PREPAREDNESS AND EMERGENCY HANDLING

PROCEDURE
Document No. 102015 Version: E00 Issued Date: August 11th, 2022 Page(s) 1 of 8

Prepared by Approved by

Journal
Date Version Changing Explanation Point Writer
August 11th,
E00 First issued with document number format - Rama
2022

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 PREPAREDNESS AND EMERGENCY HANDLING
PROCEDURE
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Content
Approval ………………………………………………………………………………………………. 1
Journal ………………………………………………………………………………………………… 1
1. Purpose …………………………………………………………………………………………… 3
2. Scope ……………………………………………………………………………………………... 3
3. Reference ………………………………………………………………………………………… 3
4. Definition …………………………………………………………………………………………. 3
5. Responsibility ……………………………………………………………………………………. 3
6. Procedure Description ………………………………………………………………………….. 5
7. Document Related ………………………………………………………………….................. 7
8. Flowchart …………………………………………………………………………………………. 8

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1. PURPOSE
This procedure aims to guide how to identify, prevent potential and respond to emergencies and their possible
impacts.

2. SCOPE
This procedure includes steps in dealing with natural disasters in order to anticipate casualties.

3. REFERENCE
3.1. SMK3 PP 50 of 2012 Criteria 6.7.
3.2. ISO 14001 : 2015, Clause 8.2 Emergency Preparedness and Response
3.3. ISO 45001 : 2018, Clause 8.2 Emergency Preparedness and Response

4. DEFINITION
4.1 Emergencies : Conditions where there are materials or activities outside of control that have
. an impact on the work environment.
4.2 Emergency : The team responsible for handling emergencies, where the structure and
. Response Team responsibilities of the team are determined by the company leadership.

5. RESPONSIBILITY
5.1. Emergency Response Team Leader
- As the coordinating centre for emergency control and ensuring the readiness of the entire team
- carry out preventive measures against potential emergencies
- Communicating to QHSE officers, Security, Department Leaders and their superiors
- Asking relevant outside parties for help if needed
- Have the authority and responsibility to control emergency situations until normal conditions return
- Dealing with emergencies that occur so that the impact does not spread and does not cause human
casualties, property losses, damage or pollute the environment
- Reporting to internal company (GMD Dept. Head and Top Management)
- Evacuating employees to a predetermined place
- Performing the first treatment in an emergency
- Show to the scene and assist the emergency team handling
- Restoring the working environment, due to an emergency
- Carry out an evaluation of the emergency response carried out

5.2. Fire Fighter team

- Respond to potential fire hazards
- Understand the appropriate and available extinguishing means in the work area
- Able to use facilities & master extinguishing techniques
- Provide firefighting training when needed

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- Coordinate fire prevention at work sites (e.g. ensuring extinguishing equipment in high risk jobs)
- Provide information according to the emergency plan in the event of a fire
- Coordinate firefighting in the event of a fire at the work site
- Help extinguishing fires when there is a fire on site
- Provide incident reports in the event of a fire to the leadership and the Dept. GMD

5.3. Spillage Handler team

- Respond to hazards with the potential for B3 spills
- Understand the characteristics of Chemicals according to the MSDS
- Understand the appropriate and available spill management facilities in the work area
- Able to use facilities and master spill control techniques
- Provide spillage handler training when needed
- Coordinate prevention of B3 spills that cause pollution (e.g. ensuring there are no leaks in oil
reservoirs/storages, other B3)
- Provide information according to the emergency plan in the event of a B3 spill
- Coordinate the handling of B3 spills when they occur
- Assist in handling B3 spills when they occur at the work site
- Provide incident reports in the event of a B3 spill to the leadership and the Dept. GMD

5.4. First Aider

- Understand the types and functions of first aid drugs
- Knowing the location of the first aid kit at the work site
- Able to use equipment in first aid kit
- Understand the technique/how to provide first aid in an accident
- Provide first aid in the event of a work accident at the work site
- If there is a serious accident with the personnel, immediately ask for help and take it to the
clinic/hospital/puskesmas
- Provide reports to the Dept. GMD and Leaders
- Control stock of drugs in the first aid kit
- Assist in providing assistance in the event of a large-scale accident at the work site

5.5. Evacuation Team

- Coordinate personnel in the company for personnel evacuation/rescue in case of emergency
conditions such as fires, large-scale spills, natural disasters, riots, etc.
- Understand the evacuation routes for rescue to the evacuation area (especially the route out of the
room)
- Understand the location of emergency doors in the company
- Ensure that the emergency door is always unlocked from the outside, when there is personnel activity
in the room
- Knowing the location of the personnel list/employee evacuation attendance list

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- Ensure that all employees who enter when an emergency occurs have left the work area
- Attending/registering employees in the evacuation area, and if there are personnel who are not
present, a re-search is carried out and or reports to the evacuation coordinator in the evacuation area
for search assistance.

5.6. QHSE Officer

- Coordinate the implementation of emergency response identification and ensure follow-up and control
determination in accordance with company policy.
- Consult and communicate the identification of emergency response and risk assessment, determination
of control

5.7. Employee
Understand and comply with the implementation of emergency response rules that have been made

6. PROCEDURE DESCRIPTION
6.1. Identification of emergencies
All Department Heads together with OHS Experts must identify each emergency situation appropriately.
Records of assessments should always be kept.

6.2. Emergency Planning

a The company plans emergency procedures.
b The company regularly reviews and tests the emergency procedures that have been prepared once a
year.

6.3. Emergency Information

a Emergency Information is posted on the HSE Information Board.
b Each department should have a notice board labeled "Emergency Information" in a location accessible
to all workers.
c The following information should always be on the notice board:
- Names of Emergency Officers
- Telephone numbers to call during an Emergency
- Emergency evacuation map
- Emergency Organization Structure
d The designated Emergency Officer is given a special sign that can be recognized by all employees
present in the workplace.

6.4. Emergency Equipment

Equipment provided for Emergency Procedures must be inspected every 6 months by a designated officer.

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6.5. Emergency Communication

a Emergency reporting
Every employee who finds an emergency in the company and around his workplace, must immediately
contact the people who are members of the Emergency Response Team (ERT) in their respective
departments.

b Reported Information
Personnel discovering an emergency need to report the following:
- PROBLEMS that occur,
- LOCATION, it is explained the place where the assistance is needed,
- TYPES OF ASSISTANCE REQUIRED, firefighting teams and facilities or other types of
emergency.

c Emergency response
- Report recipients (ERT) identify emergencies that arise both from the results of reporting and
emergency equipment (alarms, smoke detectors, etc.)
- Handle emergencies that occur according to their type. With reference to: (1). Fire Management
Standards; (2) Earthquake Handling Standards; (3). First Aid Procedure; (4) etc.
- If the results of the emergency handling carried out are not handled internally, the emergency
coordinator requests assistance from external parties in accordance with the emergency situation.

d Emergency Recovery
After the emergency situation is handled, ERT and related departments carry out on-site recovery,
including:
- Investigation and evaluation of: (a) Damage to physical facilities (factory equipment, buildings and
others) is handled by involving all related work units; (b) Employees who are affected by
emergency events, the handling is carried out by the First Aid Section of the ERT team, HR and
HSE Section; (c) Damage to the environment around the scene, the handling is carried out by the
Department of Maintenance and the Department of Home Affairs and other work units.
- Planning for repair and reconstruction of damaged physical facilities, the handling is carried out by
a team appointed based on the Decree of the Board of Directors and adjusted to the needs and
scope of work
- Rehabilitation of employees affected by emergency events includes: (a) Medical treatment is
carried out under the supervision of a referral hospital doctor; (b). Psychological treatment /
counseling will be carried out under the supervision of the HR Department; (c). Temporary rest for
employees (due to trauma) will be carried out under the supervision of the HR Department
- The ERT team leader must make a report to the Management/Directors regarding the recovery
efforts that have been carried out.

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6.6. Emergency Management

a. Communication Flow and Emergency Command
b. Evacuation Map
c. Placement and Maintenance of Emergency Response Equipment
d. Evacuation
e. First Aid Handling
f. Earthquake Handling
g. Flood mitigation
h. Bomb Threat
i. Riot
j. Electrical Short Circuit Handling
k. use of fire extinguisher
l. examination of APAR

7. DOCUMENT RELATED
7.1. WI Communication Flow and Emergency Command (103001)
7.2. WI Evacuation Map ((103002)
7.3. WI Placement and Maintenance of Emergency Response Equipment (103003)
7.4. WI Fire or Explosion Emergency Response (103004)
7.5. WI Hazardous Material or Waste Spill Emergency Response (103005)
7.6. WI Evacuation (103006)
7.7. WI First Aid Handling (103007)
7.8. WI Earthquake Handling (103008)
7.9. WI Flood mitigation (103009)
7.10. WI Bomb Threat (103010)
7.11. WI Riot (103011)
7.12. WI Electrical Short Circuit Handling (103012)
7.13. WI Use of fire extinguisher (103013)
7.14. WI Examination of APAR (103014)
7.15. Emergency Identification Form (R10043)
7.16. Equipment List Form and Emergency Signs (R10044)
7.17. Equipment Checklist Form and Emergency Signs (R10045)
7.18. Emergency Condition Training Implementation Evaluation Form (R10047)
7.19. Evaluate emergency exercise form (R10048)

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8. FLOWCHART
PIC Time Document
Process Document
Distribution
Start
Emergency Response HSE / Top
Team Structure Manajemen
Determination of Team
structure and
Evacuation Map ERT
responsibilities Emergency Phone
Number List
Emergency
Precautions against Identification Form
potential Emergencies Equipment List Form
Equipment Checklist
Form

Ya
Emergency Drill

Emergency Condition HSE / ERT 1x/

No Training year
Implementation
Disaster Evaluation Form
Happened?

Yes

Emergency Reporting HSE / GMD

(Internal and External)

HSE / ERT
Evacuation and Rescue

Emergency HSE / ERT

Management Report
Recovery Form

End

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