Project Management

Fundamentals : A
Comprehensive Overview

Made Stiawan
Hybrid Project Manager
Outline

What is Project Management?

Basic Stages of Project Management

Conclusions
What is Project Management?
A project is a temporary and unique
endeavor designed to produce a product,
service, or result with a defined beginning
and end (usually time-constrained, and
often constrained by funding or staffing)
undertaken to meet unique goals and
objectives, typically to bring about
beneficial change or added value
The process of coordinating a team and its
"What is Project Management?". Project Management Institute.
Retrieved June 4, 2014. resources to successfully execute a specific
task from start to finish. It includes planning
the activities, measuring the
progress, allocating resources, identifying
constraints and completing the task while
respecting those constraints

"What is Project Management?". Christos Mitsis

Nov 5, 2021.
What is Project Management?
Creating Value

Org. Governance

A System/Process
Functions Associated with
for Value Delivery Projects

The Environment

Product/Service Management
Considerations
Who is Use The Project Management?

Project Manager 1. Responsible for delivering projects

2. Work in projects full time or part time
3. Work in programs or portfolios, or
Product Manager PMOs
4. Provide resources for project work.
Program / Portfolio 5. Involved in product ownership &
Manager product management.
6. Focus on delivering value.
Business Leader 7. Teach or study project management.
5 Basic Stages Of Project Management

Initiation

Closing Planning

Monitoring Executing

Project Management Body of Knowledge

(PMBOK Guide) Seventh Edition
 • Process to make a context of project and align
Definition
Initiation with the business strategy

PM’s • Coordination with business user to finalize ideas

• Drafting project documentation (project charter,
Activities project planning, project report)

PM’s • Project Charter

• Draft Project Plan
Deliverables

Project Charter
Project information
Scope
Timeline Basic document point of
Resource view of all stakeholder
Risk
Budget
 • Process to make a build a schematic of the
Definition project
Planning
PM’s • Creating project planning document
• Distributed people
Activities • The metrics that will determine the team’s progress

PM’s • Project Plan

• Draft Project Report
Deliverables

Project Plan
Methodology
Work Breakdown Structure (WBS)
Estimated Task Priority Project Plan used to
Estimated Workload Hour control project progress
Task Assignment
Estimated cost
 • The execution phase is People make progress towards the

Executing Definition final goal and the project manager manages unexpected
developments and supports their people.

PM’s • Coordination with business user to make clear the requirement

• Coordination with development team
• Updating project progress
Activities • Updating risk/issues and way out

PM’s • Project Report

• S-Curve
Deliverables • Burndown Chart

Project Report
Total Task Project report that is
Deliverables Item document for update all
Time (Plan vs Actual) project activities
Budget (Plan vs Actual)
Risk (Incident/Problem)
 • The process for enables activities to stay on top of the
Definition
Monitoring
production and proactively manage it to meet the
requirements

PM’s • Coordination with business user for verified delivery item

• Coordination with development team when found wrong
delivery item
Activities • Quality check of delivery item

PM’s • Project Report

• Incident/Problem Report
Deliverables • Bug/Issue Report

Project Report
Incident/problem List Project report for
Bug/Issue List updating all activities
Resolution Time while trouble come
Assignees Team
 Definition
Closing
• The process for make sure all activity have reported

PM’s • Coordination with business user for verified delivery

item

Activities • Coordination with development for review performance

PM’s • Project Report

• Final Progress Report
Deliverables • Team Performance

Project Report
Req vs Delivery Items
Key decision points
Project report for
Goals
evaluation process
Team Performance
Conclusions

A System/Process for Value Delivery

There are 5 basics stages of Main Responsibilities
project management: • Setup and align project
• Initiation goals
• Planning • Developing project plan
• Executing • Developing project report
• Monitoring • Quality control
• Closing
Project Management Principles
1. Be a diligent Steward
2. Create a project team environment
3. Engage with stakeholders
4. Focus on value
5. Response to system interactions
6. Demonstrate leadership behaviours
7. Tailor based on context
8. Build Quality into processes
9. Navigate Complexity
10. Optimize Risk Responses
11. Embrace Adaptability and Resiliency
12. Enable Changes

Project Management Body of Knowledge

(PMBOK Guide) Seventh Edition
References