Frequently used shortcuts

To do this Press
Open a document. Ctrl+O
Create a new document. Ctrl+N
Save the document. Ctrl+S
Close the document. Ctrl+W
Cut the selected content to the Ctrl+X
Clipboard.
Copy the selected content to Ctrl+C
the Clipboard.
Paste the contents of the Ctrl+V
Clipboard.
Select all document content. Ctrl+A
Apply bold formatting to text. Ctrl+B
Apply italic formatting to text. Ctrl+I
Apply underline formatting to Ctrl+U
text.
Decrease the font size by 1 Ctrl+Left bracket ([)
point.
Increase the font size by 1 point. Ctrl+Right bracket (])
Center the text. Ctrl+E
Align the text to the left. Ctrl+L
Align the text to the right. Ctrl+R
Cancel a command. Esc
Undo the previous action. Ctrl+Z
Redo the previous action, if Ctrl+Y
possible.
 To do this Press
Adjust the zoom magnification. Alt+W, Q, then use the Tab key in the Zoom dialog box to
go to the value you want.
Split the document window. Ctrl+Alt+S
Remove the document window Alt+Shift+C or Ctrl+Alt+S
split.

Use the Access Keys for ribbon tabs

To do this Press
Move to the Tell Me or Search field on the Ribbon to search for assistance or Help Alt+Q, then enter
content. the search term.
Open the File page to use Backstage view. Alt+F
Open the Home tab to use common formatting commands, paragraph styles, and Alt+H
the Find tool.
Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes. Alt+N
Open the Design tab to use themes, colors, and effects, such as page borders. Alt+G
Open the Layout tab to work with page margins, page orientation, indentation, and Alt+P
spacing.
Open the References tab to add a table of contents, footnotes, or a table of Alt+S
citations.
Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and Alt+M
labels.
Open the Review tab to use Spell Check, set proofing languages, and to track and Alt+R
review changes to your document.
Open the View tab to choose a document view or mode, such as Read Mode or Alt+W
Outline view. You can also set the zoom magnification and manage multiple
document windows.
To do this Press
Select the active tab on the ribbon and Alt or F10. To move to a different tab, use access keys or the
activate the access keys. arrow keys.
Move the focus to commands on the Tab key or Shift+Tab
ribbon.
Move between command groupings on Ctrl+Left or Right arrow key
the ribbon.
Move among the items on the ribbon. Arrow keys
Show the tooltip for the ribbon element Ctrl+Shift+F10
currently in focus.
Activate the selected button. Spacebar or Enter
Open the list for the selected command. Down arrow key
Open the menu for the selected button. Alt+Down arrow key
When a menu or submenu is open, Down arrow key
move to the next command.
Expand or collapse the ribbon. Ctrl+F1
Open the context menu. Shift+F10

Or, on a Windows keyboard, the Windows Menu key

(between the right Alt and right Ctrl keys)
Move to the submenu when a main Left arrow key
menu is open or selected.

Work in the ribbon with the keyboard

Navigate the document
To do this Press
Move the cursor one word to the left. Ctrl+Left arrow key
Move the cursor one word to the right. Ctrl+Right arrow key
Move the cursor up by one paragraph. Ctrl+Up arrow key
Move the cursor down by one paragraph. Ctrl+Down arrow key
Move the cursor to the end of the current line. End
Move the cursor to the beginning the current line. Home
Move the cursor to the top of the screen. Ctrl+Alt+Page up
Move the cursor to the bottom of the screen. Ctrl+Alt+Page down
Move the cursor by scrolling the document view up by one Page up
screen.
Move the cursor by scrolling the document view down by one Page down
screen.
Move the cursor to the top of the next page. Ctrl+Page down
Move the cursor to the top of the previous page. Ctrl+Page up
Move the cursor to the end of the document. Ctrl+End
Move the cursor to the beginning of the document. Ctrl+Home
Move the cursor to the location of the previous revision. Shift+F5
Move the cursor to the location of the last revision made before Shift+F5, immediately after
the document was last closed. opening the document.
Cycle through floating shapes, such as text boxes or images. Ctrl+Alt+5, and then the Tab
key repeatedly
Exit the floating shape navigation and return to the normal Esc
navigation.
Display the Navigation task pane, to search within the Ctrl+F
document content.
Display the Go To dialog box, to navigate to a specific page, Ctrl+G
bookmark, footnote, table, comment, graphic, or other location.
 To do this Press
Cycle through the locations of the four previous changes made Ctrl+Alt+Z
to the document.

Preview and print documents

To do this Press
Print the document. Ctrl+P
Switch to print preview. Ctrl+Alt+I
Move around the preview page when zoomed in. Arrow keys
Move by one preview page when zoomed out. Page up or Page down
Move to the first preview page when zoomed out. Ctrl+Home
Move to the last preview page when zoomed out. Ctrl+End

Select text and graphics

To do this Press
Select text. Shift+Arrow keys
Select the word to the left. Ctrl+Shift+Left arrow key
Select the word to the right. Ctrl+Shift+Right arrow key
Select from the current position to the beginning of the current line. Shift+Home
Select from the current position to the end of the current line. Shift+End
Select from the current position to the beginning of the current paragraph. Ctrl+Shift+Up arrow key
Select from the current position to the end of the current paragraph. Ctrl+Shift+Down arrow key
To do this Press
Select from the current position to the top of the screen. Shift+Page up
Select from the current position to the bottom of the screen. Shift+Page down
Select from the current position to the beginning of the document. Ctrl+Shift+Home
Select from the current position to the end of the document. Ctrl+Shift+End
Select from the current position to the bottom of the window. Ctrl+Alt+Shift+Page down
Select all document content. Ctrl+A

Extend a selection
To do this Press
Start extending the selection. F8

In the extend selection mode, clicking a location in the document

extends the current selection to that location.
Select the nearest character to F8, Left or Right arrow key
the left or right.
Expand the selection. F8 repeatedly to expand the selection to the entire word, sentence,
paragraph, section, and document.
Reduce the selection. Shift+F8
Select a vertical block of text. Ctrl+Shift+F8, then press the arrow keys
Stop extending the selection. Esc

Edit text and graphics

To do this Press
Delete one word to the left. Ctrl+Backspace
Delete one word to the right. Ctrl+Delete
Open the Clipboard task pane and enable the Office Alt+H, F, O
Clipboard, which allows you to copy and paste
content between Microsoft 365 apps.
Cut the selected content to the Clipboard. Ctrl+X
Copy the selected content to the Clipboard. Ctrl+C
Paste the contents of the Clipboard. Ctrl+V
Move the selected content to a specific location. F2, move the cursor to the destination,
and then press Enter.
Copy the selected content to a specific location. Shift+F2, move the cursor to the
destination, and then press Enter.
Define an AutoText block with the selected content. Alt+F3
Insert an AutoText block. The first few characters of the
AutoText block, and then press Enter
when the ScreenTip appears.
Cut the selected content to the Spike. Ctrl+F3
Paste the contents of the Spike. Ctrl+Shift+F3
Copy the selected formatting. Ctrl+Shift+C
Paste the selected formatting. Ctrl+Shift+V
Copy the header or footer used in the previous Alt+Shift+R
section of the document.
Display the Replace dialog box, to find and replace Ctrl+H
text, specific formatting, or special items.
Display the Object dialog box, to insert a file object Alt+N, J, J
into the document.
Insert a SmartArt graphic. Alt+N, M
Insert a WordArt graphic. Alt+N, W
Align and format paragraphs
To do this Press
Center the paragraph. Ctrl+E
Justify the paragraph. Ctrl+J
Align the paragraph to the left. Ctrl+L
Align the paragraph to the right. Ctrl+R
Indent the paragraph. Ctrl+M
Remove a paragraph indent. Ctrl+Shift+M
Create a hanging indent. Ctrl+T
Remove a hanging indent. Ctrl+Shift+T
Remove paragraph formatting. Ctrl+Q
Apply single spacing to the paragraph. Ctrl+1
Apply double spacing to the paragraph. Ctrl+2
Apply 1.5-line spacing to the paragraph. Ctrl+5
Add or remove space before the paragraph. Ctrl+0 (zero)
Enable AutoFormat. Ctrl+Alt+K
Apply the Normal style. Ctrl+Shift+N
Apply the Heading 1 style. Ctrl+Alt+1
Apply the Heading 2 style. Ctrl+Alt+2
Apply the Heading 3 style. Ctrl+Alt+3
Display the Apply Styles task pane. Ctrl+Shift+S
Display the Styles task pane. Ctrl+Alt+Shift+S
Format characters
To do this Press
Display the Font dialog box. Ctrl+D or Ctrl+Shift+F
Increase the font size. Ctrl+Shift+Right angle bracket
(>)
Decrease the font size. Ctrl+Shift+Left angle bracket (<)
Increase the font size by 1 point. Ctrl+Right bracket (])
Decrease the font size by 1 point. Ctrl+Left bracket ([)
Switch the text between upper case, lower case, and title Shift+F3
case.
Change the text to all upper case. Ctrl+Shift+A
Hide the selected text. Ctrl+Shift+H
Apply bold formatting. Ctrl+B
Add a bulleted list. Ctrl+Shift+L
Apply underline formatting. Ctrl+U
Apply underline formatting to the words, but not the Ctrl+Shift+W
spaces.
Apply double-underline formatting. Ctrl+Shift+D
Apply italic formatting. Ctrl+I
Apply small caps formatting. Ctrl+Shift+K
Apply subscript formatting. Ctrl+Equal sign ( = )
Apply superscript formatting. Ctrl+Shift+Plus sign (+)
Remove manual character formatting. Ctrl+Spacebar
Change the selected text to the Symbol font. Ctrl+Shift+Q
Manage text formatting
To do this Press
Display all nonprinting characters. Ctrl+Shift+8 (do not use the numeric keypad)
Display the Reveal Formatting task pane. Shift+F1

Insert special characters

To do this Press
Insert a line break. Shift+Enter
Insert a page break. Ctrl+Enter
Insert a column break. Ctrl+Shift+Enter
Insert an em dash (—). Ctrl+Alt+Minus sign (on the
numeric keypad)
Insert an en dash (–). Ctrl+Minus sign (on the
numeric keypad)
Insert an optional hyphen. Ctrl+Hyphen (-)
Insert a nonbreaking hyphen. Ctrl+Shift+Hyphen (-)
Insert a nonbreaking space. Ctrl+Shift+Spacebar
Insert a copyright symbol (©). Ctrl+Alt+C
Insert a registered trademark symbol (®). Ctrl+Alt+R
Insert a trademark symbol (™). Ctrl+Alt+T
Insert an ellipsis (…) Ctrl+Alt+Period (.)
Insert the Unicode character for the specified Unicode The character code, then
(hexadecimal) character code. For example, to insert the euro press Alt+X
currency symbol ( ), type 20AC, and then hold down Alt and
press X.

Tip: To find out the Unicode character code for a selected character,
To do this Press
press Alt+X.

Insert the ANSI character for the specified ANSI (decimal) Alt+the character code (on
character code. For example, to insert the euro currency symbol, the numeric keypad)
hold down Alt and press 0128 on the numeric keypad.

Work with web content

To do this Press
Insert a hyperlink. Ctrl+K
Go back one page. Alt+Left arrow key
Go forward one page. Alt+Right arrow key
Refresh the page. F9

Work with tables

Move around in a table

To do this Press
Move to the next cell in the row and select its content. Tab key
Move to the previous cell in the row and select its content. Shift+Tab
Move to the first cell in the row. Alt+Home
Move to the last cell in the row. Alt+End
Move to the first cell in the column. Alt+Page up
Move to the last cell in the column. Alt+Page down
Move to the previous row. Up arrow key
To do this Press
Move to the next row. Down arrow key
Move one row up. Alt+Shift+Up arrow key
Move one row down. Alt+Shift+Down arrow key

Select table content

To do this Press
Select the content in the Tab key
next cell.
Select the content in the Shift+Tab
previous cell.
Extend a selection to Shift+Arrow keys
adjacent cells.
Select a column. Select the top or bottom cell of the column, and then press
Shift+Up or Down arrow key
Select a row. Select the first or last cell in the row, and then press
Shift+Alt+End or Home.
Select the whole table. Alt+5 on the numeric keypad, with Num Lock switched off

Insert paragraphs and tab characters

in a table
To do this Press
Insert a new paragraph in a cell. Enter
Insert a tab character in a cell. Ctrl+Tab
Review a document
To do this Press
Insert a comment. Ctrl+Alt+M
Turn change tracking on or off. Ctrl+Shift+E
Close the Reviewing Pane. Alt+Shift+C

Work with references, citations,

and indexing
Use the following shortcuts to add references to your
document, such as a table of contents, footnotes, and
citations.
To do this Press
Mark a table of contents entry. Alt+Shift+O
Mark a table of authorities entry (citation). Alt+Shift+I
Choose citation options. Alt+Shift+F12, Spacebar
Mark an index entry. Alt+Shift+X
Insert a footnote. Ctrl+Alt+F
Insert an endnote. Ctrl+Alt+D
Go to the next footnote. Alt+Shift+Right angle bracket (>)
Go to the previous footnote. Alt+Shift+Left angle bracket (<)
Work with mail merge and fields
To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. To
select the Mailings tab, press Alt+M.

Perform a mail merge

To do this Press
Preview the mail merge. Alt+Shift+K
Merge a document. Alt+Shift+N
Print the merged document. Alt+Shift+M
Edit a mail-merge data document. Alt+Shift+E
Insert a merge field. Alt+Shift+F

Work with fields

To do this Press
Insert a DATE field. Alt+Shift+D
Insert a LISTNUM field. Ctrl+Alt+L
Insert a PAGE field. Alt+Shift+P
Insert a TIME field. Alt+Shift+T
Insert an empty field. Ctrl+F9
Update the linked information in a Word source document. Ctrl+Shift+F7
Update the selected fields. F9
Unlink a field. Ctrl+Shift+F9
Switch between a selected field code and its result. Shift+F9
Switch between all field codes and their results. Alt+F9
To do this Press
Run GOTOBUTTON or MACROBUTTON from a field displaying field results. Alt+Shift+F9
Go to the next field. F11
Go to the previous field. Shift+F11
Lock a field. Ctrl+F11
Unlock a field. Ctrl+Shift+F11

Outline a document
These shortcuts only apply when the document is in
the Outline view.
To do this Press
Promote a paragraph. Alt+Shift+Left arrow key
Demote a paragraph. Alt+Shift+Right arrow key
Demote the paragraph to body text. Ctrl+Shift+N
Move the selected paragraphs up. Alt+Shift+Up arrow key
Move the selected paragraphs down. Alt+Shift+Down arrow key
Expand the text under a heading. Alt+Shift+Plus sign (+)
Collapse the text under a heading. Alt+Shift+Minus sign (-)
Expand or collapse all text or headings. Alt+Shift+A
Hide or display the character formatting. Forward slash (/) (on the numeric
keypad)
Switch between showing the first line of body text and Alt+Shift+L
showing all body text.
Show all headings with the Heading 1 style. Alt+Shift+1
Show all headings with the specified heading level. Alt+Shift+Heading level number
Insert a tab character. Ctrl+Tab
Use function key shortcuts
Key Description
F1  F1 alone: displays the Word help task pane.
 Shift+F1: displays or hides context-sensitive help or the Reveal
Formatting task pane.
 Ctrl+F1: displays or hides the ribbon.
 Alt+F1: moves to the next field.
 Alt+Shift+F1: moves to the previous field.

F2  F2 alone: moves the selected text or graphic. Use the arrow keys to place
the cursor where you want to move the text or graphic, and then press
Enter to move, or press Esc to cancel.
 Shift+F2: copies the selected text or graphic. Use the arrow keys to place
the cursor where you want to copy the text or graphic, and then press
Enter to copy, or press Esc to cancel.
 Ctrl+F2: displays the print preview area on the Print tab in the Backstage
view.
 Alt+Shift+F2: saves the document.
 Ctrl+Alt+F2: displays the Open dialog box.

F3  Shift+F3: switches the selected text between upper case, lower case, and
title case.
 Ctrl+F3: cuts the selected content to the Spike. You can cut multiple texts
and graphics to the Spike, and paste them as a group to another
location.
 Ctrl+Shift+F3: pastes the contents of the Spike.
 Alt+F3: creates a new Building Block.

F4  F4 alone: repeats the last command or action, if possible.

 Shift+F4: repeats the last Find or Go To action.
 Ctrl+F4: closes the current document.
 Alt+F4: closes Word.
Key Description
F5  F5 alone: displays the Go To dialog box.
 Shift+F5: moves the cursor to the last change.
 Ctrl+Shift+F5: displays the Bookmark dialog box.
 Alt+F5: restores the document window size.

F6  F6 alone: switch between the document, task pane, status bar, and
ribbon. In a document that has been split, F6 includes the split panes
when switching between panes and the task pane.
 Shift+F6: switches between the document, ribbon, status bar, and task
pane.
 Ctrl+F6: switches to the next document window when more than one
document is open.
 Ctrl+Shift+F6: switches to the previous document window when more
than one document is open.
 Alt+F6: moves from an open dialog box back to the document, for dialog
boxes that support this behavior.

F7  F7 alone: displays the Editor task pane to check spelling and grammar in
the document or the selected text.
 Shift+F7: displays the Thesaurus task pane.
 Ctrl+Shift+F7: updates the linked information in a Word source
document.
 Alt+F7: finds the next spelling or grammatical error.
 Alt+Shift+F7: in Word 2013 and newer, displays the Translator task
pane. In Word 2007 and 2010, displays the Research task pane.

F8  F8 alone: extends the selection. For example, if a word is selected, the

selection size is extended to one sentence.
 Shift+F8: reduces the selection. For example, if a paragraph is selected,
the selection size is reduced to one sentence.
 Ctrl+Shift+F8: turns extend selection mode on and off. In the extend
selection mode, the arrow keys extend the selection.
 Alt+F8: displays the Macro dialog box to create, run, edit, or delete a
macro.
Key Description
F9  F9 alone: updates the selected fields.
 Shift+F9: switches between a field code and its result.
 Ctrl+F9: inserts an empty field.
 Ctrl+Shift+F9: unlinks the current field.
 Alt+F9: switches between all field codes and their results.
 Alt+Shift+F9: runs GOTOBUTTON or MACROBUTTON from a field
displaying field results.

F1  F10 alone: turns KeyTips on or off.

0  Shift+F10: displays the shortcut menu for the selected item.
 Ctrl+F10: maximizes or restores the document window size.
 Alt+F10: displays the Selection task pane.
 Alt+Shift+F10: displays the menu or message for available actions, for
example, for pasted text or an AutoCorrect change.

F1  F11 alone: moves to the next field.

1  Shift+F11: moves to the previous field.
 Ctrl+F11: locks the current field.
 Ctrl+Shift+F11: unlocks the current field.
 Alt+F11: opens the Microsoft Visual Basic for Applications editor, in
which you can create a macro using Visual Basic for Applications (VBA).

F1  F12 alone: displays the Save As dialog box.

2  Shift+F12: saves the document.
 Ctrl+F12: displays the Open dialog box.
 Ctrl+Shift+F12: displays the Print tab in the Backstage view.
 Alt+Shift+F12: selects the Table of Contents button in the Table of
Contents container when the container is active.