Billing Via EDI - 26.07.2022

How to send billing document through EDI-IDoc
By
René Efila Minkoulou (SAP S/4HANA MM/SD Consultant)
Topics covered:
1) What is EDI
2) Create a logical system
3) Assign the logical system to the client
4) Create the RFC destination with the external system information and
login credential
5) Create RFC port
6) Configuration of output determination
7) Define Partner profile
8) Business process
Introduction:
In order to cash process we have different documents that we have to
exchange with our customer among them there is the billing document it
comes after the shipment of the product to the customer thanks to this
document the customer can make the payment now the question that may
come from our mind is that by what means we can send the billing document
to our customer?
Of course, in SAP there are different ways to send the billing document to the
customer, but one that is commonly used in the project is: EDI (Electronic Data
Interchange).
And that is exactly what we are going to see today, how to send the billing
document by EDI in SAP S/4HANA.
1) What is EDI
EDI means Electronic Data Interchange in SAP, EDI makes it possible to
exchange business application documents with an external partner's system
instead of printing them on paper.
2) Create a logical system
Tcode : SALE
By
By
3) Assign the logical system to the client
Select the client and press display
4) Create the RFC destination with the external system information and
login credential
T-code: SM59
Select ABAP connections and click on create button
By
In the Target Host put the IP address of the receiver system

But for the test purpose I will use the ip address of my own system but it real
time scenario you should maintain the IP address of the customer’s system
After click on logon and security tab

Here maintain the user id of the customer and password
Click save button
By
After click on connection test
5) Create RFC port

T-code : WE21
Select transactional RFC and click to create button
By
Fill in the description and assign the RFC destination we created earlier.
Our port is : A000000020
6) Configuration of output determination

Output determination is the process to determine the “media” such as
printouts, telexes, faxes, e-mails, or EDI that are sent from one business to
any of its business partners.
Go to Tcode: NACE
Select Application as: V3 and press output Types.

By
We will use the standard EDI output type – AUS1

Double click on the output type AUS1
The transmission medium is EDI and partner function is SH- Ship to party
Select processing routines
By
So far we don't need to customise anything, we just use the standard tool
provided by SAP through the program - RSNASTED, and our customer will
receive the invoice document via EDI.
Go back to Tcode: NACE select application V3 and choose procedures
Choose the procedure V10000 and press control button

By
Remember we already manage the standard EDI output type – AUS1

Just add it here and save
7) Define Partner Profile

T-code: WE20
Choose Create.
By
The partner number is the number of the customer to whom we want to send
the invoice. Partner type: KU- Customer. And click to save button
Select + button to fill the outbound parameters because our purpose is to send
the billing document to our customer to make a payment
This screen appears.

By
Provide this information

Output Mode: select Pass IDoc Immediately
Partner role: SH- Ship to party.
Message type: INVOIC
Receiver port: A000000020
And Select Message Control tab.
By
Choose + button.
Provide this information:

Application: V3
Message type: AUS1
By
Process code: SD09 and save.
8) Business Process
All configuration it’s done now we are ready to test our business process
Remember our purpose is that once we save the billing document the output
type AUS1 is executed and send EDI with IDoc immediately
This is our invoice in VF02 T-code
Save
Check the output type

By
The status is green, which means that the output type AUS1 has been
successfully executed.
Select Processing Log button
Everything is green, proof that our client has received the invoice
We can display the IDoc in Tcode: WE02

By
IDoc is executed successfully

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How to send billing document through EDI-IDoc

In the Target Host put the IP address of the receiver system

After click on logon and security tab

After click on connection test

5) Create RFC port

Our port is : A000000020

6) Configuration of output determination

Select Application as: V3 and press output Types.

We will use the standard EDI output type – AUS1

Go back to Tcode: NACE select application V3 and choose procedures

Choose the procedure V10000 and press control button

Remember we already manage the standard EDI output type – AUS1

7) Define Partner Profile

This screen appears.

Provide this information

Provide this information:

This is our invoice in VF02 T-code

Check the output type

We can display the IDoc in Tcode: WE02

IDoc is executed successfully

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