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Productivity Tools

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STRAND 2.

0 PRODUCTIVITY APPLICATIONS
PRODUCTIVITY TOOLS
SUB STRAND 2.1

(3 HOURS)

BY
MR. MUTAI
SPECIFIC LEARNING OUTCOMES
 a) investigate various types of productivity tools for
use in facilitating learning,
 b) utilize productivity tools in preparation of
documents,
 c) examine challenges emanating from use of
productivity tools,
 d) explore strategies to overcome challenges emanating
from the use of productivity tools,
 e) appreciate the use of emerging productivity tools to
facilitate learning process.
TYPES OF PRODUCTIVITY TOOLS

Word processor
Spreadsheet
Presentation
Graphics and multimedia
databases
WORD PROCESSESING
 Electronic word processor
- is an application software that enable the user to
create,edit, format and print text-rich document
Examples of word processors
 Ms word

 Corel wordperfect

 Lotus Word Pro

 Apple Works
FEATURES OF WORD PROCESSOR
 Title bar
 -indicte task currently running

 Menu bar

 -shows group of commands

 Toolbars

 -provides shortcuts to commands available in


menu bar
 Document window

 -is a work area

 Status bar
WORKING ON A DOCUMENT
 Typing text
 Saving a document

 Editing a document

 Formatting a document

-making changes or modifying existing documents


EDITING A DOCUMENT

 -making changes or modifying existing documents


 Editing operations are

-deleting text
-find and replace
-Spelling and grammar checker
-thesaurus(synonyms & antonyms)
-Autocorrect and Auto Text
-Undo and redo
FORMATTING A DOCUMENT
 It refers to enhancing the appearance of a document
 Formatting of;

-text
-paragraph
-pages
-entire document
TEXT FORMATTING
 Font types,font style,font size,font colour e.t.c
 Case e.g lowercase,uppercase,sentence case title
case and toggle case
 Superscript and subscript

-superscript are characters appearing above others


Subscript are characters appearing below others
PARAGRAPH FORMATTING
 Paragraph is a separate block of text dealing
with a single theme and starting on a new line or
indent
 Examples

-Alignment
 is arrangement of text relative to the left
margin,centre of page or the right margin
e.g left,centre,right justified and forced justified
…. PARAGRAPH FORMATTING
 Line spacing
-setting spaces between lines,paragraph or block of
text
 Tabs and indent

-tabs refer to definite cursor stop when the tab key


is pressed
-indenting is moving sentences or a block of text
away from the margin using the tab key
…. PARAGRAPH FORMATTING
 Drop cap
-is a large character in a paragraphthat occupies
more than one line down
 Bullet andnumbering

-are used to create order list


 Inserting columns

-columns subdivide a page into several vertical


sections
…. PARAGRAPH FORMATTING
 Page and columns
-are use to force the cursor to move to a new
page,section or column
FORMATTING ENTIRE DOCUMENT
 Page setup
 -use to define the paper size ,margin and
operations
 Page numbering

-are use to organise a large document for ease of


reference
 Headers and footers

-headers are line of text that appear at the top


margin of every page or selected page
-footers are line of text that appear at the bottom
margin
FORMATTING ENTIRE DOCUMENT
 Footnotes and endnotes
-are used in large document to explain,comment on,
or provide reference for text in a document
-footnotes appear at the bottom of the page
Endnotes appear at the end of a section or
documents
ADVANCE FEATURES OF WORD
PROCESSOR

 Inserting graphic objects e.g clip art or drawing


 Using styles

-predefine set of format that can be applied to a


block of text together at once
 Generating table of content and indexes

 Generating mail merged document


KEY INQUIRY QUESTIONS
 1. Why do you use productivity tools in real life?

2. How do you use emerging productivity tools in


learning?
THE END

THANK YOU

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