Web based School Log Management System for Employee &

Student of Bohol Northern Star College Inc.

_____________________________________________________

A thesis presented to the

Bohol Northern Star College Incorporated

Bohol Northern Star College

Poblacion, Ubay, Bohol

_____________________________________________________

In Partial Fulfillment
of the Requirements for the Degree
BACHELOR OF SCIENCE IN INFORAMATION TECHNOLOGY
(BSIT)

_____________________________________________________

By:

Ibale, Aurelio Jr. R.

Esperanza, Joseph

Palaca, Caren

Merin, Mae Apple

Malinao, Nicasin
 CHAPTER 1

THE PROBLEM AND ITS SCOPE

Introduction

Most people specialize in how it increases the school’s productivity and

automates many of the redundant tasks required for operating the school

properly. These benefits are pretty substantial and must-have for a decent school

management system. However, a superb school management system does that.

Sure, it offers all of the above benefits plus gives confidence to the students,

employees, and visitors to enter the school. But especially, it increases the

students’ security during school hours and subsequently

The ideal school Enterprise Resource Planning (ERP) software offers

different features which will increase child safety and security during their

educational years. Which makes it more important for schools to adopt a school

log management system because the security of their students is a priority of

each establishment.

Bohol Northern Star College (BNSC) is one of the well-known exclusive

schools in Poblacion, Ubay, Bohol. Founded by the year of 1996 established in

Isaac Garces Street, Poblacion, Ubay, Bohol. This school is one of the well-

known exclusive private schools because this is the distinguishing school that

holds Primary, Secondary, and Tertiary higher level teaching and the only school
who have a college institution in Ubay, Bohol. BNSC also have different kind of

courses offered.

Web-Based School Log Management System has become an important

need for each school to work. No doubt. It holds numerous crucial functions to

confirm that school management runs smoothly. School management systems

help the institution trace who is entering the school, and the time they are in and

out.

A web-Based School Log Management System is important for the overall

functioning of any educational establishment. They increase productivity and

efficiency. Many schools are finding it useful to use School Log Management

System to organize the day-to-day functions of their educational institutes. As the

researcher of this research problem, our main objective is to help Bohol Northern

Star College design and develop a web-based school log management system to

manage the logs and know who is going in and out and the time they enter or exit

to ensure safety for every student, employee, visitors and generally.

Theoretical Background

System Management Theory proposes that businesses, like the human

body, consist of multiple components that work harmoniously so that the larger

system can function optimally. According to the theory, the success of an

organization depends on several key elements: synergy, interdependence, and

interrelations between various subsystems. Systems management offers an

alternative approach to the planning and management of organizations.

Employees are one of the most important components of a company. Other

elements crucial to the success of a business are departments, workgroups, and

business units. In practice, managers are required to evaluate patterns and

events in their companies to determine the best management approach. This

way, they can collaborate on different programs so that they can work as a

collective whole rather than as isolated units (CFI Team, 2022).

According to Fred Fiedler (2022), Contingency Management Theory

proposed that the traits of a leader were directly related to how effectively he led.

According to Fiedler’s theory, there’s a set of leadership traits handy for every

kind of situation. It means that a leader must be flexible enough to adapt to the

changing environment. The main concept behind the contingency management

theory is that no one management approach suits every organization. Several

external and internal factors will ultimately affect the chosen management

approach. The contingency theory identifies three variables that are likely to
influence an organization’s structure: the size of an organization, technology

being employed, and style of leadership.

Legal Basis

This study was anchored in Section II of RA. No. 9155 Governance of

Basic Education Act of 2001 and enacted by the Senate and House of the

Representatives of the Philippines in Congress stated that:

The policy of the State is to protect and promote the right of all citizens to

quality basic education and to make such education accessible to all by providing

all Filipino children with free and compulsory education at the elementary level

and free education at the high school level. Such education shall also include

alternative learning systems for out-of-school youth and adult learners. It shall be

the goal of basic education to provide them with the skills, knowledge, and values

they need to become caring, self-reliant, productive, and patriotic citizens.

The school shall be the heart of the formal education system. It is where

children learn. Schools shall have a single aim of providing the best possible

basic education for all learners.

Governance of basic education shall begin at the national level. It is at the

regions, divisions, schools, and learning centers — herein referred to as the field

offices — where the policy and principle for the governance of basic education

shall be translated into programs, projects, and services developed, adapted,

and offered to fit local needs.

The State shall encourage local initiatives for improving the quality of

basic education. The State shall ensure that the values, needs, and aspirations
of a school community are reflected in the program of education for the children,

out-of-school youth, and adult learners. Schools and learning centers shall be

empowered to make decisions on what is best for the learners they serve.
 REVIEW OF RELATED LITERATURE AND STUDIES

Related Literature

According to Shema (2019), a school management system is aimed at

improving the quality of a school’s performance. From the perspective of

educational administration, the concept of school management represents the

process of professional, comprehensive, and sustainable school governance that

aims to provide quality educational opportunities suitable to the needs, potential,

talent, and interests of the students, and that are relevant to local, national, and

international demands, adequate and inclusive, i.e. without discrimination,

holistically no fragmentary towards a total and perfect development. Every level

and type of education unit has its unique function relevant to the development of

the students. (https://rb.gy/5ufcjk)

According to Rochim et al (2019), device monitoring is an important thing

to manage networks. Information-related network states or conditions can be

gathered through device monitoring for administrators to take decisions regarding

occurring events. Logs can be useful information to monitor network devices. The

network administrator of Diponegoro University needs a centralize the logs, so

that can receive, manage, and analyze logs. This research identifies the

functional requirements of the log management system. DSR Method was used

to design the topology and software of the log management system. The next

step is the implementation of the topology, software, and application. The last

step is testing the system and log management application. (https://rb.gy/q1gysj)

 According to Ahmad (2021), a computing environment requires a robust

and comprehensive process to track and document user activities to uphold

confidence in the system. Audit logs are used for this purpose to monitor the

actions of administrators and users. However, these logs are vulnerable to

multidimensional attacks, including modification of logs, erasability of logs, and

privacy of the user. Since administrators have unprecedented access to these

logs, they can modify, delete, and even destroy them. Securing these logs

against malicious activities is the prime requirement of audit log management.

Existing schemes have several limitations, including immutability, computational

expensiveness, missing semantics, and are not verifiable. Various schemes have

been proposed for this purpose, but a standard method is required to structure

heterogeneous logs and their security semantically. (https://rb.gy/wcw1wn)

According to Abreu and Almada (2020), logs are a crucial piece of any

system and give a helpful insight into what it is doing as well as what happened

in case of failure. Every process running on a system generates logs in some

format. Generally, these logs are written to local storage resources. As systems

evolved, the number of logs to analyze increased, and, as a consequence of this

progress, there was the need of having a standardized log format, minimizing

dependencies and making the analysis process easier. The application

engineer’s development process is comprised of several applications and

programs, each having its logging system. Log entries generated by different

applications are kept in separate storage systems. If a developer or administrator

wants to troubleshoot an issue that includes several applications, he/she would

have to go to different database systems or locations to collect the logs and

correlate them across several requests. This is a tiresome process and if the

environment is auto-scaled, then troubleshooting an issue is inconceivable. This

project aimed to solve these problems by creating a Centralized Log

Management System that was capable of handling logs from a variety of

sources, as well as providing services that will help developers and

administrators better understand the different affected environments.

(https://rb.gy/6efkmw)

Related Studies

The study by Roy Anupam (2018) entitled "School Management System"

(SCMS) stated that Education is the key to unlocking the golden door of freedom.

After parents, this is a teacher who guides children on the path to success. At

this current age of education in most places, Bangladesh is felled behind in many

expectations. Among many reasons, one is a lack of communication between

teachers and parents. SCMS will help to smoother and make it more effective by

sharing performance information about the student on daily basis.

(https://rb.gy/mb4gbo)

Chao-Tung Yang et. al (2019) conducted a study on the “Log

Management System” that is essential for the network administrator. With a log

management tool, we can collect, store, analyze, archive, and finally dispose of

the log information. In this paper, we propose the architecture model of a log

management system using ELK Stack with Ceph to provide a safe network, good
Wi-Fi signal strength, and adequate backup data mechanism. In this case, we

use our campus data of Wi-Fi log and NetFlow log. First, we collect and store

data of our Wi-Fi log using the Filebeats tool, and then, we use Elasticsearch,

Logstash, and Kibana Stack to visualize the Wi-Fi log data. Second, we collect

and store our NetFlow log using NFDUMP, and then, we also use ELK Stack to

visualize the NetFlow log data. Third, we integrate the Wi-Fi log and NetFlow log

data in one architecture using a distributed storage Ceph file system (CephFS).

Moreover, we also compare the performance of RADOS Gateway and CephFS

for a better storage mechanism. (https://rb.gy/uegfis)

 THE PROBLEM

Statement of the Problem

This study aims to design and develop a Web-based School Log

Management System for Bohol Northern Star College Inc.

To fully understand this system, the following must be addressed:

1. Profile of the respondents in terms of:

1.1 age;

1.2 sex;

1.3 civil status;

1.4 position; and

1.5 employment status.

2. Assess the current process of the Web-based School Log Management

System for Bohol Northern Star College, Inc. in terms of:

2.1 data processing;

2.2 data recording;

2.3 data updating;

2.4 data inquiry;

2.5 data security; and

2.6 generating reports.

3. Design and develop the proposed Web-based School Log Management

System for Bohol Northern Star College Inc.

4. Test the proposed Web-based School Log Management.

 SCOPE AND LIMITATION OF THE STUDY

Scope

The main goal of this study is to help the administrator of Bohol Northern

Star College Inc. in tracking or knowing who is entering the campus and ensuring

everyone’s safety. Faculty and staff can access this system by swiping their

School ID with a barcode to enter the school campus.

Below are the areas covered in this study along with their respective

definition and functions:

Dashboard Module

This module showed the number of students and employees entering the

campus and the number of students and employees leaving the school campus.

Student Module

This module will be responsible for adding, updating, deleting, and viewing

the student’s information.

Employees Module

This module will be responsible for adding, updating, deleting, and viewing

the employee’s information.

Logs Module

This module showed the logs (in and out) of students and employees.

User Module

This module will be responsible for adding, updating, deleting, and viewing

the user’s information.

Limitation

The system is limited to the development of software that will take care of

students’ and employees’ login and logout of the school and keep logs of the

time they enter and exit the campus for Bohol Northern Star College Inc. This

system is only exclusive to Bohol Northern Star College Inc.

OBJECTIVE OF THE STUDY

This study aims to develop a Web-based School Log Management

System for employees & students of Bohol Northern Star College, Inc. that will

help the establishment to monitor students and employee’s in and out of the

school and ensure the safety of everyone.

SIGNIFICANCE OF THE STUDY

The study aims to develop a system that can help the faculty and staff of

Bohol Northern Star College Inc. to monitor students and employees entering the

school.

The following will be benefited from the result of the study:

Bohol Northern Star College

If this system will be implemented this will be the first Web-based School

Log Management System for employees & students of Bohol Northern Star

College Inc.

Administrator

Administrators also benefited from this study because they can easily

track the login and out of the students and employees and print out the logs or

records.
School Guard

The school guard will be also benefited from this study because he can

easily monitor who is entering the school premises.

Researchers

The researchers are aiming to help Bohol Northern Star College Inc. in

monitoring the in and out of students and employees easily and hassle-free.

Future Researchers

This study may help future researchers to use this as a guide to their

study or enhance this system for the school. The researchers also recommend

that future researchers configure all of the features that a Web-based School Log

Management System for employees & students of Bohol Northern Star College

Inc. has.
 RESEARCH METHODOLOGY

In this chapter, the proponent introduces the research strategy and

techniques in the research.

Research Design

The research design used for the study was a descriptive method. The

design is pondered descriptive because it allows the researcher to generate data

through standard collection procedures based on highly structured research

instruments and precise study concepts and related satiable.

Research Respondents

The main respondents of this study are the school president, staff, and

security guard of Bohol Northern Star College from Poblacion, Ubay, Bohol.

Eight (9) respondents are needed in this study and were surveyed. One (1) of the

respondents is the school president and three (3) of the respondents are the staff

and five (5) of the respondents are school security guards. Moreover, the study

will only take place at Bohol Northern Star College.

 Table I

Number of respondents

Respondents No. of Respondents

School President 1
Staff 3
Security Guards 5
Total 9

Table I shows the profile of the respondents. The respondents are the

school president, school president staff, and the school security guard which has

only one (1) school president, three (3) staff, and five (5) school security guards a

total of nine (9) respondents.

Research Flow

The research flow in figure 1 illustrates how the researchers conducted

their study. It is composed of three parts namely: INPUT, PROCESS, and

OUTPUT.

INPUT encloses the statement of the problem in which the research was

purposely conducted.
 PROCESS refers to the method of collecting data being used, which was

a direct interview and questionnaire method where data is copied, tabulated,

presented, analyzed, and interpreted.

OUTPUT indicates the recommendation based on the findings gathered

for implementation. As a result, the researchers seek ways to improve the

proposed project’s advancement and accessibility.

INPUT:
 Students and Employees information
 Problem encountered in the present system used in Bohol
Northern Star College

PROCESS:

 Descriptive method of research using questionnaires with

interviews.
 Data gathering, analyzing, processing and interpreting the
system.
 Designing and developing the proposed School log
management system.

OUTPUT:

Web-based School Log Management System

Figure 1. Research flow

Research Environment

The Bohol Northern Star College Inc. was the locale of the study. This is

located in Isaac Garces Street Poblacion, Ubay, Bohol. The Figure below

illustrates the location of BNSC.

Figure 2. Location Map

The Bohol Northern Star Colleges or BNSC is a private non-sectarian co-

educational institution of higher learning in Ubay, Bohol, Philippines. The

institution is located in barangay Poblacion near the Catholic Cemetery. It was

established as the Bohol Northeastern College in 1996. It is the only surviving

college to be established in the municipality of Ubay. Thus, it was converted into

Bohol Northern Star College, a stock corporation. In January 2007 to efficiently

administer the tertiary courses and for the secondary/grade school as the Bohol

Northeastern Educational Foundation. The emerging institution continues by

educating minds and molding noble hearts.

Research Instrument

The self-made questionnaire was used to gather the desired information

from the school president, staff, and security guard. The researcher also

interviewed the school president, staff, and security guard in Bohol Northern Star

College to gather supplemental information on items undecipherable in the

questionnaire.

Research Procedure

The researcher submitted the project proposal to the school head of Bohol

Northern Star College for approval. After the approval was granted, the

researcher interviewed the BNSC school president, staff, and security guard for

additional information. Then the researchers personally distributed the

questionnaire to the 9 respondents and gave them enough time to answer the

said questionnaire efficiently. Afterward, the researchers collected the answered

questionnaire from the respondents and recorded their responses with sensitivity,

unbiased, and treated with strict confidentiality.

 The data gathered were tabulated, interpreted, and analyzed to establish

the simple percentage of computation

The formula will be:

P= x 100

Where:

P = percentage

f = frequently resources

n = number of respondents

100 = percent (%)

 DEFINITION OF TERMS

To give a clear medium of communication between the proponents and

the readers, the following terms are defined conceptually and operationally:

School Log Management System

Is a software solution that gathers, sorts, and stores log data and event

logs from a variety of sources in one centralized location.

Bohol Northern Star College

The school that the researchers aim to develop a school log management

system.

Data Gathering

This is the process of how the current system can easily generate data.

Data Processing

This is the process of how the students and employees process their data.

Data Recording

This is the process of how the students and employees record their data

including students’ and employees’ information.

Data Updating

This is the process of how the students and employees update their data

including students’ and employees’ information.

Data Inquiery

This is the process of how the students and employees inquire their data.

Data Security

This is the process of how to secure the current system that the students

and employees used.

Good Feature

This is the process of what are the good features that the students and

employees want in the proposed School log management system.