Conversion of Classroom into Virtual Classroom (VC):

Recommendations for ICAO Training Packages (ITPs) and Standard Training Packages (STPs)
Step Course Unit Recommended Actions Responsible1 Deliverables
Analysis
1 Whole course If there are any on-site course activities necessary for competency SMEs, CDs, Decision to
development, for example, an on-site visit of the aerodrome, meet with Focal Point proceed with the
your team and consider carefully the possibility of conversion to VC. If it is conversion to VC -
possible to replace an on-site visit, for example, with video, create a video. email to GAT
If it is impossible to re-place the on-site visit, it is not advised to convert
Classroom to Virtual Classroom.
2 Whole course For most of the M-ITPs or STPs, the course conversion process does not SMEs, CDs, New course
imply the content changes. Instructors schedule with re-
On one hand, it is necessary to ensure that all course content is provided (possibly) distribution of
to VC course participants. synchronous and a-
On the other hand, course delivery in a virtual mode implies more time synchronous
and it is impossible to teach all course content in a virtual synchronous activities
mode.
Therefore, consider moving several activities to the asynchronous mode of
delivery:
1) Pre-read material;
2) Homework.
Create a new course schedule to reflect these new arrangements.
It is advised to have
 4 hrs of synchronous activities per day (to be divided into
4sessions with intermediate 15 min breaks)
 2 hrs of asynchronous activities per day (homework to be carried
out individually or in a group).

1
It is up to Training Institution to decide who is responsible for each step. GAT provides only recommendation in this Guide.

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 Design and Development
3 Whole course Consider moving several course activities to the Pre-read activities. For SMEs, CDs, Separate “Pre-read
example, provide participants the possibility to get acquainted with Case Instructors Folder”
Study (Case Studies) before the VC course. (possibly)
Organize separate Folder “Pre-read material” in the course material. It
should be open in TRAINAIR PLUS Electronic Management System (TPEMS)
or sent to course participants a week before the course starts to help
participants to familiarize themselves with important and complex parts of
the course material.
4 Module Plans, Make design decisions so that the existing classroom course is converted to SMEs and CDs Revised Module
PPT slides, suit a virtual delivery, including PPT slides, Module Plan, Exercises. Plans, PPTs and
Exercises Go through Module Plans to adjust the text for Instructors for VC mode. Exercises
For example,
1) Consider using Polls frequently to engage participants or to check
their knowledge. If Polls are unavailable, use the Chat feature.
2) Use the Discussion feature in TPEMS during the course or after the
course to answer pending questions, to share materials, to make
precisions if you do not have enough time in VC. Use this Discussion
as a Parking Lot. All participants will be able to access the Discussion
when Instructors launch a new Discussion.

5 Module There is NO NEED to send Questionnaires by email. Use this feature in CDs Revised Module
Questionnaires TPEMS. Plans
After each Module, activate the Module Questionnaire in TPEMS.

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 After the course, activate the Course and Instructor Opinion
Questionnaire.

Add this explanation at the end of each Module Plan.

6 Whole course The new “virtual version” of your course has the same course code and CDs All related course
title. materials, including
It is necessary to add at the end of the title the following wording: “Virtual Cover Page
Classroom.”
For the course code, it is necessary to add “VC” after the course acronym,
for example, change “M-ITP/FSM/AD3M/012EN” to “M-ITP/FSM/AD3M
VC/012EN.”
7 Whole course Send GAT all revised VC course materials organized in the following 2 CDs, Focal Point Course material in
folders (preferably compressed in ZIP format): two folders:
1. Instructor Materials Instructor package
2. Trainee Materials and Trainee
Send GAT a new Cover page with the course title which includes “Virtual package and new
Classroom,” for example: “Course title….: Virtual Classroom.” Cover Page
8 Only for ITPs: Exercises, Progress Tests and Mastery Tests can be managed in TPEMS. Focal Point in Tests in TPEMS
Tests Some of them can be managed automatically. ICAO Instructors are required collaboration
to manage Exercises, Progress Tests and Mastery Tests in TPEMS when with GAT
delivering ICAO Training Packages (ITPs).
Integrate Exercises and Tests into TPEMS.
9 Delivery Send GAT new delivery requirements related to your VC depending on CDs, Focal Point Information about
requirements what teleconferencing software your Training institution is using. delivery
Or use this example: requirements in

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  Computer/ laptop (Windows 7.0 or higher or Mac 10.10. or higher) email or as
per participant with multimedia capabilities for interaction (audio, separate file with
microphone, web camera) Course material
 Internet connection (bandwidth 2.0 Mbps or higher)
 Supported browsers: Windows: Edge 12+, Firefox 27+, Chrome
30+; Mac: Safari 7+, Firefox 27+, Chrome 30+; Linux: Firefox
27+, Chrome 30+
 Teleconferencing software: Any teleconferencing software
selected and managed by the Instructor in coordination with
Training Center.
10 Whole course GAT creates a new course profile in TPEMS, reviews course material, GAT New VC course
uploads all course material including new Cover Page, and updates
delivery requirements in TPEMS.
Implementation
11 Only for ITPs Ensure that all Instructors receive guidelines and develop skills to teach in Focal Point in Instructors with
virtual format. collaboration skills to teach in VC
Send your Instructors to the “Virtual Classroom Instruction” course with GAT
ICAO Aviation Training & Education Directory - Virtual Classroom Instruction
(VCI EN): Virtual Classroom
12 Whole course Ensure that all participants receive guidelines for participating in virtual Focal Point and Letter in Pre-read
courses. CDs material
Include the letter in “Pre-read material” with the most important
information about the VC course, including VC course schedule, homework,
etc.
Evaluation
13 Whole course Feedback from participants and Instructors, including Post Training GAT Revised VC course
Evaluation, will be elicited, as per GAT standard procedures, and the version every three
courses will integrate the feedback to ensure continual improvement. years

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