NTPC Limited

( A Government of India Enterprise )

Korba Super Thermal Power Station
P.O. VIKASH BHAWAN JAMNIPALI
KORBA
Chhattisgarh- 495450, India
Telephone No. : 07759-237111 Fax No. : 07759-237199

Service Purchase Order

PAN No. : AAACN0255D

CIN No. : L40101DL1975GOI007966
LST No : BIL/II/KTGO/1295
CST No : BIL/II/KTGO/444 DTD. 15.11.79
TIN No : 22435200158

Purchase Order No. : 4000143538-186-1017 Date : 04.04.2015 ( version : 2 Date : 08.03.2017 )

To Vendor Code : 1011806

UTILITY POWER TECH LIMITED PAN No : AAACU3458P
EDC COMPLEX TIN No : 22895200778
GANGA VIHAR NTPC TOWNSHIP
KORBA
Chhattisgarh
India - 495450
Tel: 07759-2311832...
E-Mail : UPLPOWERKORBA@YAHOO.COM

Subject: : Name of work:Removal of foreign material from MD/ MS in conveyor system CHP.
File ref No:KS/CS/O&M/143197.
Version-2 Final Value Devation with time extension.
NIT NO. : 9900131408 Dated
Your Offer No. :
Your Reference : UPL/KS/CS/143197/1341/TD-567/Awd/2014-15

Dear Sir,
This has reference to our above mentioned NIT, Your offer and subsequent discussions. We are pleased
to accept your offer opened on and confirm having awarded on you the work of Name of work:Removal of
foreign material from MD/ MS in conveyor system CHP. File ref No:KS/CS/O&M/143197. Version-2 Final Value
Devation with time extension. of total value INR 4,861,388.07 (Rupee FORTY-EIGHT LAKH SIXTY-ONE
THOUSAND THREE HUNDRED EIGHTY-EIGHT POINT SEVEN ONLY) mentioned in the scope of works,
special terms & conditions, Bill of quantities etc.
The duration of the service period shall be from 11.03.2015 to 10.04.2016. Though the duration of contract
shall remain same, the actual date of commencement of the contract shall be as per the direction of EIC.
AGM(CHP) shall be EIC for this work.
This service purchase order along with its annexure is being issued to you in duplicate .We request you to
return the duplicate copy of this service purchase order, duly signed on each page by your authorised signatory
in token of your unequivocal acknowledgment of the same within 15 days from the date of this service purchase
order. If no communication is received within 15 days of receipt of Purchase Order, it will be treated that order
has been accepted in entirety.
We thank you for the interest shown by you in our project and the cooperation extended to us. We expect
to receive your continued cooperation in future also.

Thanking You,
For & on behalf of NTPC Limited.

Reema Singh

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003
Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in
PO No. : 4000143538 Page No. 2 / 9

Manager(CS)

Enclosures :
a) Schedule of quantity/Bill of quantity
b) Scope of work/Tech.specification etc.
c) Special terms and conditions
d) Spl.conditions (Works cont.) + Addl.spl.condn.
e) Safety conditions
f) Free issue of materials
g) EMS Conditions & ESHQ Policy
h) ESIC Undertaking format
PO No. : 4000143538 Page No. 3 / 9

(Bill of Quantity)
Name of Work: Name of work:Removal of foreign material from MD/ MS in
conveyor system CHP.
File ref No:KS/CS/O&M/143197.
Version-2 Final Value Devation with time extension.

SI No. Code Description Unit Quantity Net Price Amount Long

Text
Delivery/Invoicing Address:
1017 Korba Super Thermal Power Station
P.O. VIKASH BHAWAN KORBA
Chhattisgarh
495450
India
07759-237111
07759-237199
Invoicing to be done on
GST No. : 22AAACN0255D4Z5

20 deployment of USW removal of metal AU 1.000 4,861,388.07 4,861,388.07

MDMS
"A/P Serv Tax - 12% , Ecess - 3 % ( Invoice )" Ext

20 .10 FHDEP00GN60 DEPTT <> MAN.DEP-SW MD 11,910 342.0000 4,073,220.00 YES

2
20 .20 FHDEP00GN60 DEPTT <> MAN.DEP-SUP MD 1,191 342.0000 407,322.00 YES
4
TOTAL OF BOQ PART : 00020 INR 4480542.00
Profit / Overhead Margin 380846.07
------------------------------------- ------------------------------------------------
Amount 4861388.07
Other Charges 0.00
------------------------------------- ------------------------------------------------
Net Amount on BOQ PART : 00020 INR 4861388.07

Net Total Amount INR 4,861,388.07

Less Rebate/Amount INR 0.00
Grand Total INR 4,861,388.07
INR FORTY-EIGHT LAKH SIXTY-ONE THOUSAND THREE HUNDRED EIGHTY-EIGHT AND SEVEN PAISA
ONLY

Reema Singh
Manager(CS)
PO No. : 4000143538 Page No. 4 / 9

Terms & Conditions

------------------------------

Payment Mode
Through EFT/Cheque

Invoice to be raised on delivery/invoice address against the given PO line items.

Liquidated Damages
@ 0.50 % per week or part there of for the portion of works executed beyond the agreed completion date
subject to a maximum of 7.50 % PO value.

Special Instruction
1.0 1.0 You shall be entitled for your profit margin and overhead expenses as per IOM ref no 01:HR:UPL:PSMA,
dtd 19.10.2010.

2.0 No mobilization advance will be given to M/s.UPL.

3.0 UPL shall undertake to fully comply with the terms & conditions of this Assignment and perform the jobs
assignment and perform the jobs assigned to the entire satisfaction of NTPC. In the event of failure to do so,
NTPC shall have the right to terminate the Assignment and claim damages as per applicable laws and the terms
of the Agreement.

4.0 Material (if any) which are to be supplied by the corporation for execution of this work will be issued to you
from NTPC stores and these will have to be transported to the work site by you at your own cost. Surplus
quantity (if any) will be returned to NTPC store by you at your own cost.

5.0 TIME SCHEDULE:Time is the essence of this contract. The work shall be completed with in a period of 12
(Twelve) Months from the date of commencement of the work.

6.0 COMPENSATION FOR DELAY: In case the work is delayed in part or in full as per above time schedule, the
compensation for delay will be payable by you in accordance with the provisions of NTPC General Conditions of
Contract.

7.0 Code No. for this work will be 31332627302. You shall have to quote this code No. in the store issue and
return vouchers for drawing OR returning materials from/to NTPC stores.

8.0 SECURITY DEPOSIT: M/s.UPL shall submit B.G. to the extent of 10% of Contract value in lieu of S.D. and
contract performance Guarantee. This shall be as per Schedule-I of Agreement.

9.0 PAYMENT TERMS: Payment terms shall govern as per Sch-I of Agreement.

9.1 UPL should ensure disbursement of wages through respective Savings Bank Account of workers before
claiming 1st running bill and furnishing details of payment to A/Cs and HR.

10.0 INCOME TAX/SALES TAX / COMMERCIAL TAX:- Deduction towards Income tax / Sales Tax / Commercial
tax shall be effected from your bills as per provisions of Income tax / Sales Tax/Commercial tax Acts. PAN
allotted to NTPC is AAACN0255D.

10.1 Service Tax shall be paid extra as per applicability on production of documentary evidence.

11.0 The UPL / sub-contractor shall compulsorily provide personnel protective equipments to his employees and
in the event of his not providing the same by the date specified in the assignment, it may be provided by NTPC
at your cost and risk, and the cost will be recovered from your bills

Reema Singh
Manager(CS)
PO No. : 4000143538 Page No. 5 / 9

12.0 This Detailed assignment letter is being sent to you in duplicate. You are requested to accept this detailed
assignment letter and return to the duplicate copy duly signed on each page including "Annexure" and
corrections thereof as a proof of your acceptance within 15 days from the date of issue of this assignment letter.

13.0 The Engineer-in-charge for this work shall be AGM(CHP-O) and all future correspondence pertaining to
execution shall be made with the Engineer-In-Charge.

UPL Special Instruction:

All detailed scope of work & terms and conditions, schedule of quantity and special conditions shall be as per
Detailed Award Letter issued by M/s.UPL under reference No.UPL/KS/CS/143197/TD-567/DAL/14-15,
Dt.14.03.2015.

Reema Singh
Manager(CS)
PO No. : 4000143538 Page No. 6 / 9

Break up of Price (For Service Related Lines Only)

------------------------------------------------------------------------------

Sl No. Service Description Qty. UOM Rate Premium Discount Addl Net Value
Code Discount Rate
20 .10 FHDEP00 DEPTT <> 11,910 MD 342.00 0.00 0.00 0.00 342.0000 4,073,220.00
GN602 MAN.DEP-SW
20 .20 FHDEP00 DEPTT <> 1,191 MD 342.00 0.00 0.00 0.00 342.0000 407,322.00
GN604 MAN.DEP-SUP

Reema Singh
Manager(CS)
PO No. : 4000143538 Page No. 7 / 9

SERVICE SPECIFICATIONS
-----------------------------------------------

20 .10 - FHDEP00GN602 (DEPTT <> MAN.DEP-SW)

NATIONAL THERMAL POWER CORPORATION LIMITED

SCOPE OF WORK:SCH 10.10

01. Whenever any metal is detected ,belt is tripped by M. D.,pull chord is to be operated by the worker deputed
for MD/MS, magnetic material / metal is to be searched thoroughly between sand bag marker & MD / nearby
areas on the belt & removed from the belt.
02. After removal of metal, MD and pull chord is to be reset thereby giving clearance for operation of the belt.
03. Collection / removal of metal from MS/ ILMS(1A/B, 4A/B,18A/B, 20A/B , 13A/B & 24A/B ) : Metallic /
magnetic material collected by MS is to be removed by : i) Stopping the belt by informing CHP control room; ii)
Switching off the MS after the belt is dead stop; iii) Placing the collecting tray below MS & removal of all metal
pieces; iv) Switching on the MS; v) Informing CHP control room for running the conveyor. The removal of
material from MS is to be done in presence of contractor's supervisor to ensure that no foreign material passes
onwards. In case 3A/B (or 13A/B) persons can not be spared for removal of metal pieces from 4A/B,24A/B MS,
the contractor shall deploy persons deployed at other locations for the same purpose after informing & taking
clearance from CHP Shift Operation.

04.The contractor has to deploy 13 persons in A-shift 10 persons each in B shift and C shift .In morning shift 10
persons including supervisor will be deployed for MD/MS location and 3 persons for removal and shifting of
foreign materials to defined place as per instructions of EIC. The contractor has to provide hand trolly for shifting
the foreign materials .

20 .20 - FHDEP00GN604 (DEPTT <> MAN.DEP-SUP)

NATIONAL THERMAL POWER CORPORATION LIMITED

SCHEDULE-10:20: ( FHDEP00GN604) - Deployment of Supervisor.(usw)

SCOPE OF WORK:SCH 10:20

01. Supervisor shall be deployed in each shift and shall be responsible for overall supervision & the safe
execution of the job during that shift.
02. Supervisor shall also be responsible for checking the healthiness of metal detectors, metal separators,
emergency push buttons etc installed at their deployment locations & reporting the same to CHP Shift Operation.

Prepared By:
MANISH KUMAR

Reema Singh
Manager(CS)
PO No. : 4000143538 Page No. 8 / 9

List of Documents
----------------------------

Please note that below documents are needed to be provided along with Invoice.

S.No. Document Description

Reema Singh
Manager(CS)
 Page No. 9 / 9

NTPC VENDOR PAYMENT PORTAL & PAYMENT PROCEDURE

1.For all the cases where payment documents are to be directly submitted to NTPC (excluding Payment
through Bank cases), the Invoice and supporting document(s) as required in the Purchase Order have to be
Digitally Signed with class II or III digital signature and uploaded in the &gv_cocd& Vendor Payment Portal
https://pradip.ntpc.co.in/VendorFinal/Login.jsp.

In such cases, there will be no requirement of physical copy of invoice & documents except for Lorry Receipts
(LRs)/ Delivery Challan, which are normally sent along with the material/ transporter. Bank Guarantees to be sent in
original wherever applicable.

2.From 01.01.2020, NTPC will accept only digitally signed Invoice & supporting documents from Vendors for
direct payment cases. Submission of documents in physical form shall not be accepted by NTPC unless
otherwise asked for in the PO.
For such cases of physical submission, Vendors are required to send complete set of documents including invoice
etc. addressed to the "Invoice Receipt Center" of the Delivery/ Invoicing Address as mentioned in the Purchase
Order Annexure 1/ BOQ Sheet.

While submitting the Invoice/ Bills & related documents in physical form, Vendors are required to mention the
following details on the top of the envelope:
a. Invoice/Bill reference No.
b. NTPC PO No./ Package no.
c. NTPC Vendor Code asper PO

In addition to above, vendors are requested to mention their correspondence E-mail & Mobile No.in the Covering
Letter, through which invoice processing related information/clarification request may be sent.

3.Vendors can track / monitor the status of payments from the Vendor payment portal. Help documents are
available in the portal. Vendors are requested to make full use of the Vendor Payment Portal.

4.For payment cases through bank, all original documents are to be submitted in bank as per terms of PO.

Alternate Mode of Payment for Micro Small & Medium Enterprises (MSMEs):

Trade Receivables Discounting System (TReDS) is a regulatory framework put in place by the Reserve Bank of
India under the Payment and Settlement Systems Act 2007 (PSS Act) to facilitate the financing of trade receivables
(invoices) of MSMEs through invoice financing by multiple financiers.

The Reserve Bank of India has granted approval to Mynd Solutions Pvt Limited, A.TREDS Ltd and Receivables
Exchange of India Ltd (RXIL) to set up and operate TReDS platforms. The Respective TReDS platforms names of
the above-mentioned entities are M1xchange, Invoicemart and TREDS.

Currently NTPC Limited is transacting with M1xchange and RXIL TReDS platforms.
MSME Vendors may choose the TReDS platforms as an alternate payment mechanism.

For queries/ details, the vendor may directly contact M1xchange or RXIL at:-

M1XCHANGE:- RXIL:-
URL: https:\\m1xchange.com URL: https:\\www.rxil.in/Home/Index
Toll free No.: 1800-103-7261 Phone: 022-40771424, 40771426
Toll free No.: 1800 1038 311

Vendor must ensure the delivery of material and service before uploading invoices at TReDS portal for discounting.
After uploading invoices on TReDS portal, vendor has to upload invoices on NTPC payment portal in case of
Non-GeM contract and in case of GeM Contract invoices shall be uploaded on GeM portal, immediately . All
relevant documents required for processing of payments as per P.O/Contract terms and conditions shall be made
available by the Vendor along with the invoice.