Filename 22000001206

Risk level:
Green Procedure
Title: Management of Change (HSEMS)

Doc. No: PRO-00-1309 Version: 1.02
Sapura Fabrication
Sdn Bhd
Management of Change (HSEMS)
Property Information:
This document and its content is the property of Sapura Energy Berhad. Any unauthorized
employment for reproduction in full or part is forbidden.
Doc. Owner: Yew Ming Approved by: Wooi Kiang Approved:

Choong Low 06/04/2023
Printed date 11/10/2023 09:13:23 Singapore Time Page 1 of 6
This document is the property of Sapura Energy Berhad. It is intended for Sapura Energy Berhad use only and must not be
used without participation or prior written authorisation of Sapura Energy Berhad.
Risk level:
Green Procedure

Table of content
1 PURPOS E ............................................................................................................................ 3
2 SCOP E ................................................................................................................................ 3
3 RESPONSI BILITIES ............................................................................................................. 3
3.1 Top Management .......................................................................................................... 3
3.2 Responsible Manager.................................................................................................... 3
3.3 HSE Manager ............................................................................................................... 3
3.4 Employee & Contractor.................................................................................................. 3
3.5 Change Initiator............................................................................................................. 4
4 REQUIREMENTS ................................................................................................................. 4
4.1 Initiating The MOC Process ........................................................................................... 4
4.2 Change Control ............................................................................................................. 4
4.3 Change Process ........................................................................................................... 4
4.4 Communicating The MOC Process................................................................................. 5
4.5 Post MOC..................................................................................................................... 5
5 RISK EV ALUATION.............................................................................................................. 5
6 GUIDELI NES, FORMS AND CHECKLISTS ........................................................................... 5
6.1 Appendix 1 - Management of Change Request Form ....................................................... 5
7 ABBREVI ATION & DEFI NITION............................................................................................ 5
7.1 Abbreviation.................................................................................................................. 5
7.2 Definition ...................................................................................................................... 6
8 RECORDS ........................................................................................................................... 6
9 REFERENCES ..................................................................................................................... 6
10 DOCUMENT CONTROL ....................................................................................................... 6

Risk level:
Green Procedure

1 Purpose
The purpose of this document is to ensure that temporary or permanent organizational,
system or operational changes are considered for HSE implications prior to implementation.
This key process complies with the principles of ISO 45001:2018 Occupational Health and
Safety Management Systems - Requirements.
2 Scope
This process should be applied for assessing any significant change involving Sapura
Fabrication facilities, equipment and personnel.
This includes, but is not limited to:
 Procedural Related Change
 Organizational Related Change
 Facilities and Process Related Change
A “significant change‟ is one which affects the original operation or intent of Sapura
Fabrication. The intent is to maintain an audit trail from the original to current status.
Any non-significant change or minor change, will be evaluate and control using job hazard
analysis (JHA).
3 Responsibilities
The following personnel shall ensure that all personnel who work on Sapura Fabrication sites
are familiar with the requirements of this key process and the relevant work instructions;
3.1 Top M anagement

Ensure adequate resources are allocated for the implementation and continuous
maintenance of this key process in their area of responsibility.
3.2 Responsible M anager

Implement the requirements of this key process.
3.3 HSE M anager

Assist the Responsible Managers in implementing all aspects of the Management of Change
process.
3.4 Employee & Contractor

Comply with the requirements of this key process.

Risk level:
Green Procedure

3.5 Change Initiator

Any person who has identified the need for, or requested an organizational, system or
operational change.
4 Requirements
Organizational, system or operational changes traditionally increases the risk of personnel
injury due to personnel being exposed to activities or process with which they are unfamiliar.
When variations from present operations are proposed, the Management of Change (MOC)
process can ensure all potential hazards are identified, assessed and controlled in a planned
and systematic way.
4.1 Initiating The M OC Process

The MOC process shall be initiated when there are significant change to:
 Procedural Related Change
 Organizational Related Change
 Facilities and Process Related Change.
Exclusions from the MOC process, Management of Change is not required for (not limited
to):
 Normal maintenance;
 Repair of equipment (corrective maintenance);
 Replacement of components / equipment with same functional specification and no
update of drawing required; or
 Change of operational parameters in software system.
4.2 Change Control

Anyone may initiate a change proposal under this procedure. The Originator should:
 Complete a Change Request Form
 Outline type of change.
 Define scope of proposed change
 Outline reason for proposed change.
 Outline priority, benefits and impact on HSE for proposed change.
4.3 Change Process

The change process requires the change initiator to complete the Change Request Form
(Appendix 1), to initiate the process. The Change Initiator will then submit the form to the
HSE Manager who will review and then either reject the change and returns the Form to the
Change Initiator or recommend the change for approval and submits the Form to the relevant
Department Manager.
Risk level:
Green Procedure

The Department Manager will either rejects the change and returns the Form to the Change
Initiator or approves the change and allocates a change category and identifies a
Responsible Party.
4.4 Communicating The M OC Process

Throughout the change process, details of the progress will be communicated to the Change
Initiator, employees, contractors, affected party and interested party if any.
The HSE Manager will ensure that any new documentation or training required is identified,
developed, communicated to all relevant employees and implemented by the Change Owner.
4.5 Post M OC
To ensure continual improvement occurs, further follow-up of the implemented change must
be set to ensure further hazards have not been introduced as a result of the change.
5 Risk evaluation
Failure to comply with this procedure may:
 Result in any new legislation, law and ISO 45001 requirements not incorporated
accordingly.
 Result in non-compliance to ISO 45001 requirements.
 Personnel not made aware of changes.
 Potentially affect the effectiveness of the management system, in addition to creating a
barrier to continual improvement.
6 Guidelines, Forms and Checklists

6.1 Appendix 1 - M anagement of Change Request Form
Refer attached
7 Abbreviation & Definition

7.1 Abbreviation
HSE - Health, Safety & Environment
HSEMS - Health, Safety & Environment Management System
MOC - Management of Change
JHA - Job Hazard Analysis
SFSB - Sapura Fabrication Sdn Bhd
ISO - International Organization for Standardization
Risk level:
Green Procedure

7.2 Definition
N/A
8 Records
No Forms/Records Retention Period Custodian
Management of Change 3 years / Project HSE / Relevant
1
Request Form complete Party
9 References
No Title
1 SFSB Health, Safety & Environmental Management System Manual
2 ISO 45001 Occupational Health and Safety Management Systems
10 Document control
Published electronic versions of documents are the only valid versions.
Paper printouts serve as information only.
Where there is a need to use controlled paper copies, this shall be defined and controlled
locally by each respective site / location.


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Risk level:

Title: Management of Change (HSEMS)

Management of Change (HSEMS)

Doc. Owner: Yew Ming Approved by: Wooi Kiang Approved:

Title: Management of Change (HSEMS)

Doc. Owner: Yew Ming Approved by: Wooi Kiang Approved:

Title: Management of Change (HSEMS)

3.1 Top M anagement

3.2 Responsible M anager

3.3 HSE M anager

3.4 Employee & Contractor

Doc. Owner: Yew Ming Approved by: Wooi Kiang Approved:

Title: Management of Change (HSEMS)

3.5 Change Initiator

4.1 Initiating The M OC Process

4.2 Change Control

4.3 Change Process

Title: Management of Change (HSEMS)

4.4 Communicating The M OC Process

6 Guidelines, Forms and Checklists

7 Abbreviation & Definition

Title: Management of Change (HSEMS)

1 SFSB Health, Safety & Environmental Management System Manual

2 ISO 45001 Occupational Health and Safety Management Systems

Doc. Owner: Yew Ming Approved by: Wooi Kiang Approved:

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