Republic of Uganda

MINISTRY OF DEFENCE AND VETERAN AFFAIRS

PRE-QUALIFICATION NOTICE
PRE-QUALIFICATION OF PROVIDERS FOR SUPPLIES, SERVICES AND WORKS FOR TWO
FINANCIAL YEARS; 2024-25 AND 2025-26 MD/SUPLS/WKS/SVCS/00210

1. Ministry of Defence and Veteran Affairs intends to prequalify providers for Supplies, Works and
Services for Financial Years 2024-25 and 2025-26.

2. The Ministry of Defence and Veteran Affairs therefore, invites suitably qualified bidders to submit
sealed pre-qualification bid documents for various supplies, works and services listed below:

3. Bidding will be conducted in accordance with the procedures contained in the Government of
Uganda’s Public Procurement and Disposal of Public Assets Act, 2003.

4. Interested eligible bidders may obtain further information and inspect the bidding documents
at the address given below at para 6 from 9:00am – 4:00pm, working days.

5. A complete set of prequalification documents in English may be purchased by interested

bidders on submission of a written application to the address given below upon payment of
a non-refundable fee of Ugx. 100,000 (one hundred thousand shillings only). Bidders are
advised to collect bank payment forms (BPAFs) at the address given in para 6 and make
payments to URA office at Diamond Trust Bank, Kampala Rd. Bidders will only be issued
with prequalification documents upon presentation of original receipts of payment.

6. Bids must be delivered to the following address at or before 11:30am, 14th August, 2023. Late
bids shall be rejected.

Head Procurement and Disposal Unit

Ministry of Defence and Veteran Affairs,
Upper Mbuya, Procurement Unit Building
P. O. Box 3798, Kampala - Uganda.

7. The detailed bid notice is available at the Entity’s website at www.defence.go.ug and at
www.ppda.go.ug

8. Planned procurement schedule (subject to changes) is as follows:

Activity Date
Publish bid notice 17th July, 2023
Bid Closing date 14th August, 2023
Bid Opening date 14th August 2023

EDITH BUTURO
ACCOUNTING OFFICER

1
 Republic of Uganda
MINISTRY OF DEFENCE AND VETERAN AFFAIRS

PRE-QUALIFICATION NOTICE
PRE-QUALIFICATION OF PROVIDERS FOR SUPPLIES, SERVICES AND
WORKS FOR TWO FINANCIAL YEARS; 2024-25 AND 2025-26
MD/SUPLS/WKS/SVCS/00200

1. Ministry of Defence and Veteran Affairs intends to prequalify providers for Supplies,
Works and Services for Financial Years 2024-25 and 2025-26.

2. The Ministry of Defence and Veteran Affairs therefore, invites suitably qualified bidders
to submit sealed pre-qualification bid documents for various supplies, works and
services listed below:

SUPPLIES:
CODE ITEM
Sup/0001 Building materials (General hardware, Roofing, Electrical, Plumbing,
Sanitation, Fitting and Fixtures, Glazing materials)
Sup/0002 Accommodation items
Sup/0003 Agricultural Tools
Sup/0004 Air Conditioners and Accessories
Sup/0005 Assorted office stationery
Sup/0006 Cleaning equipment and materials
Sup/0007 Communication Equipment
Sup/0008 Computers, Computer consumables and accessories
Sup/0009 Defence Stores
Sup/00010 Dry Ration
Sup/00011 Electro-mechanical/ Engineering Tools, Equipment and spares
Sup/00012 FAQ polythene bags
Sup/00013 Firefighting equipment and spares
Sup/00014 Kitchen Equipment
Sup/00015 Medical
Sup/000151-Drugs,
Sup/000152 - Laboratory equipment,
Sup/000153 - Reagents,
Sup/000154 - Chemicals
Sup/000155 - Medical sundries
Sup/000156 -Medical Equipment and Devices
Sup/00016 Motor Vehicles and Relates Supplies

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 Sup/000161 - Motor vehicles,
Sup/000162 - Motor cycles,
Sup/000163 – Tyres & Tubes,
Sup/000164 - Batteries
Sup/000165 - Spare parts
Sup/00017 Marine Equipment and spare parts
Sup/00018 Office Furniture and Fittings
Sup/00019 Office equipment and tools
Sup/00020 Packaging bags
Sup/00021 Petroleum products and Lubricants
Sup/00022 Printers, Printer consumables and accessories
Sup/00023 Sanitary bins
Sup/00024 Security gadgets
Sup/00025 Sports Equipment
Sup/00026 Standard reference textbooks
Sup/00027 Supply and maintenance of Generators and Solar equipment
Sup/00028 Supply and installation of Computer software
Sup/00029 Training Aids and Equipment
Sup/00030 Uniforms, curtains, protective wear and carpets
Sup/00031 Earth Moving Equipment and Spare parts

SERVICES:
CODE ITEM
Svcs/0001 Advertising and Media
Svcs/0002 Air Charter Services
Svcs/0003 Air Ticketing, Tours & travel
Svcs/0004 Auctioneering services
Svcs/0005 Catering Services
Svcs/0006 Cleaning Services
Svcs/0007 Clearing & Forwarding
Svcs/0008 Computer repair & maintenance
Svcs/0009 Consultancy services
Svcs/00091: Architectural
Svcs/00092: Engineering
Svcs/00093: Engineering and Surveying (surveying, designing and
supervision)
Svcs/00094: Veterinary
Svcs/00095: Agricultural
Svcs/00010 Courier Services
Svcs/00011 Engraving
Svcs/00012 Events management and Public Relations
Svcs/00013 Garbage collection & Disposal
Svcs/00014 Hotel & Conference facilities
Svcs/00015 Insurance brokerage

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 Svcs/00016 Maintenance & repair of electrical equipment
Svcs/00017 Maintenance & repair of furniture & fittings
Svcs/00018 Maintenance & repair of office tools & equipment
Svcs/00019 Motor vehicle hire services
Svcs/00020 Printing, art and design
Svcs/00021 Repair & Maintenance of motor vehicles & Cycles
Svcs/00022 Secretarial, printing, binding & photocopying services
Svcs/00023 Fumigation
Svcs/00024 Transportation (short and long haulage)
Svcs/00025 Maintenance and Repair of Electro Mechanical Equipment e.g generators,
pumps, marine Equipment etc
Svcs/00026 Hire of Cranes/ low bed/loader trucks and fork lifts
Svcs/00027 Consultancy services for supervision of construction works
Svcs/00028 Maintenance and Repair of medical Equipment
Svcs/00029 Maintenance and repair of Marine Equipment

WORKS:
CODE ITEM
Works/0001 Building and Construction (Construction, Maintenance, Repair&
Renovation)
Works/0002 Electro-Mechanical works (High Voltage, Low Voltage, Transmission
and Distribution of power, mechanical Installation)
Works/0003 Water related works (Prospecting, Boreholes, Production, Transmission
and Distribution)
Works/3000 Carpentry Works (Carpentry, Wood Joinery and Fencing works).
Works/4000 Civil works( Roads, Bridges and Earth works)

3. Bidding will be conducted in accordance with the procedures contained in the Government of
Uganda’s Public Procurement and Disposal of Public Assets Act, 2003.

4. Interested eligible bidders may obtain further information and inspect the bidding documents at
the address given below at para 6 from 9:00am – 4:00pm, working days.

5. A complete set of prequalification documents in English may be purchased by interested bidders

on submission of a written application to the address given below upon payment of a non-
refundable fee of Ugx. 100,000 (one hundred thousand shillings only). Bidders are advised to
collect bank payment forms (BPAFs) at the address given in para 6 and make payments to URA
office at Diamond Trust Bank, Kampala Rd. Bidders will only be issued with prequalification
documents upon presentation of original receipts of payment.

6. Bids must be delivered to the following address at or before 11:30am, 14th August, 2023. Late bids
shall be rejected.

Head Procurement and Disposal Unit

Ministry of Defence and Veteran Affairs,
Upper Mbuya, Procurement Unit Building
P. O. Box 3798, Kampala - Uganda.
3
7. The detailed bid notice is available at the Entity’s website at www.defence.go.ug and at
www.ppda.go.ug

8. Planned procurement schedule (subject to changes) is as follows:

Activity Date
Publish bid notice 17th July, 2023
Bid Closing date 14th August, 2023
Bid Opening date 14th August, 2023

EDITH BUTURO
ACCOUNTING OFFICER