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Excel Intro

This document provides an overview of spreadsheets. It defines a spreadsheet as a tool used to store, manipulate, and analyze tabular data. Spreadsheets can be manual (on paper) or electronic. Examples of popular electronic spreadsheet software include Microsoft Excel, LibreOffice Calc, and Apple Numbers. The document then discusses the benefits of spreadsheets and provides details on the typical interface of a spreadsheet, including terms like workbook, worksheet, cells, and tables. It also provides instructions on creating a basic spreadsheet, entering data, formatting as a table, merging cells, and wrapping text.

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Morrice Nkhoma
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
15 views

Excel Intro

This document provides an overview of spreadsheets. It defines a spreadsheet as a tool used to store, manipulate, and analyze tabular data. Spreadsheets can be manual (on paper) or electronic. Examples of popular electronic spreadsheet software include Microsoft Excel, LibreOffice Calc, and Apple Numbers. The document then discusses the benefits of spreadsheets and provides details on the typical interface of a spreadsheet, including terms like workbook, worksheet, cells, and tables. It also provides instructions on creating a basic spreadsheet, entering data, formatting as a table, merging cells, and wrapping text.

Uploaded by

Morrice Nkhoma
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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SPREADSHEETS
Compiled by SID-MORRIS
SID-COMPUTER TRAINING | 0880213377
 A spreadsheet is a tool that is used to store,
manipulate and analyze data usually in tabular form.
 Data in a spreadsheet is organized in a series of rows
and columns.
 Spreadsheets can be manual or electronic.

INTRODUCTION  A manual spreadsheet is a piece of paper divided


into a series of rows and columns for handling
numeric data. These were handy tools used long
before electronic spreadsheets came into play.
 Electronic spreadsheets are specialized computer
applications that provide facilities for organizing,
storing, analyzing and computation of data.
 The following are all examples of electronic spreadsheets:
Microsoft Excel
LibreOfficeCalc
 Apple Numbers

EXAMPLES  Google Sheets


 Most spreadsheet software are common in terms of the
features , to the point that learning one software makes it
easier to use another with minimal changes.
 In these lessons we are going to use the most popular
one; Microsoft Excel.
I. Data Organization and Management
II. Numerical Calculations
III. Data Analysis and Visualization
BENEFITS/USES IV. Data Collaboration and Sharing
V. Data Accuracy and Error Checking
VI. Scenario Analysis and Modeling
THE INTERFACE
1. The ribbon It has seven tabs: Home, Insert, Page
Layouts, Formulas, Data, Review, and View. Each
tab contains a list of commands and options that
allow you to access various features and
functions within Excel.
2. Formula Bar It is a text box where users can enter,
edit, and view formulas, functions, or cell
TERMINOLOGY contents.
3. A cell is the basic unit of a worksheet and
represents the intersection of a row and a
column.
It is a rectangular box within which you can enter
and manipulate data, perform calculations, and
apply formatting.
4.Name Box This displays the address or reference of the
currently selected cell or range of cells. For example, if cell
A1 is selected, the Name Box will display "A1.“
5. Row This refers to horizontal cells that run across the
worksheet from left to right. Rows are identified by numbers,
CONT’D typically starting from row 1 and continuing sequentially as
you move down the worksheet.
6.Column This refers to the vertical cells that run from top to
bottom within a worksheet. Columns are identified by
letters, starting from column A and continuing sequentially
as you move to the right.
7. A workbook is a file that contains one or more
worksheets. It can be thought of as a container for
organizing and storing related data and calculations.
When you open a spreadsheet application and create or
CONT’D open a file, you are working with a workbook.
8. A worksheet, also known as a sheet, is a single tab within
workbook where you input, organize, and analyze data.
It is represented as a grid of rows and columns, forming
cells where data can be entered
When Excel is launched, a dialog box similar to the
one below pops up. Select Blank workbook.

WORKBOOK
CREATION

A blank workbook is displayed as shown on the next slide.


There are different ways to enter data in Excel:
in an active cell or in the formula bar:
To enter data in an active cell:
• Click in the cell where you want the data
• Begin typing

FEEDING DATA To enter data in the formula bar:


• Click the cell where you would like the data
• Place the cursor in the Formula Bar
• Type in the data

Excel also supports auto filling for dates, days and numbers.
When you type in the cells, the workbook does not
automatically become a table, having grids and all that.
You have to format the sheet as a table
Formatting as a table
To create a table:
 Select the area
WORKING  Home Tab => Under styles category => click Format as
WITH TABLES Table => select table style
 Make sure the “My Table has Headers” option is
checked.
Or You can add borders by selecting in the font group
under the home tab. Then select “All borders” make sure
the area you want is selected when adding borders.
When you type in the cells, the workbook does not
automatically become a table, having grids and all that.
You have to format the sheet as a table
Formatting as a table
To create a table:
 Select the area
WORKING  Home Tab => Under styles category => click Format as
WITH TABLES Table => select table style
 Make sure the “My Table has Headers” option is
checked.
Or You can add borders by selecting in the font group
under the home tab. Then select “All borders” make sure
the area you want is selected when adding borders.
To merge cells in Excel:
 Select the cells that you want to merge. You can
select a range of cells by clicking and dragging over
them, or hold down the Ctrl key and click on
individual cells.
CELL  Once the cells are selected, go to the Home tab
MERGING in the Excel Ribbon.
 In the Alignment group, you will find the Merge &
Center button. Click on the drop-down arrow next to
it to access additional merging options.
 By default excel can only hold one line of text
 Using text wrapping, you can force cells to accept
several lines of text.
To achieve this:
WRAP TEXT On the Home tab, go to the Alignment group
AND TEXT
Select Wrap Text
ORIENTATION
To change text Orientation
On the Alignment group under the Home tab
select

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