CPPP Award of Contract Publishing User Guide-Ver-v1.09.04

Central Public Procurement Portal
(http://eprocure.gov.in/epublish/app)
User Guide
For
ePublishing
(Award of Contract)
Version: v1.09.04
Dated: 25th July 2016
National Informatics Centre Central Public Procurement Portal
National Informatics Centre

Conditions
Information contained in this guide is confidential in nature and is not to be disclosed

or duplicated, in whole or in part, for any purpose whatsoever, without written
consent of National Informatics Centre(NIC). Receipt of this guide is considered
acceptance of these conditions.
Accuracy
All information in this guide is based on the latest product information available at
the time of printing. NIC has carefully reviewed the accuracy of this guide, but
cannot be held responsible for any omissions or errors that may appear.
NIC reserves the right to revise this publication and make changes in its content
without notifying any person of such revision.
Trademarks
The mark National Informatics Centre, the National Informatics Centre logo, and all
other National Informatics Centre marks, are trademarks or registered trademarks,
owned by National Informatics Centre, India.
Support
The Help Desk will be your first point of contact at NIC.
Telephone: For any queries, please call 24 x 7 Helpdesk No.: 0120-4200462,

0120-4001002
Email: Kindly send your Technical queries to cppp-nic@nic.in
National Informatics Centre,

Department of Information Technology
Ministry of Communications and Information Technology
A-Block, CGO Complex, Lodhi Road, New Delhi - 110 003, India
© 2008 Tenders NIC, All rights reserved.
CPPP User Guide –AOC Version: v1.09.04 Page 2 of 11

Table of Contents
1 AWARD OF CONTRACT....................................................................................4

1 Award of Contract
After the selection of a bidder by the competent authority, the successful bidder will
be formally notified of the award by order prior to expiration of validity period. The
letter called “Award of Contract” (AOC) will state the contract price that the TIA will
have to pay to the bidder towards the execution/completion of the tender, subject to
furnishing a performance security within the stipulated date.
To perform award of contract:
1. Select the ‘Award of Contract’ tab on the left panel of the dashboard
screen.
System displays AOC for ePublishing Tenders screen.
Click this icon to

view bid details
Figure 1: AOC for ePublishing Tenders screen
2. Click the ‘View’ icon corresponding to the tender reference number.
System displays the bid list to update the selected bidder details for award of
contract.

Click this button to

add bidder ID
Enter Bidder login ID
Click this button to go

to previous screen
Figure 2: Adding Bidder details
3. Enter the bidder ‘Login ID’.
4. Click the ‘Add’ button.
Alternatively, click the ‘Cancel’ button to return to previous screen.
System adds the bidder details and lists it in the bids list.

Enter the rank of

the bidder
Figure 3: Bid details screen
5. Enter the bidder ‘Rank’ as L1, L2 or L3 etc.

add bidder ID
Enter Bidder login ID
Figure 4: Bid details screen – 1
6. Enter the next bidder ‘Login ID’.

7. Click the ‘Add’ button.
Follow the same steps to add more bidder details.
Enable this check box

to select the bidder to
award the contract

proceed
Figure 5: Bid details screen – 2
8. Select the bidder with the lowest rank who has been shortlisted for award of
contract.
9. Click the ‘Next >’ button.
System displays the next screen to add contract value and upload AOC
documents.

Enter the contract

value and select the
contract type
Upload the AOC

document
Enter the contract

date and completion

award the contract
Figure 6: AOC details screen
10. Enter the ‘Contract Value’ and ‘Description’.
11. Upload the ‘AOC details document’.
12. Enter the ‘Contract Date’.
13. Enter the ‘Work Completion Period’ in days.
14. Click the ‘Save’ button.
Alternatively, click the ‘Cancel’ button to return to previous screen.
System updates the award of the contract details, sends a confirmation mail
and displays a link to print the Award of Contract.

Figure 7: AOC confirmation mail
Click this link to view

and print Award of
contract
Figure 8: Print AOC link

15. Click the ‘Print Award of Contract’ link.
System opens the Award of Contract in a new window.
Click this link to print

Award of contract
Figure 9: Award of Contract certificate
2. Award of Contract (Rate Contract)
To perform award of contract:
1. Select the ‘Award of Contract’ tab on the left panel of the dashboard screen.

System dislays AOC for Rate Contract Tenders screen
Enter the rate

contract no.
Enter the
tender details
Enter the
contract value
and currency Enter the No.
of bids
received
Enter the Name

of parties not
qualified for Enter the
technical contract
evaluation date
Enter the contract

valid from/upto Enter the Name of
details and parties qualified for
scheduled date of technical evaluation
completion of
works/supplies
Enter the AOC

details and
upload the NIT
file and AOC file
Enter the RC details, Tender details and AOC details
System updates the award of the details, sends a confirmation mail and display a link to print
AOC
***This concludes the AOC for ePublishing and AOC for Rate Contract user guide***

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Central Public Procurement Portal

National Informatics Centre

Information contained in this guide is confidential in nature and is not to be disclosed

The Help Desk will be your first point of contact at NIC.

Telephone: For any queries, please call 24 x 7 Helpdesk No.: 0120-4200462,

Email: Kindly send your Technical queries to cppp-nic@nic.in

National Informatics Centre,

CPPP User Guide –AOC Version: v1.09.04 Page 2 of 11

CPPP User Guide –AOC Version: v1.09.04 Page 3 of 11

To perform award of contract:

System displays AOC for ePublishing Tenders screen.

Click this icon to

Figure 1: AOC for ePublishing Tenders screen

2. Click the ‘View’ icon corresponding to the tender reference number.

CPPP User Guide –AOC Version: v1.09.04 Page 4 of 11

Click this button to

Enter Bidder login ID

Click this button to go

Figure 2: Adding Bidder details

3. Enter the bidder ‘Login ID’.

4. Click the ‘Add’ button.

Alternatively, click the ‘Cancel’ button to return to previous screen.

CPPP User Guide –AOC Version: v1.09.04 Page 5 of 11

Enter the rank of

Figure 3: Bid details screen

5. Enter the bidder ‘Rank’ as L1, L2 or L3 etc.

Click this button to

Enter Bidder login ID

Figure 4: Bid details screen – 1

6. Enter the next bidder ‘Login ID’.

CPPP User Guide –AOC Version: v1.09.04 Page 6 of 11

7. Click the ‘Add’ button.

Follow the same steps to add more bidder details.

Enable this check box

Click this button to

Figure 5: Bid details screen – 2

9. Click the ‘Next >’ button.

CPPP User Guide –AOC Version: v1.09.04 Page 7 of 11

Enter the contract

Upload the AOC

Enter the contract

Click this button to

Figure 6: AOC details screen

10. Enter the ‘Contract Value’ and ‘Description’.

11. Upload the ‘AOC details document’.

12. Enter the ‘Contract Date’.

13. Enter the ‘Work Completion Period’ in days.

14. Click the ‘Save’ button.

Alternatively, click the ‘Cancel’ button to return to previous screen.

CPPP User Guide –AOC Version: v1.09.04 Page 8 of 11

Figure 7: AOC confirmation mail

Click this link to view

Figure 8: Print AOC link

15. Click the ‘Print Award of Contract’ link.

System opens the Award of Contract in a new window.

Click this link to print

Figure 9: Award of Contract certificate

2. Award of Contract (Rate Contract)