnant women may not be allowed to stay in Hostels. The Student must report to her Warden and
move out of the hostel as soon as she is pregnant. She will not be expected to come back to the hostel until at
least three months after she has delivered but without the child. Mothers should live their baby sitters with
telephone contacts and they will be allocated a place where to sit by the University Authorities.
Vice-Chancellor’s Powers
24. The Vice-Chancellor has powers to suspend a student from the university or to discipline him/her in
any manner he/she thinks fit, He/She shall seek approval of his/her action at the next meeting of the
University Disciplinary Committee.
Hostel Rules and Essential Information
The rules below should be read and understood.
1. Dining Rooms
a) In case meals are to be provided, they will be served at the time shown on the notice board in hostel of
residence and include breakfast, lunch, tea and supper. Entitled members of the hostel are allowed in
the dining hall only during these hours.
b) Guests may be entertained to meals in the dining room provided that the necessary arrangements have
been made with the University Finance Office.
2. Bed Rooms
a) The rooms are furnished with beds, chairs and occupants are responsible for the proper care of all
property and damage or loss must be reported immediately to the Warden or the Chief Custodian. The
occupants shall be required to sign for all property found in their room at the beginning of each
semester and sign off at the end of the semester. It is the responsibility of the occupants to make sure
that they sign off at the end of the semester, otherwise they will be charged for the property not handed
in.
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b) If a wall point is fixed in a room, it will take a maximum current of 13 amps. Electric lights must not be
left burning during the day time or when one is not in the room.
c) Cooking in rooms is strictly prohibited.
d) Rooms must be swept by 8:00am each day, rubbish must be deposited in the dustbins provided. Used
bulbs, razor blades, condoms and other debris should never be thrown out of the windows. Rooms are
cleaned under the Chief Custodian’s supervision during vacation.
e) Private property must not be left in the rooms during vacation except by permission of the Warden.
Unless permission is given, cupboards must be left unlocked. If any room may be required for vacation
conference, private property may be left in the trunk rooms during vacation at owner’s risk.
f) In the unlikely event of the custodian being unable to contact either the Warden or a resident tutor,
he/she may allow a guest of the same sex to stay for one night only.
3. Noise
No noise from any source, e.g music, bugles, drums, whistles etc shall be made which will interfere
with the study or sleep of other members of the hostel and the public.
4. Notice Boards
You should always look out at the notice boards for any information from the administration, faculties,
wardens, the Students’ Common Room or the Guild.
5. Keys
Loss of keys by students must be immediately reported to the Warden or the Chief Custodian. The key
will be replaced on payment of the cost of a new key or new lock. The keys must be returned on
leaving the hostel at the end of each semester. Failure to do so involves paying full residential charges
from the beginning of the vacation to the time the key is returned, plus any other suitable punishment. It
is the responsibility of each key holder to ensure that he/she has signed in the key book when the key is
returned to the Custodian on duty.
6. Vacation Residence
When a student is allowed to stay in a hostel she/he shall pay boarding fees payable in advance.
Payment for residence or meals only is not allowed.
7. Student Common Room

The Student’s Common Room is responsible for the general social life of the hostel.
a) Guests must be approved either by the Warden or a Resident Tutor before being allowed to stay in
the Student’s Common Room. Payment at the appropriate charges must be made in advance.
8. Identity Cards
Each student must have an identity card obtained from the Academic Registrar. Any member who loses
his/her identity card must report immediately to the police. The Academic Registrar may issue a new
card after the appropriate charges have been paid.
Warden and Resident Tutor

A notice will be put up showing the times when the Warden is normally available to see members of
the hostel during office times. If at home, the Warden will be able to see any student if the matter is
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urgent. A notice will be put up to show which of the Resident Tutors is on duty during the weekend. All
emergencies during the weekends should be referred to him/her.
9. Bank Account
All students are advised to open a bank account with any bank in Kabale. The Dean of Students will
provide the necessary support.
10. Machinery for the Implementation of University Regulations

1. Any member of the University has the obligation to report to the authority concerned any infringement
of University or hostel rules which come to notice and to check immediately any disorderly or improper
conduct or any breach of these regulations wherever they may occur.
2. Breaches of University or hostel rules may become the subject of a report to the Warden, the Dean of
students or the Vice-Chancellor and may result in the student concerned facing the Hostel Disciplinary
Committee or the University Disciplinary Committee.
3. (i) There shall be in each hostel residence a Disciplinary Committee imposed of the following members:
a) A member of staff appointed by the Vice-Chancellor as a Chairperson
b) The Warden, who shall also be the secretary
c) The Chairperson of the Student Common Room(SCR)
d) The Secretary for interior affairs
e) Two students elected by S.C.R
(ii) The Committee will consider and make decisions of the nature specified below on all breaches of
the hostel and university rules.
(iii) The Hostel Disciplinary Committee has powers to do any or several of the following:-
a) Dismiss the case against the student.
b) Reprimand the student.
c) Fine the student any sum of money, not exceeding Shs 10,000/= on any one occasion
d) Recommend to the Dean of students that the student be sent out of the hostel residence.
e) Ask the student to pay cost of the damaged or lost property.
f) Recommend that the case be referred to the University Disciplinary Committee.
(iv) Report the complaint against a student shall be made in writing to the Secretary of the committee
by the Warden concerned or any other person in authority.
(v) The quorum for the meeting shall be five members.
(vi) The secretary shall inform the student in writing the nature of the complainant and about the date
and time of the meeting. The secretary shall inform the student of the right to be present and to
call witnesses.
(vii) The Committee shall hold due inquiry to and shall not be required to adhere to the rules of
evidence or procedures as applied in a court of law but shall observe principles of natural justice.
(viii) The Committee’s decision shall be communicated in writing to the student within seven days after
the conclusion of the hearing.
(ix) A student may appeal to the University disciplinary committee if, in his opinion, the decision
given by hostel disciplinary committee is not fair. Notice of appeal shall be given in writing by
the complainant to the Secretary of the University Disciplinary Committee within fourteen days
from the date of the letter communicating the decision to him/her.
4. (i) There shall be a University Disciplinary Committee composed of the following members:-
a) The Vice-Chancellor as Chairperson
b) The Deputy Vice-Chancellor
c) The Chairperson of the University Council
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d) Two Council members
e) Two Senate representatives
f) The Principal counselor
g) One staff representative
h) The Academic Registrar
i) Two representatives of students
j) The University Secretary
k) Two representatives of wardens
l) Dean of students, who will be the secretary
(ii) The Committee will consider and hear all appeals referred to it by the Hostel Disciplinary Committee
(iii) The Dean of students may refer a case of breach of University discipline to the University
Disciplinary Committee directly without the same case having been brought before the Hostel
Disciplinary Committee.
(iv) The University Disciplinary Committee has powers to do any or several of the following:
a. Uphold the decision made by the Hostel Disciplinary Committee

b. Dismiss the case against the student.
c. Reprimand the student
d. Demand an apology from the student
e. Fine the student any sum of money, not exceeding shs. 50,000/= at any one occasion.
f. Ask the student to pay for the cost or part of the cost to damaged or lost property
g. Ask the student to be non-resident
h. Recommend to the University Council that the student be dismissed.
i. Suspend the student for a specified period not exceeding four months pending approval of
recommendation to council that the student be dismissed.
j. Any other punishment that the committee may think necessary.
(v) The Committee’s decision shall be communicated to the student in writing within seven days after the
day of conclusion of the hearing.
(vi) The Committee shall hold due inquiry and shall not be required to adhere to rules of evidence or
procedures a applied in a court of law but shall observe principles of nature justice.
(vii) The decision of the University Disciplinary Committee shall, under normal circumstances, be
final. A student may, however, appeal to the University Council if he strongly feels that he is not
satisfied with the decision made by the committe
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GENERAL INFORMATION AND ACADEMIC REGULATIONS
1 Introduction
The information, regulations and policies in this document are approved by the Kabale University Senate and
are in conformity with Uganda National Council for Higher Education guidelines of January 2014.
2 Definitions
Semester: one standard semester comprises fifteen (15) weeks of classes/lectures and two (2) weeks of
examinations.
Academic Programme: A collection of courses in a field of study which, when completed, leads to an
award of a degree, a diploma or a certificate.
Course: A unit of work in a particular field of study, normally extending through one semester and normally
carrying, after completion, credit toward the fulfilment of the requirements for the award of a certain Degree,
Diploma or Certificate.
Contact Hour (CH): A standard one contact hour is at least fifty (50) minutes of classroom period
Credit Unit: One hour per week of lecture for fifteen (15) weeks equals one credit unit or a series of fifteen
(15) contact hours
(Abbreviations: LH- Lecture Hour, PH-Practical Hour, CLH-Clinical Hour, CH contact hour, TH-
Tutorial Hour and CU-Credit Unit.)
1 LH = 1 CH, 1 CLH = 1 CH, 2 PH = 1 CH, 2 TH = 1 CH, 1 CU = 15 CH
Core Course: A course which is essential to a Programme and gives the Programme its unique
characteristic. A core course is compulsory for all students who have registered for a particular programme
and must be passed.
Elective Course: A course offered in order to broaden a Programme or to allow for specialization. An
elective course is selected from a given list of courses as a student’s own choice.
Audited Course: A course, taken by a student, for which no credit is awarded. This course helps the student
to follow or understand learning of another course/subject.
Pre-requisite: A condition (either a Course or a Classification) which must be satisfied prior to enrolling
into some academic programme.
Pre-requisite Course: A course offered in preparation for a higher level course in the same area.
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Co-requisite Course: A course that must be simultaneously taken together with another course. Each of the
two courses is a co-requisite of the other.
Programme Load: An essential set of courses offered for the award of a particular
Degree/Diploma/Certificate. It is composed of both core and elective courses.
Semester Load: Total number of courses for a particular Programme offered in a semester.
Major: A field/ subject/area of specification in which a student is required to explore the field/subject/area in
considerable depth. A major comprises two-thirds (2/3) of the programme load.
Minor: A field/subject /area that is of less coverage than the major. A minor comprises one-third (1/3) of the
programme load.
3 Minimum Admission Requirements
3.1 Doctoral (PhD) Programmes

The minimum entry requirement for admission to a doctoral degree is a master’s degree or its equivalent
from a recognised university or institution.
3.2 Master’s Degree Programmes

a) At least a Second Class (Lower) Bachelor’s degree or its equivalent from a recognised
university/institution.
b) Lower qualification may be considered upon presentation of academic growth.
3.3 Postgraduate Diploma Programmes

At least a Bachelor’s degree or its equivalent from a recognised university/institution
3.4 Bachelor’s Degree Programmes

An applicant for admission into the Bachelor’s degree programme will qualify under the following
requirements:
a) Direct entry from Secondary School
 Uganda Certificate of Education (UCE) with at least 5 passes and at least two principal passes
at Uganda Advanced Certificate of Education (UACE) or its equivalent.
b) Mature age:
 Aged 25 years and above and has passed the mature age entry examinations (accredited by
Uganda National Council for higher Education) with at least a 50% mark
c) Diploma obtained at credit or distinction level from a recognised institution.
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3.5 Undergraduate Diploma Programmes
a) Uganda Certificate of Education (UCE) with at least three (5) passes; and
b) Uganda Advanced Certificate of Education (UACE) with at least one principal pass and two
subsidiary passes obtained at the same sitting or its equivalent.
3.6 Ordinary Certificate Programmes

A Uganda Certificate of Education (UCE) with at least three (3) passes obtained at the same sitting.
4 Student Enrolment
4.1 Registration
1. All students must register within thirty (30) days from the commencement of the semester. The
students who shall have failed to register by the end of the thirty days shall be required to pay a late
registration fee which may be determined from time to time by the Senate.
2. At registration, new students must present the following:
a. Original Admission Letter
b. Original academic documents relating to levels of education already attained
c. Identity cards issued by previous schools/colleges/institutions attended
d. A valid receipt issued by the Kabale University Finance Office indicative of having paid a Senate
approved percentage of the total fees to be paid for the entry semester
3. No new student shall be registered until his/her academic papers have been scrutinised and
authenticated by the Registration Office.
4. Continuing students shall renew their registration every semester. At registration, each continuing
student shall present the following:
a. Identity card and the registration card for the previous semester, which shall be photocopied and
attached to the registration form.
b. A valid receipt issued by the Kabale University Finance Office indicative of having paid a Senate
approved percentage of the total fees to be paid for the semester.
5. Neither new nor continuing students shall be entitled to any university service unless they are duly
registered with Kabale University.
4.2 Registration card

A registration card is issued to a student who has completed the registration process.
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4.3 Student Identity card
1. Each duly registered student must have a valid student identity card issued by the Academic
Registrar.
2. A student, who loses his/her university identification documents, must report the loss to the issuing
office and the police.
3. The Academic Registrar or any other authorised office shall issue (a) new identification document(s)
after appropriate charges have been paid by the student.
4.4 Change of Academic Programme

1. ONLY a newly admitted student is at liberty to change to another programme of study provided
he/she fulfils admission requirements for the programme to change to.
2. Request to change academic programme shall be made in writing using the appropriate
transfer/change form. The form is availed by the Academic Registrar’s office.
3. The programme change must be approved by the releasing Head of Department, the receiving Head
of Department and the Academic Registrar.
4. No programme change shall be acceptable after thirty (30) days from the commencement date of the
academic year.
5. Any student who may find it inevitable to change the programme of study after the stated duration of
thirty (30) days shall have to re-apply and get admitted (in the following intake) as a new applicant.
4.5 Classification of students

Undergraduate degree students are classified according to the number of credit units earned. “Credit units
earned” are interpreted as credit units passed plus credit units accepted in transfer from other institution.
Students are designated as first (1st)) year if they have earned fewer than(1/programme duration) of the
programme load and second (2nd) year if they have earned (1/programme duration) but less than
(2/programme duration) of the programme load.
For example, for a three-year degree programme whose load is 126 CU, a student is first (1 st) year if he/she
has earned fewer than 42 CU, second (2nd) year if he/she has earned more than 42 CU but less than 84CU
and third (3rd) year if he/she has earned 84 CU or more.
5 General Information on Courses and Grading System
5.1 Course Identification System

Courses are designated by course code and course name. The code is a combination of three letters and
four digits. The three letters indicate the programme, or the subject within a programme that offers the
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course. For undergraduate diplomas and certificates the first letter (D or C) represent diploma or certificate.
The numbers furnish information about level, semester and individual course.
Examples of course code: PHY 1213 DEE 1213 CEI 1213
“PHY” indicates that the course is offered as a physics course on degree programme; “DEE” and CEI
indicate that the courses are offered as diploma (D) in electrical engineering (EE) and certificate (C)
in electrical installation (EI), respectively.
1213 is a unique four-digit number assigned to the course.
The first digit (1 in examples above) denotes the year in which the course is usually taken; thus 1, 2, 3
indicate 1st, 2nd, 3rd year courses respectively. Digits 4 and 5 are reserved for programmes whose
duration is more than 3 years. Similarly, 6, 7, 8 indicate postgraduate diploma, master’s degree and
doctoral degrees respectively.
The second digit (2 in the above examples) indicates a semester in which the course is usually
offered, in this case semester II. The last two digits (13 in the examples above) distinguish the
individual course.
A course of the same content offered in different departments/faculties shall have the same course code and
course name from the mother department/faculty.
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5.2 Assessment
A student’s growth in skills, abilities and understanding acquired will be assessed as in the Table 1.
Table 1: Continuous Assessment
Continuous Assessment (CW) 40%
Final Exam 60%
Total 100%
Continuous assessment consists of laboratory work, field work, assignments and tests. The coursework shall
consist of at least two assignments and two tests.
5.3 Grading system

Each course shall be graded out of a maximum of one hundred (100) marks and assigned appropriate letter
grades and grade points as follows:-
Table 2: Grading System
Marks Letter Grade Grade points (GP)

80-100 A 5.0
75-79.9 B+ 4.5
70-74.9 B 4.0
65-69.9 C+ 3.5
60-64.9 C 3.0
55-59.9 D+ 2.5
50-54.9 D 2.0
00-49.9 F 0.0
The Pass Mark in any course shall be 50%. For avoidance of doubt, no credit unit shall be awarded for a
course in which a student fails.
5.3.1 Grade Point Average (GPA) for a Semester

The GPA is calculated by a three-step procedure:
a) To obtain weighted scores, multiply the grade point (GP) for each course done in a semester by the
number of credit units (CU) for that course;
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b) Add weighted scores for each of these courses to arrive at the total weighted scores;
c) Divide the total weighted scores by the total number of credit units (CU) for which a grade was
received.
For example, if in a given semester, a student completes six courses with the grades below:
Table 3: Grade Point Average (GPA) for a Semester
Course C Grade points (GP) weighted scores

U
Mathematical Methods in Physics 3 4.0 12.0
Classical Mechanics I 4 3.0 12.0
Properties of Matter 3 4.0 12.0
Communication skills 3 3.5 10.5
Calculus 4 4.0 16.0
Computer Literacy 3 4.5 13.5
Total CU 20 Total weighted scores 76
GPA = 76/20 =3.80
Seventy six grade points earned is divided by 20 CU to arrive at a 3.80 GPA for the semester work.
5.3.2Cumulative Grade Point Average (CGPA)

CGPA at a given time shall be obtained by:
a) Multiplying the Grade point obtained in each course by the credit units assigned to the course to
arrive at the weighted score for the course.
b) Adding together the weighted scores for all the courses taken up to that time
c) Dividing the total weighted scores by the total number of Credit Units taken up to that time
(cumulative credit units, CCU).
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5.4 Classification of a Bachelor’s Degree
The CGPA for the various classes shall be as indicated in table 4:
Table 4: Classification of a Bachelor’s Degree
Class CGPA
First Class (Honours) 4.40 – 5.00
Second Class Upper division (Honours) 3.60 – 4.39
Second Class Lower Division 2.80 – 3.59
Pass 2.00 – 2.79
This academic recognition becomes part of the official record and is noted on the degree certificate of the
recipient.
6 Academic progress
Progression of a student shall be classified as Normal, Probationary or stay put.
6.1 Normal Progress (NP)

Normal Progress shall occur when a student has passed all specified courses for the Programme and obtained
a CGPA of 2.0 or better.
6.2 Probationary Progress (PP)

This is a warning stage, and will occur if one of the following occurs if a student fails a course or courses
taken in a semester
6.3 Stay put

A student shall not progress to the following semester or academic year (stay put) if
(a) He/she fails more than half of the courses taken in any semester
(b) A student obtains a cumulative grade point average (CGPA) of less than two (2.0) at the end
of any semester.
(c) He/she misses all semester examinations due to failure to pay tuition fees and other charges.
This means that such students shall not progress to the following semester or academic year
until they have fulfilled requirements for the semester they shall have missed.
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6.4 Programme Load
The programme load depends on the duration of the programme as shown in the Table5.
Table 5: Programme Load
Programme Minimum duration (Years) Minimum load

(CU)
Bachelor’s degree 3 120
Postgraduate Diploma 1 45
Undergraduate Diploma 2 80
Certificate 1 45
6.5 Semester Load

A normal semester load is defined as one sixth, one eighth or one tenth (1/6, 1/8, 1/10) of the total number of
credit units (CU) for three-, four- and five-year degree programme, respectively, required for the degree
towards which the student is working. Therefore, for a three-year degree programme which requires 126
CU, 21 CU is the typical semester load.
If a programme consists of a major and a minor, the major shall constitute of the programme load and a
minor shall constitute of the programme load. For example, if a programme load is 126 CU, the major and
minor shall constitute 84 CU and 42 CU, respectively.
6.6 Incomplete work (INC)

Symbol INC indicates incomplete work; used at the discretion of the Lecturer when a student has legitimate
reasons for being unable to complete course requirements on time, for example research project. Grade INC
is removed from the student’s record when he/she completes the work and the Lecturer submits change of
grade to the Dean through the Head of Department.
6.7 Discontinuation (DISCO)

A student shall be discontinued from a Programme if one of the following conditions occurs:
a) Receiving three probationary warnings on the same core course/courses.
b) Receiving three consecutive probations based on cumulative grade point average (CGPA).
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c) Being proven guilty of examination malpractice.
6.8 Maximum Duration Stay on a Programme of Study

1. The number of years a student shall spend on an academic programme is as follows:
a. For a one-year programme, the duration shall not exceed three academic years.
b. For a two-year programme, the duration shall not exceed four academic years.
c. For a three-year programme, the duration shall not exceed five academic years.
d. For a four-year programme, the duration shall not exceed six academic years.
e. For a five-year programme, the duration shall not exceed seven academic years.
2. No student shall be permitted to halt studies for more than the maximum number of years assigned to
a programme.
3. Any student, who shall extend the duration of study suspension or dead year to more than the relevant
duration stipulated in (a) above, or beyond the duration permitted him/her by the University Senate,
shall be considered to have absconded unless he/she presents evidence of extenuating circumstances.
Any absconder who shall wish to return for studies shall have to apply and get admitted as a new
student.
4. A student who fails to complete his/her course of study within the normal duration assigned to an
academic programme and is wishful of extending the study period into the two (2) extra years
provided for in (a) above shall apply in writing to the Academic Registrar for an extension.
5. If an extension applied for is equal to or more than a semester during which the course units to be
taken are not retakes or missed examination papers which make up less than a full semester load, a
student shall pay all dues for the semester.
6. If the extension is equal to a year or years, a student shall renew his/her registration for every
additional year and pay full university dues.
6.9 Completion of a Programme

1. For any student to be considered to have completed his/her programme of study, and therefore
eligible for graduation, he/she should have fulfilled minimum academic requirements (academic
programme load) and cleared with such offices as may be stipulated on the finalist clearance form.
2. A draft transcript shall be given to each finalist:
a. The finalist shall collect a draft transcript from the Office of Academic Registrar.
b. The finalist shall crosscheck to confirm whether, or not, all courses that were offered and
examined are included on the draft transcript.
c. In case of any mistake the Head of Department shall correct the mistakes.
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d. After the draft has been signed by the finalist, the Head of Department and the Faculty Dean, the
draft together with a clearance form shall be forwarded to the Office of the Academic Registrar
(Examination Office) for final authentication and preparation of academic papers.
3. The finalist shall in addition clear with the offices of the Custodian, Warden, Librarian, Dean of
Students, Head of Department, Faculty Dean, Director of Finance, Registration Office and such office
that may be indicated on the Finalist Clearance Form.
7. Examination Regulations
The regulations
 facilitate the proper conduct of examinations;

 provide for a well-ordered and calm environment in which candidates can complete their
examinations; and
 ensure that no candidate can gain unfair advantage over others.
7.1 Eligibility to Sit for Examinations

A student is eligible to sit for end of semester examinations if he/she satisfies the following:
1. duly registered with Kabale University;
2. has attended at least seventy five per cent (75%) of all lectures unless the student shows acceptable
evidence of extenuating circumstances;
3. has submitted coursework and received feedback from respective lecturers before examinations
begin. Any student who fails to submit coursework assignments in respect of the deadlines set by the
lecturer, department and/or faculty shall not sit for examinations, unless prior acceptable explanation
had been submitted to the course lecturer and/or coordinator, and/or head of department;
4. has paid, in full, tuition fees and other expenses by the set deadlines of the semester. Any
examination taken or retaken without complete payment of fees shall be invalid and therefore the
results shall be cancelled;
5. has a registration card/identity card and an examination card issued by the Academic Registrar’s
Office, indicating the courses registered for by the student.
7.2 Entry into an Examination Room

1. Every examination room shall be checked thoroughly for any unauthorised material before candidates
are allowed in.
2. No candidate shall be allowed to enter an examination room unless told to do so by the invigilator
assigned to the examination room.
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3. For security and integrity of examinations, places of convenience and any other place in the vicinity
of examination rooms shall, during the duration of examinations, are considered part of the
examination rooms. Unauthorized material shall not be left in such places before or during
examinations. It is an offence to utilise and leave any reading materials in such places.
4. Candidates shall produce a valid identity card/registration card and an examination card before
entering examination room.
5. Candidates shall be checked for every unauthorised material before admission into an examination
room. Unauthorized materials include books, notes, bags, mobile phones, briefcases, handbags,
calculator covers, noisy and programmable calculators, minicomputers, pullovers (jackets, coats,
sweaters, veils and scarves), plus any other item that may be deemed as unnecessary or unwanted in
the examination room.
6. Candidates shall be admitted into the examination room not more than twenty (20) minutes before the
start of each examination session.
7. Candidates who arrive late shall not be allowed extra time to complete their examination.
8. Candidates who are more than thirty (30) minutes late without a valid reason shall not be admitted
into the examination room. Such candidates shall be considered as having missed writing that
examination paper and shall therefore retake the course when it is next offered.
9. Candidates must observe silence on entry and whilst in the examination room.
7.3 Arrangement in the Examination Room

1. On entry, candidates shall take the sitting arrangements as deemed appropriate by the invigilators
assigned to the examination room.
2. Candidates shall produce their valid identity cards or registration cards and examination cards, and
place them on their desks for inspection by the invigilators. Cards that do not have clear photo or
damaged, resulting in card being illegible, may not be accepted as valid cards in examination rooms.
A candidate who for valid reasons is unable to produce an identity card/registration card at the time it
is required may be allowed to proceed with the examination. The Chief Invigilator shall report such a
candidate to the Academic Registrar on the same day. The candidate must produce authentic
identification within the next working day before the Academic Registrar. If a candidate fails to
comply with the aforementioned requirement, his/her answer booklet and/or results for that
examination paper shall be withheld subject to the discretion of the University Senate.
3. Candidates shall be given five (5) minutes reading time prior to the scheduled time of
commencement.
4. A candidate shall raise hand if he/she has a question.
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5. Candidates shall not write on question papers during the examination time. Candidates who write
notes on their examination papers are liable to disqualification from the examination(s).
6. Candidates who are disabled or suffer from any illness that shall require special sitting arrangement
should inform the Examination Officer in advance.
7.4 Leaving the Examination Room

1. No candidate may leave the examination room within one hour of the beginning of the examination,
except in exceptional circumstances, and with permission from the invigilator.
2. In order to avoid disturbing other candidates, candidates may not leave examination room during the
last fifteen (15) minutes of the examination, except in exceptional circumstances, and with permission
from the invigilator.
3. If a candidate has completed the paper before the specified time and wishes to leave, he/she shall seek
permission from the invigilator, and shall leave quietly so as not to disturb other candidates.
4. No candidate may leave and return to the examination room during an examination unless supervised
by an invigilator while absent.
5. If a candidate falls ill during examination, he/she shall inform the invigilator. The candidate is then
accompanied to the student Health Service by the invigilator.
6. Candidates shall be told to stop writing at the end of the examination by the invigilator. They should
then remain seated until they have made sure that all the details required on the answer booklet have
been completed. It is the responsibility of the candidate to ensure that all the answer books and
supplementary papers are clipped or fastened together.
7. Candidates shall remain silent and seated in the examination room until all scripts have been collected
and told to leave the room by the invigilators.
8. A candidate shall not take any examination material used or unused, out of the examination room
other than:
a. The authorised materials he/she brought into the examination room
b. The question paper (if permitted to do so)
7.5 Examination Malpractices/Misconduct

Kabale University takes academic cheating/misconduct very seriously and it will not be tolerated. The
following shall constitute malpractice and misconduct in examination room:
1. Taking into the examination room, be in possession of, while in the examination room, any material
as specified under 8.2 or any other unauthorized material
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2. The use of any answer book, writing or blotting paper other than that supplied by the invigilator and
sharing of calculators.
3. Aiding or attempting to aid, soliciting or attempting to solicit aid from, another candidate directly or
indirectly
4. Possession of written information in whatever form and regardless of its relevance, on any part of a
candidate’s body during the examination or in vicinity of candidate’s desk.
5. Consulting or trying to consult, during the examination, any books, electronic gadgets or other
materials, or any other person while temporarily outside the examination room
6. Impersonating another candidate or allowing oneself to be impersonated
7. Attempting to sit for an examination using a fraudulent registration card and/or identity card, and/or
examination card, and/or receipt alleged to be from the University Finance Office.
8. Committing an act of violence, or any form of breach of peace, against a fellow student and/or the
invigilator(s)
9. Running away from an examination room with or without examination materials
10. Any such behaviour as may, in the view of the invigilator(s), disrupt other candidates or the conduct
of the examination process
7.6 Handling Examination Misconduct/Malpractices

1. In all cases of misconduct, the Chief Invigilator or his/her alternate, in the presence of another
invigilator, shall verbally inform the candidate that he/she has committed an act of misconduct, take
possession of all the evidence found with him/her including the answer booklet already used by the
candidate, issue an unused answer booklet and permit the candidate to begin writing the examination
anew.
2. Any student found cheating when it is less than thirty (30) minutes to the end of the examination
session shall not be given a new answer booklet.
3. A candidate who has committed an act of misconduct by infringing the rules shall be required to
complete and sign a form. At the end of the examination in question, the form, the evidence
(including the answer book that had been already used by the candidate) and the answer book(s)
issued after discovering the malpractice shall be bound together and submitted with a written report to
the Academic Registrar by the Chief Invigilator.
4. Upon receipt of the written report from the Chief Invigilator, the Academic Registrar shall, before the
next sitting of the Senate to receive examination results, summon the candidate(s) to face the Senate
Examination Malpractice Committee for a fair hearing. After hearing the student’s point of view, the
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candidate shall be informed in writing that his/her conduct shall be reported to Senate and that the
decision as to whether his/her work shall be accepted rests with the University Senate.
5. A candidate who shall not answer to the summons to face the committee shall be reported to Senate
as guilty forthwith.
6. The Academic Registrar shall present the malpractice committee recommendations with the relevant
evidence to Senate for a final recommendation to Council.
7. Pending the final resolution by Council, the Academic Registrar shall issue a letter of suspension to
any candidate(s) proven guilty of examination malpractice.
7.7 Penalty against Examination Malpractice/Misconduct

1. A student who shall be proven guilty of an examination malpractice shall be discontinued from the
University either for a limited period or permanently.
2. A student who shall be proven guilty of being in possession of fraudulent examination credentials
shall be discontinued from the University either for a limited period or permanently.
3. Where there is evidence of aiding one another, as may be discovered by the examiner(s), the results
of the examination papers in question for all the concerned candidates shall be cancelled.
4. A student who is summoned and fails to appear before Senate Examination Malpractice Committee
shall be discontinued until he/she shows the cause why he/she should not be discontinued.
7.8 Misconduct in Tests

This shall comprise the following:
1. Taking into the test room, or possessing whilst in the room, of such unauthorised materials as
stipulated in 8.2 or any other material which has not been authorized
2. The use of any answer book, writing or blotting paper other than that supplied or permitted by the
lecturer
3. Aiding or attempting to obtain aid (directly or indirectly) to commit an act of misconduct
4. Such behaviour as may, in the view of the lecturer, disrupt the conduct of the test
7.9 Procedure for Handling Misconduct in Tests

1. A lecturer who, in the process of administering a test, discovers a student infringing the rules of
conduct shall confiscate the script and collect any other evidence that is available. The student shall
be allowed to continue with the test on a new answer script.
2. The lecturer shall submit a written statement of the incident within the next working day to the Head
of the relevant Department, attaching thereto the confiscated and the new answer booklet as well as
any other evidence.
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3. The student shall also be required to submit his/her written account of the incident to the Head of
Department within the next working day from the time he/she is informed.
4. When the Head of Department receives the student’s written account of the incident, he/she shall
convene a special Departmental Board meeting within two (2) weeks to hear the student and make a
recommendation to the Faculty Board, which shall make its own recommendation to Senate for a
final decision.
7.10 Misconduct in Assignments

This shall comprise the following:
1. Wholesale copying of another person’s work, material, publication, report, assignment, and results of
an experiment.
2. Taking and using another person’s work or ideas as one’s own without due acknowledgment
7.11 Procedure for Handling Misconduct in Assignments

1. A lecturer who, while marking, discovers an incident of misconduct on the part of a student in an
assignment shall make a copy of the assignment. He/she shall further submit a written statement to
the Head of Department enclosing therewith the original answer script and other evidence of
misconduct.
2. The lecturer shall require the student to give an explanation in writing for his/her misconduct to the
Head of Department within one (1) week from the time (which shall be the time of the incident)
he/she is informed.
3. The Head of Department shall summon a Special Departmental Board meeting within two (2) weeks
of the incident to deliberate and take a decision on the alleged misconduct.
4. In the case of a second offence, the Department Board shall only make a recommendation to the
Faculty Board, which shall in turn make its own recommendation to the Senate for a final decision.
7.12 Penalties against Misconduct in Tests and Assignments

1. When it is determined that a student has committed the alleged misconduct, he/she shall be awarded a
zero mark for the test/assignments.
2. A student who is found guilty of misconduct in any two tests and assignments in the University shall
be suspended from the University for one academic year.
7.13 Publication of examination results

As soon as the Faulty/Institute Examination Board has fully considered the results of all the candidates, the
results shall be
52
a) displayed on the notice boards (identify candidates by their registration numbers);
b) the displayed results shall be provisional
c) Dean/Director shall forward provisional results to Academic Registrar (Examination) in form of lists
for presentation to the Senate;
d) Academic Registrar shall submit the provisional results to the Senate for approval
The approved results lists duly signed by Academic Registrar shall remain in custody of the Registrar
and any question thereafter arising, with respect to the results of any examination, shall be determined
by reference to such lists.
7.14 Pass mark and compensation of passes

1. The pass mark shall be fifty per cent (50%) in every examination paper.
2. Forty-nine per cent (49%) shall be raised to fifty per cent (50%).
3. Under mitigating circumstances, subject to the discretion of Senate, forty-eight per cent (48%) may
be compensated by deducting four (4) marks from the highest mark of an examination taken within
the same examination period.
4. In the event of a student failing with a forty-seven per cent (47%) an examination retaken a second
time, such mark may be compensated as may be decided by Senate.
7.15 Supplementary Examinations

1. In the event of a finalist student being prevented to graduate by a failed examination paper which
he/she has not had a chance to retake, the Senate may permit him/her the privilege to sit for a
supplementary examination so as to enable such a student to graduate.
2. Senate shall determine the lowest mark below which a student may not qualify for a supplementary
examination.
3. The highest mark to be scored in a supplementary examination shall be fifty per cent (50%), and it
shall be indicated on the academic transcript as a supplementary mark.
4. A student who takes a supplementary examination shall pay a fee equivalent to a retake fee.
7.16 Special Examinations

1. Special examinations shall be administered ONLY to those candidates who shall have missed writing
the examination(s) due to good causes. The following shall be good causes for being absent from the
examination(s).
a. The candidate’s own ill-health or illness, which must be backed by evidence from
recognized/qualified medical practitioners and/or recognized health facilities. Such evidence
must be verified by the University Medical Personnel.
53
b. The candidate’s own maternity/natal ill-health, which must be backed by evidence from
recognized/qualified medical practitioners and/or recognized health facilities. Such evidence
must be verified by the University Medical Personnel.
c. Loss of the candidate’s own member of a nucleus family (offspring, parent/guardian, spouse
and sibling), which shall be backed by either a copy of the death certificate or evidence from
Local Council authorities.
d. Proven wrongful prevention from writing an examination or examinations by one or more
invigilators.
e. Proven misplacement of one’s coursework and/or examination scripts by Kabale University
Staff, which shall be subject to the discretion of the Senate.
f. Cancellation of examination because of leakage. Evidence of leakage of an examination
paper, shall be referred to the Senate Examinations Board. Any University Officer/Staff
implicated in leaking an Examination or a test shall be subjected to disciplinary action in
accordance with the University Regulations.
g. Any other justifiable reason subject to the discretion of Senate.
2. To be counted as relevant, any evidence must relate to the period of examination which shall be two
weeks preceding or following the examination in question or both.
3. In case of missing examinations due to any of the above causes, the candidate should have reported in
writing to the Dean of the Faculty, through the Head of Department, the missing of the
examination(s) in question as soon as reasonably practicable. It shall be the responsibility of the
Office of the Faculty Dean to forward the students’ report or request to the University Senate with a
Faculty recommendation.
4. In addition to paying full semester fees, a student to sit for special examinations shall pay a fee per
paper to be determined from time to time by the Senate.
5. Special examinations shall be taken at any time subject to the discretion of the Senate.
6. In case of re-scheduling a timetabled examination paper change must be widely communicated to all
concerned candidates within not less than a week through the Office of the Academic Registrar.
7.17 Absence from examination

If a candidate is absent from an examination without justifiable reason, such a candidate shall be deemed to
have missed the examination. The student shall retake the course(s) when next offered.
It is a responsibility of the student to be aware of the details of the examination timetable. Misreading the
Examination Timetable will not be accepted as a satisfactory explanation for absence from an examination.
54
7.18 Retaking a course or courses
(a) A student shall retake a course or courses when next offered in order to
(i) Obtain at least a pass mark of 50% in the failed paper;
(ii) Improve his/her grade in the course in which he/she received a grade below C + (GP=3.0). A
student may use this option only once for a given course.
(b) A student shall also retake a research project, fieldwork or internship, if he/she fails to complete
the respective report in a specified period without justifiable reason
(c) While retaking a course or courses, a student shall:
(i) Attend all the prescribed lectures, tutorials, practicals, and fieldwork, in the course(s); and
(ii) Sit for the University Examination in the affected courses(s).
(d) Whenever a course has been retaken it shall be marked with “RTK” to the right of the assigned grade
on the transcript, denoting that an original grade has been replaced by a second grade in the
course.
(e) For the course retaken the better of the two grades obtained in that course shall be used in the
calculation of the grade point average (GPA).
(f) Whenever a course has been retaken it will be marked with “RTK” to the right of the assigned grade
on the transcript, donating that the original grade has been replaced by a second grade in the
course.
(f) When a student has to retake a course, he/she shall be charged a retake fee at a rate determined by
the Senate.
(g) A final year student, whose final examination results have already been classified by the Senate
and has qualified for the award of a Degree/Diploma/Certificate shall not be permitted to retake
any course.
7.19 Guidelines for Re-marking Examination Scripts

1. Individual course Lecturers retain the primary responsibility for assigning grades. Normally the
Lecture’s mark is final. However, in exceptional cases a student may request for remarking of his/her
examination script. The following procedures shall apply:
a. The student shall make his/her request in writing stating reasons for requesting re-marking to the
Dean within ten (10) working days after the official date of the release of examination results.
b. The Dean shall convene a meeting of the respective Head of Department and the Lecturer
concerned to explain to the student the procedures undertaken in the marking of the examination
script in that course. If the student is still unsatisfied with the explanation he/she shall submit a
request letter and a bank slip deposit of UGX 200,000 to the Academic Registrar.
55
c. The Academic Registrar shall ask the Department to identify another competent examiner who
shall, after approval by the Senate, be appointed in writing to carry out the remarking of the
students’ script(s). The new examiner may be from outside KAB if Senate deems it necessary.
2. The New Examiner shall be provided with the examination question paper, a marking guide, the
student’s examination script and a sample of other students’ scripts in that course.
3. The new mark awarded by the New Examiner shall be the final mark even if it is lower than the
original marks.
8 Plagiarism
Plagiarism is an act of presenting pieces of text from any author’s work(s) or presenting the whole work as
one’s own without acknowledging the author. Examples include:
 Quoting another’s work “word for word” without placing the phrase(s), sentence(s) or paragraph(s) in
quotation marks and providing a reference for the source
 Using statistics, tables, figures, data, diagrams, questionnaires, images, computer code, etc., created
by others without acknowledging and referencing the original source
 Copying the work of another student, with or without that student’s agreement
 Collaborating with another student, even where the initial collaboration is legitimate, e.g., joint
project work, and then presenting the resulting work as one’s own
 Submitting, in whole or in part, work which has previously been submitted elsewhere, without fully
referencing the earlier work
 Buying or commissioning an essay or other piece of work and presenting it as a student’s own
8.1 Procedure for handling plagiarism

1. A research supervisor or internal examiner or external examiner or a member of a defence panel who,
while reading or examining a candidate’s or supervisee’s work, discovers an incident of plagiarism in
a research work on the part of a student shall make a copy of the work for his/her record.
2. Thereafter, he/she shall submit a written statement clearly detailing the act of plagiarism committed
by the candidate or supervisee to the respective Head of Department enclosing therewith the original
copy of the research work.
3. The Head of Department shall require the student to submit an explanation in writing for his/her
(student’s) plagiaristic misconduct to him/her (the Head of Department) within one (1) week from the
time which shall be the time of the incident he/she is informed.
4. The Head of Department shall convene a Special Departmental Board meeting within two (2) weeks
of the incident to deliberate and take a decision on the alleged misconduct.
56
5. The Department Board shall make a recommendation to the Faculty Board, which shall in turn make
its own recommendation to the Senate for a final decision.
8.2 Penalty against plagiarism

1. A student proven guilty of plagiarism may be suspended from the University for one academic year
or discontinued depending on the level plagiarism subject to the discretion of Senate.
2. In the event of suspension, the student shall express interest to resume studies by formally writing to
the Academic Registrar through his/her Departmental Head and Faculty Dean. Such student shall in
addition be required to submit a written apology vowing never to repeat the offence.
8.3 Appeal against Penalties

A student who wishes to appeal against a penalty imposed by the Senate for misconduct as stipulated
in sections 7.7, 7.12 and 8.2 shall do so in writing to the University Senate within two weeks of the
Senate ruling.
Ignorance of these regulations is no excuse.
APPENDIX: FEES STRUCTURE
OFFICE OF THE ACADEMIC REGISTRAR
2020/2021 ACADEMIC PROGRAMMES AND FEES
Faculty/Institute Code Admission Requirements Tuition Fees per Duration Study Intakes
Semester time
&
East Non East
Academic Programmes Africans Africans
& RSS
FACULTY OF EDUCATION
57
Postgraduate Programmes
Master of Arts in Educational EDM B.A/B.Sc with Education, B. Education, (Weekend/ August
Mgt or PGDE from a recognized Holiday)
Institution/University 1,080,000 $730 2years
Postgraduate Diploma in PDE Bachelor’s Degree (Lower Second) from 600,000 $400 (Weekend August
Education a recognized Institution/University plus 2
principal teaching subjects at UACE 1year /Holiday)
Undergraduate Programmes
Bachelor of Education – BES Diploma in Secondary Education 450,000 $300 2years Holiday August
Secondary (agriculture, geography, history, religious
education, English, Literature, French,
Kiswahili, mathematics)
Bachelor of Education - BEP Diploma in Primary Education 450,000 $300 2years Holiday August
Primary (agriculture, religious education, English,
Kiswahili, RR, social studies,
mathematics, integrated science)
Bachelor of Science with 600,000 $400 3years Fulltime August

Education (Fulltime)
1. Biological KEB A-Level with at least Principal Passes in

Biology and Chemistry
2. Physical KEP A-Level with at least 2 Principal Passes in

Physics, Mathematics, Chemistry
3. Economics KSE A-Level with at least 2 Principal Passes in

Economics, Mathematics, Geography
Bachelor of Science with Diploma in Secondary Education 450,000 $300 3years Holiday August
Education (Recess)
1. Biological KEB Biology and Chemistry
2. Physical KEP Physics/Mathematics, Physics/Chemistry,

Chemistry/Mathematics
Bachelor of Arts with KED A-Level with at least 2 Principal Passes in 600,000 $400 3years Fulltime August
Education Arts subjects
Diploma in Education - Primary EDK Grade III Certificate 270,000 $200 2years Holiday August
FACULTY OF AGRICULTURE AND ENVIRONMENT SCIENCE
Master of Science in MEN At least a Second Class (Lower) Degree Fulltime or August
Environment and Natural in a relevant field from a recognized Weekend
Resources Institution /University 1,250,000 $730 2years
Bachelor of Environmental KES A-Level with at least 2 Principal passes in 3years Fulltime August
Science a science combination, or a Diploma in a
related field of study 625,000 $400
Bachelor of Agriculture and A-Level with at least 2 Principal passes August

Land Use Management one of which must be in Geography,
KLU Economics or Agriculture, or a Diploma 625,000 $400 3years Fulltime
in a related field of study
58
Bachelor of Agribusiness KAG A-Level with principal passes in any two August
of Agriculture, Mathematics, Economics,
Entrepreneurship, Geography, Biology, 625,000 $400 3years Fulltime
Chemistry and Physics
Diploma in Environmental ESK A-Level with at least 1 Principal pass in a 500,000 $320 2years Fulltime August
Science Science subject and 2 subsidiary passes,
or a certificate in a related field of study
FACULTY OF SCIENCE
Bachelor of Science KSC A-Level with principal passes in any 625,000 $400 3years Fulltime August
combinable two of Mathematics, Botany,
Zoology, Chemistry, Physics
Pre-university Science PSC A-Level with at least 1 Principal pass in a 1year Fulltime August
Certificate Science subject and 2 subsidiary passes
375,000 $240
FACULTY OF COMPUTING, LIBRARY AND INFORMATION SCIENCE
Bachelor of Computer Science A-Level with at least 2 Principal passes, 3years Fulltime August
one of which must be in Mathematics ,
KCS or a Diploma in a related field of study 750,000 $480
Bachelor of Information KIT A-Level with at least 2 Principal passes 750,000 $480 3years Fulltime August
Technology plus a credit in mathematics at O-Level,
or a Diploma in a related field of study
Bachelor of Library and KLS A-Level with at least 2 Principal passes, 625,000 $400 3years Fulltime August
Information Science or a Diploma in a related field of study
Bachelor of Records and KRM A-Level with at least 2 Principal passes, 625,000 $400 3years Fulltime August
Information Management or a Diploma in a related field of study
Diploma in Records RMK A-Level with at least 1 Principal pass and 2years Fulltime August
Management 2 subsidiary passes, or a certificate in a
related field of study 375,000 $240
Diploma in Library and LSK A-Level with at least 1 Principal pass and 375,000 $240 2years Fulltime August
Information Science 2 subsidiary passes, or a certificate in a
related field of study
Diploma in Computer Science A-Level with at least 1 Principal pass and 500,000 $320 Fulltime August
2 subsidiary passes; a credit in
CSK Mathematics at O-Level or Sub-math 2years
at A-Level is required; or a certificate in
a related field of study
Diploma in Information ITK A-Level with at least 1 Principal pass and August
Technology 2 subsidiary passes plus a credit in
mathematics at UCE, or equivalent 500,000 $320 2years Fulltime
Diploma in Medical Records MRK A-Level with at least one principal pass 375,000 $240 2years Fulltime August
Management in Biology or Chemistry and two
subsidiaries, or equivalent
SCHOOL OF MEDICINE
Postgraduate programmes
59
Master of Medicine: Paediatrics MMED: MBChB or its equivalent from a 2,500,000 $1730 3years Fulltime August
and Child health Pae recognized University, plus two years’
working experience
Master of Medicine: Obstetrics MMED: MBChB or its equivalent from a 2,162,000 $1730 3years Fulltime August
and Gynaecology recognized University, plus two years’
Obs working experience
Master of Public Health MPH A degree in the health sciences, or social 2,500,000 $1730 2years Weekend August
sciences, or Biological Sciences from a
recognized institution, plus two years’
working experience
Undergraduate programmes
Bachelor of Medicine and KMS A-Level with at least principal passes in 2,699,000 $1730 5years Fulltime August
Bachelor of Surgery Biology and Chemistry, plus a subsidiary
in Physics or Mathematics,
or A degree/diploma in a health-related
discipline or biological sciences,
(OR Equivalent of any of the above)
Bachelor of Nursing Science KNS A-Level with at least principal passes in 2,000,000 $980 4years Fulltime August
(Direct entrants) Biology and Chemistry, plus a subsidiary
in Physics or Mathematics
Bachelor of Nursing Science KND Diploma in Nursing, or Mental 980,000 $630 3years Weekend August
/Psychiatric Nursing, or Comprehensive
(Diploma holders) Nursing, or Paediatric and Child Health
Nursing plus Two-year experience in a
recognized institution and registration
with the Nursing and Midwives Council
Bachelor of Environmental KHS A-Level with two Principal Passes in 980,000 $630 3years Weekend August
Health Science Chemistry and Biology, or a Degree or
Diploma in a related field of study
Diploma in Health Services HSK Degree, or Diploma or Certificate in 500,000 $320 1year Weekend August
Management Nursing and Allied Health disciplines
Diploma in Anaesthesia ANK At least a Diploma Clinical Medicine, or 1,800,000 $980 2years Fulltime August
Nursing, or Midwifery, or Comprehensive
Nursing, or Anaesthetic Assistants
FACULTY OF ENGINEERING, TECHNOLOGY, APPLIED DESIGN & FINE ART
Bachelor of Civil Engineering KCE A level with at least 2 principal passes in 1,900,000 $980 4years Fulltime August
Mathematics and Physics , or a diploma
in a relevant field of study
Bachelor of Electrical KEE A level with at least 2 principal passes in 1,900,000 $980 4years Fulltime August
Engineering Mathematics and Physics , or a diploma
Bachelor of Mechanical KME A level with at least 2 principal passes in 1,900,000 $980 4years Fulltime August
Engineering Mathematics and Physics , or a diploma
Bachelor of Applied Design KDA A level with at least 2 principal passes, 1,550,000 $650 3years Fulltime August
and Fine Art one of which must be in Fine Art, or a
60
diploma in a relevant field of study
Diploma in Mechanical MEK A level with at least 1 principal pass in 500,000 $320 2years Fulltime August
Engineering Mathematics or Physics and 2 science
subsidiary passes or its equivalent
CEK A level with at least 1 principal pass in 500,000 $320 2years Fulltime August
Diploma in Civil Engineering Mathematics or Physics and 2 science
Diploma In Electrical EEK A level with at least 1 principal pass in 500,000 $320 2years Fulltime August
Engineering Mathematics or Physics and 2 science
FACULTY OF ECONOMICS AND MANAGEMENT SCIENCE
Postgraduate Programmes
Master of Business At least a Second Class (Lower) Degree 1,125,000 2years Weekend April &
Administration from a recognized Institution /University August
MBA $730
Master of Arts in Project At least a Second Class (Lower) Degree 1,125,000 $730 2years Weekend April &
Planning and Management from a recognized Institution /University August
MAPPM
Master of Arts in Human M.A.HRM At least a Second Class (Lower) Degree 1,125,000 $730 2years Weekend April &
Resource Management from a recognized Institution /University August
Postgraduate Diploma in At least a Second Class (Lower) Degree 1year Weekend April &
Project Planning and Mgt from a recognized Institution /University August
PGDPPM 625,000 $400
Postgraduate Diploma in At least a Second Class (Lower) Degree 1year Weekend April &
Human Resource Management from a recognized Institution /University August
PGDHRM 625,000 $400
Undergraduate Programmes
Bachelor of Business A-Level with at least 2 Principal passes, Fulltime & April &
Administration one of which must be in Economics, Weekend August
KBA Entrepreneurship or Mathematics, or a 625,000 $400 3years
Bachelor of Arts in Economics KEC A-Level with at least 2 Principal passes in 625,000 $400 Fulltime April &
Economics/ Entrepreneurship and August
Mathematics as Essential subjects, or a 3years
Bachelor of Tourism and A-Level with at least 2 Principal passes, 3years Fulltime April &
Hospitality Management or a Diploma in a related field of study August
KTH 625,000 $400
Bachelor of Procurement and KPL A-Level with at least 2 Principal passes in Fulltime April &
Logistics Management Economics/ Entrepreneurship and August
Mathematics as essential subjects, or a 625,000 $400 3years
Diploma in Business A-Level with at least 1 Principal pass in 375,000 $240 2years Fulltime & April &
Administration and Economics, Entrepreneurship or Weekend August
Management BAK Mathematics and 2 subsidiary passes, or
equivalent
61
Diploma in Tourism and THK A-Level with at least 1 Principal pass and 375,000 $240 2years Fulltime April &
Hospitality Management 2 subsidiary passes, or a certificate in a August
FACULTY OF ARTS AND SOCIAL SCIENCES
Master of Arts in Public MAPAM At least a Second Class (Lower) Degree 1,125,000 $730 2years Weekend April &
Administration & Management from a recognized Institution /University August
Postgraduate Diploma in Public At least a Second Class (Lower) Degree 1year Weekend April &
Administration and Mgt from a recognized Institution /University August
PGDPAM 625,000 $400
Bachelor of Social Work and A-Level with at least 2 Principal passes, 3years Fulltime & April &
Social Administration or a Diploma in a related field of study Weekend August
KSW 625,000 $400
Bachelor of Public A-Level with at least 2 Principal passes, 3years Fulltime April &
Administration and Mgt or a Diploma in a related field of study August
KPA 625,000 $400
Diploma in Public PAK A-Level with at least 1 Principal pass and $240 2years Fulltime April &
Administration and 2 subsidiary passes, or a certificate in a August
Management related field of study
Diploma in Social Work and SWK A-Level with at least 1 Principal pass and 375,000 $240 2years Fulltime April &
Social Administration 2 subsidiary passes, or a certificate in a August
INSTITUTE OF LANGUAGE STUDIES
Diploma in Kiswahili A-Level with at least 1 Principal pass in 360,000 $240 2years Fulltime August
Kiswahili and 2 subsidiary passes; or
KLK Certificate in Kiswahili
A. OTHER EXPENSES Surcharge (Late Payment Fee) 50,000= (Per Semester)
1. Consequential Charges
Certification of academic papers 3,000= (per copy) 2. (Optional)
Accommodation 100,000= (Per Semester)
Late Registration fee 30,000= (per year)
Lost admission letter replacement 5,000= (per issue)

3. Postgraduate Functional Fees (Compulsory)
Lost Certificate/Transcript replacement 50,000= (per issue) Computer Laboratory Fee 60,000= (Per Year)
Lost examination card replacement 5,000= (per issue) Contribution to NCHE 20,000= (Per Year)
Lost Identity Card replacement 20,000= (per issue) Development Fund 100,000= (Per year)
Lost Library card replacement 3,000= (per issue) Examination Fee 100,000= (Per Year)
Lost registration card replacement 5,000= (per issue) Games Union 20,000= (Per Year)
Retake/missed paper fee 50,000= (per paper) Identity Card 20,000= (Paid Once)
Special Examination fee 30,000= (per paper) Library Fee 50,000= (Per Year)
62
Medical Fee 15,000= (Per Year) Development Fund 50,000= (Per Semester)
Registration Fee 60,000= (Per Year) Examination fee 50,000= (per semester)
Research Fee 200,000= (per Year) Games union 10,000= (per Semester)
Contribution to UNSA 2,000= (per year) Identity card fee 20,000= (Paid Once)
Student Guild Fee 20,000= (Per Year) Library fee 20,000= (per year)
Students’ manual 20,000= (Paid Once) Medical care 15,000= (per year)
Fieldwork (MSc.Environment only) 500,000 (per semester) Registration fee 20,000= (per year)
Research Fee 20,000= (per year)
Contribution to UNSA 2,000= (per year)
Student Guild fee 10,000= (per Semester)
Students’ manual 20,000= (Paid Once)
4. Undergraduate Functional Fees (Compulsory) University gown 20,000= (paid once)

Computer Laboratory Fees 30,000= (Per Semester)
Contribution to NCHE 20,000= (Per Year)
Development Fund 50,000= (Per Semester)
Examination Fee 50,000= (Per Semester)
Games Union Fee 10,000= (Per Semester)
Identity Card 20,000= (Paid Once)
Library Fee 20,000= (Per Year)
Medicare Fee 30,000= (Per Year)
Registration Fee 20,000= (Per Year)
Research Fee 20,000= (Per year)
Contribution to UNSA 2,000= (per year)
Student Guild Fee 10,000= (Per Semester)
Students’ manual 20,000= (Paid Once)
University Gown 20,000= (Paid Once)
Training materials (For Engineering) 50,000= (per Semester)
Transport fee (Health Sciences only) 170,000= (Per Semester)
Laboratory Fee (Health Sciences only) 200,000= (Per semester)
5. In-service Functional Fees (Compulsory)

Computer Laboratory Fees 30,000= (Per Semester)
Contribution to NCHE 20,000= (Per Year)
63
Fieldwork/Study/Industrial Training/Attachment/Internship/School Practice fee
2.
1.
(Paid according to the Academic Programme offered)
during Fulltime, or in Recess/Holiday Sessions.

These Programmes are run over Weekends,
adjust the fees without prior notice.
The University Council reserves the right to
 MSC. Environment and natural Resources 500,000= (per semester)
 Bachelor of Agribusiness 150,000= (per year)
 Bachelor of /Diploma/Certificate in Public Administration and Management 100,000= (per year)
 Bachelor of /Diploma in Computer Science and Information Technology 100,000= (per year)
 Bachelor of /Diploma in Education (school practice) 100,000= (per year)
 Bachelor of Arts in Economics 100,000= (per year)
 Bachelor of Environmental Health Science 200,000= (par year)
 Bachelor of Land Use Planning and Management 150,000= (per year)
 Bachelor of Nursing Science 200,000= (per Year)
 Bachelor of Procurement and Logistics Management 100,000= (per year)
 Bachelor of/Diploma in Business Administration 100,000= (per year)
 Bachelor of/Diploma in Social Work and Social Administration 100,000= (per year)
 Bachelor of/Diploma in Tourism 150,000= (per year)
 Bachelor of/Diploma/ Certificate in Library and Information Science 100,000= (per year)
 Bachelor of/Diploma in Environmental Science 150,000= (per year)
 Bachelor of/Diploma/Certificate in Records Management 100,000= (per year)
 Diploma in Health Services management 100,000= (per year)
 Diploma in Anaesthesia 150,000= (per year)
 Bachelor/Diploma Programmes in Engineering 150,000= (per year)
 Geography students 100,000= (per year)
 Students of French 200,000= (per year)
 Students of Medicine (Clinical and Community placement) 300,000= (per year)
Contribution to NCHE should be deposited with the NCHE Stanbic Bank Account:
 Name: Students’ Collection; A\C Number: 9030005961997; Kyambogo Branch

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OFFICE OF THE DEAN OF STUDENTS

For more information, contact:

WELCOME MESSAGE ............................................................................................................................................. 7

FROM THE DEAN OF STUDENTS .......................................................................................................................... 7

ACADEMIC REGISTRAR’S MESSAGE ................................................................................................................... 8

KABALE UNIVERSITY OFFICERS ......................................................................................................................... 9

DEANS OF FACULTIES AND SCHOOLS AND DIRECTORS OF INSTITUTES .................................................... 9

HEADS OF DEPARTMENT .......................................................................................... Error! Bookmark not defined.

UNIVERSITY VISION, MISSION AND STATEMENT OF OBJECTIVES ..............................................................10

UNIVERSITY MOTTO .............................................................................................................................................12

UNIVERSITY ANTHEM ..........................................................................................................................................14

UNIVERSITY LOGO, FLAG AND COLOURS ........................................................................................................15

A BRIEF HISTORY OF THE UNIVERSITY ............................................................................................................16

STUDENT RIGHTS, PRIVILEGES AND RESPONSIBILITIES ...............................................................................19

Code of Ethics of the University .............................................................................................................................19

Bill of Rights ..........................................................................................................................................................19

Conducive Learning Environment ..........................................................................................................................19

Mutual Respectful Behaviour .................................................................................................................................19

Free Participation in Student Organisations.............................................................................................................20

Freedom of Expression ...........................................................................................................................................20

Recognition of Disciplinary Measures and Procedures ............................................................................................20

DRESS CODE AND STANDARDS ..........................................................................................................................21

Social Gatherings and Celebrations.........................................................................................................................21

Television in Halls of Residence .............................................................................................................................22

SPIRITUAL LIFE: .....................................................................................................................................................22

STUDENT SERVICES ..............................................................................................................................................22

Food Services .........................................................................................................................................................22

Health Services ......................................................................................................................................................22

Academic Information ............................................................................................................................................23

Attendance of Lectures, Assemblies and Other Functions .......................................................................................23

STUDENT CONDUCT AND BEHAVIOUR .............................................................................................................23

Student Demonstration ...........................................................................................................................................24

Off-Campus Responsibility ....................................................................................................................................24

Regulations on Discipline .......................................................................................................................................24

Mail Services .........................................................................................................................................................24

GAMES AND SPORTS DEPARTMENT ..................................................................................................................25

HOUSING POLICY: RULES GOVERNING HALLS OF RESIDENCE....................................................................26

Residence in the Halls ............................................................................................................................................26

Accommodation of Strangers/ non residents ...........................................................................................................26

Beginning and Ending of Semester .........................................................................................................................26

Closing of Halls and Visitors ..................................................................................................................................26

Continuing Students ...............................................................................................................................................27

Room Care .............................................................................................................................................................27

Sanitation and Cleanliness ......................................................................................................................................27

Resident Assistant Wardens ....................................................................................................................................28

GENERAL RULES AND REGULATIONS ...............................................................................................................28

Resident Students ...................................................................................................................................................28

Visitors to Resident Students ..................................................................................................................................29

Use of Office and University Space ........................................................................................................................30

University Property ................................................................................................................................................30

Vehicles and Pedal Cycles ......................................................................................................................................30

Payment of Dues ....................................................................................................................................................31

University Activities ...............................................................................................................................................32

Consumption of Drugs and Alcohol ........................................................................................................................32

Dances and other Similar Functions ........................................................................................................................32

Insubordination to University Authority..................................................................................................................33

Conduct Likely to Cause a Breach of Peace ............................................................................................................33