Features of Windows.

 GUI
 Speed
 Easy to use
 Multiprogramming
 Multiuser
 Network
 Entertainment

Various versions of Windows & its Use:-

1. ms window 3.1
2. ms window 9.5
3. ms window 98
4. ms window 2000
5. ms window xp
6. ms window vista
7. ms window 7

OFFICE ACTIVITY AND THERE SOFTWARE: -

1) Word Processing.
2) Spreadsheet.
3) Presentation Graphics.
4) Database.

Features Of MS-Word
1.) Find and replace
2.) Header and footer
3.) Page number
4.) Hyperlink
5.) Insert picture
6.) Auto text
7.) Auto formate
8.) Bullets and numbering
9.) Maile marge
10.) Macro
11.) Spelling and gramer check
12.) Theasuses

Working with different chart type

1. Column chart
2. bar chart
3. line chart
4. pie chart
5. area chart
6. doughnut chart
7. reader chart
8. surface chart
9. bubble chart
10. stock chart
11. cylinder chart
12. cone chart
13. pyramid chart

DIFFRENT TYPE OF PAGE LAYOUT IN MS WORD

Page Views:

• Print Layout View:

• This is the default view in Word. It shows your document as it would appear
when printed, including margins, headers, footers, and other elements.

• Full-Screen Reading View:

 • This view is designed for reading on the screen. It maximizes the document
window and hides the Ribbon and other elements to provide a clean reading
experience.

• Web Layout View:

• This view is optimized for viewing documents as they would appear in a web
browser. It is useful for documents intended to be published online.

• Outline View:

• In this view, you can see the structure of your document in an outline format.
It's handy for organizing and rearranging content, especially in longer documents.

• Draft View:

• This is a simplified view that shows only the text of your document without
displaying headers, footers, or other layout elements. It's often used for quick
editing and focusing on the content.
Layouts:

• One Page:

• Shows one page at a time in the document window. It is useful for viewing
and editing the content of a single page.

• Two Page:

• Displays two pages side by side. This layout is commonly used for book-
style documents and allows you to see facing pages together.

• Three Page:

• Shows three pages side by side. This layout is particularly useful for
widescreen monitors and can provide a broader view of your document.
 • Continuous:

• Displays the document as one continuous flow, similar to a scroll. This layout
is useful for reading or editing without the constraints of individual pages.

• Reading Mode:

• This mode optimizes the document for reading on a tablet or similar device.
It provides a pleasant reading experience with features like swipe gestures.

3. Short Notes:

• My Computer:

• "My Computer" (or "This PC" in newer versions) is an interface in Windows

that provides access to file management. It displays drives, devices, and
 network locations. Users can navigate through files and folders and perform
various file operations.

• Recycle Bin:

• The Recycle Bin is a temporary storage for deleted files in Windows. Files
sent to the Recycle Bin are not immediately deleted, allowing users to
restore them if needed. It serves as a safety net, preventing accidental data
loss.

• Toolbars:

• Toolbars in software applications contain icons or buttons for quick access to

commonly used functions. They enhance user efficiency by providing
shortcuts for tasks. Examples include formatting, editing, and navigation
toolbars in word processors.

• Dialog Boxes:
 • Dialog boxes are pop-up windows that prompt the user for input or provide
information. They often contain options, settings, or additional details. Dialog
boxes are integral to user interaction in software applications.

4. Inserting Tabs and Indents in Word Document:

To insert tabs and indents in a Word document:

• Tabs:

• Place the cursor where you want the tab.

• Click on the "Tab" key on your keyboard, or use the "Tab" button in the
Ribbon.
• To set specific tab stops, click on the ruler at the top of the document
window.

• Indents:
 • Use the "Increase Indent" and "Decrease Indent" buttons in the Ribbon.
• Alternatively, drag the indent markers on the ruler to adjust the indentation.

5. Explanation:

• Header & Footer:

• Headers and footers are sections at the top and bottom of each page in a
document. They can contain information such as page numbers, document
titles, and dates. They provide consistency and professionalism in document
formatting.

• Macros:

• Macros are sequences of instructions that automate repetitive tasks. In

Word, macros can be recorded or written in programming languages like
VBA (Visual Basic for Applications). They help streamline complex or
repetitive operations.
6. Page Layout in Detail:
Page layout in Word refers to how elements such as text, images, and margins are
arranged on a page. It involves settings related to size, orientation, and margins. In the
"Page Layout" tab, you can customize these aspects, including paper size, margins, and
orientation (portrait or landscape).

7. Mail Merge:

• Definition:

• Mail merge is a feature in word processing software (e.g., Microsoft

Word) that allows users to create personalized documents by merging a
template with a data source.

• Application:

• Open Word and go to the "Mailings" tab.

• Select "Start Mail Merge" and choose the type of document
(letters, envelopes, labels).
• Insert merge fields where personalized information should
appear.
 • Select "Select Recipients" to choose a data source.
• Complete the merge to generate individualized documents.

8. Workbook, Worksheet, Spreadsheet:

• Workbook:

• A workbook is a file containing one or more worksheets. In Excel, it's the

entire file you open, and it can contain multiple sheets.

• Worksheet:

• A worksheet is a single spreadsheet within a workbook. It consists of cells

organized in rows and columns, and it's where you enter and manipulate
data.
 • Spreadsheet:

• A spreadsheet is a document that allows data to be organized in rows and

columns. Excel is a popular spreadsheet software.

9. Charts in Excel:

• Usefulness:

• Charts visually represent data, making it easier to understand trends

and patterns. They are useful for data analysis and presentation.

• Comparison of Three Chart Types:

• Bar Chart: Compares values across different categories.

 • Line Chart: Displays trends over a continuous interval.
• Pie Chart: Shows the proportion of parts to a whole.

10. Excel Function Syntax:

• (i) MIN:

• =MIN(number1, [number2], ...)

• (ii) MAX:

• =MAX(number1, [number2], ...)

• (iii) ROUND:
 • =ROUND(number, num_digits)

• (iv) COUNT:

• =COUNT(value1, [value2], ...)

11. Column Freezing, Hiding, Splitting:

• Freezing:

• Click on the column or row you want to freeze, then go to the "View" tab and
select "Freeze Panes."

• Hiding:
 • Select the column(s) or row(s), right-click, and choose "Hide" from the
context menu.

• Splitting:

• Place the cursor where you want to split, go to the "View" tab, and select
"Split."

12. Characteristics of MS-Word and MS-Excel:

• MS-Word:

• Primarily used for creating and editing text documents.

• Features advanced formatting options, spell check, and collaboration tools.

• MS-Excel:
 • Designed for creating and manipulating spreadsheets.
• Includes powerful calculation functions, data analysis tools, and charting
capabilities.

13. MS-Excel Terms:

• Cell and Cell Range:

• Cell: Intersection of a row and column where data can be entered.

• Cell Range: A group of adjacent cells. Example: A1:B5.

• Relative and Absolute Address:

• Relative Address: Adjusts when copied to a new location.

• Absolute Address: Does not change when copied. Denoted with "$" (e.g.,
$A$1).
14. Functions in MS-Excel:

• Functions:

• Functions in Excel are predefined formulas that perform specific

calculations or operations.

• Examples:

• SUM: =SUM(A1:A5)
• AVERAGE: =AVERAGE(B1:B10)
• IF: =IF(C1>50, "Pass", "Fail")
• VLOOKUP: =VLOOKUP(D1, E1:F10, 2, FALSE)

15. Adding Animations, Sounds, and Movies in PowerPoint:

 • Adding Animations:

• Go to the "Animations" tab, select an object, and choose an animation effect.

• Adding Sounds and Movies:

• Use the "Insert" tab, choose "Audio" or "Video," and select the file to embed.

16. Slide Master View:

• Definition:
• Slide Master View in PowerPoint allows you to edit the layout, formatting,
and design of all slides in a presentation uniformly.
17. Handout Master:

• Definition:

• Handout Master in PowerPoint allows customization of handouts that can be

printed for the audience.

• DIFFRENT PARTS OF HANDOUT MASTERS

• Slide Area:

• The main area of the Handout Master displays a representation

of how your slides will be arranged on the printed handout. You can
adjust the size and positioning of the slides within this area.

• Header and Footer:

 • You can add a header and footer to the handouts, which may
include information like the presentation title, date, or slide numbers.
These elements can be customized in terms of font, size, and
alignment.

• Placeholders:

• Similar to the Slide Master, the Handout Master includes

placeholders. These are designated areas where you can insert
dynamic content, such as date, slide number, or text placeholders for
additional information. You can drag these placeholders to reposition
them.

• Background:

• The Handout Master allows you to set a background color or

apply a background graphic to the handouts. This helps in maintaining
a consistent theme throughout the printed handouts.

• Slide Numbering:
 • You can control how slide numbers appear on the handouts.
This includes options for displaying slide numbers, adjusting their
position, and customizing the formatting.

• Notes Area:

• If you have speaker notes associated with your slides, you can
choose to include a section for notes on the handouts. This is useful for
providing additional information to the audience.

• Margins:

• Handout Master allows you to adjust the margins of the printed

handouts. This is helpful for controlling the spacing and layout of the
content on the page.

• Orientation and Size:

 • You can set the orientation (portrait or landscape) and the size of
the paper for printing the handouts. This ensures that the handouts are
formatted according to your preferences.

How to Access Handout Master:

• Go to the "View" tab in PowerPoint.

• Click on "Handout Master" in the "Master Views" group.

18.Word processing offers the following advantages:

• Ease of Editing:

• Enables quick and efficient text modification without retyping.

• Formatting Options:

• Provides diverse formatting choices for font, style, and layout.

• Spell and Grammar Checking:

• Includes built-in tools for accurate proofreading.

• Copy and Paste Functionality:

• Facilitates easy content duplication and transfer.

• Document Organization:
 • Incorporates features like headers, footers, and page numbering.

• Automation with Templates:

• Utilizes templates for consistent and time-efficient document

creation.

• Collaboration and Sharing:

• Supports simultaneous collaboration and easy document

sharing.

• Revision Tracking:

• Allows monitoring and tracing of document changes.

• Efficient Printing:

• Offers precise printing settings for optimal output.

• Search and Replace:

• Enables quick location and replacement of specific text.

• Integration with Other Software:

• Integrates seamlessly with various software tools and services.

• Cost Savings:
 • Reduces costs associated with traditional paper-based
documentation.

• Accessibility Features:

• Includes features enhancing document accessibility.

• Version Control:

• Offers version history and control for effective document

management.

• Portability:

• Creates small, easily shareable files for convenient access

across devices.
MS Access
Microsoft Access is a relational database management system for windows. Using
this package, following tasks can be performed.

• -Organize data into manageable related units

• -Enter, modify and locate data
• -Extract subsets of data based on specific criteria
• -Create custom forms and reports
• -Automate common database tasks
• -Graph database relationships
• -Add clipart to forms and reports
• -Create macros for automating various functions
• -Create database applications, consisting of modules linkedthrough menus,
dialog boxes, and command buttons.
• -In Access, the term Database refers to a single file thatcontains a collection of
information. Each Access Database consists of tables, queries ,forms reports,
macros and modules

#MS ACESS Database Concepts

Field Names
These should be meaningful, without spaces or punctuation, such as SNAME
(surname), FNAME (first name), DOB (date of birth), ADDRESS1 (first line of
address), TOWN, PCODE, PHONE etc. You cannot have two fields with the same
name.

Field Types

Text for text and whole numbers that aren’t going to be used in calculations(e.g.,
age, phone number)
Date/Time for dates and time
Numbers for decimals and numbers that are going to be
used in calculations, e.g. sales figures
Currency for money
Yes/No for true/false logical values, e.g. a “married” field,
field could be logical.

Field length
This has to be fixed, so you need to plan your database structure beforehand
(although you can alter the length later).

Required Fields
This box is for when you want to force the user to enter data in a field

Primary keys
These are used to sort the records to allow fast access. Access encourages you
choose one field as the primary key field, and then sorts the records on this field.
However, only one record with the same value is allowed in the primary key field,
for example if you choose surname for the primary key, you can only have one
Smith, Jones etc. For this reason, you should always choose a numeric or a
counter field for the primary key: do not use surname as the primary key field.
Manipulating Database

Adding a new record

Open Employee database and then open Staff table.
Move to last record and then press down arrow key. You will
get a blank record.
Now you can enter a new record as shown below:
Kamal 08-04-79 7658905 Yes $2000 5
Now save the file by clicking File menu and then Save
option.

Editing an existing record

Open Employee database and then open Staff table.
Move the mouse pointer to the record which you want to edit
and click.
Now change the data as you desire and then save the file.