Rule 09

9.
THE INDIAN ADMINISTRATIVE SERVICE (PAY) RULES, 1954
In exercise of the powers conferred by sub-section (1) of section 3 of the All India
Services Act, 1951 (61 of 1951), the Central Government after consultation with the Governments
of the States concerned, hereby makes the following rules namely:-
1.Short title.-These rules may be called the Indian Administrative Service (Pay) Rules, 1954.
2.Definitions.-In these rules, unless the context otherwise requires-
2(a) `cadre' and `cadre posts' shall have the meanings respectively assigned to them in the
Indian Administrative Service (Cadre) Rules, 1954;
2(b) `departmental examination' means such examination as may be prescribed by the State
Government from time to time for members of the Service allotted to the cadre of the State or
posted to that State for training;
2(c) `direct recruit' means a person appointed to the Indian Administrative Service in accordance
with rule 7 of the Indian Administrative Service (Recruitment) Rules, 1954;
1
2(cc) Ìndian Civil Service member of the Indian Administrative Service' means a person who
was initially appointed to the Civil Service of the Crown in India known as the Indian Civil Service
and who subsequently became a member of the Indian Administrative Service;
2(d) `member of the Service' means a member of the Indian Administrative Service;
2(e) `promoted officer' means an officer appointed to the Indian Administrative Service by
promotion from a State Civil Service in accordance with sub-rule (1) of rule 8 of the Indian
Administrative Service (Recruitment) Rules, 1954;
2(f) `Schedule' means a Schedule appended to these rules;
2(g) `State' means 2 a State specified in the first Schedule to the Constitution and includes a
Union Territory;
2(h) `State Cadre' and `Joint Cadre' have the meanings respectively assigned to them in the
Indian Administrative Service (Cadre) Rules, 1954;
2(i) `State Civil Service' shall have the meaning assigned to it in the Indian Administrative Service
(Recruitment) Rules, 1954;
3
2(j) `State Government concerned' in relation to a Joint Cadre means the Joint Cadre Authority.
4
3. Time-scales of Pay:-
3(1) The scales of pay admissible to a member of the Service and the dates with effect from
which the said scales shall be deemed to have come into force, shall be as follows:-
Junior Scale - Rs.8000-275-13500 (with effect from the 1st day of January, 1996).
1
Inserted vide DP&AR Not. No.31/7/72-AIS-II dated 22-5-73.
2
Substituted with effect from 111/56 vide MHA Not. No.13/21/56-AIS-II dated 28/2/58 and further amended with effect from 4/9/58 vide MHA Not.
No.5/25/58-AIS-II-I datd 8/7/59.
3
Substituted w.e.f. DP Not. No. 13/4/71-AIS (I) datd 11/1/72.
4
Substituted w.e.f. 1/1/96 vide DP&T Not. No.14021/2/97-AIS-II-A. dated 17/10/1997
122
Senior Scale.-
(i) Time Scale-Rs.10650-325-15850 (with effect from the 1st day of January, 1996).
(ii) Junior Administrative Grade-Rs.12750-375-16500 (non-functional) (with effect from
the 1st day of January, 1996).
Provided that a member of the Service shall be appointed to the senior time scale on his
completion of four years of service, subject to the provisions of sub-rule 2 of Rule 6A of the Indian
Administrative Service (Recruitment) Rules, 1954 and to the Junior Administrative Grade on
completion of nine years of service.
Note:- The four years and nine years of service in this rule shall be calculated from the year of
allotment assigned to him under Rule 3 of the Indian Administrative Service (Regulation of
Seniority) Rules, 1987.
(iii) Selection Grade:- Rs.15100-400-18300 (with effect from the 1st day of January, 1996).
Super Time Scale - Rs.18400-500-22400 (with effect from the lst day of January, 1996).
Above Super Time Scales:-
(i) Rs.22400-525-24500
(ii) Rs.26000 (Fixed)
(iii)Rs.30000(Fixed)
(with effect from the lst day of January, 1996).
Provided that a member of Service may opt to continue to draw pay in the existing scale until the
date on which he earns his next or any subsequent increment in the existing scale or until he
vacates his post or ceases to draw pay in that scale. The option shall be exercised in accordance
with such orders as may be issued by the Central Government in this behalf.
Explanation 1: The option to retain the existing scale under the proviso to this rule shall be
admissible only in respect of one existing scale.
Explanation 2: The said option shall not be admissible to any person appointed to the Service on
or after the 1st day of January, 1996 and he shall be allowed pay only in the revised scale.
Explanation 3: Where a member of the Service exercises an option under the proviso to this rule
to retain the existing scale in respect of a post held by him in an officiating capacity on a regular
basis for the purpose of regulation of pay in that scale, his substantive pay shall be the
substantive pay which he would have drawn had he retained the existing scale in the permanent
post on which he holds lien or would have held a lien had his lien not been suspended or the pay
of the officiating post which has acquired the character of substantive pay in accordance with any
order for the time being in force, whichever is higher.
3(2)(i) A member of the Service shall be entitled to draw pay in the selection grade only on
appointment to that grade.
5
3(2)(ii) The pay of a member of the Service in the Junior Administrative Grade shall, on
appointment to the Selection Grade, be fixed (a) at the stage which is equal to his pay in the
Junior Administrative Grade or if there is no such stage, the stage next above that pay or (b) the
minimum of the Selection Grade, whichever is higher.
5
Substituted vide DP&T Not. No.20011/1/89-AIS-II dated 10.11.89
123
5
3(2)(iii) The next increment in the Selection Grade would accrue after rendering the requisite
qualifying service in that grade. Where, however, pay has been fixed at the same stage of the
Junior Administrative Grade, the increment will become admissible on the date it would have
become due in that grade but for his appointment to the Selection Grade.
Provided that all leave, except extra-ordinary leave taken otherwise than on medical certificate,
shall count for increment in the Selection Grade.
Provided also that the Central Government may, in case in which it is satisfied that the extra-
ordinary leave was taken for any cause beyond the control of the member of the Service or for
prosecuting higher Scientific or Technical studies, direct that such extraordinary leave shall be
counted for increment under this sub-rule.
6
3(2A) Appointment to the Selection Grade and to posts carrying pay above the time scale of pay
in the Indian Administrative Service shall be made by selection on merit with due regard to
seniority.
7
Provided that no member of the Service shall be eligible for appointment to the Selection Grade
unless he has entered the fourteenth year of service calculated from the year of allotment
assigned to him under rule 3 of the Indian Administrative Service (Regulation of Seniority) Rules,
1987, or under regulation 3 of the Indian Administrative Service (Seniority of Special Recruits)
Regulations, 1960, as the case may be.
8
Provided further that no member of the Service shall become eligible for appointment to the
Super Time Scale before completion of sixteen years of service, calculated from the year of
allotment assigned to him under Rule 3 of the Indian Administrative Service (Regulation of
Seniority) Rules, 1954 unless prior approval of the Central Government is obtained for making
him so eligible before completion of the requisite length of service in public interest.
4
(3) The initial pay of a member of the Service who opts or deemed to have opted, in accordance
with these rules, to be governed by the revised scale on and from the lst day of January, 1996 or
from a later date, shall be re-fixed as from that date separately in respect of his substantive pay in
the permanent post on which he holds a lien or would have held a lien if it had not been
suspended, and in respect of his pay in the officiating post held by him, in the following manner,
namely:-
(A) in the cases of all members of the Service -
(i) an amount representing forty per cent of the basic pay in the existing scale shall be added to
the èxisting emoluments’ of the member of the Service;
(ii) After the existing emoluments have been so increased, the pay shall thereafter be fixed in the
revised scale at the stage next above the amount thus computed:
Provided that –
(a) if the minimum of the revised scale is more than the amount so arrived at, the pay
shall be fixed at the minimum of the revised scale;
(b) if the amount so arrived at is more than the maximum of the revised scale, the pay
shall be fixed at the maximum of that scale:
6
Inserted vide MHA Not. No.1/46/67-AIS-II dated 21.11.68
7
Inserted vide DP&T Not. No.28/7/74-AIS-II (B) dated 15.11.74
8
Inserted vide DP&T Not. No.20011/1/99-AIS-II-A dated 5.4.2000
124
Provided further that where in the fixation of pay, the pay of a member of the Service drawing
pay at more than four consecutive stages in an existing scale gets bunched, that is gets fixed in
the revised scale at the same stage, the pay in the revised scale of such member of the Service
who is drawing pay beyond the first four consecutive stages in the existing scale shall be stepped
up to the stage where such bunching occurs, by the grant of increment (s) in the revised scale in
the following manner, namely:-
(a) for a member of the Service drawing pay from the 5th up to the 8th stage in the existing
scale - by one increment;
(b) for a member of the Service drawing pay from the 9th up to the 12th stage in the existing
scale, if there is bunching beyond the 8th stage - by two increments;
(c) for a member of the Service drawing pay from the 13th up to the 16th stage in the
existing scale, if there is bunching beyond the 12th stage - by three increments;
If by stepping up of the pay as above, the pay of a member of the Service gets fixed at the
stage in the revised scale which is higher than the stage in the revised scale at which the pay of a
member of the Service who was drawing pay at the next higher stage or stages in the same
existing scale is fixed, the pay of the latter shall also be stepped up to the extent by which it falls
short of that of the former.
Provided also that the fixation thus made shall ensure that every member of the Service shall
get at least one increment in the revised scale of pay for every three increments [inclusive of
stagnation increment(s), if any, in the existing scale of pay.
Explanation - For the purpose of this clause, "existing emoluments" shall include -
(a) the basic pay in the existing scale;
(b) dearness allowance appropriate to the basic pay admissible at index average 1510 (1960
= 100), and
(c) the amounts of first and second instalments of interim relief admissible on the basic pay
in the existing scale;
(B) in the case of a member of the Service who is in receipt of special pay component with any
other nomenclature in addition to pay in the existing scale, such as personal pay for promoting
small family norms, Central (deputation on tenure) Allowance, etc., and in whose case the same
has been replaced in the revised scale with corresponding allowance or pay at the same rate or
at a different rate, the pay in the revised scale shall be fixed in accordance with the provisions of
clause (A) above. In such cases, the allowance at the new rate as recommended, shall be drawn
in addition to pay in the revised scale of pay.
Note 1 - Where the increment of a member of the Service falls on lst day of January, 1996, he
shall have an option to draw the increment in the existing scale or the revised scale.
Note 2 - Where a member of the Service is on leave on the lst day of January, 1996, he shall
become entitled to pay in the revised scale of pay from the date he resumes duty. In case of a
member of the Service under suspension, he shall continue to draw subsistence allowance based
on existing scale of pay and his pay in the revised scale of pay will be subject to final order on the
pending disciplinary proceedings.
Note 3 - Where the existing emoluments as calculated in accordance with clause (A) or clause
(B), as the case may be, exceed the revised emoluments in the case of any member of the
125
Service, the difference shall be allowed as personal pay to be absorbed in future increases in
pay.
Note 4 - Where in the fixation of pay under these rules, pay of a member of the Service who in
the existing scale was drawing immediately before the lst day of January, 1996, more pay than
another member of the Service junior to him in the same cadre, gets fixed in the revised scale at
a stage lower than that of such junior, his pay shall be stepped up to the same stage in the
revised scale as that of the junior.
Note 5 - Where a member of the Service is in receipt of personal pay on the lst day of January,
1996, which together with his existing emoluments as calculated in accordance with clause (A) or
clause (B), as the case may be, exceeds the revised emoluments, then, the difference
representing such excess shall be allowed to such member of the Service as personal pay to be
absorbed in future increases in pay.
Note 6 - Where a senior member of the Service promoted to a higher post before the lst day of
January, 1996 draws less pay in the revised scale than his junior who is promoted to the higher
post on or after the lst day of January, 1996, the pay of the senior member of the Service shall be
stepped up to an amount equal to the pay as fixed for his junior in that higher post. The stepping
up shall be done with effect from the date of promotion of the junior member of the Service
subject to the fulfilment of the following conditions, namely:-
(a) both the junior and the senior member of the Service shall belong to the same cadre
and the post in which they have been promoted shall be identical in the same cadre;
(b) the pre-revised and revised scale of pay of the lower and higher posts in which they
are entitled to draw pay shall be identical;
(c) the senior member of the Service at the time of promotion has been drawing equal or
more pay than the junior; and
(d) the anomaly shall be directly as a result of the application of the provisions of this
sub-rule. If even in the lower post, the junior officer was drawing more pay in the pre-
revised scale than the senior by virtue of any advance increments granted to him,
provisions of this Note need not be invoked to step up the pay of the senior member
of the Service.
The order relating to re-fixation of the pay of the senior member of the Service in accordance
with the above provisions shall be issued under the relevant rules and the senior member of the
Service shall be entitled to the next increment on completion of his required qualifying service
with effect from the date of re-fixation of pay.
Note 7 - Subject to the provisions of sub-rule (1), if the pay as fixed in the officiating post under
this sub-rule is lower than the pay fixed in the substantive post, the former shall be fixed at the
stage next above the substantive pay.
Note 8 - In the case of a member of the Service who is in receipt of personal pay for passing
Hindi Pragya and such other examinations under the "Hindi Teaching Scheme" prior to the lst day
of January, 1996, while the personal pay shall not be taken into account for purposes of fixation
of initial pay in the revised scale, he shall continue to draw personal pay after fixation of his pay in
the revised scale on and from the lst day of January, 1996 or subsequently for the period for
which he would have drawn it but for the fixation of his pay in the revised scale. The quantum of
such personal pay shall be paid at the appropriate rate of increment in the revised scale from the
date of fixation of pay for the period for which the member of the Service would have continued to
draw it.
126
Explanation - For the purpose of this Note, "appropriate rate of increment in the revised scale"
means the amount of increment admissible at and immediately beyond the stage at which the pay
of the member of the Service is fixed in the revised scale.
(C) Fixation of pay in the revised scale subsequent to the lst day of January, 1996 - Where a
member of the Service continues to draw his pay in the existing scale and opts for revised scale
from a date later than the lst day of January, 1996, his pay from the later date in the revised scale
shall be fixed under these rules and for this purpose his pay in the existing scale shall have the
same meaning as of existing emoluments as calculated in accordance with clause (A) or clause
(B), as the case may be, subject to the conditions that the basic pay to be taken into account for
calculation of those emoluments shall be the basic pay on the later date and where the member
of the Service is in receipt of special pay, his pay shall be fixed after deducting from those
emoluments an amount equal to the special pay at the revised rates appropriate to the
emoluments so calculated.
4. Fixation of initial pay in the time scales:- 4(1) The initial pay of a direct recruit shall be fixed
at the minimum of the Junior Time-Scale.
8-A
Provided that, if a direct recruit holds a lien, or would hold the lien, had his lien not been
suspended, on a permanent post, under the rules applicable to him prior to his appointment to the
Indian Administrative Service-
4(1)(a) his initial pay shall be regulated as follows:
(i) he shall, during the period of probation, draw the pay of the permanent post, if it is more than
the minimum of the Junior Scale;
(ii) on confirmation in the Indian Administrative Service,
(1) if he was holding a Class I post before appointment to the Indian Administrative Service, his
pay shall be fixed at the same stage as the pay in the Class I post if there be such a stage in the
Junior Scale admissible to a member of the Service, or at the next lower stage, if there is no such
stage in the Junior Scale admissible to a member of the Service. Where the pay so fixed in the
Indian Administrative Service is less than his pay in the Class I post, he shall be allowed the
difference as personal pay to be absorbed in future increments; and
(2) if he was holding a post lower than a Class I post, his pay shall be fixed at the stage next
above the pay notionally arrived at by increasing his pay in respect of the lower post by one
increment at the stage at which such pay had accrued;
4(1)(b) he shall however, cease to earn any increments in the Junior Scale, until, having regard to
his length of service, he becomes entitled to a higher pay,
Provided further that he shall draw the pay admissible under rule 7 if that is more than the pay
referred to in the preceding proviso.
9
4(1A) The initial pay of a member of the Service appointed in accordance with rule 7A of the
Indian Administrative Service (Recruitment) Rules, 1954 shall be fixed in the Junior Time-Scale at
the stage which he would have reached on the date of his appointment to the Indian
Administrative Service, if he had been appointed in that scale on that date in the year of
allotment.
8-A
Inserted vide DP&T Not. No.1/67/70-AIS-III-A dt. 10/4/73.
9
Inserted vide MHA Not. No.1/48/66-AIS-II dated 28/9/68
127
10
4(2) The pay of a member of the Service in the Junior Scale shall, on appointment to a post in
the Senior Time Scale, be fixed at the stage next above the pay notionally arrived at by
increasing his pay in lower scale by one increment at the stage at which such pay accrued (or by
an amount equal to the last increment in the lower scale if he was drawing pay at the maximum of
the lower scale) or the minimum of the higher scale, whichever is higher.
4(3) The initial pay of a promoted officer who prior to the date of his appointment to the Indian
Administrative Service had not held a cadre post in an officiating capacity shall be fixed in
accordance with the principles laid down in Section I of Schedule II.
10-A
Provided that such fixation of pay shall be irrespective of the year of allotment assigned to
him under rule 3 of the Indian Administrative Service (Regulation of Seniority) Rules, 1987 :
Provided further that if pay is fixed at a stage which is common to any two grades of the Senior
Scale, the officer shall be placed in the lower of those grades.
4(4) The initial pay of a promoted officer who on the date of his appointment to the Indian
Administrative Service had held or is holding continuously a cadre post in an officiating capacity
shall be fixed in accordance with the principles laid down in Section II of Schedule II.
10-A
11
[Explanation]
4(5) The initial pay of an officer of State Civil Service who has been appointed to hold a cadre
post in an officiating capacity in accordance with rule 9 of the Indian Administrative Service
(Cadre) Rules, 1954, shall be fixed in the manner specified in Section III of Schedule II.
10-A
4(6) The initial pay of an officer not belonging to a State Service on appointment to the Indian
Administrative Service under sub-rule (2) of rule 8 of the Indian Administrative Service
(Recruitment) Rules, 1954, shall be fixed by the Central Government in consultation with the
State Government concerned.
Provided that in no case shall such an officer be granted higher rate of pay in the Senior Scale of
the Service than that admissible to a direct recruit of the same length of recognised service.
Explanation.- The term `recognised service' in relation to an officer recruited to the Indian
Administrative Service under sub-rule (2) of rule 8 of the Indian Administrative Service
(Recruitment) Rules, 1954, means his employment in a gazetted post after attaining the age of
twenty-five years in Government Service.
12
4(6A) The initial pay of a person, who is not a member of the Service and who is also not a
member of a State Civil Service, shall, on appointment to a cadre post in an officiating capacity in
10
Substituted vide DP&T Not. No.11030/7/87-AIS-II dated 13/3/87
10-A
Incorporated vide DP&T Not. No.20011/2/93-AIS-II-A dated 6/5/94
11
Omitted, vide MHA Not. No. 14/39/65-AIS-II dated 20/3/68
12
Inserted vide DP&T Not. No.1/38/70-AIS-II-A dated 14/12/71
128
accordance with rule 9 of the Indian Administrative Service (Cadre) Rules, 1954, be fixed ad hoc
by the Central Government in consultation with the State Government concerned.
13
4(6B) The pay of a member of the Service in the Senior Time Scale shall, on appointment to the
Junior Administrative Grade, be fixed (a) at the stage which is equal to his pay in the Senior Time
Scale or if there is no such stage, the stage next above that pay or (b) the minimum of the Junior
Administrative Grade, whichever is higher. The next increment in the Junior Administrative Grade
would accrue after rendering the requisite qualifying service in the grade. Where, however, pay is
fixed at the same stage of the Senior Time Scale, increment will become admissible on the date it
would have become due in the Senior Time Scale but for appointment to Junior Administrative
Grade.
Provided that all leave, except extraordinary leave, taken otherwise than on medical certificate
shall count for increment in the Junior Administrative Grade.
Provided also that the Central Government may, in a case in which it is satisfied that the
extraordinary leave was taken for any cause beyond the control of the member of the Service or
for prosecuting higher Scientific or Technical studies, direct that such extra-ordinary leave be
counted for increment under this sub-rule.
14
4(6C) The pay of a member of the Service in the Selection Grade shall, on appointment to the
Super Time Scale be fixed in the same manner as in sub-rule (2) above.
5. Regulation of increments:- 5(1) Subject to any orders passed by the State Government
concerned under rules 6 and 7, the increment admissible to a member of the Service in the Junior
or Senior Time Scale shall-
5(1) (i) in the case of a member appointed under rule 7 15 or rule 7A of the Indian Administrative
Service (Recruitment) Rules, 1954, accrue on the expiry of each year from the date of his
appointment to the Service;
16
Provided that increments falling due after the 1st November, 1973, shall accrue on the first day
of the month in which they would have accrued;
5(1)(ii) in the case of an officer appointed under rule 8 of the Indian Administrative Service
(Recruitment) Rules, 1954 accrue on completion of one year's service from the date of his
appointment to the 17 Indian Administrative Service or on completion of one year's service from
the date his pay has been fixed in accordance with the provisions of Section I or Section II of
Schedule II, as the case may be.
16
Provided that increments falling due after the 1st November, 1973, shall accrue on the first day
of the month in which they would have accrued;
Provided further that 18 for the purpose of calculating one year's service for drawal of increment in
the Senior Scale 10-A of the Indian Administrative Service by a promoted officer, broken periods of
service rendered in any cadre post in accordance with rule 9 of the IAS (Cadre) Rules, 1954 shall
be taken into account. In the case of a war service candidate appointed in the month of
November or December of any year to a vacancy reserved for a war service candidate in the
Indian Administrative Service, the date of appointment for the purpose of these rules shall be
deemed to be the first day of November of that year.
13
Substituted vide DP&T Not. NO.20011/1/89-AIS-II dated 10/11/89
14
Inserted vide DP&T Not. No.11030/7/87-AIS-II dated 13/3/87
15
Inserted vide MHA Not. No.1/48/66-AIS-II dated 28/9/68
16
Substituted w.e.f. 1/1/73 vide DP&T Not. No.28/7/74-AIS-II-A dated 15/11/74
17
Inserted and substituted vide DP&T Not. No.11030/15/75-AIS-II dated 5/6/76
18
Inserted and substituted vide DP&T Not. No.20018/4/75-AIS-II (A) dated 25/1/78
129
5(1)(iii) in the case of all other members of the Service appointed to the Indian Administrative
Service at any time before the commencement of these rules, their increment shall be regulated
in accordance with the orders in force immediately before the date of such commencement.
11
[Explanation.]
19
5(2) In the case of a member of the Service recruited under Rule 7 of the Indian Administrative
Service (Recruitment) Rules, 1954, increment in the Junior Scale and Senior Time Scale and
Junior Administrative Grade shall accrue on completion of one year's service in the Junior Scale,
Senior Time Scale or the Junior Administrative Grade, as the case may be, subject to the
provision of sub-rule (3A).
5(3) The increments in respect of any other member of the Service recruited under rule 8 of the
Indian Administrative Service (Recruitment) Rules, 1954, shall be regulated with reference to the
stage at which the initial pay in the Senior Time Scale has been fixed.
4
5(3A) The next increment of a member of the Service whose pay has been fixed in the revised
scale in accordance with rule 3 shall be granted on the date he would have drawn his increment
had he continued in the existing scale:
Provided that where the pay of a member of the Service is stepped up in accordance with the
second proviso or Note 4 or Note 6 to sub-rule (3) of rule 3, the next increment shall be granted
on the completion of qualifying service of twelve months from the date of stepping up of the pay in
the revised scale:
Provided further that in other cases, the next increment of a member of the Service whose pay is
fixed on the 1st day of January, 1996 at the same stage as the one fixed for another member of
the Service junior to him in the same cadre and drawing pay at a lower stage than him in the
existing scale, shall be granted on the same date as admissible to his junior, if the date of
increment of the junior happens to be earlier:
Provided also that in case a member of the Service had been drawing maximum of the existing
scale for more than a year as on the 1st day of January, 1996, the next increment in the revised
scale shall be allowed on the 1st day of January, 1996.
5(4) Increments admissible to a member of the Service to whom the time scales of pay specified
in rule 3 do not apply, shall be regulated in accordance with the appropriate orders in force
immediately before the commencement of these rules.
5(5) (a) The increments admissible to a member of the Service in the scale of pay other than the
time scale of pay specified in rule 3 shall be regulated with reference to the length of his service
in that scale of pay. Previous service, if any shall count for increment, if it is:-
(i) service in a cadre post; or
(ii) service in a permanent or temporary post (including a post in a body incorporated or

not, which is wholly or substantially owned or controlled by the Government) in the
said scale or higher scale of pay:-
Provided that service in a post outside the cadre including service in a post under the Central
Government, shall count for increment on reversion to the cadre, subject to the following
conditions, namely:-
19
Substituted w.e.f. 1/1/86 vide DP&T Not. No.11030/7/87-AIS(II) dated 13/3/87
130
(a) The member of the Service should have been approved by the Government of the State on
the cadre of which he is borne, for appointment to posts in the said scale;
(b) all his seniors in the cadre, except those regarded as unfit for such appointment, were serving
in posts carrying pay in the said scale in which benefit is to be allowed or in higher posts, and at
least one junior was holding a cadre post under the Government of the State on the cadre of
which he is borne, carrying pay in the said scale;
(c) the service shall count from the date on which his junior is promoted and the benefit shall be
limited to the period during which he would have held a post under the Government of the State
on the cadre of which he is borne, had he not been appointed to a post outside the cadre.
Note: The pay of a member of the Service under this proviso shall be regulated with reference to
the pay drawn by his junior holding a cadre post in the said scale without the condition of òne for
one’ being satisfied.
5(5) (b) When a member of the Service, while holding post outside the cadre, including a post
under the Central Government, has been granted proforma promotion to a post in the scale of
pay above the time scale of pay specified in rule 3 by the Government of the State on the cadre
of which he is borne, the period of service covered by the proforma promotion shall, on his
subsequent reversion to the cadre and appointment to a post in the said scale, count towards the
initial fixation of pay and increments; subject to the following conditions, namely:-
(i) the member of the Service concerned should have been approved by the State
Government for appointment to the said scale during the relevant period;
(ii) all his seniors (excluding those considered unfit) should have started drawing pay in
that scale on or before the date from which the proforma promotion is granted to him;
(iii) the junior next below the officer (or, if that officer has been passed over by the
reason of inefficiency or unsuitability or because he is on leave or serving outside the
ordinary line or forgoes promotion on his own volition to that grade, the officer next
junior to him not so passed over) should also have started drawing pay in that scale
from that date and his appointment thereto not being fortuitous; and
(iv) the benefit should be allowed on òne for one' basis.
5(5) (c) When a member of the Service holds an ex-cadre post in a time scale of pay identical
with the time scale of pay of an ex-cadre post held by him on an earlier occasion, his initial pay in
the latter ex-cadre post shall not be less than the pay which he drew on the previous occasion
and he shall count the period during which he drew that pay on such last and on any previous
occasion for increment in the stage of the scale equivalent to that pay. The service so rendered
shall, on his reversion to the cadre, count towards initial fixation of pay to the extent and subject
to the conditions stipulated in clause (a).
5(5) (d) All leave except extraordinary leave taken otherwise than on medical certificate and the
period of deputation out of India shall count for increment in the scale of pay above the time scale
of pay applicable to a post held by member of the Service at the time he proceeded on leave or
deputation out of India, and would have continued to hold that post but for his proceeding on
leave or deputation out of India:-
Provided that the Central Government may, in any case in which it is satisfied that the
extraordinary leave was taken by a member of the Service for any cause beyond the control of
such member or for prosecuting higher scientific and technical studies, direct that such
extraordinary leave shall be counted for increments under this clause.
131
5(5) (e) The following note shall be inserted with effect from the 1st November,1973, namely:-
Note: Increments falling due after the 1st November,1973 shall accrue on the first day of the
month in which they would have accrued.
5A. Stagnation Increments.- A member of the Service drawing pay in the Junior
Scale/Senior Scale/ Junior Administrative Grade/Selection Grade/Super Time Scale shall be
eligible for one increment for every two years of service rendered after reaching the maximum of
that scale, subject to a maximum of three increments.
Note: The stagnation increments shall be in the nature of personal pay and shall not be taken into
account for 19-A applying to ceiling on pay plus 19-B special allowance, under these rules.
6. Withholding of increments.- 20 6(1) The State Government may withhold for such time
as it may direct, an increment due to any direct recruit or to any non-State Civil Service officer
appointed to the Indian Administrative Service, who has failed to pass the departmental
examination or examinations within such time as the State Government may by general or special
order, prescribe, but the withholding of such increments shall have no cumulative effect.
6(2) Where an efficiency bar has been prescribed in the time-scale of pay, the increment next
above the bar shall not be given to a member of the Service without the specific sanction of the
authority competent to withhold increments:
Provided that the application of the efficiency bar in the Junior Time Scale shall not affect the pay
of a member of the Service in the Senior Time-Scale of pay, wherein his pay shall be regulated
according to his length of service.
21
7. Grant of Advance increments.- Notwithstanding anything contained in rule 13 of the Indian
Administrative Service (Probation) Rules, 1954, the State Government shall sanction the second
and third increments due to a direct recruit or to any officer recruited in accordance with rule 7A of
the Indian Administrative Service (Recruitment) Rules, 1954, as soon as he passes the
prescribed departmental examination or examinations irrespective of his length of service, after
which he shall be entitled to draw pay at the rate corresponding to his position in the time scale:
Provided that the third increment under this rule shall be granted retrospectively from the date of
passing the prescribed departmental examination, or the last of the prescribed departmental
examinations, as the case may be, on the successful completion of the probation and
confirmation:
Provided further that a direct recruit or any officer recruited in accordance with rule 7A of the
Indian Administrative Service (Recruitment) Rules, 1954, who has been exempted from
appearing for the whole or any part of the departmental examination or examinations, for the
reason that he had already passed such a examination or examinations or part thereof before he
became a member of the Service shall for the purpose of this rule, be deemed to have passed
the departmental examination or examinations or part thereof, as the case may be, from the date
of the earliest of such examination, examinations or part thereof in which he would have
appeared, but for the exemption, after he became a member of the Service.
19-A
Omitted w.e.f. 30.9.93 vide DP&T Not. No.20011/14/93-AIS-II-A dated 6.7.94
19-B
Amended w.e.f. 1.8.97 vide DP&T Not. No.14021/4/98-AIS-II dated 21.12.98
20
Substituted vide MHA Not. No.1/95/68-AIS-II dated 28.3.69
21
Substituted w.e.f. 1.1.73 vide DP&AR Not. No.11030/25/76-AIS-II dated 17.7.79
132
8. Pay of officers holding posts enumerated in Schedule III. Any member of the Service
appointed to hold a post specified in Schedule III shall for so long as he holds that post, be
entitled to draw the pay indicated for the post in the said Schedule:
Provided that no member of the Service shall at any time draw pay less than that which he is
entitled to draw under rule 4 and rule 5.
22
[ Proviso ]
23
8-A. Pay of members of the Indian Frontier Administrative Service appointed to hold
posts enumerated in Schedule III - Notwithstanding anything contained in these rules, a
member of the Indian Frontier Administrative Service recruited to that Service prior to the 1st
January, 1968 and appointed to hold a post specified in Schedule III shall, for so long as he holds
that post, be entitled to draw the pay indicated for that post in the said Schedule.
9. Pay of members of the Service appointed to posts not included in Schedule III - 9.(1) No
member of the Service shall be appointed to a post other than a post specified in Schedule III,
unless the State Government concerned in respect of posts under its control, or the Central Govt.
in respect of posts under its control as the case may be, make a declaration that the said post is
equivalent in status and responsibility to a post specified in the said schedule.
24
9(2) The pay of a member of the Service on appointment to a post other than a post specified
in Schedule III, shall be the same as he would have been entitled to, had he been appointed in
the post to which the said post is declared equivalent.
24
9(3) For the purpose of this rule, `post other than a post specified in schedule III' includes a
post under a body (incorporated or not which is wholly or substantially owned or controlled by the
Government).
25
9(4) Notwithstanding anything contained in this rule, the State Government concerned in
respect of any posts under its control, or the Central Government in respect of any posts under its
control, may, for sufficient reasons to be recorded in writing, where equation is not possible,
appoint any member of the Service to any such post without making a declaration that the said
post is equivalent in status and responsibility to a post specified in Schedule III.
25
9(5) A member of the Service on appointment to a post referred to in sub-rule (4), in respect of
which no pay or scale has been prescribed, shall draw such rate of pay as the State Government,
in consultation with the Central Government in the case of a post under the control of the State
Government or as the Central Government in the case of a post under the control of the Central
Government may, after taking into account the nature of duties and responsibilities involved in the
post, determine.
25
9(6) A member of the Service on appointment to a post referred to in sub-rule (4), in respect of
which any pay or scale of pay has been prescribed, shall draw where the pay has been
prescribed, the prescribed pay and where scale of pay has been prescribed, such rate of pay not
exceeding the maximum of the scale as may be fixed in this behalf by the State Government or
as the case may be, by the Central Government:
Provided that the pay allowed to an officer under this sub-rule and sub-rule (5) shall not at any
time be less than what he would have drawn had he not been appointed to a post referred to in
sub-rule (4).
22
Second proviso omitted vide DP&AR Not. No. 31/7/72-AIS-II dated 22/5/73
23
Inserted vide DP&AR Not. No. 11030/9/97-AIS-II dated 19/7/77
24
Amended by MHA Not. No. 1/99/58-AIS-II dated 25/7/59
25
Added vide MHA Not. No.1/63/59-AIS-II dated 22/6/60
133
26
9(7) At no time the number of members of the Service appointed to hold posts, other than
cadre posts referred to in sub-rule (1) and sub-rule (4), which carry pay of Rs.26000/- per
mensem and which are reckoned against the State Deputation Reserve, shall except with the
prior approval of the Central Government exceed the number of cadre posts at that level of pay in
a State cadre or, as the case may be, in a joint cadre.
26-A
9-A. Deleted.
27
9-B. Pay of members of the Service appointed to hold more than one post - The grant of
additional pay to a member of the Service appointed to hold more than one post simultaneously
shall be regulated:-
(a) in the case of a member of the Service serving in connection with the affairs of the Union, by
the rules, regulations and orders applicable to officers of the Central Service, Class I;
(b) in the case of a member of the Service serving in connection with the affairs of a State, by the
rules, regulations and orders applicable to officers of State Civil Services, Class I.
28
9-C. Regulation of Pay of members of Service appointed to hold posts under the Central
Government carrying the scale of pay of Rs.14300-400-18300. Notwithstanding anything
contained in rules 8 and 9, a member of the Service appointed to hold a post under the Central
Government, in the scale of pay of Rs. 14300-400-18300, shall draw his grade pay plus Central
(Deputation on Tenure) Allowance at the rate of fifteen percent of grade pay subject to a
maximum of rupees one thousand per mensem.
Note: The Central (Deputation on Tenure) Allowance specified in this rule shall be admissible to a
member of the Service only during the normal tenure of deputation.
10. Power to exempt - The Central Government may, with the concurrence of the State
Government concerned, exempt any officer of a State Civil Service included in List II or List III
prepared by the Special Recruitment Board under the Indian Administrative Service (Extension to
States) Scheme and appointed to Indian Administrative Service, from all or any of the provisions
of these rules.
29
10-A Fixation of pay and increment of officers appointed to the Service under the Indian
Administrative Service (Special Recruitment) Regulations 1966 - Notwithstanding anything
contained in these rules, the pay and increments of officers appointed to the Service in
accordance with regulations framed under sub-rule (3) of rule 4 of the Indian Administrative
Service (Recruitment) Rules, 1954, will be governed by such regulations, as the Central
Government may from time to time, make in consultation with the State Governments.
30
10-B. Fixation of pay and scales of pay of officers appointed to the Indian Administrative
Service on its initial constitution in the State of Jammu and Kashmir - Notwithstanding
anything contained in these rules, in relation to the State of Jammu & Kashmir, the pay of officers
appointed to the Indian Administrative Service at the time of the initial constitution of the State
Cadre, shall be fixed in the Junior or Senior Scales of pay in accordance with such principles as
the Central Government may, in consultation with the State Government, determine.
31
10-C. Fixation of pay and scales of pay of officers appointed to the Indian Administrative
Service on initial constitution of Joint Cadre for Union Territories - Notwithstanding anything
contained in these rules, in relation to the Union Territories, the pay of officers appointed to the
26
Added vide DP&T Not. No.11030/1/89-AIS-II dated 3/2/89 and amended vide DOPT Not. No. 14021/2/97-AIS-II-A dated 17/10/97
26-A
Deleted vide DP&T Not. No. 11030/7/87-AIS-II dated 13/3/87
27
Added vide DP&T Not. No.11030/2/75-AIS-II-A dated 3/10/75
28
Amended vide DP&T Not. No.14021/2/97-AIS-II-A dated 17/10/97 and 11030/8/97-AIS-II-A dated 11/8/98
29
Introduced w.e.f. 20/12/1956 vide MHA Not. No.13/41/57-AIS-II dated 13/1/58
30
Introduced w.e.f. 4/9/1958 vide MHA Not. No.5/25/58-AIS-II (2) dated 8/7/59
31
Substituted w.e.f. 1/1/68 vide MHA Not. No.13/3/67-AIS-I (B) dated 29/12/67
134
Indian Administrative Service at the time of the initial constitution of the Joint Cadre shall be fixed
in accordance with such principles as the Central Government may determine.
32
10-D. Fixation of pay and scales of pay of officers appointed to the Indian Administrative
Service on its initial constitution in the State of Nagaland. - Notwithstanding anything
contained in these rules, in relation to the State of Nagaland, the pay of officers appointed to the
Indian Administrative Service at the time of the initial constitution of the State Cadre shall be fixed
in the Junior or Senior Scales of pay in accordance with such principles as the Central
Government may, in consultation with the State Government, determine.
33
10-E. Fixation of pay and scales of pay of officers appointed to the Service on the initial
constitution in the State of Sikkim - Notwithstanding anything contained in these rules in
relation to the State of Sikkim, the pay of officers appointed to the Service at the time of the initial
constitution of the State shall be fixed in the Junior or Senior Scales of pay in accordance with
such principles as the Central Government may, in consultation with the State Government,
determine.
34
10-F. Authority to exercise powers under rules 6, 7 and 9 in relation to a Joint Cadre -
The powers under rules 6 and 7, in the case of a member of the Service borne on a Joint Cadre,
shall be exercised by the Joint Cadre Authority. The powers under rule 9 in relation to the
members of Service and in relation to posts, borne on a Joint Cadre shall be exercised by the
Government of the Constituent State concerned.
11. Amendment of Schedule.- The Central Government may, after consultation with the State
Governments, amend Schedule III.
35
12. Interpretation.-If any question arises as to the interpretation of these rules, the Central
Government shall decide the same.
13. Repeal and saving - Any rules corresponding to these rules and in force immediately
before the commencement of these rules are hereby repealed:
Provided that any order made or action taken under the rules so repealed shall be deemed to
have been made or taken under the corresponding provisions of these rules.
SCHEDULE
36
SCHEDULE - I
[Deleted]
SCHEDULE - II
(See rules 4 and 5)
Principles of Pay Fixation of Promoted Officers on Appointment to the Indian

Administrative Service and of Members of the State Civil Service Appointed to officiate in
cadre posts.
In this Schedule, unless the context otherwise requires, the term-
32
Added w.e.f. 1/1/68 vide MHA Not. No. 13/1/67-AIS-I (B) dated 5/1/68
33
Inserted vide D.P. Not. No.11031/43/77-AIS-II dated 13/10/78
34
Inserted vide D.P. Not. No.13/4/71-AIS-I dated 11/1/72
35
Substituted vide DP&AR Not. No.7/1/33-AIS-III-I dated 3/1/75
36
Deleted w.e.f. 1/1/86 vide DP&AR Not. No.11030/7/87-AIS-II-A dated 13/3/87
135
37
(i) àctual pay' means the pay whether in the lower scale or in the higher scale, to which a
member of the State Civil Service is entitled by virtue of his substantive position in the cadre of
that Service, and if the State Government have not revised the scales of pay applicable to the
State Civil Service as on the 1st day of January, 1996 38 or thereafter. Actual pay includes
dearness allowance, dearness pay, interim or additional relief admissible on such pay at the rates
in force as on the first day of January, 1996. 38
(ii) àssumed pay' means the pay which a member of the State Civil Service, officiating or
confirmed in a higher scale would have drawn in the lower scale (which does not include higher
scale) of his Service had he not been officiating or confirmed in the higher scale and if the State
Government have not revised scales of pay applicable to the State Civil Service as on the first
day of January, 1996 38 or thereafter. Assumed pay includes dearness allowance, dearness pay,
interim or additional relief admissible on such pay at the rates in force as on the first day of
January, 1996. 38
(iii)`higher scale' means any scale of pay higher than the `lower scale' prescribed for the State
Civil Service and in force on the first day of January, 199638 or any date subsequent thereto, the
subsequent date being the date on which the scales of pay applicable to the State Civil Service
were revised for the first time after the first day of January, 1996 38 provided that in the latter case
the dearness allowance, dearness pay, interim or additional relief sanctioned by the State
Government after the first day of January, 1996 38 and merged in the revised pay scale shall be
excluded.
(iv) `lower scale' means the ordinary or the lowest scale of pay prescribed for the State Civil
Service and in force on the first day of January, 1996 38 or any date subsequent thereto, the
subsequent date being the date on which the scales of pay applicable to the State Civil Service
were revised for the first time, after the first day of January, 1996 38 provided that in the latter
case the dearness allowance, dearness pay or additional relief sanctioned by the State
Government after the first day of January, 1996 38 and merged in the revised pay scale shall be
excluded.
SECTION - I
FIXATION OF INITIAL PAY OF PROMOTED OFFICERS FALLING UNDER RULE 4(3).
(1) The initial pay of a promoted officer shall be fixed at the stage of the Senior 38-A Scale of the
Indian Administrative Service equal to his actual pay in the lower scale or his assumed pay in the
lower scale as the case may be, increased at the rate of one increment in the Senior 38-A Scale of
the Indian Administrative Service for every three years of service in the State Civil Service. The
resultant increase shall be subject to a minimum of Rs.200 and maximum of Rs.300 over his pay
in the State Civil Service:
Provided that,-
(i) where however, the amount arrived at after the addition of such minimum or maximum
increase corresponds to a stage in the senior 38-A scale of the Indian Administrative Service, the
initial pay shall be fixed at that stage; and where it does not correspond to a stage in the senior 38-
A
scale of the Indian Administrative Service, the initial pay shall be fixed at the next higher stage
of that scale; and
37
Inserted vide DP&AR Not. No.11030/29/77-AIS(IV) dated 31/5/79
38
Substituted vide DP&T Not. No. 14021/2/97-AIS-II-A dated 17/10/97
38-A
Omitted vide DP&T Not. No.20011/2/93-AIS-II-A dated 6/5/94
136
(ii) for the purpose of this clause, service in the State Civil Service shall include such service in a
former State, now merged in the State Civil Service by the Central Government in consultation
with the State Government concerned.
Explanations.-
(i) In the case of a promoted officer whose actual pay in the lower scale of the State Civil Service
is less than the minimum of the Senior 38-A Scale of the Indian Administrative Service the rate of
increment shall be taken as Rs.100 for each increment.
(ii) In the case of a promoted officer whose actual pay in the lower scale of the State Civil Service
is equal to or above the minimum of the Senior 38-A Scale of the Indian Administrative Service, the
rates of increment shall be equal to the rates admissible in the Senior 38-A Scale of the Indian
Administrative Service at the stage to which the actual pay corresponds or, if there is no such
stage, the next lower stage.
(2) The initial pay of a promoted officer who is substantive in the higher scale of the State Civil
Service shall be fixed at the stage of the Senior 38-A Scale of the Indian Administrative Service
next above his actual pay in the higher scale:
Provided that in a case where the pay in the Senior 38-A Scale of the Indian Administrative Service
calculated in accordance with clause (1) is higher than that admissible under this clause, the
promoted officer shall be entitled to such higher pay.
(3) A promoted officer, who, at the time of his appointment to the Indian Administrative Service
was officiating in the higher scale of the State Civil Service and whose initial pay in the Senior 38-A
Scale of the Indian Administrative Service is fixed in accordance with clause (1) shall, in case his
officiating pay in the higher scale is higher than the initial pay so fixed in the Senior 38-A Scale of
the Indian Administrative Service, be entitled to a personal pay equal to the difference provided
that the State Government certifies that the promoted officer would have continued to officiate in
the higher scale but for his appointment to the Indian Administrative Service. The personal pay
shall be absorbed in future increments and increases in his pay, if any, including special pay,
additional pay and any other form of pay.
(4) In the case of a promoted officer appointed to the Indian Administrative Service on probation,
on any enhancement of his actual pay in the State Civil Service in which he holds a lien, as a
result of an increment in the lower scale or the higher scale of that Service, or in the event of
confirmation in the higher scale of the State Civil Service the officer shall, during the period of
probation, be entitled to have his pay in the Senior 38-A Scale of the Indian Administrative Service
recalculated in accordance with the principles laid down in this Section on the basis of his
enhanced pay in the State Civil Service, as if he was promoted to the Indian Administrative
Service with effect from the date of such enhancement.
(5) If a promoted officer appointed to the Indian Administrative Service on probation is confirmed
with effect from a date prior to the date of his promotion to the Indian Administrative Service in the
higher scale of the State Civil Service in which he holds a lien during the period of probation and
there is, thus, an enhancement of his actual pay in the State Civil Service , his pay in the Senior
38-A
Scale of the Indian Administrative Service shall be recalculated in accordance with the
principles laid down in this Section on the basis of his enhanced pay in the State Civil Service, as
if he was promoted to the Indian Administrative Service with effect form the date of such
enhancement.
(6) Where a promoted officer who on the date of his appointment to the Indian Administrative
Service had held or is holding continuously a post other than a cadre post under the State
Government or the Central Government or on foreign service and the post is:
(a) in a time scale identical to the time scale of a cadre post, or

137
(b) equal in status and responsibilities to a cadre post, and the State Government concerned
furnishes a certificate to the Central Government within three months of his appointment to a post
other than a cadre post or within three months of the date on which the next junior Select List
Officer is appointed to a cadre post, whichever is later, that he would have so officiated in a cadre
post under rule 9 of the Indian Administrative Service (Cadre) Rules, 1954, but for his
appointment to a post other than a cadre post:-
(i) as relating to a post under clause (a) for a period not exceeding one year and, with the
approval of the Central Government, for a further period not exceeding two years, or
(ii) as relating to a post in clause (b), for a period not exceeding three years, his initial pay in the
Senior 38-A Scale of the Indian Administrative Service fixed in accordance with clause (1) shall be
at a stage lower than the pay he drew or draws in the said non-cadre post:
Provided that the number of officers in respect of whom the certificate shall be current at one time
shall not exceed one-half of the maximum size of the Select List permissible under sub-regulation
(1) of regulation 5 of the Indian Administrative Service (Appointment by Promotion) Regulations,
1955 and follow the order in which the names of such officers appear in the Select List:
Provided further that such certificate shall be given only if, for every of senior officer in the Select
List appointed to a non-cadre post in respect of which the certificate is given, there is one junior
Select List officer officiating in a senior post under rule 9 of the Indian Administrative Service
(Cadre) Rules, 1954 :
Provided also that the number of officers in respect of whom the certificate is given, shall not
exceed the number of posts by which the number of cadre officers holding non-cadre posts under
the control of the State Government falls short of the deputation reserve sanctioned under the
Schedule to the Indian Administrative Service (Fixation of Cadre Strength) Regulations, 1955.
(7) The basic pay of a promoted officer shall not, in any case, be fixed below the minimum of the
Senior 38-A Scale.
(8) Notwithstanding anything contained in any clause in this Section, the basic pay of a promoted
officer on the Indian Administrative Service Time Scale shall not at any time exceed the basic pay
he would have drawn on the Indian Administrative Service Time Scale as a direct recruit on that
date if he had been appointed to the Indian Administrative Service on the date he was appointed
to the State Civil Service.
(9) Notwithstanding anything contained in any clause in this Section, the pay of a promoted
officer, whose pay has been fixed in the Senior Scale of the Indian Administrative Service prior to
the date of publication in the Official Gazette of the Indian Administrative Service (Pay) Eleventh
Amendment Rules, 1976, in accordance with existing provision of the Indian Administrative
Service (Pay) Rules, 1954, shall not be fixed in the revised Senior Scale of the Indian
Administrative Service under the Section at a stage lower than the pay fixed earlier.
39
ILLUSTRATIONS
The method to be followed in fixing the pay of a promoted officer under clause (1) of this Section
is indicated below:-
The following data in respect of the promoted officers to be noted down:-
(a) Actual pay of the officer in the State Civil Service or, as the case may be, his assumed pay in
that service;
39
Substituted vide DP&T Not. No.11030/7/87-AIS-II dated 13/3/87
138
(b) Completed years of Service in the State Civil Service; and
(c) Number of increments in the Senior 38-A Scale of the Indian Administrative Service calculated
at the rate of one increment for every three years of service in the State Civil Service.
II. Tabulate the information as follows to arrive at the initial pay to be fixed in the Senior 38-A Scale
of Indian Administrative Service:-
A B C D E
(a) Pay in State Civil Service 2650 3500 3900 3250 3700
(b) Completed years of service in State Service 7 6 18 17 3
(c) Number of increments 2 2 6 5 1
(d) Amount of increments 200 200 600 500 100
(e) Pay arrived at by addition of (a) and (d) 2850 3700 4500 3750 3800
(f) Stage at which pay should be fixed 3200 3700 4575 3875 3800
(g) Resultant increase 550 200 675 625 100
(h) Actual amount of increase subject to the minimum

200 200 300 300 200
and maximum specified
(i) Pay arrived at by addition of (a) and (h) 2850 3700 4200 3550 3900
(j) Stage at which pay should be fixed in the senior

3200 3700 4200 3600 3900
time scale of IAS
(a) is a case where the resultant increase exceeds the maximum increase of Rs.300 and the pay
in the State Civil Service plus Rs.300 results in a figure below Rs.3200/-. Hence pay is fixed at
the minimum of the senior scale.
(b) is a case where the resultant increase is Rs.200 and the pay fixed corresponds with the stage
in the senior time scale of the IAS and as such pay is to be fixed at that stage and not at the
higher stage.
(c) is a case where the resultant increase exceeds the maximum increase of Rs.300/-, pay is to
be fixed at the stage in the senior scale equal to the pay in the State Civil Service plus Rs.300/-.
(d) is a case where the resultant increase exceeds the maximum increase of Rs.300, and pay in
this case is to be fixed at the stage of the senior time scale next above the pay in the State Civil
Service plus Rs.300/-.
(e) is a case where the resultant increase is less than the minimum increase of Rs.200/-. In such
a case pay is to be fixed in the stage of the senior time scale at the stage equal the pay in the
State Civil Service plus Rs.200/-.
139
SECTION II
FIXATION OF INITIAL PAY OF PROMOTED OFFICERS FALLING UNDER RULE 4(4)
(1) In the case of a promoted officer who has already officiated in a cadre post and such an
officiation has been held by the Central Government and wherever necessary in consultation with
the Union Public Service Commission , to be in accordance with the rule 9 of the Indian
Administrative Service (Cadre) Rules, 1954, prior to his appointment to the Service, his pay shall
be fixed at a stage not lower than the pay he drew in the Senior 38-A Scale of the Indian
Administrative Service while last officiating in a cadre post.
(2) In the case of a promoted officer appointed to the Indian Administrative Service on probation,
on any enhancement of his actual pay in the State Civil Service in which he holds a lien as a
result of an increment in the lower scale or the higher scale of that Service, or in the event of
confirmation in the higher scale, the officer shall, during the period of probation, be entitled to
have his pay in the Senior 38-A Scale of the Indian Administrative Service recalculated in
accordance with the principles laid down in the Section I on the basis of his enhanced pay in the
State Civil Service, as if he was promoted to the Indian Administrative Service with effect from the
date of such enhancement.
(3) If a promoted officer appointed to the Indian Administrative Service on probation is confirmed
in the Higher Scale of the State Civil Service in which he holds a lien during the period of
probation and there is thus an enhancement of his actual pay in the State Civil Service, his pay in
the Senior 38-A Scale of the Indian Administrative Service shall be recalculated in accordance with
the principles laid down in Section I on the basis of his enhanced pay in the State Civil Service,
as if he was promoted to the Indian Administrative Service with effect from the date of such
enhancement.
SECTION III
FIXATION OF INITIAL PAY OF A MEMBER OF THE STATE CIVIL SERVICE FALLING

UNDER RULE 4(5)
(1) The initial pay of member of the State Civil Service appointed to officiate in a cadre post shall
be fixed in accordance with the principles enunciated in Section I:
Provided that if such a member of the State Civil Service had already officiated in a cadre post
with the approval of the Central Government and in consultation with the Union Public Service
Commission, as the case may be, his pay under this section shall be fixed at a stage not lower
than the pay he drew in the Senior 38-A Scale of the Indian Administrative Service while last
officiating in such a post subject to the condition that the period of earlier officiation in a cadre
post is in accordance with the provisions of rule 9 of the Indian Administrative Service (Cadre)
Rules, 1954.
Note - In the case of a member of the State Civil Service who has been officiating in a cadre post
from a date prior to the first day of January, 1996 38 , his pay in the Senior 38-A Scale of the Indian
Administrative Service shall be recalculated in accordance with the principles enunciated in
Section I, as if he was appointed to officiate in the cadre post with effect from the first day of
January, 199638.
(2) On any enhancement of his substantive pay in the State Civil Service as a result of an
increment in the lower or the higher scale of the Service, a member of the State Civil Service
officiating in a cadre post shall be entitled to have his pay in the Senior 38-A Scale of the Indian
Administrative Service recalculated in accordance with the principles laid down in Section I on the
140
basis of his enhanced pay in the State Civil Service as if he was appointed to officiate in the
cadre post with effect from the date of such enhancement.
(3) If a member of the State Civil Service officiating in a cadre post is promoted substantively to
the higher scale of pay of the State Civil Service his pay in the Senior 38-A Scale of the Indian
Administrative Service shall be recalculated in accordance with the principles enunciated in
Section I, as if he was appointed to officiate in the cadre post with effect from the date of such
enhancement.
(4) Increments of pay in the Senior 38-A Scale of the Indian Administrative Service shall be granted
to a member of the State Civil Service officiating in a cadre post on completion of one full year's
service on any stage of that scale:
Provided that for the purpose of calculating one year’s service under this clause,-
(i) Broken periods of officiating service on a particular rate of pay which is in accordance with the
provisions of rule 9 of the Indian Administrative Service (Cadre) Rules, 1954, shall be taken into
account;
(ii) Leave, except extraordinary leave otherwise than on medical certificate, taken during
officiation in cadre posts shall count for increment if, on the expiry of the leave, the officer returns
to the same post on the same rate of pay and the State Government certifies that but for
proceeding on leave, the officer would have continued to officiate in the same or any other cadre
post. The Central Government may, in any case in which it is satisfied that the extraordinary
leave taken otherwise than on medical certificate, was taken for any cause beyond the control of
the officer concerned or for prosecuting higher scientific and technical studies, direct that
extraordinary leave taken otherwise than on medical certificate, shall count for increment;
(iii) Any period of service on a particular rate of pay covered under clause (6) of Section I, shall be
taken into account;
Provided further that a member of the State Civil Service officiating in a cadre post shall not be
granted an increment in the Senior 38-A Scale of the Indian Administrative Service unless he has
completed an aggregate period of eight years' service in the State Civil Service.
(5) The pay of a member of the State Civil Service officiating in a cadre post and where such an
officiation has been held by the Central Government in consultation with the Union Public Service
Commission, wherever necessary, to be not in accordance with the provisions of rule 9 of the
Indian Administrative Service (Cadre) Rules, 1954 shall be regulated in the scale of the State
Civil Service, subject to any modifications made by the Central Government in this regard.
(6) Notwithstanding anything contained in any clause in this Section, where the Central
Government is satisfied that the operation of any clause, or clauses of this Section causes undue
hardship in any particular case, it may, by order, dispense with or relax the requirements of that
clause or clauses, as the case may be, to such an extent and subject to such exceptions and
conditions, as it may consider necessary for dealing with the case in a just and equitable manner.
SCHEDULE – III
A – Posts carrying pay above the time scale in the Indian Administrative Service under the
State Government .
SCHEDULE
141
A. ANDHRA PRADESH
1. Chief Secretary to Government Rs.26,000/-
(Fixed)
2. Director General Dr. Marri Chenna Reddy, Human Resource Rs.26,000/-
Development, Institute of Andhra Pradesh (Fixed)
3. Chief Commissioner of Land Administration Rs.26,000/-
(Fixed)
4. Principal Secretary to Government Rs.22400-
525-24500/-
5. Chief Electoral Officer and Ex-Officio Principal Secretary to Rs.22400-
Government 525-24500/-
6. Commissioner, Commercial Taxes Rs.22400-
525-24500/-
7. Commissioners Rs.18400-
500-22400/-
8. Commissioner & Director of Sugar Rs.18400-
500-22400/-
9. Commissioner for Panchayat Raj Rs.18400-
500-22400/-
10. Commissioner, Handlooms Rs.18400-
500-22400/-
11. Commissioner of Industries Rs.18400-
500-22400/-
12. Commissioner of Rural Development Rs.18400-
500-22400/-
13. Commissioner, Employment & Training Rs.18400-
500-22400/-
14. Commissioner, Women Development & Child Welfare Rs.18400-
500-22400/-
15. Commissioner, Tribal Welfare Rs.18400-
500-22400/-
16. Commissioner, Sericulture Rs.18400-
500-22400/-
17. Commissioner of Transport Rs.18400-
500-22400/-
18. Commissioner of Endowments Rs.18400-
500-22400/-
19. Commissioner for Cooperation & Registrar of Cooperative Rs.18400-
Societies 500-22400/-
20. Commissioner of Labour Rs.18400-
500-22400/-
21. Commissioner of Departmental Inquiries Rs.18400-
500-22400/-
22. Commissioner-cum-Director, Municipal Administration Rs.18400-
500-22400/-
23. Secretary to Governor Rs.18400-
500-22400/-
24. Secretary to Chief Minister Rs.18400-
500-22400/-
25. Secretary to Government Rs.18400-
500-22400/-
26. Commissioner, Relief and Ex-Officio Secretary to Rs.18400-
27. Resident Commissioner, Andhra Pradesh Bhawan, New Delhi Rs.18400-
142
500-22400/-
ARUNACHAL PRADESH-GOA-MIZORAM-UNION TERRITORIES

Post under the Government of Arunachal Pradesh
1. Chief Secretary Rs.26,000/-
(Fixed)
2. Principal Secretary-cum-Commissioner Rs.22400-
525-24500/-
3. Commissioner-cum-Secretary (PWD/RWD) Rs.18400-
500-22400/-
4. Commissioner-cum-Secretary (Finance) Rs.18400-
500-22400/-
5. Divisional Commissioner (East) Rs.18400-
500-22400/-
6. Divisional Commissioner (West) Rs.18400-
500-22400/-
7. Commissioner-cum-Secretary (Home) Rs.18400-
500-22400/-
8. Commissioner-cum-Secretary (Education) Rs.18400-
500-22400/-
Post under the Government of Goa

(Fixed)
2. Principal Secretary Rs.22400-
525-24500/-
500-22400/-
4. Commissioner-cum-Secretary (Education & Health) Rs.18400-
500-22400/-
Post under the Government of Mizoram

(Fixed)
2. Commissioner/Secretary (Development) Rs.18400-
500-22400/-
3. Commissioner/Secretary (Finance) Rs.18400-
500-22400/-
4. Commissioner/Secretary (Revenue) Rs.18400-
500-22400/-
5. Commissioner/Secretary (Home) Rs.18400-
500-22400/-
Post under the Andaman & Nicobar Islands

1. Chief Secretary Rs.22400-
525-24500/-
2. Commissioner-cum-Secretary (Development) Rs.18400-

500-22400/-
500-22400/-
4. Commissioner-cum-Secretary (Shipping and Transport) Rs.18400-
500-22400/-
143
Post under the UT of Chandigarh

1. Advisor to the Administrator, Chandigarh Rs.22400-
525-24500/-
2. Secretary (Home) Rs.18400-
500-22400/-
3. Secretary (Finance) Rs.18400-
500-22400/-
Post under the UT of Daman & Diu/Dadra & Nagar Haveli

1. Development Commissioner Rs.18400-
500-22400/-
2. Finance Secretary Rs.18400-
500-22400/-
Post under the Government of NCT of Delhi

(Fixed)
2. Principal Secretary (Home) Rs.22400-
525-24500/-
3. Principal Secretary (Finance) Rs.22400-
525-24500/-
4. Principal Secretary (UD) Rs.22400-
525-24500/-
5. Principal Secretary (Health & F.W.) Rs.22400-
525-24500/-
6. Commissioner & Secretary (Development) Rs.18400-
500-22400/-
7. Commissioner & Secretary (PWD/L&B/LSG) Rs.18400-
500-22400/-
8. Commissioner & Secretary (Industries) Rs.18400-
500-22400/-
9. Commissioner/Secretary (Food & Supply) Rs.18400-
500-22400/-
10. Commissioner/Secretary (Planning and Infrastructure) Rs.18400-
500-22400/-
11. Secretary (Tourism, Culture, Archaeology and Academies) Rs.18400-
500-22400/-
12. Secretary (Water & Power) Rs.18400-
500-22400/-
13. Secretary (Environment and Forest and Non-Conventional Rs.18400-
Energy) 500-22400/-
14. Commissioner (Sales Tax) Rs.18400-
500-22400/-
15. Director, Vigilance Rs.18400-
500-22400/-
16. Member, Appellate Tribunal Sales Tax Rs.18400-
500-22400/-
17. Director of Education Rs.18400-
500-22400/-
18. Divisional Commissioner Rs.18400-
500-22400/-
19. Commissioner (Appeals) Rs.18400-
500-22400/-
144
20. Secretary to Lt. Governor Rs.18400-

500-22400/-
21. Commissioner & Secretary (Education) Rs.18400-
500-22400/-
22. Commissioner & Secretary (Transport) Rs.18400-
500-22400/-
POST UNDER THE GOVERNMENT OF PONDICHERRY

1. Chief Secretary Rs.22400-
525-24500/-
2. Secretary (Planning)-cum-Development Commissioner Rs.18400-
500-22400/-
3. Commissioner-cum-Secretary (Education and Welfare) Rs.18400-
500-22400/-
ASSAM-MEGHALAYA
ASSAM
1. Chief Secretary to the Government Rs.26,000/-
(Fixed)
2. Chairman, Assam Administrative Tribunal Rs.26,000/-
(Fixed)
525-24500/-
4. Addl. Chief Secretary Rs.22400-
525-24500/-
5. Commissioner of Division Rs.18400-
500-22400/-
6. Commissioner for Agricultural Production and Rural Rs.18400-
Development and Special Secretary to Government 500-22400/-
7. Chairman, Board of Revenue Rs.18400-
500-22400/-
8. Commissioner and Secretary to Government Rs.18400-
500-22400/-
9. Resident Commissioner, New Delhi Rs.18400-
500-22400/-
10. Chief Electoral Officer and ex-officio Commissioner Rs.18400-
and Secretary to Government 500-22400/-
MEGHALAYA
(Fixed)
2. Additional Chief Secretary/Principal Secretary to Rs.22400-
Govt./Development Commissioner 525-24500/-
500-22400/-
500-22400/-
BIHAR
(Fixed)
2. Member, Board of Revenue Rs.26,000/-
(Fixed)
3. Development Commissioner Rs.26,000/-
145
(Fixed)
4. Agricultural Production Commissioner Rs.22400-
525-24500/-
5. Commissioner and Secretary (Finance) Rs.22400-

525-24500/-
6. Commissioner and Secretary (Home) Rs.22400-
525-24500/-
7. Vigilance Commissioner Rs.22400-
525-24500/-
8. Commissioner and Secretary, Water Resources, Rural Rs.22400-
Development, Revenue & Land Reforms and Industries 525-24500/-
9. Commissioner and Secretary, Personnel Deptt. Rs.22400-
525-24500/-
10. Commissioner and Secretary, Health Deptt. Rs.22400-
525-24500/-
11. Commissioner and Secretary, Education Deptt. Rs.22400-
525-24500/-
12. Relief and Rehabilitation Commissioner Rs.18400-
500-22400/-
500-22400/-
500-22400/-
15. Chairman, Bihar State Staff Selection Commission Rs.18400-
500-22400/-
500-22400/-
17. Chief Electoral Officer-cum-Secretary Rs.18400-

500-22400/-
18. Secretary, PWD Deptt. Rs.18400-
500-22400/-
19. Secretary, Welfare Rs.18400-
500-22400/-
20. Secretary, Urban Development Rs.18400-
500-22400/-
21. Secretary, Food, Civil Supplies and Commerce Rs.18400-
500-22400/-
22. Secretary, Energy Deptt. Rs.18400-
500-22400/-
23. Secretary, Cabinet Sectt. Rs.18400-
500-22400/-
24. Secretary, Forest and Environment Rs.18400-
500-22400/-
25. Secretary, Labour, Employment & Training Rs.18400-
500-22400/-
500-22400/-
27. Secretary, Science & Technology Deptt. Rs.18400-

500-22400/-
28. Secretary, Animal Husbandry & Fisheries Deptt. Rs.18400-
500-22400/-
29. Secretary, Cooperative Deptt. Rs.18400-
146
500-22400/-
30. Secretary, Building Construction Deptt. Rs.18400-
500-22400/-
31. Secretary, PHE Deptt. Rs.18400-

500-22400/-
32. Secretary, Minor Irrigation Deptt. Rs.18400-
500-22400/-
33. Secretary, Information & Public Relation Deptt. Rs.18400-
500-22400/-
34. Secretary, Transport Deptt. Rs.18400-
500-22400/-
35. Secretary, Institutional Finance & Programme Implementation Rs.18400-
Deptt. 500-22400/-
36. Secretary, Panchayati Raj & Rural Engineering Deptt. Rs.18400-
500-22400/-
37. Inspector General Registration-cum-Secretary Rs.18400-
500-22400/-
38. Departmental Enquiry Commissioner Rs.18400-
500-22400/-
39. Secretary to Lokayukta Rs.18400-
500-22400/-
40. Secretary, Excise and Prohibition Deptt. Rs.18400-
500-22400/-
CHHATTISGARH
(Fixed)
2. President, Board of Revenue Rs.26,000/-
(Fixed)
3. Principal Secretary to the Government Rs.22400-

525-24500/-
4. Agriculture Production Commissioner Rs.22400-
525-24500/-
5. Chief Electoral Officer Rs.18400-
500-22400/-
500-22400/-
7. Member, Board of Revenue Rs.18400-
500-22400/-
500-22400/-
9. Commissioner, Govt. of Chhattisgarh, New Delhi Rs.18400-
500-22400/-
10. Registrar, Cooperative Societies Rs.18400-
500-22400/-
500-22400/-
500-22400/-
13. Director, Academy of Administration Rs.18400-
500-22400/-
14. Labour Commissioner Rs.18400-
500-22400/-
147
15. Excise Commissioner Rs.18400-

500-22400/-
16. Commissioner, Tribal Development Rs.18400-
500-22400/-
17. Commissioner, Industries Rs.18400-
500-22400/-
18. Commissioner, Treasuries, Small Savings and Lotteries Rs.18400-
500-22400/-
GUJARAT
(Fixed)
2. Additional Chief Secretary to Government Rs.26,000/-
(Fixed)
525-24500/-
4. Commissioner of Training & Director, Sardar Patel Institute of Rs.22400-
Public Administration 525-24500/-
5. Principal Secretary to Governor Rs.22400-
525-24500/-
6. Commissioner of Sales Tax Rs.22400-
525-24500/-
500-22400/-
500-22400/-
9. Industries Commissioner Rs.18400-
500-22400/-
10. Commissioner of Departmental Enquiries Rs.18400-
500-22400/-
11. Settlement Commissioner & Director of Land Records Rs.18400-

500-22400/-
12. Commissioner of Land Reforms Rs.18400-
500-22400/-
13. Commissioner of Cottage & Rural Industries Rs.18400-
500-22400/-
500-22400/-
15. Commissioner of Higher Education Rs.18400-
500-22400/-
16. Member, Urban Land Tribunal Rs.18400-
500-22400/-
17. Commissioner of Fisheries Rs.18400-
500-22400/-
18. Commissioner of Health, Medical Services and Medical Rs.18400-
Education 500-22400/-
19. Commissioner of Women & Child Development Rs.18400-
500-22400/-
20. Commissioner of Geology & Mining Rs.18400-
500-22400/-
500-22400/-
22. Principal Secretary to Chief Minister Rs.18400-
500-22400/-
148
HARYANA
(Fixed)
2. Financial Commissioner/Principal Secretary Rs.26,000/-
(Fixed)
3. Financial Commissioner/Principal Secretary/Member, Sales Rs.22400-
Tax Tribunal 525-24500/-
4. Commissioner of Divisions Rs.18400-
500-22400/-
500-22400/-
6. Transport Commissioner Rs.18400-
500-22400/-
7. Prohibition, Excise and Taxation Commissioner Rs.18400-
500-22400/-
8. Resident Commissioner, Haryana Bhavan, New Delhi Rs.18400-
500-22400/-
500-22400/-
10. Director, Agriculture Rs.18400-
500-22400/-
500-22400/-
500-22400/-
13. Director, Industries Rs.18400-
500-22400/-
14. Director, Town and Country Planning-cum-Urban Estate and Rs.18400-
Colonisation 500-22400/-
15. Director, Higher education Rs.18400-

500-22400/-
16. State Transport Controller Rs.18400-
500-22400/-
HIMACHAL PRADESH
(Fixed)
2. Financial Commissioner Rs.22400-
525-24500/-
500-22400/-
4. Commissioner-cum-Secretary to Government Rs.18400-
500-22400/-
5. Commissioner-cum-Secretary (Lok Ayukta) Rs.18400-
500-22400/-
6. Chief Election Officer-cum-Secretary (Election) Rs.18400-
500-22400/-
7. Director, Industries Rs.18400-
500-22400/-
8. Excise & Taxation Commissioner Rs.18400-
500-22400/-
9. Director, Social and Women’s Welfare Rs.18400-
500-22400/-
149

500-22400/-
JAMMU AND KASHMIR

(Fixed)
2. Additional Chief Secretary Rs.22400-
525-24500/-
3. Financial Commissioner Rs.22400-
525-24500/-
4. Chairman, J&K Special Tribunal Rs.22400-
525-24500/-
500-22400/-
500-22400/-
7. Resident Commissioner Rs.18400-
500-22400/-
JHARKHAND
(Fixed)
2. Development Commissioner Rs.26,000/-
(Fixed)
3. Commissioner & Secretary/Principal Secretary Rs.22400-
525-24500/-
500-22400/-
500-22400/-
500-22400/-
500-22400/-
500-22400/-
KARNATAKA
(Fixed)
2. Additional Chief Secretary to the Government Rs.26,000/-
(Fixed)
3. Additional Chief Secretary to the Government-cum- Rs.26,000/-
Development Commissioner (Fixed)
525-24500/-
5. Chairman, Karnataka Appellate Tribunal Rs.22400-
525-24500/-
6. Chief Electoral Officer & ex-officio Principal Secretary to Rs.22400-
525-24500/-
8. Resident Commissioner, Karnataka Bhawan Rs.22400-
525-24500/-
150
9. Director General of Administrative Reforms & Training, ATI, Rs.22400-

Mysore 525-24500/-
500-22400/-
11. Commissioner for Commercial Taxes Rs.18400-

500-22400/-
12. Inspector General of Registration & Commissioner of Stamps Rs.18400-
500-22400/-
13. Commissioner for Excise Rs.18400-
500-22400/-
14. Director of Industries & Commerce & Commissioner for Rs.18400-
Industrial Development 500-22400/-
500-22400/-
16. Registrar, Cooperative Societies & Director of Cooperative Rs.18400-
Audit 500-22400/-
17. Commissioner for Food and Civil Supplies Rs.18400-
500-22400/-
18. Commissioner for Transport and Road Safety Rs.18400-
500-22400/-
19. Commissioner for Cane Development and Director of Sugar Rs.18400-
500-22400/-
20. Commissioner, Public Instructions Rs.18400-
500-22400/-
21. Commissioner for Sericulture Development and Director of Rs.18400-
Sericulture 500-22400/-
22. Commissioner for Collegiate Education Rs.18400-
500-22400/-
23. Commissioner for Agriculture Rs.18400-
500-22400/-
24. Commissioner for Health and Family Welfare Services Rs.18400-

500-22400/-
25. Commissioner Watershed Development Department & E/O Rs.18400-
Secretary to Govt. Agriculture and Horticulture Department 500-22400/-
26. Secretary, Malnad Area Development Board Rs.18400-
500-22400/-
27. Executive Director, Karnataka Jalasamwardhana Sangha Rs.18400-
500-22400/-
28. Commissioner for Labour Rs.18400-
500-22400/-
29. Commissioner of Backward Classes Rs.18400-
500-22400/-
30. Commissioner for Public Instructions, Hubli Rs.18400-
500-22400/-
31. Commissioner for Public Instructions, Gulbarga Rs.18400-
500-22400/-
32. Commissioner of Social Welfare Rs.18400-
500-22400/-
33. Commissioner of Tourism Rs.18400-
500-22400/-
34. Commissioner of Employment & Training Rs.18400-
500-22400/-
35. Commissioner for Information & E/O Secretary, ITYS Rs.18400-
151
500-22400/-
36. Member, Karnataka Appellate Tribunal Rs.18400-
500-22400/-
37. Commissioner, Survey, Settlement & Land Records Rs.18400-
500-22400/-
KERALA
(Fixed)
2. Additional Chief Secretary Rs.26,000/-
(Fixed)
525-24500/-
525-24500/-
5. Commissioners Rs.18400-
500-22400/-
500-22400/-
500-22400/-
8. Director of Agriculture Rs.18400-
500-22400/-
500-22400/-
500-22400/-
11. Director of Industries and Commerce Rs.18400-
500-22400/-
12. Registrar of Cooperative Societies Rs.18400-
500-22400/-
MADHYA PRADESH
(Fixed)
2. Additional Chief Secretary/President, Board of Revenue Rs.26,000/-
(Fixed)
3. Additional Chief Secretary/Director General of Academy of Rs.26,000/-
Administration of MP (Fixed)
525-24500/-
525-24500/-
525-24500/-
7. Administrative Member, Board of Revenue Rs.22400-
525-24500/-
500-22400/-
500-22400/-

500-22400/-
152
500-22400/-
12. Land Records and Settlement Commissioner Rs.18400-
500-22400/-
13. Commissioner, M.P., New Delhi Rs.18400-
500-22400/-
500-22400/-
15. Secretary to the Governor, M.P. Rs.18400-
500-22400/-
500-22400/-
17. Director, Academy of Administration Rs.18400-
500-22400/-
500-22400/-
500-22400/-
20. Secretary, Lokayukt, M.P. Rs.18400-
500-22400/-
21. Inspector General of Registration & Suptd. of Stamps Rs.18400-
500-22400/-
500-22400/-
23. Commissioner, Tribal Development Rs.18400-
500-22400/-
24. Commissioner, Scheduled Caste Welfare Rs.18400-
500-22400/-
25. Commissioner, Backward Class Welfare Rs.18400-
500-22400/-
26. Commissioner, Women & Child Development Rs.18400-
500-22400/-
27. Commissioner, Public Instruction Rs.18400-
500-22400/-
28. Commissioner, Higher Education Rs.18400-
500-22400/-
500-22400/-
30. Commissioner, Health Services Rs.18400-
500-22400/-
MAHARASHTRA
1. Chief Secretary to the Government & Development Rs.26,000/-
Commissioner (Fixed)
2. Additional Chief Secretary to the Government Rs.26,000/-
(Fixed)
3. Additional Chief Secretary to the Government, Vidharba Rs.26,000/-
Development
525-24500/-
5. Commissioner of Department Enquiries Rs.22400-
525-24500/-
6. Director General, Yeshwantrao Chavan Academy of Rs.22400-

Development & Administration 525-24500/-
7. Secretary to Govt. Rs.18400-
153
500-22400/-
8. Commissioner of Division. Rs.18400-
500-22400/-
9. Commissioner of Sales Tax Rs.18400-
500-22400/-
10. Settlement Commissioner & Director of Land Records Rs.18400-
500-22400/-
11. Commissioner for Cooperation & Registrar of Coop. Rs.18400-
Societies. 500-22400/-
12. Commissioner for Cooperation & Registrar Rs.18400-
500-22400/-
13. Commissioner Food & Drug Administration Rs.18400-
500-22400/-
14. Chief Protocol Officer & Secy. to Govt. Rs.18400-
500-22400/-
15. Commissioner of Employees State Insurance Scheme Rs.18400-
500-22400/-
16. Chief Electoral officer & Secy. to Govt. Rs.18400-
500-22400/-
17. Development Commissioner Industries Rs.18400-
500-22400
18. Commissioner of Prohibition & Excise Rs.18400-
500-22400
19. Commissioner of Sugar Rs.18400-
500-22400/-
500-22400/-
500-22400/-
22. Special Commissioner, New Delhi Rs.18400-
500-22400/-
500-22400/-
24. Dairy Development Commissioner Rs.18400-

500-22400/-
25. Commissioner of Agriculture Rs.18400-
500-22400
26. Commissioner of Tribal Development Rs.18400-
500-22400
MANIPUR-TRIPURA
MANIPUR
(fixed) (After
30 years
service)
2. Additional Chief Secretary Rs.22400-
525-24500/-
3. Principal Secretary to Govt. Rs.22400-
525-24500/-
4. Commissioner Rs.18400-
500-22400/-
5. Director General of State Academy of Training Rs.18400-
154
500-22400/-
500-22400/-
500-22400/-
500-22400/-
TRIPURA
1. Chief Secretary to the Govt Rs.26,000/-
(fixed) (After
30 years
service)
525-24500/-
3. Commissioner cum Secretary to Govt. Rs.18400-
500-22400/-
4. Resident Commissioner, Tripura Bhavan, ND Rs.18400-
500-22400/-
5. Special Secretary to Governor Rs.18400-
500-22400/-
6. Chief Executive Officer, Tripura Tribal Area Autonomous Rs.18400-
Distt. Council. 500-22400/-
NAGALAND
1. Chief Secretary to Govt. Rs.26,000/-
(Fixed)
2. Additional Chief Secretary & Home Commissioner to be Rs.22400-
redesignated as Additional Chief Secretary 525-24500/-
3. Additional Chief Secretary, Planning and Coordination to be Rs.22400-
redesignated as Additional Chief Secretary 525-24500/-
525-24500/-
525-24500/-
6. Commissioner and Secretary to Govt. to be redesignated as Rs.18400-
Commissioner and Secretary 500-22400/-
7. Divisional Commissioner to be redesignated as Rs.18400-
Commissioner 500-22400/-
8. Director Administrative Training Institute Rs.18400-
500-22400/-
9. Special Secretary to Governor to be redesignated as Rs.18400-
Secretary to Governor 500-22400/-
10. Commissioner Taxes & Excise Rs.18400-
500-22400/-
500-22400/-
ORISSA
1. Chief Secretary to the Govt. and Chief Development Rs.26,000/-
Commissioner (Fixed)
2. Member Board of Revenue Rs.26000/-

(Fixed)
3. Chief Administrator (Special Area Development) and ex- Rs.26000/-
155
officio Member, Board of Revenue and Special Chief (Fixed)

Secretary to Government)
4. Additional Chief Secretary to Govt. Rs.22400-
525-24500/-
5. Special Relief Commissioner Rs.22400-

525-24500/-
525-24500/-
525-24500/-
525-24500/-
9. Additional Development Commissioner and Secretary to Rs.18400-
Govt., Planning and Coordination 500-22400/-
10. Commissioner, Tribal & Harijan Welfare Rs.22400-
525-24500/-
11. Director General, Training Coordination, Gopabandhu Rs.22400-
Academy of Administration, Bhubaneswar 525-24500/-
12. Revenue Divisional Commissioner Rs.18400-
500-22400/-
13. Commissioner Land and Reforms Rs.18400-
500-22400/-
14. Commissioner Commercial Taxes Rs.18400-
500-22400/-
15. Commissioner Land Reforms & Settlement Rs.18400-
500-22400/-
500-22400/-
17. Commissioner Consolidation Rs.18400-
500-22400/-
18. Commissioner-cum-Secretary to Governor Rs.18400-
500-22400/-
19. Commissioner-cum-Secretary to Chief Minister Rs.18400-
500-22400/-
20. Commissioner-cum-Secretary to Government Rs.18400-
500-22400/-
21. Special Secretary to Govt. Rs.18400-
500-22400/-
PUNJAB
(Fixed)
2. Financial Commissioner (Development) Rs.26,000/-
(Fixed)
3. Financial Commissioner/Principal Secretary to Govt. Rs.22400-
525-24500/-
4. Financial Commissioner (Appeals) Rs.22400-
525-24500/-
5. Chief Electoral Officer and Principal Secretary to Govt. Rs.22400-
525-24500/-
6. Commissioner of Divisions Rs.18400-
500-22400/-
7. Excise and Taxation Commissioner Rs.18400-
500-22400/-
156

500-22400/-
500-22400/-
10. Secretary to Govt. Rs.18400-

500-22400/-
11. Director/Executive Director, Punjab State Institute of Public Rs.18400-
Admn. 500-22400/-
12. Registrar Cooperative Societies Rs.18400-
500-22400/-
13. Director Food and Civil Supplies Rs.18400-
500-22400/-
14. Director Institutional Finance and Banking & Bureau of Public Rs.18400-
Enterprises-cum-Secretary to Govt. 500-22400/-
15. Resident Commissioner, Govt. of Punjab, New Delhi Rs.18400-
500-22400/-
RAJASTHAN
1. Chief Secretary to Govt. Rs.26,000/-
(Fixed)
2. Chairman Board of Revenue Rs.26,000/-
(Fixed)
3. Chairman, Rajasthan Civil Services Appellate Tribunal Rs.26,000/-
(Fixed)
525-24500/-
5. Chairman, Rajasthan Tax Board Rs.22400-
525-24500/-
500-22400/-
500-22400/-
8. Commissioner for Departmental Enquiries Rs.18400-
500-22400/-
500-22400/-
10. Commissioner, Command Area Development Rs.18400-

500-22400/-
500-22400/-
500-22400/-
500-22400/-
500-22400/-
500-22400/-
500-22400/-
17. Commissioner, Labour and Employment Rs.18400-
500-22400/-
157
500-22400/-
500-22400/-
20. Chief Electoral Officer & Ex-Officio Principal Secretary to Rs.18400-
Government, Elections 500-22400/-
SIKKIM
1. Chief Secretary to Government Rs.26000/-
(Fixed)
2. Additional chief Secretary Rs.22400-
525-24500/-
Principal Secretary Rs.22400-

525-24500/-
3. Commissioner-cum-Secretary Rs.18400-
500-22400/-
TAMIL NADU
1. Chief Secretary to the Govt. Rs.26,000/-
(Fixed)
2. Vigilance Commissioner Rs.26,000/-
(Fixed)
3. Principal Commissioner, Revenue Admn. Rs.26,000/-
(Fixed)
4. Special Commissioners Rs.22400-
525-24500/-
5. Chief Electoral Officer and Secretary to Govt. Rs.22400-
525-24500/-
6. Commissioner of Prohibition, Excise and Narcotics Rs.22400-
525-24500/-
7. Commissioner of Agricultural Income Tax Rs.22400-
525-24500/-
8. Secretary, State Planning Commission Rs.22400-
525-24500/-
525-24500/-
10. Commissioner for Disciplinary Proceedings, Madras Rs.18400-
500-22400/-
11. Resident Commissioner, Tamil Nadu House, New Delhi Rs.18400-
500-22400/-
500-22400/-
500-22400/-
500-22400/-
15. Industries Commissioner and Director of Industries and Rs.18400-
Commerce 500-22400/-
16. Director of Sugar Rs.18400-
500-22400/-
17. Commissioner for Civil Supplies Rs.18400-
500-22400/-
18. Director of Town Panchayats Rs.18400-
158
500-22400/-
19. Commissioner for Milk Production Rs.18400-
500-22400/-
20. Registrar of Cooperative Societies Rs.18400-
500-22400/-
21. Commissioner for Labour Rs.18400-
500-22400/-
22. Commissioner of Municipal Administration Rs.18400-
500-22400/-
500-22400/-
UTTARANCHAL
(Fixed)
2. Director General Uttranchal Administrative Academy, Nainital Rs.26,000/-
(Fixed)
525-24500/-
4. Chief Revenue Commissioner Rs.22400-
525-24500/-
5. Principal Secretary & Forest and Rural Development Rs.22400-
6. Principal Secretary and Infrastructure Development Rs.22400-
7. Principal Secretary & Social Welfare Commissioner Rs.22400-
525-24500/-
500-22400/-
500-22400/-
500-22400/-
500-22400/-
500-22400/-
13. Commissioner, Excise Rs.18400-

500-22400/-
14. Commissioner, Taxes Rs.18400-
500-22400/-
15. Chief Executive Officer, Tourism Board Rs.18400-
500-22400/-
UTTAR PRADESH
(Fixed)
2. Chairman, Board of Revenue & Adviser Land Reforms Rs.26,000/-
(Fixed)
3. Chairman, Administrative Tribunal and Chairman, Vigilance Rs.26,000/-
Commission (Fixed)
4. Member, Revenue Board Rs.26,000/-
(Fixed)
5. Director General, Training Rs.26,000/-
159
(Fixed)
6. Divisional Commissioners (Agra,Varanasi, Meerut, Lucknow, Rs.22400-
Allahabad, Kanpur) 525-24500/-
525-24500/-
525-24500/-
525-24500/-
10. Industrial Development Commissioner Rs.22400-
525-24500/-
11. Social Welfare Commissioner Rs.22400-
525-24500/-
12. Principal Secretary to Governor Rs.22400-
525-24500/-
525-24500/-
14. Director General, State Institute of Rural Development Rs.22400-
525-24500/-
15. Divisional Commissioners Rs.18400-
500-22400/-
500-22400/-
500-22400/-
18. Sales Tax Commissioner Rs.18400-
500-22400/-
500-22400/-
500-22400/-
21. Registrar Cooperative Societies Rs.18400-
500-22400/-
22. Director, Administrative Training Institute Rs.18400-
500-22400/-
23. Director of Industries Rs.18400-
500-22400/-
500-22400/-
25. Director, Handlooms Rs.18400-
500-22400/-
26. Cane Commissioner Rs.18400-
500-22400/-
27. Secretary, Board of Revenue Rs.18400-
500-22400/-
28. Director General of Prison Rs.18400-
500-22400/-
29. Director General, Tourism Rs.18400-
500-22400/-
500-22400/-
31. Chairman, Admn. Tribunal.II Rs.18400-
500-22400/-
32. Member (Judicial) Board of Revenue Rs.18400-
500-22400/-
160
33. Commissioner, Food Rs.18400-

500-22400/-
34. Entertainment Tax Commissioner Rs.18400-
500-22400/-
35. Inspector General of Registration & Stamps Rs.18400-
500-22400/-
36. Commissioner for Consolidation Rs.18400-
500-22400/-
37. Principal Staff Officer to Chief Secretaru Rs.18400-
500-22400/-
38. Director, Culture Rs.18400-
500-22400/-
WEST BENGAL
1. Chief Secretary to the Government Rs.26000/-
(Fixed)
2. Commissioner General, Land Reforms Rs.26000/-
(Fixed)
3. Commissioner, Food & Ex-officio Secretary, Food and Rs.26000/-
Supplies Department (Fixed)
4. Principal Secretary, Forests Rs.26000/-
(Fixed)
5. Principal Secretary to the Govt. (Home, Finance, Higher Rs.22400-
Education, Social Welfare, Relief, Animal Resources 525-24500/-
Development, Panchayat & Rural Development Departments)
6. Principal Secretary to the Govt. Rs.22400-
525-24500/-
500-22400/-
8. Secretary/Special Secretary to Government Rs.18400-
500-22400/-
9. Land Reforms Commissioner Rs.18400-
500-22400/-
10. Director, Administrative Training Institute Rs.18400-
500-22400/-
500-22400/-
500-22400/-
13. Director, Social Welfare Rs.18400-
500-22400/-
14. Commissioner for Commercial Taxes Rs.18400-
500-22400/-
500-22400/-
16. Commissioner of Backward Classes Welfare Rs.18400-
500-22400/-
17. Commissioner of Panchayats Rs.18400-
500-22400/-
18. Commissioner of Family Welfare Rs.18400-
500-22400/-
19. Commissioner of School Education Rs.18400-
500-22400/-
20. Commissioner of Excise Rs.18400-
500-22400/-
161
B – Posts carrying pay in the Senior 38-A Scale of the Indian Administrative Service under
the State Governments including posts carrying Special 40 Allowance in addition to pay in
the time-scale.
41
(1) The number of posts in the Selection Grade in a State cadre shall be equal to 20 per cent of
the total number of senior posts in the State reduced by the number of posts carrying pay above
the senior-scale in the State subject to a minimum of 15 per cent of the senior posts in the State.
Explanation – (i) The expression “senior posts in the State” shall mean senior posts under a State
Government as specified in item 1 of the Schedule to the Indian Administrative Service (Fixation
of Cadre Strength) Regulations, 1955.
(ii) The number of Selection Grade posts shall be worked out under this clause on the basis of
the authorized strength and no changes need be made consequent on a temporary addition to a
cadre/temporary holding in abeyance of a cadre post;
42
(2) The State Government concerned shall be competent to grant a special 40 allowance for
any of the posts specified in this part of the Schedule either individually or with reference to a
group of class of such posts;
40
(3) The amount of any special 40 allowance which may be sanctioned by the State
Governments under clause (2) shall be Rs.400, Rs.600, Rs.800, Rs.900 or Rs.1000, as may,
from time to time, be determined by the State Government concerned.
42
(4) Posts in the junior time-scale of the service have not been specified in the Schedule but it
shall be within the competence of the State Government concerned to sanction any special 40
allowance to be attached to such posts.
S.No. ANDHRA PRADESH

1. Addl./Joint /Deputy Secretaries to Government
2. Secretary to Chief Commissioner, Land Administration
3. Addl./Joint Secretary to Chief Commissioner, Land Administration
4. Collectors and District Magistrates
5. Special Collectors
6. Special Officer and Competent Authority, Urban Land Ceilings
7. Secretary to Chief Commissioner, Land Administration
8. Joint Collector
9. Joint Commissioner of Excise (Enforcement)
10. Deputy Commissioner (Excise)
11. Secretary to Commissioner (Excise)
12. Director of Civil Supplies
13. Director, Tourism
14. Secretary, Andhra Pradesh Public Service Commission
15. Project Officer, Integrated Tribal Development Agency/Project Director,
District Rural Development Agency, Chief Executive Officer, Zilla Parishad
16. Director of Settlement, Survey and Land Records
17. Director of Social Welfare
18. Joint Commission (Commercial Taxes)
19. Deputy Commissioner (Commercial Taxes)
20. Secretary to Commissioner (Commercial Taxes)
21. Chief Rationing Officer
40
Substituted vide DP&T Not. No.14021/4/98-AIS(II)-A, dated 21.12.98.
41
Substituted vide DP&T Not. No.10/19/74-AIS(II)-B, dated 26.7.74.
42
Added/Re-numbered w.e.f. 1/3/1962 vide MHA Not. No.1/22/63-AIS(II)B, dated 15.09.64.
162
22. Director of Distilleries and Addl. Secretary to Commissioner of Excise
ARUNACHAL PRADESH-GOA-MIZORAM-UNION TERRITORIES

ARUNACHAL PRADESH
1. Secretary (Industries)
2. Secretary (Supply & Transport)
3. Secretary (General Administration)
4. Joint Secretary (Political)
5. Joint Secretary (P&D)
6. Secretary to Chief Minister
7. Secretary to Governor
8. Registrar, Cooperative Societies
9. Director of Supply and Transport
10. Secretary to Civil Supplies
11. Deputy Commissioner (Districts)
GOA
3. Secretary to Government
4. Commissioner (Sales Tax)
5. Director of Industries and Mines
6. Collector/DM
7. Commissioner of Excise
MIZORAM
4. Director of Supply and Transport
5. Director of Industries
6. Deputy Commissioners (Districts)
7. Secretaries
8. Joint Secretary (Finance)
9. Joint Secretary (Pol. & Vig.)
ANDAMAN & NICOAR ISLANDS

1. Secretary to Lt. Governor
3. Deputy Development Commissioner/Special Secretary
CHANDIGARH
2. Joint Secretary (Finance)
DAMAN & DIU / DADRA & NAGAR HAVELI

1. Collector/Distt. Magistrate (Daman, Diu/Dadra & Nagar Haveli)
NCT OF DELHI
1. Dy. Commissioner (Districts)
2. Secretary (Services)
3. Director of Training (UTCS)
5. Director of Training and Technical Education
163

7. Labour Commissioner
8. Commissioner (Excise & Ent.)
9. Addl. Director of Education (Admn.)
10. Addl. Commissioner, Sales Tax
11. Director, Agricultural Marketing
12. Additional Secretary (Education)
13. Additional Secretary (Finance)
LAKSHADWEEP
1. Collector-cum-Development Commissioner
1. PONDICHERRY
3. Resident Commissioner
4. Secretary to Lt. Governor
ASSAM-MEGHALAYA
ASSAM
1. Member, Board of Revenue
2. Deputy Commissioner
3. Secretary/Additional Secretary/Joint Secretary /Deputy Secretary to
Government
4. Director, Evaluation and Monitoring
6. Commissioner of Transport
9. Registrar of Co-operative Societies
10. Director of Land Records
12. Commissioner of Taxes
13. Director of Panchayats and Rural Development
14. Director of Training and Principal, Assam Administrative Staff College
15. State Enquiry Officer for Departmental Proceedings
16. Project Director, IRDA/IIDP/Additional Deputy Commissioner
MEGHALAYA
1. Secretary/Additional Secretary /Joint Secretary /Deputy Secretary to
Government
2. Special Secretary to Governor
4. Director of Supply and Trade
5. Director, C & RD
7. Commissioner of Taxes
8. Registrar of cooperative Societies
9. District Planning Officer/Additional Deputy Commissioner
BIHAR
1. Special/Additional/Joint/Deputy Secretary
2. District Magistrate and Collector/Addl. D.M.
164
3. Settlement Officer/DDC-cum-CEO District Board

5. Secretary, Board of Revenue
6. Director, Land Records and Survey
7. I.G. Prisons
9. Director, Panchayati Raj
10. Director, Industries
11. Director, Training and Employment
12. Director, Social Security
13. Director, Welfare
14. State Transport Commissioner
CHHATTISGARH
1. Collector
2. Executive Director, DRDA and Ex-officio, CEO, District Panchayat
3. Additional Collector
4. Additional Secretary/Joint Secretary/Dy. Secretary to Government
5. Director, Food, Civil Supplies & Consumer Protection
6. Secretary, Chhattisgarh Public Service Commission
7. Director Public Instruction
8. Director Women & Child Development

9. Director, Land Records
10. Director, Urban Administration
11. Director, Panchayat & Social Welfare
12. Director, Agriculture
GUJARAT
2. Additional/Joint /Deputy Secretary to Government
3. Collector
4. District Development Officer
5. Director of Municipalities
6. Registrar of Cooperative Societies
7. Commissioner of Labour
8. Commissioner, Entertainment Tax
9. Director of Employment and Training
12. Director of Food
13. Additional Commissioner of Industries
14. Additional Development Commissioner
15. Additional Commissioner of Sales Tax
1. HARYANA
2. Joint/Deputy Secretary to Government
4. Director of Food & Supplies
5. Director, Public Relations, Grievances and Cultural Affairs
6. Director, Hospitality and Tourism
7. Director of Consolidation, Land Records and Special Collector
8. Director, Social Justice and Empowerment and Welfare of Scheduled
Castes and Backward Classes
165
9. Director, Women and Child Development

10. Director of Industries Training
11. Director, Primary Education
12. Director of Secondary Education
13. Director, Environment
14. Director, Sports
15. Director, Development and Panchayats
16. Director, Rural Development and Institutional Finance
17. Director of Supplies and Disposals
18. Director of Local Bodies
20. Additional Commercial Taxation Commissioner
21. Additional Deputy Commissioner-cum-Chief Executive Officer, District
Rural Development Agency/Additional Collectors
HIMACHAL PRADESH
1. Secretary/Special Secretary/Additional Secretary/Joint Secretary to
Government
2. Secretary, Public Service Commission
3. Director, Himachal Pradesh Institute of Public Administration
3. Director, Panchayati Raj-cum-Director of Rural Integrated Development
4. Labour Commissioner and Director of Employment and Training
5. Director, Transport
7. Director, Vigilance
8. Settlement Officer
9. Deputy Commissioners
10. Commissioner for Departmental Enquiries
11. Additional Deputy Commissioner
12. Additional Registrar of Cooperative Societies
13. Additional Director of Industries
14. Director of Land Records
15. Director, Public Finance and Public Enterprises
16. Director, Urban Local Bodies
JAMMU AND KASHMIR

1. Joint Financial commissioner (Agrarian Reforms)
2. Sales Tax Commissioner
3. Excise Commissioner
5. Director of Tourism
6. Director of Industries and Commerce
7. Deputy Commissioners
8. Director of Food and Supplies
9. Secretaries/Special Secretaries/Additional Secretaries to Government
13. Chief Electoral Officer
14. Settlement Commissioner
16. Additional Deputy Commissioners
166
JHARKHAND
2. Tribal Development Commissioner
Director, Industries
3. I.G. Prison
4. I.G. Registration
8. Deputy Commissioner/Additional Deputy Commissioner
9. Settlement Officer/DDC
10. Commissioner, Commercial Taxes
12. Director, Land Acquisition & Land Records
KARNATAKA
1. Additional/Joint/Deputy Secretary to Government
2. Director of Women and Child Development Department
3. Secretary, Karnataka Public Service Commission
4. Director, Rural Infrastructure & E/O AS/JS/DS to Government, RDPR
5. Addl./Joint Director, Food & Civil Supplies
6. Joint/Addl. Commissioner of Commercial Taxes
7. Director of Agricultural Marketing
8. Director SEP & E/O Addl/Joint/Deputy Secretary to Government, ADPR
9. Director of Pre-University Education
10. Director of Municipal Administration
11. Director, Information Technology & Biotechnology
12. Director, Project Planning and Monitoring Unit and E/O Addl./Joint/Deputy
Secretary to Government, Rural Development and Panchayat Raj
Department
13. Addl. Resident Commissioner
14. Addl./Joint Commissioner of Excise
15. Director, Karnataka Rural Water Supply & Sanitation Agency & E/O
Addl./Joint Secretary to Government, IDPR
16. Deputy Commissioner/Senior Assistant Commissioner/Special Deputy
Commissioner/Gazetted Assistant to Divisional Commissioner/Chief
Executive Officer of Zilla Panchayat
17. Commissioner for Religious and Charitable Endowment & E/o
Addl./Joint/Deputy Secretary to Government, Revenue Department
KERALA
1. Special Secretary/Additional/Joint/Deputy Secretary to Government
2. Joint/Deputy Commissioners
3. Secretary, Land Board
4. Director, Kerala Institute of Local Administration
5. Inspector General of Registrations
6. Director of Fisheries
7. Director of Panchayats
8. Director of Municipalities
9. Director of Public Relations
11. Director of Sports and Youth Affairs
167
13. Director, Scheduled Castes and Development Department

17. District Collectors
18. Director of Rehabilitation
19. Additional Director of Industries & Commerce
20. Director of Survey and Land Records
21. Director Scheduled Tribes Development Department
22. District Planning Officer/General Manager, District Industries
Centre/Project Officer DRDA/Cardamom Settlement Officer/Sub-
Collectors Grade-I
MADHYA PRADESH
1. Collector
2. Additional Commissioner, Revenue
3. Executive Director, DRDA and Ex-officio, CEO, District Panchayat
4. Additional/Deputy Secretary
5. Director Employment & Training
6. Director, Food, Civil Supplies & Consumer Protection
8. Additional Commissioner, Sales Tax
9. Additional Commissioner, Tribal Development
10. Director, Agricultural Marketing
11. Director, Institutional Finance
12. Director, Urban Administration
13. Director, Panchayat & Social Welfare
MAHARASHTRA
1. Joint Secretary /Addl. Secretary/Special Secretary
2. Collector
3. Collector, Bombay Suburban District
4. Additional Collector
5. Chief Executive Officer, Zila Parishad
6. Director of Civil Supplies (Storage & Movement)
7. Deputy Director of Land Records
8. Inspector General of Registration
9. Additional Commissioner of Sales Tax
10. Additional Commissioner of Industries
11. Deputy Commissioner of Sales Tax
13. Additional Commissioner
14. Director of Handlooms, Power-looms and Cooperative Textiles
15. Director of Employment
16. Director of Sports & Youth Services
17. Controller of Rationing
18. Additional Commissioner of Tribal Sub-Plan
19. Director of Small Savings
MANIPUR-TRIPURA
MANIPUR
3. Secretary to Public Service Commission
168
6. Deputy Commissioner, Imphal East
7. District Planning Officer-cum-Additional Deputy Commissioner –cum-
Additional District Magistrate
9. Commissioner for Excise
10. Commissioner for Taxes
11. Director of Vigilance
12. Director of Food & Civil Supplies
14. Director of Land Records and Settlement
16. Director of Information and Public Relations
17. Director of Commerce and Industries
18. Director of Transport
19. Director, Department for Development of Tribal and Backward Classes
20. Director of Municipal Administration and Urban Development
21. Director of Youth Affairs and Sports
TRIPURA
3. Secretary to Public Service Commission
4. Additional Secretary/Joint Secretary/Deputy Secretary to Government
5. District Magistrate and Collector
6. Additional District Magistrate and Collector
7. Director of Higher Education
8. Director of School Education
9. Director of Vigilance
10. Director of Social Welfare and Social Education
11. Director of Food and Civil Supplies
12. Director of Land Records and Settlement
13. Director of Information, Cultural Affairs and Tourism
15. Director of Welfare for Schedule Tribes
16. Director of Welfare for Schedule Castes and OBC
18. Commissioner for Taxes and Excise
20. Director of State Institute of Public Administration and Rural Development
21. Director of Industries and Commerce
22. Director, Youth Affairs and Sports
23. Director of Information and Technology
24. Director of Handloom, Handicraft and Sericulture
NAGALAND
1. Secretary
2. Additional/Joint/Deputy Secretary to Government
4. Additional Deputy Commissioner
ORISSA
1. Secretary/Additional Secretary to Government
169
2. Joint/Deputy Secretary to Government

3. Secretary, Board of Revenue
4. Magistrate and Collector
5. Additional District Magistrate/Sub-Collector, Grade I/Settlement
officer/Deputy Director, Consolidation/General Manager, DIG/Project
Administrator, ITDA/Project Officer, DRDA
7. Additional Registrar, Cooperative Societies
8. Director, Harijan and Tribal Welfare
13. Inspector General of Registration & Excise Commissioner
16. Director, Textiles
17. Director of Export Promotion & Marketing
18. Director, Social Welfare
19. Director, Special Projects
PUNJAB
1. Additional/Joint Secretary to Government
4. Director of State Transport
6. Director of Rural Development & Panchayats
7. Director, Development of Women & Child Development
8. Director of Land Records and Settlement, Consolidation and Land
Acquisition
9. Director, Grievances and Pensions
10. Director of Local Government
11. Labour Commissioner and Director of Employment
12. Director, Welfare of Scheduled Castes and Backward Classes
15. Additional Excise and Taxation Commissioner
17. Addl. Deputy Commissioner/Joint Development Commissioner, Integrated
Rural Development/Chief Executive Officer or Addl. Deputy Commissioner
(Development)
RAJASTHAN
1. Special Secretary to Government
2. Deputy Secretary to Government
3. Settlement Commissioner
4. Director, Rural Development & Panchayati Raj
5. Collector & District Magistrate
6. Director, Watershed
7. Director, Secondary Education
8. Director, Small Savings
9. Director, State Insurance & Provident Fund
10. Chief Executive Officer, Zilla Parishad
170
11. Additional Commissioner, Commissioner Taxes

12. Director, Watershed Development &Soil Conservation
14. Registrar, Board of Revenue
15. Additional Commissioner, Food
16. Director, Information and Public Relations
18. Director, Information Technology
19. I.G. Registration and Stamps
20. Secretary, RPSC
22. Director, Archaeology & Museum Department
SIKKIM
1. Secretary to Government/Joint Secretaries/Deputy Secretaries
2. District Magistrates & Collectors
TAMIL NADU
1. Additional Secretaries/Joint Secretaries/Deputy Secretaries to
Government
2. Director of Adi Dravidar & Tribal Welfare
3. Deputy Commissioners/Joint Commissioners/Additional Joint
Commissioners
4. Joint Commissioner of Civil Supplies Headquarters
5. Inspector General of Registration
6. Director of Agriculture
7. Director of Survey and Settlements
9. Director of Rehabilitation
10. Director of Handlooms and Textiles
12. Director of Small Savings and Raffles
13. Director of Stationery & Printing
14. Director of Backward Classes
15. Deputy Commissioners for Commercial Taxes
16. Additional Commissioners of Industries and Commerce
17. Collectors
18. Settlement Officer
19. Director of Land Reforms
20. Additional Director of Agriculture
21. Additional Registrar of Cooperative Societies
22. Secretary, State Election Commission
23. Director of Most Backward Classes & Denotified Communities
24. Director of Town & Country Planning
25. Director of Agricultural Marketing
26. Director of Horticulture & Plantation Crops
27. Director of Treasuries & Accounts
28. Director of Statistics
29. Director of Collegiate Education
30. Director of Geology & Mining
32. Director, Sericulture
34. Sub-Collectors/Additional Collectors/Additional Collectors (Development)
171
35. Secretary, Tamil Nadu Public Service Commission

36. Commissioner, Hindu Religious and Charitable Endowments
37. Commissioner for Disciplinary Proceedings (Madurai, Coimbatore)
38. Additional Director of Social Welfare
39. Director to Tourism
40. Controller of Examinations, Tamil Nadu Public Service Commission
41. Deputy Secretary, Mid-day Meal Programme
42. Director of Urban Land Ceiling
43. Joint Commissioner, Land Administration
44. Joint Secretary to Chief Minister
45. Deputy Secretary to Chief Minister
46. Commissioner, Government Data Centre
UTTARANCHAL
1. Commissioner & Director Industries
2. Commissioner, Labour and Director, Training and Employment
3. Director, Cultural & Sports
4. Transport Commissioner
5. Director, Information & Editor Gazetteer
7. District Magistrates
8. Additional Secretary
9. Chief Development Officer
UTTAR PRADESH
1. District Magistrates
2. Joint Development Commissioner/CDO/Additional/Joint Project
Administrator Area Development
3. Special Secretary to Government
4. Joint Secretary to Government
5. Additional Joint Labour Commissioner
6. Additional Joint Director of Industries
7. Additional Registrar Coop. Societies
8. Additional Commissioner, Rural Development
9. Additional/Joint Sales Tax Commissioner
10. Director, Panchayats
11. Director, Information
12. Director, Training & Employment
15. Director, Urban Land Ceiling
16. Relief Commissioner
17. Director, Local Bodies
18. Regional Food Controller
19. Director (Administration), Medical Health & Family Welfare
21. Deputy Land Reforms Commissioner
22. Directors, Bureau of Public Enterprises and Joint/Special Secretary to
Government
23. Director (Administration), SGPGI
24. Additional Director, Administrative Training Institute
25. Additional Resident Commissioner
172
WEST BENGAL
1. Director of Land Records & Survey
2. Director of Public Vehicles Department
3. Joint Secretary to Government
4. Director of Cottage and Small Scale Industries
5. Director of Evaluation, Development & Planning Department
6. Director of Rationing
7. Director of District Distribution Procurement and Supply
8. Director, Local Bodies and ex-officio Joint Secretary, Local Government
and Urban Development Department
9. Secretary, Vigilance Commission
11. District Magistrate and Collector
12. Additional District Magistrate/Settlement Officer
13. Additional District Magistrate (DLLRO)
14. Land Acquisition Collector, Calcutta
16. Director of Consumer Goods
18. Director, ESI
19. Director of Sericulture
20. Principal Director, SIPARD, Kalyani
21. Commissioner, Agricultural Income Tax
22. Advisor, Industries
23. Director, Industries
24. Principal Secretary, Darjeeling Gorkha Hill Council
25. Secretary, KMDA
26. CEO, WBIIDC
28
C- Posts carrying pay above the time scale or Central (Deputation on Tenure) Allowance
in addition to pay in the time scale under the Central Government when held by members
of the Service.
Posts Scale of Pay Central (Deputation on

Tenure) Allowance
1. Secretary to the Rs.26000/- ---

Government of (fixed)
India/Special
Secretary to the
Government of
India
2. Additional Secretary Rs.22400-525- ---

to the Government 24500/-
of India
3. Joint Secretary to Rs.18400-500-

the Government of 22400/-
India
4. Director to the Selection Grade Fifteen percent of

Government of (Rs.15100-400- the grade pay
India 18300/- subject to the
173
maximum of Rupees
one thousand per
mensem.
5. Deputy Secretary (i) Selection Grade Fifteen percent of

to the Government (Rs.15100-400- the grade pay
of India 18300/- subject to the
maximum of Rupee
one thousand per
mensem.
OR
(ii) Junior Fifteen percent of

Administrative the grade pay
Grade subject to the
(Rs.12750-375- maximum of Rupees
16500) one thousand and
further subject to the
condition that pay
plus Central
(Deputation on
Tenure) Allowance
shall not exceed
the maximum of
the scale.
6. Under Secretary to (i) Junior Fifteen percent of

the Government of Administrative grade pay subject
India Grade to the maximum of
(Rs.12750- Rupees eight hundred
375-16500) per mensem and further
subject to the condition
that pay plus Central
(Deputation on
Tenure)Allowance shall
not exceed the
maximum of the scale.
OR
(ii) Senior Time Fifteen percent of the

Scale grade pay subject to
(Rs.10650-325- the maximum of Rupees
15850/- eight hundred per
mensem and further
subject to the condition
that pay plus Central
(Deputation on Tenure)
Allowance shall not
Exceed the maximum
of the scale.
74
Note – The Central (Deputation on Tenure) Allowance specified in this rule shall be admissible
to a member of the Service only during the normal tenure of deputation.
74
Substituted vide DP&T Notification No.11031/7/87-AIS(II), dated 13-3-87
174
GOVERNMENT OF INDIA’S DECISIONS UNDER RULE 3
GUIDELINES REGARDING PROMOTION TO VARIOUS GRADES IN THE INDIAN

ADMINISTRATIVE SERVICE.
(1) The relevant instructions for the Indian Administrative Service as contained in Annexures
I and II are being issued for guidance of all concerned. The relevant rules/instructions have been
indicated as footnotes.
2. It is requested that in the interest of uniformity and objectivity, these instructions may be
followed strictly, while granting promotion to the members of the Indian Administrative Service in
different grades. Members of the DPCs may also be suitably briefed on these instructions at the
time their meetings are held. Should any deviation from any of these guidelines is required to be
made in exceptional circumstances, prior approval of the Central Government must be sought.
(Department of Personnel & Training’s letter No. 20011/4/92-AIS-II dated 28th March, 2000)
ANNEXURE - I
PRINCIPLES REGARDING PROMOTION OF MEMBERS OF THE INDIAN ADMINISTRATIVE

SERVICE AND COMPOSITION OF DEPARTMENTAL PROMOTION COMMITTEES
I. APPOINTMENT TO SENIOR TIME SCALE
An officer is eligible for appointment to the Senior Time Scale on completion of 4 years’
service, subject to the provisions of rule 6A of the IAS (Rectt.) Rules, 19541. A Committee
consisting of the Chief Secretary and two officers of atleast Super Time Scale level of the State
Government concerned shall evaluate the performance of the eligible officers for deciding their
suitability for promotion to posts in the Senior Time Scale2 . Subject to availability of posts, this
scale can be allowed from or after 1st January during the relevant year in which officers become
eligible for this scale3 .
II. APPOINTMENT TO THE JUNIOR ADMINISTRATIVE GRADE
An officer is eligible for appointment in the Junior Administrative Grade on completing 9

years of service1 . This grade is non-functional and shall be admissible without any screening, as
a matter of course, to all the officers of the Senior Time Scale from Ist January of the relevant
year4 , except in cases where any disciplinary/criminal proceedings are pending against the
officer.
III. APPOINTMENT TO THE SELECTION GRADE
An officer of the Junior Administrative Grade shall be eligible for appointment to the
Selection Grade on completion of 13 years of service as per the proviso to rule 3(2A) of the IAS
(Pay) Rules, 1954. A Committee consisting of the Chief Secretary and two officers of the
concerned State Government, in the Super Time Scale or above, shall screen the eligible
members of the Service for promotion in this grade2 . This grade will be available from or after 1st
January of the relevant year subject to availability of vacancies in this grade3 .
1
.Rule 3, IAS (Pay) Rules, 1975.
2
.DP&T’s Letter No. 11030/20/75-AIS(II),dt. 27.12.75
3
.DP&T’s Letter No. 11030/15/97-AIS(II),dt. 15.10.97
175
IV. PROMOTION IN THE SUPER TIME SCALE
The members of the Service who are working in the Selection Grade and have completed
16 years of service2 shall be eligible for appointment in the Super Time Scale at any time during
the year of their eligibility, subject to availability of vacancies in this grade. The Screening
Committee to consider officers for promotion in this scale would consist of the Chief Secretary as
Chairman and 2 officers working in the grade of Principal Secretary within the State Government
concerned, as members.
If, however, there is only one officer working in the grade of Principal Secretary to the
Government available in the cadre, the senior-most Super Time Scale officer available in the
cadre may be included in the Committee.
V. PROMOTION IN THE FIRST ABOVE SUPER TIME SCALE i.e PRINCIPAL

SECRETARY TO THE STATE GOVERNMENT.
The zone of consideration for promotion in this grade may consist of the Super Time
Scale level officers who have completed 25 years’ service. Promotion of officers thus cleared
could be made at any time during the relevant year, provided vacancies in this grade are
available. The Screening Committee to consider officers for promotion in this scale will consist of
the Chief Secretary as Chairman and one senior-most officer each working in the grades of Chief
Secretary to the Government and Principal Secretary to the Govt. respectively in the cadre, as
members. If an officer of the grade of Principal Secretary to the Government is not available in
the cadre, the senior-most officer of the same level of the cadre working in the Government of
India may be taken as a member.
VI. PROMOTION IN THE GRADE OF CHIEF SECRETARY
The zone of consideration for promotion in this grade would consist of all the members of
the Service who have completed 30 years of service. Appointment in this grade would be made
from amongst the officers thus cleared, at any time during the relevant year and subject to the
provisions of rule 9(7) of the I.A.S. (Pay) Rules, 1954. The Screening Committee for this purpose
shall consist of the Chief Secretary concerned, one officer working in this grade in the cadre and
another officer of the cadre serving in Government of India in the same grade.
******
ANNEXURE II
GENERAL GUIDELINES FOR PROMOTION ETC. AND FUNCTIONING OF SCREENING
COMMITTEES
1. FUNCTIONS OF SCREENING COMMITTEES
It should be ensured while making promotions that suitability of candidates for promotion is
considered in an objective and impartial manner. For this purpose, Screening Committees
(hereafter referred to as Committees) as mentioned in Annexure I should be formed for different
grades whenever an occasion arises for making promotions/confirmations etc. The Committees so
constituted shall adjudge the suitability of officers for:-
(a) Promotions in various grades, including ad-hoc promotions in cases where

disciplinary proceedings/criminal prosecutions are prolonged;
(b) Confirmation; and
(c) Assessment of the work and conduct of probationers for the purpose of
determining the suitability for retention in service or their discharge from service
or extending their probation.
____________________________
4.
DP&T’s Letter No. 11030/22/91-AIS(II),dt. 16.3.93
176
The Committee shall also undertake the three-monthly review cases which have been
placed in the Sealed Cover, as prescribed in para 19 supra.
2. FREQUENCY AT WHICH COMMITTEES SHOULD MEET

Meetings of the Committees should be convened at regular intervals to draw
panels for filling up vacancies arising during the course of a year. For this purpose, it is essential
for the concerned State Government to initiate action to fill up the existing as well as anticipated
vacancies well in advance of the expiry of the previous panel by collecting relevant documents
like ACRs, integrity certificates, seniority list etc. for placing before the Committees. Meetings of
the Committees may be convened every year on a predetermined date e.g. Ist of May or June. All
the cadres should lay down a time schedule for holding the Committee meetings and the
Secretary-in-charge of the Personnel Department of the State Government shall ensure that they
are held regularly. Holding of these meetings should not be delayed or postponed on one or the
other administrative ground or on the ground that the necessary material for placement before the
Committees is not ready. The requirement of convening regular meetings of the Committees can
be dispensed with only after a certificate has been issued by the Secretary-in-charge of the
Personnel Deptt. to the effect that there are no vacancies to be filled by promotion or no officers
are due for promotion/confirmation during the year in question.
3. DETERMINATION OF VACANCIES
It is essential that the number of vacancies in respect of which a panel is to be
prepared should be estimated as accurately as possible. For this purpose, the vacancies to be
taken into account should be the clear vacancies arising in a grade due to death, retirement,
resignation, promotions and deputation. As regards vacancies arising due to deputation, only
those cases of deputation for periods exceeding one year should be taken into account, taking
due note of the number of deputationists likely to return to the cadre. Purely short term
vacancies arising as a result of the officers proceeding on leave, training or on deputation for a
short-term period or as a result of overutilisation of the sanctioned State Deputation Reserve not
approved by the Central Government, should not be taken into account for the purpose of
preparation of a panel. In cases where there has been delay in holding the Committee meetings
for a year or more, vacancies should be indicated year-wise separately, by also including the
names of officers in the zone of consideration who would have been eligible and available for
6
consideration had the meeting(s) of the DPC taken place in time but have since retired or
expired.
4. PAPERS TO BE PUT UP FOR CONSIDERATION BY COMMITTEES
4.1 The proposals should be completed and submitted to the Committee well in time.
No proposal for holding a Committee meeting should be sent until and unless at least 90% of the
up-to-date and complete ACRs are available. Every effort should be made to keep the ACR
dossiers up-to-date lest this aspect is advanced as the reason for not holding the Committee
meetings in time. The officer referred in para 2 above would be responsible for monitoring and the
completion of the ACR dossiers as per the extant instruction in this regard. In respect of cases
relating to confirmation and assessment of the work and conduct of probationers, he would
ensure the timely submission of the Assessment Reports etc.
4.2 The folder of ACRs/Assessment Reports should be checked to verify whether the
ACRs for individual years/relevant periods are available. If the ACR for a particular
year/particular period is not available and for valid/justifiable reasons it cannot be made available,
a certificate should be recorded to that effect and placed in the folder.
__________________________
5
DP&T’s OM No.22011/5/86-Estt.(d), dt. 10.4.89
6
DP&T’s OM No. 22011/4/98-Estt.(D), dt. 12.10.98.
177
4.3 The integrity certificate on the lines indicated below should be furnished to the
Committees constituted to consider cases for promotion or confirmation :-
“ The records of service of the following officers who

are to be considered for promotion/confirmation in
the grade have been carefully scrutinized and it is
certified that there is no doubt about their integrity.”
If there are names of persons in the list of eligible candidates, whose integrity is suspect or has
been held in doubt at one stage or the other, the fact should specifically be recorded by the
officer-in-charge of the Personnel Department and brought to the notice of the Committee. The
integrity certificate would be withheld only in cases where one or the other contingencies as
indicated in para 11.1 supra has arisen. It should be ensured that the information thus furnished
is factually correct and complete in all respects. Cases where incorrect information has been
furnished should be investigated and suitable action taken against the person responsible for it.
5. CONSIDERATION OF OFFICERS ON DEPUTATION ETC.
The names of officers who are on deputation for a period exceeding one year shall also
be included in the list submitted to the Committee for consideration for promotion/confirmation in
case they fulfil the prescribed eligibility conditions. In cases where a certain number of years of
service in the lower grade is prescribed as a condition for becoming eligible for consideration for
promotion to the higher grade and/or for confirmation, the period of service rendered by an
officer on deputation should be treated as comparable service in his cadre for the purposes of
promotion as well as confirmation. This is subject to the condition that the deputation is with the
approval of the competent authority and it is certified that but for deputation, the officer would
have continued to be in the relevant grade in his cadre. The same would apply in cases of
officers who are on leave/study leave duly sanctioned by the competent authority or training
under the various training schemes which are treated as duty for all purposes.
6. PROCEDURE TO BE OBSERVED BY COMMITTEES
Each Committee should decide its own method and procedure for objective assessment
of the suitability of the candidates. While merit has to be recognized and rewarded,.
advancement in an officer’s career should not be regarded as a matter of course. It should be
earned by dint of hard work, good conduct and result oriented performance as reflected in the
annual confidential report and based on strict and rigorous selection process. The misconception
about “Average” performance also requires to be cleared. While “Average” may not be taken as
adverse remark in respect of an officer, it cannot also be regarded as complimentary to the
officer. Such performance should be regarded as routine and undistinguished. Nothing short of
above-average and noteworthy performance should entitle an officer to recognition and suitable
rewards in terms of career progression.
7. CONFIDENTIAL REPORTS
7.1 The Annual Confidential Reports are the basic inputs on the basis of which
assessment is to be made by each Committee. The evaluation of ACRs should be fair, just and
non-discriminatory. The Committee should consider ACRs for equal number of years in respect
of all officers falling within the zone of consideration for assessing their suitability for promotion.
Where one or more ACRs have not been written for any reason, the Committee should consider
the available ACRs. If the Reviewing Authority or the Accepting Authority as the case may be,
has overruled the Reporting Officer or the Reviewing Authority respectively, the remarks of the
Accepting Authority should be taken as the final remarks for the purposes of assessment. While
making the assessment, the Committee should not be guided merely by the overall grading that
178
may be recorded in the ACRs but should make its own assessment on the basis of the overall
entries made in the ACRs.
7.2 In the case of each officer, an overall grading should be given which will be
either “Fit” or “Unfit”. There will be no benchmark for assessing suitability of officers for
promotions.
7.3 Before making the overall grading, the Committee should take into account
whether the officer has been awarded any major or minor penalty or whether any displeasure of
any higher authority has been conveyed to him. Similarly, the Committee would also take note of
the commendations received by the officer during his service career. The Committee would also
give due regard to the remarks indicated against the column of integrity.
The list of candidates considered by the Committee and the overall grading thus
assigned to each candidate would form the basis for preparation of the panel for promotion.
8. PREPARATION OF YEAR-WISE PANELS WHERE THE COMMITTEE HAVE NOT MET

FOR A NUMBER OF YEARS
8.1 Where for any reasons beyond control, the Committee has not met in a year(s)
even though vacancies arose during the year(s), the first Committee that meets thereafter should
follow the procedures indicated below :
(a) Determine the actual number of vacancies that arose in each of the previous
year(s) immediately preceding and the actual number of vacancies proposed to be filled in the
current year separately.
(b) Consider in respect of each of the years only those officers including the officers
who have retired/died in the meanwhile, who would be within the zone of consideration with
reference to the vacancies of each year starting with the earliest year onwards.
(c) Prepare a panel by placing the panel of the earlier year above the one for the
next year and so on.
8.2 Where a Committee has already met in a year and further vacancies arise during
the same year, the following procedure should be followed :-
(a) For vacancies due to death, voluntary retirement, new creations etc. belonging
to the category which could not be foreseen at the time of placing the facts and the matter before
the Committee, another meeting of the Committee should be held for drawing up a panel for the
vacancies thus arising. If for any reason, the Committee cannot meet for the second time, the
procedure of drawing up of yearwise panel, as indicated above, may be followed when it meets
next for preparing panels in respect of vacancies that arise in the subsequent year.
(b) In cases of non-reporting of vacancies due to error or omission, since the wrong
whereby such an error artifically restricted the zone of consideration cannot be undone, a Review
DPC should be held taking into consideration the total vacancies in the year.
(c) For the purpose of evaluating the merit of the officers while preparing yearwise
panels, the scrutiny of the record of the service of the officer should be limited to the records that
would have been available had the Committee met at the appropriate time. However, if on the
date of such meeting, departmental proceedings against an officer are in progress and the sealed
cover procedure is to be followed, such procedure should be observed even if departmental
proceedings were not in existence in the year to which the vacancy related. The officer’s name
should be kept in the sealed cover till the proceedings are finalized.
179
(d) While promotions will be made in the order of the consolidated panel, such
promotions will have only prospective effect if it is in functional grade, involving higher duties and
responsibilities, even in cases where the vacancies relate to earlier years. In cases of promotions
in non-functional grades, not involving higher duties and responsibilities, promotions may be
allowed from the due dates retrospectively.
9. CONFIRMATION
In the cases of confirmation, which is now a one-time affair during one’s entire service,
the Committee should not determine the relative merit of officers but it should assess the officers
as “Fit” or “Not Yet Fit” for confirmation in their turn on the basis of their performances as
assessed with reference to their records of service. In case the Committee finds a probationer
‘Not Yet Fit’, it shall record reasons for the same.
10. PROBATION
In the case of probation, the Committee should not determine the relative grading of
officers but only decide whether they should be declared to have completed the probation
satisfactorily within the meaning of the IAS (Probation) Rules, 1954. If the performance of any
probationer is not satisfactory, the Committee may advice whether the period of probation should
be extended or whether he should be discharged from service, within the meaning of these
Rules.
11. PROCEDURE TO BE FOLLOWED IN RESPECT OF OFFICERS AGAINST WHOM

DISCIPLINARY/COURT PROCEEDINGS ARE PENDING OR WHOSE CONDUCT IS
UNDER INVESTIGATION
11.1 At the time of consideration of the cases of officers for promotion, details of such
officers in the zone of consideration falling under the following categories should be specifically
brought to the notice of the concerned Screening Committees:-
(a) Officers under suspension; (b) Officers in respect of whom a chargesheet has been issued
and disciplinary proceedings are pending ; (c) Officers in respect of whom prosecution for criminal
charge is pending.
11.2 The Screening Committee shall assess the suitability of the officers coming
within the purview of the circumstances mentioned above, along with other eligible candidates,
without taking into consideration the disciplinary case/criminal prosecution which is pending. The
assessment of the Committee including “Unfit for Promotion” and the grading awarded by it will
be kept in a sealed cover. The cover will be superscribed “FINDINGS REGARDING THE
SUITABILITY FOR PROMOTION TO THE SCALE OF…………….IN RESPECT OF
SHRI……………………..NOT TO BE OPENED TILL THE TERMINATION OF THE
DISCIPLINARY CASE/CRIMINAL PROSECUTION AGAINST SHRI………………” The
proceedings of the Committee need only contain the note “ THE FINDINGS ARE CONTAINED IN
THE ATTACHED SEALEAD COVER”. The same procedure will be adopted by the subsequent
Screening Committees till the disciplinary case/criminal prosecution against the officer concerned
is concluded.
12. ADVERSE REMARKS
12.1 Where adverse remarks in the Confidential Report of the officer concerned have
not been communicated to him, this fact should be taken note of by the Committee while
assessing the suitability of the officer for promotion/confirmation. In a case where a decision on
the representation of an officer against adverse remarks has not been taken or the time allowed
for submission of representation is not over, the Committee may defer the consideration of the
case until a decision on the representation is arrived at.
180
12.2 An officer whose increments have been withheld or who has been reduced to a
lower stage in the time-scale, cannot be considered on that account to be ineligible for promotion
as the specific penalty of withholding promotion has not been imposed on him. The suitability of
the officer for promotion should be assessed by the Committee as and when occasions arise.
They will take into account the circumstances leading to the imposition of the penalty and decide
whether in the light of overall service records of the officer and the fact of the imposition of the
penalty, he should be considered for promotion or not. Even where the Committee considers that
despite the penalty the officer is suitable for promotion, the officer may be promoted only after the
currency of the penalty.
13. VALIDITY OF THE COMMITTEE PROCEEDNGS WHEN ONE MEMBER IS ABSENT
In such cases and provided that the Chairman was not absent, the proceedings of the
Committee shall be legally followed and can be acted upon. It should, however, be ensured that
the member was duly invited but he absented himself for one reason or the other and there was
no deliberate attempt to exclude him from the Committee’s deliberations and provided further that
the majority of the members constituting the Committee are present in the meeting.
14. PROCESSING OF RECOMMENDATIONS OF THE COMMITTEES
14.1 The recommendations of the Committee area advisory in nature and should be
duly placed before the State Government for approval. There may, however, be occasions when
the State Government may find it necessary to disagree with the recommendations. In any case,
however, the decision to agree or disagree with the recommendations should be taken within a
period of 3 months from the date the Committee forwards its recommendations.
14.2 Where the State Government proposes to disagree with the recommendations of
the Committee, it may refer the matter again to the Committee for reconsideration of their earlier
recommendations. If the Committee reiterates its earlier recommendations giving also the
reasons in support thereof, the State Government shall take a decision either to accept or to vary
the recommendations of the Committee, by giving reasons to be recorded in writing, and such a
decision shall be final.
15. VIGILANCE CLEARANCE WHILE IMPLEMENTING THE COMMITTEE

RECOMMENDATIONS
A clearance from vigilance angle should be available before making actual

promotion or confirmation of officers approved by the Committee to ensure that no disciplinary
proceedings are pending against the officer concerned.
16. ORDER IN WHICH PROMOTIONS TO BE MADE
The officers placed in the approved panels for promotion are to be considered for
appointment to higher grades in the order of their inter-se position in the respective panels,
except in cases where disciplinary/court proceedings are pending against an officer. The
procedure to be adopted in cases of officers against whom disciplinary/court proceedings are
pending has been laid down in the succeeding paragraphs.
17. PROMOTION OF OFFICERS ON DEPUTATION
If a panel contains the name of an officer who is away from the cadre and is on
deputation in public interest for a period exceeding one year including an officer who has gone on
study leave/training, the officer shall be eligible for his regaining the temporarily-lost promotion in
the higher grade on his return to the cadre. It has to be borne in mind that seniority of members
of India Administrative Service which is initially fixed, is not to undergo any change throughout
their career and early or late promotion of an officer vis-à-vis other officer(s) in a particular grade
181
is to have no impact on their seniority. Therefore, such an officer need not be reconsidered by a
fresh Committee, if subsequently held, while he continues to be on deputation/study
leave/training. This would be irrespective of the fact whether or not he has got the benefit of
proforma promotion under the ‘Next-Below Rule’.
18. SEALED COVER CASES – ACTION AFTER COMPLETION OF

DISCIPLINARY/CRIMINAL PROSECUTION7
18.1 If the proceedings of the Committee for promotion contain findings in a sealed
cover, on conclusion of the disciplinary case/criminal prosecution, the sealed cover or covers
shall be opened. In case the officer is completely exonerated, the due date of his promotion will
be determined with reference to the findings of the Screening Committee kept in sealed
cover/covers and with reference to the date of promotion of his next junior on the basis of such
findings. The officer shall be promoted even if it requires to revert the junior-most officiating
person. Such promotion would be with reference to the date of promotion of his junior and in
these cases, the officer will be paid arrears of salary and allowances.
18.2 If a penalty is imposed on the officer as a result of the disciplinary proceedings or

if he is found guilty in the criminal prosecution against him, the findings of the sealed cover/covers
shall not be acted upon. His case for promotion may be considered by the next Screening
Committee in the normal course, having regard to the penalty imposed on him. In such cases,
the question of arrears may be decided by taking into account all the facts and circumstances of
the disciplinary/criminal proceedings. Where arrears of salary or a part thereof are denied, the
reasons for doing so shall be recorded.
19. THREE MONTHLY REVIEW OF SEALED COVER CASES
It is necessary to ensure that the disciplinary case/criminal prosecution instituted against

an officer is not unduly prolonged and all efforts to expeditiously finalise the proceedings are
taken so that the need for keeping the cases of officers in sealed cover/covers is limited to the
barest minimum. The concerned State Governments shall comprehensively review such cases
on the expiry of three months from the date of convening of the first Screening Committee which
had adjudged his suitability and kept its findings in the sealed cover. Such a review should be
done subsequently also after every three months. The review shall, inter alia, cover the progress
made in the disciplinary proceedings/criminal prosecution and further measures required to be
taken to expedite their completion. The material/evidence collected in the investigations would
also be scrutinized to determine in cases involving suspensions whether there is a prima-facie
case for initiating disciplinary action or sanctioning prosecution against the officer. If as a result of
such a review, the State Govt. comes to a conclusion that there is prima facie no case, the
sealed cover would be opened and the officer concerned would be given his due promotion with
reference to the position assigned to him by the DPC.
Same procedure is to be followed in considering the cases of confirmation.
20. AD HOC PROMOTIONS IN CASES WHERE DISCIPLINARY PROCEEDINGS/

CRIMINAL PROSECUTIONS ARE PROLONGED.
As appointment of the members of the Indian Administrative Service to various grades is

made on regular basis and the provision of one-time confirmation exists in their cases, the
concept of grant of ad hoc promotion is alien to them. Unlike Central Government servants, ad
hoc promotions are not to be allowed in their cases even if the disciplinary cases/criminal
prosecutions instituted against them are found to have been prolonged. In their cases, only
three-monthly review of their disciplinary/criminal cases is to be undertaken and efforts are to be
made to expedite their completion.
182
21. SEALED COVER PROCEDURE APPLICABLE TO OFFICERS IN WHOSE CASES

CONTINGENCIES OF PARA 11.1 SUPRA ARISE BEFORE ACTUAL PROMOTION7
In the case of an officer recommended for promotion by the Screening Committee where
any of the circumstances mentioned in para 11 above arise before actual promotion, sealed cover
procedure would be followed. The subsequent Committee shall assess the suitability of such
officers along with other eligible candidates and place their assessment in sealed cover. The
sealed cover/covers will be opened on conclusion of the disciplinary case/criminal prosecution. In
case the officer is completely exonerated, he would be promoted as per the procedure outlined in
para 18 above and the question of grant of arrears would also be decided accordingly. If any
penalty is imposed upon him as a result of the disciplinary proceedings or if he is found guilty in
the criminal prosecution against him, the findings of the sealed cover shall not be acted upon,
as outlined in para 18.2 above.
22. VALIDITY OF THE PANEL2
A panel for promotion recommended by the Committee and approved by the State
Governments shall be valid till all the officers placed in the panel have been promoted. This will,
of course, exclude officers who are away on deputation but they do not opt to rejoin the cadre in
the higher post or are on study leave or training.
23. REVIEW COMMITTEE MEETING
23.1 The proceedings of any Committee may be reviewed only if the Committee had
not taken all the material facts into consideration or if material facts were not brought to their
notice or if there were grave errors in the procedure followed by them. Special review may also
be done in cases where adverse remarks in an officer’s ACRs are expunged or modified. The
Review Committee would consider only those officers who were eligible as on the date of meeting
of the Original Committee. They would also restrict their scrutiny of the ACRs for the period
relevant to the first Committee meeting. If any adverse remarks relating to the relevant period
were toned down or expunged, the modified ACRs should be considered as if the original
adverse remarks did not exist at all. Before doing so, the appointing authority would scrutinize
the relevant cases with a view to decide whether or not a review by the Committee is justified,
keeping in mind the nature of the adverse remarks toned down or expunged. While considering a
deferred case or review of the case of a superseded officer, if the Committee finds the officer fit
for promotion/confirmation, it would place him at the appropriate place in the relevant panel after
taking into account the toned-down remarks or expunged remarks, as the case may be.
23.2 If the officers placed junior to the above-said officer have been promoted, the
latter should be promoted immediately and if there is no vacancy, the junior-most person
officiating in the higher grade should be reverted to accommodate him. On promotion, his pay
should be fixed at the stage it would have reached had he been promoted from the date the
officer immediately below him was so promoted, but no arrears for the past periods would be
admissible. In the case of confirmation, if the officer concerned is recommended for confirmation
on the basis of a review, he should be confirmed from the due date.
24. AVAILABITY OF VACANCIES
Whenever promotions are vacancy based, while computing the available vacancies for
filling up the same by promoting officers placed in the panel, care should be taken to ensure that
the total ex-cadre posts created in various grades for the purpose do not exceed in sum the
permissible quota of State Deputation Reserves indicated in the respective Cadre Schedules.
Provisions of rule 9(7) of the IAS (Pay) Rules, 1954 would also require to be followed while
making promotions in the highest grade of the Service.
183
25. SUPERSESSION OF OFFICERS
If an officer has not been included in the panel for promotion to any of grades, the
detailed reasons for his supersession may be recorded in writing. Such officers would be eligible
for reconsideration after earning two more reports, except in the case of promotion in the grade of
Chief Secretary, in which case an officer would be eligible for reconsideration after earning only
one more report.
**********
(2) It has been decided that since the Junior Administrative Grade is non-functional and is
available to officers as a matter of course without any screening, the members of the All India
Services may be allowed this grade from the 1st January of the year in which they complete 9
years of service.
(Deptt. of Personnel & Training’s letter No. 11030/22/91-AIS(II) dated 16th March, ’93.)
(3) Promotion of All India Service officers against whom disciplinary/criminal

proceedings are pending - procedure to be followed :-
(3.1). Instructions in regard to the procedure for promotion or confirmation to be followed, in

respect of the members of the All India Services who are under suspension, or against whom
disciplinary/criminal proceedings are pending or contemplated, have been issued from time to
time. In this respect, attention is especially invited to Department of Personnel & Training’s letters
No. 6/3/72-AIS(III) dated 24th July, 1975, No. 11030/20/75-AIS(II) dated 27th December, 1975 and
No. 11030/22/87-AIS(II) dated 7th September, 1987. The Govt. of India have reviewed these
instructions carefully and have also taken note of the judgement dated 27th August, 1991 of the
Supreme Court in the matter of Union of India etc. Vs. K.V. Jankiraman, etc. (AIR 1991-SC 2010).
As a result of the review and in supersession of earlier instructions on this subject, the procedure
to be followed in respect of members of All India Services in such cases will be as follows
hereafter :-
Confirmation in the Service:
(3.2). Rule 3 of the IAS (Probation) Rules, 1954 and analogous rules for the IPS and IFS lays
down the period of probation of persons appointed to the IAS through different sources of
recruitment. Rule 3.A ibid provides that a probationer who has completed his period of probation
to the satisfaction of the Central Govt., shall be confirmed in the service at the end of his period of
probation. A probationer who is under suspension or against whom disciplinary proceedings have
been instituted or against whom a criminal case is pending in a court, cannot be considered to
have completed the period of probation to the satisfaction of the Central Government and as
such, he cannot be confirmed in service before such proceedings are dropped or concluded in his
favour.
(3.3) Promotion of officers to the various scales/grades of pay : At the time of

consideration of the cases of officers for promotion, details of such officers in the zone of
consideration falling under the following categories should be specifically brought to the notice of
the concerned Screening Committee.
(i) Government servants under suspension.
(ii) Government servants in respect of whom a charge-sheet has been issued and
disciplinary proceedings are pending; and
(iii) Government servants in respect of whom prosecution for criminal charge is pending.
184
(3.4) The Screening Committee shall assess the suitability of the officers coming within the
purview of the circumstances mentioned in para 3 above, alongwith other eligible candidates,
without taking into consideration the disciplinary case/criminal prosecution which is pending. The
assessment of the grading awarded by it will be kept in a sealed cover. The cover will be
superscribed "FINDINGS REGARDING THE SUITABILITY FOR PROMOTION TO THE
SCALE/GRADE OF ............. IN RESPECT OF SHRI ...................... (Name of the officer)". "NOT
TO BE OPENED TILL THE TERMINATION OF THE DISCIPLINARY CASE/CRIMINAL
PROSECUTION AGAINST SHRI ..............." The proceedings of the Screening Committee need
only contain the note "The findings are contained in the attached Sealed Cover."
(3.5) The same procedure outlined in the above para will be adopted by the subsequent
Screening Committees convened till the disciplinary case/criminal prosecution against the officer
concerned are concluded.
(3.6) On the conclusion of the disciplinary case/criminal prosecution, the sealed cover or
covers shall be opened. In case the officer is completely exonerated, the due date of his
promotion will be determined with reference to the findings of the Screening Committee kept in
the sealed cover/covers and with reference to the date of promotion of his next junior on the basis
of such findings. The Government servant may be promoted, if necessary, by reverting the junior-
most officiating person. He may be promoted notionally with reference to the date of promotion of
his junior.
(3.7) In the cases of complete exoneration, the officer will also be paid arrears of salaries and
allowances. In other cases, the question of arrears will be decided by the Central Government by
taking into consideration all the facts and circumstances of the disciplinary/criminal proceedings,
but where the Government denies arrears of salary or a part of it, the reasons for doing so shall
be recorded.
(3.8) If any penalty is imposed on the Government servant as a result of the disciplinary
proceedings or if he is found guilty in the criminal prosecution against him, the findings of the
sealed cover/covers shall not be acted upon. His case for promotion may be considered by the
next Screening Committee in the normal course and having regard to the penalty imposed on
him.
(3.9) It is necessary to ensure that the disciplinary case/criminal prosecution instituted against
any officer is not unduly prolonged and all efforts to finalise expeditiously the proceedings should
be taken so that the need for keeping the cases of officers in a sealed cover is limited to the
barest minimum. It has, therefore, been decided that the appointing authorities concerned should
review comprehensively the cases of Government servants, whose suitability for promotion to a
higher grade has been kept in a sealed cover on the expiry of 6 months from the date of
convening of the meeting of the first Screening Committee which had adjudged his suitability and
kept its findings in the sealed cover. Such a review should be done subsequently also every six
months. The review should, inter alia, cover the progress made in the disciplinary
proceedings/criminal prosecution and further measures to be taken to expedite their completion.
(3.10) An officer who is recommended for promotion by the Screening Committee but in whose
case any of the circumstances mentioned in para 3 above arise after the recommendations of the
Screening Committee are received but before he is actually promoted, will be considered as if his
case had been placed in a sealed cover by the Screening Committee. All the subsequent
Committees shall assess the suitability of such officers along with other eligible candidates and
place their assessment in a ‘sealed cover’. The sealed cover(s) will be opened on conclusion of
the disciplinary case/criminal prosecution. In case the officer is completely exonerated, he would
be promoted as per the procedure outlined in para 6 above and the question of grant of arrears
would also be decided accordingly. If any penalty is imposed upon him as a result of the
185
disciplinary proceedings or if he is found guilty in the criminal prosecution against him, the
findings of the sealed cover in his case shall not be acted upon.
(DP&T’s letter No. 20011/12/92-AIS(II) dated 8th November, ’93).
(4) A question has been raised whether the sealed cover procedure outlined in the letter
dated 8.11.93 would apply in respect of promotion of All India Services officers in the Junior
Administrative Grade which is non-functional and is allowed as a matter of course to all the
officers from 1st January of the 10th year of their service. This doubt has cropped up because the
Screening Committees are not involved while appointing the All India Service officers in the
Junior Administrative Grade.
It is hereby clarified that it has not been the intention to allow Junior Administrative Grade
to the AIS officers who are under suspension or against whom disciplinary/criminal proceedings
are pending. The position would therefore be that the procedure as outlined in para 4 to 7 of
DP&T’s letter of even number dated 8.11.93 would equally apply in cases of appointment of the
officers to the Junior Administrative Grade. It is clarified that a member of the All India Service
who is under suspension or against whom disciplinary/criminal proceedings are pending on the
date of his eligibility for JAG, shall not be allowed this grade till his suspension is revoked and the
proceedings against him are concluded. At that time, his case shall be taken up for review and if it
is found that he stood exonerated of the charges levelled against him, this grade would be
allowed to him retrospectively from the due date along with payment of arrears of pay and
allowances. If, however, a penalty is imposed on him as a result of the culmination of the
proceedings, JAG shall not be allowed during the period of operation of the penalty. The question
of arrears would also depend upon the same.
In the contingency where the disciplinary/criminal proceedings instituted against the

officer due for appointment in the JAG are unduly prolonged, the procedure contained in para 8 of
the letter dated 8.11.93 would apply.
(DP&T’s letter No. 20011/12/92-AIS(II) dated 22.11.94).
(5) Various communications of the Govt. of India suggesting 1st July of the relevant year to
be the relevant date for according promotions in the Senior Time Scale and Selection Grade is
only advisory and does not in any manner restrict the power of the State Governments to effect
promotions to these grades on or after the 1st of January of the relevant year with regard to and
subject to the availability of vacancies in these grades in accordance with the rules, regulations
and guidelines of the Central Govt.
(DP&T’s letter No. 11030/15/97-AIS(II) dated 15th October, ’97).
(6.1) A question has been raised that though Junior Administrative Grade is a non-functional
grade and is allowed without any screening, whether the same would also be admissible in cases
where there are adverse entries in the service records of the officers concerned.
(6.2) The matter has been carefully examined and it is considered that though no screening is
involved while considering officers for appointment in the JAG, the system of promoting every
officer in the normal course is not an effective system from the point of view of the efficiency of
the cadres. An ineffective officer who has earned adverse entries for the discharge of his duties
and who is promoted in Junior Administrative Grade in the normal course, tends to lower the
efficiency and image of the cadre. In such cases, therefore, it would not be a healthy practice to
allow automatic promotions in the Junior Administrative Grade. In partial modification of the
earlier instructions on the subject, it is, as such, clarified that the Junior Administrative Grade of
the Service would be allowed subject to fulfilment of other conditions and only where the remarks
in their service records are not "adverse" and they have earned at least the grading "average". In
186
cases where the JAG is so withheld, the position would be reviewed annually for the purpose of
release of this grade to such officers.
(DP&T’s letter No. 11030/4/97-AIS(II) dated 25th June, ’98).
(7.1) Subsequent to the acceptance of the recommendations of the Central Fifth Pay
Commission, the Pay Rules for the three All India Services, namely IAS, IPS and IFS were
amended vide our Notifications No. 14021/2/97-AIS(II)-A, 14021/2/97-AIS(II)-B, and 14021/2/97-
AIS(II)-C dated 17th October, 1997. A number of references have been received seeking
clarifications on the precise import of some of the provisions thus incorporated and the manner in
which pay of the AIS officers is to be fixed or their increments regulated under certain
circumstances. The necessary clarifications are furnished below.
Point of Doubt
(7.2) In terms of the third proviso to rule 3(3), when fixing the pay of an officer in the revised
scale of pay, it is to be ensured that he gets at least one increment in the revised scale of pay for
every three increments (inclusive of stagnation increments, if any) drawn by him in the existing
scale of pay. It is not clear when the next increment should be granted in such cases.
Clarification
(7.3) The next increment in such cases shall be granted on the date an officer would normally
have drawn his increment had he continued in the pre-revised scale of pay. It is further clarified
that in cases where the pay of an officer is stepped up with reference to the pay of his junior
under various other provisions, the next increment shall be admissible on his completing 12
months of qualifying service from the date his pay is stepped up with reference to the pay of his
junior in the revised scale of pay.
Point of Doubt
(7.4) Date of next increment in the revised scale of pay in cases where an officer has reached
the maximum of the pre-revised scale or has been stagnating at the maximum for more than a
year as on 1st January, 1996.
Clarification
(7.5) Such an additional increment is allowed under the third proviso to rule 5(3A). In these
cases, the pay of an officer is to be fixed initially in the revised scale in terms of the provisions of
rule 3(3) after allowing the benefits of bunching or of one increment for every three increments
earned in the pre-revised scale, as the case may be. Thereafter, if the officer has also been
stagnating for more than one year at the maximum of the pre-revised scale or has drawn one or
more stagnation increments as admissible, he may also be allowed an additional increment on 1st
January, 1996 itself in terms of the said rule. The subsequent increment in such cases shall be
admissible on 1st January, 1997. The benefit of an additional increment on 1st January, 1996 shall
also be admissible to those officers who reached the maximum of their pre-revised scale of pay
on 1st January, 1995.
Point of Doubt
(7.6) Manner of payment of arrears on account of revision of scale of pay in respect of those
officers who were working in the Central Government and who superannuated on or after 1st
January, 1996 but before 30th September, 1997.
187
Clarification
(7.7) In accordance with the position intimated in regard to payment of arrears in respect of
AIS officers on Central deputation vide our letter No. 14021/6/97-AIS(II) dated 27.11.97, all
arrears accruing for the relevant period i.e. from 1.1.96 to 30.9.97 are to be paid in two
instalments and no distinction is to be made in this regard between serving and superannuated
officers. An exception may, however, be made in cases where an officer has expired before being
paid the arrears due on account of revision of pay scales and allowances. In such cases, the
arrears may be paid in one lumpsum to the legal heirs of the deceased officer.
(DP&T’s letter No. 14021/2/98-AIS(II), dated 5th August, 1998).
(1) Both the categories of State Civil Service and non State Civil Service officers who can be
promoted to the IAS are governed by the same principles of pay fixation as contained in various
sections of schedule II of the IAS (Pay) Rules, 1954. Accordingly, all circulars and instructions
issued from time to time in regard to pay fixation of promoted SCS officers in the IAS shall equally
be applicable in the cases of non-SCS officers also.
This applies mutatis mutandis to the promoted officers of the IPS and the IFS as well.
(DP&T’s letter No. 20016/12/89-AIS(II) dated 13th September, ’89).
(2.1) It is seen that general application of the existent rules in such cases of pay fixation on
promotion from one grade to another involving higher duties and responsibilities and in
overlapping pay scales may cause undue hardship to some members of the All India Services. In
orders to remove such hardships, it has been decided that the officers may be given an option for
fixation of their pay on promotion as under :-
(a) Either their initial pay may be fixed in the higher post at the stage next above the pay
notionally arrived at by increasing pay in the lower scale by one increment at the
stage at which such pay accrued (or by an amount equal to the last increment in the
lower scale if the officer was drawing pay at the maximum of the lower scale) or the
minimum of the higher scale, whichever is higher, without any further review on
accrual of an increment in the pay scale of lower post, or
(b) Pay on promotion may be fixed initially at the stage next above the pay in the lower
scale which may be refixed in the manner mentioned at (a) above on the date of
accrual of next increment in the scale of pay of the lower post.
(2.2) If pay is fixed under (b) above, the next date in increment will fall due on completion of 12
months’ qualifying service from the date pay is refixed on the second occasion.
(2.3) The above option may be given within one month of the date of promotion and option
once exercised shall be final.
(2.4) This option is to be allowed only in cases of promotion to higher posts in the normal line
within the cadre and will not be available in cases of appointment by transfer on deputation.
(DOP&T’s letter No. 20011/1/93-AIS(II), dated 25th May, 1993).
(3.1) Doubts have been expressed as to whether an IAS officer who has not been promoted in
the Junior Administrative Grade and/or Selection Grade can be considered for promotion in the
Super Time Scale. The existing statutory rules and the instructions issued on the subject from
time to time are silent on this aspect.
188
(3.2) The matter has been carefully examined. It is true that promotions in the Super Time
Scale in the IAS are functional in nature, involving higher duties and responsibilities. It is also
already laid down that promotions in this grade are to be allowed on merit-cum-seniority basis for
which Character Roll records and the general assessment of the work of the officers concerned
are to be taken into account. If, therefore, an IAS officer, for whatsoever reason, has not been
considered for promotion in the lower grades i.e. JAG and /or Selection Grade which are non-
functional, he would obviously also not be fit for promotion in the higher scale - particularly when
the latter is a functional promotion. Rule 3(2A) of the IAS (Pay) Rules, 1954 also indicates that
promotions in the Selection Grade and above scales would be available on merit with due regard
to seniority. The natural conclusion would, therefore, be that such officers not having been found
fit for promotion in JAG/Selection Grade would not be fit on merit for promotion in the Super Time
Scale - be it under any circumstances, i.e. whether promotion has been finally withheld on merit
or because of some disciplinary proceedings etc. This clarification is necessary because the rules
and instructions governing promotions within the IAS do not provide for holding posts in a lower
level/pay scale as a pre-requisite for promotion in a higher level post/pay scale and the length of
service in the IAS is the only criterion to be followed for the purpose.
(3.3) The above-mentioned clarification will apply mutatis mutandis in the cases of promotions
within the Indian Police Service and the Indian Forest Service.
(DP&T’s letter No. 11030/3/97-AIS(II), dated 29th May, 1997).
(1) The State Governments have been requested that while sending proposals for grant of
proforma promotion they should see that all the conditions laid down in the Ministry of Finance
letter No. F. 2. (55)-Est. III/46, dated 2/4/1947 (copy enclosed) for grant of benefit of `next below-
rule' are fulfilled by the officers concerned.
[G.I., MHA letter No. 3/1/67-AIS(III), dated 27/1/67.]
(2) Copy of the letter No. F. 2(25)-Est. III/46, dated the 2nd April, 1947 from the Ministry of
Finance, Government of India , New Delhi, to all Provincial Governments.
Sub: Clarification to the Secretary of State's rulings to the Next-below rule'.
(2.1) I am directed to state that doubts have frequently been expressed by Provincial
Governments and Audit Officers regarding the exact scope of the various rulings issued by the
Secretary of State in connection with the operation of the `next-below-rule'. For avoidance of
doubt, the extant decisions on this subject have been summarised below.
(2.2) The working rule sub joined to this paragraph may be taken to express the convention
which is commonly known as the "next-below-rule", as originally approved and its provisions and
the modifications made from time to time by the Secretary of State. The intention underlying the
"rule" is that an officer out of his regular line should not suffer by forefeiting the officiating
promotion which he would otherwise have received had he remained in his original line. The so-
called "rule" is not a rule of any independent application. It sets out only the guiding principles for
application in any case in which the Governor General in Council, or the Governor exercising his
individual judgement in virtue of the powers conferred on him by the Secretary of State's rule of
the 14th April, 1942 (published with Home Department Notification No. 195/40/-Ests. dated the
9th June, 1942) proposes to regulate officiating pay by special orders under the second proviso to
Fundamental Rule 30(1). The conditions precedent to the application of the `next below rule' must
therefore be fulfilled in each individual case before action may be taken under this proviso. It also
189
follows that the benefits of officiating promotion is to be given only in respect of the period or
periods during which the conditions of the `next-below-rule' are satisfied.
Rule : When an officer in a post (whether within the cadre of his Service or not) is for any reason
prevented from officiating in his turn in a post on higher scale or grade borne on the cadre of the
Service to which he belongs, he may be authorised by special order of the appropriate authority
for officiating promotion into such scale or grade, and thereupon be granted the pay of that scale
or grade, if that be more advantageous to him, on each occasion on which the officer immediately
junior to him in the cadre of his Service (or if that officer has been passed over by reason of
inefficiency or unsuitability or because he is on leave or serving outside the ordinary line or
foregoes officiating promotion of his own volition to that scale or grade, then the officer next junior
to him not passed over) draws officiating pay in that scale or grade.
Provided that all officers senior to the officer to whom the benefit under the substantive
part of this rule to be allowed are also drawing, unless they have been passed over for one or
other of the reasons, aforesaid officiating pay in the said or some higher scale or grade within the
cadres.
Provided further that, except in cases, covered by any special order of the Secretary of
State, not more than one officer (either the senior most fit officer in a series of adjacent officers
outside the ordinary line, or if such an officer either foregoes the benefit of his own volition or
does not require the benefit in virtue of his holding a post outside the ordinary line which secures
him at least equivalent benefits in respect of pay and pension then the next below in the series)
may be authorised to draw the pay of the higher scale or grade in respect of any one officiating
vacancy within the cadre filled by his junior under this rule.
(2.3) The "next below rule" set out in the preceding paragraphs should be applied with regard
to the rulings or decisions mentioned hereunder:
(i) A purely fortuitous officiating promotion given to an officer who is junior to an officer
outside the regular line does not in itself give rise to a claim under the "next below line".
(ii) The expression "outside the ordinary line" occurring in Fundamental Rule 30 (1) is not
intended to be rigidly interpreted as necessarily involving a post either "outside the cadre of a
Service" or "outside the ordinary time scale".
(iii) Although certain special posts in cadre may be considered to be posts outside the
ordinary line of a Service for the purpose of applying the "next below rule" (vide the Secretary of
States' orders in India Office letter No. S&G 5079/44, dated the 2nd January, 1945 copy
forwarded with Home Department letter No. 143/44-Ests. dated the 26th April, 1945) there are no
orders to cover the converse type viz, the treating as cadre posts of those posts created by
Government in India which are declared to be equivalent in status and responsibility to permanent
post included in Secretary of State's Cadres. Now that the powers of Government in India to add
temporary posts to the cadre of a Secretary of State Service have been withdrawn under the
Constitution Act of 1935, the benefit under the next below rule may not be allowed without the
sanction of the Secretary of State to an officer outside the ordinary line if an officer junior to him is
appointed to a post created and declared by Government in India to be so equivalent.
(iv) If Government have approved in any department a list of officers in order of merit for
promotion to administrative rank or a selection grade, then that order will prevail as the order of
seniority for the purpose of the "next below rule" over the order of seniority of the officers in the
ordinary gradation list of their cadre.
(2.4) The Secretary of State has held that holders of special (e.g. tenure) posts such as
Secretaryships to a Governor or a Provincial Government should be ready to accept loss of
officiating promotion for periods to posts on a higher scale or grade in the ordinary line in
190
consequence of their incumbency and that, when the stage is reached at which their retention
involves loss of substantive or lengthy officiating promotions, the proper course is to make
arrangements to release them from the special posts rather than to compensate them for the loss
of officiating promotion under the "next below rule". "Short period" should be interpreted as
meaning period not exceeding three months.
(2.5) If in such a case conditions of the "next below rule" are not satisfied and an officer is
deprived of officiating promotion owing to its being impracticable for the time being to release him
from the special post, he may be granted with the approval of the Governor General in Council or
of the Governor acting in his individual judgement according as the officer concerned is serving at
the Central or in the Province such compensation for loss of officiating promotion as would have
been admissible under the next below rule for the period in excess of the first three months of his
retention in the special post in the public interest. No specification of declaration in terms of the
second proviso to Fundamental Rule 30(1) by the Governor General in Council or the Governor
will be necessary in these cases and it will suffice if those authorities issue the requisite orders
granting the officer concerned the compensation on that basis. As in the case of the "next below
rule" the periods for which compensation equivalent to the" next below rule" benefit is allowed will
count for increment in the higher scale or grade in which an officer would have officiated, had he
not been holding the special post in the public interest.
(2.6) If, however, in such a case the conditions of the "next below rule" are satisfied, the officer
concerned may be granted under the second proviso to Fundamental Rule 30(1) the concession
admissible not under the" next below rule" but, save in exceptional circumstances, such an officer
should not be retained in the special post if the pay attached thereto is lower than that admissible
to him under the "next below rule" for more than 6 months beyond the date from which the "next
below rule" begins to operate. The sanction of the Secretary of State is, however, necessary for
exceeding this time in individual cases in exceptional circumstances.
(2.7) This letter issues with the approval of Secretary of State.
[G.I., MHA letter No. 3/1/67-AIS(III), dated 27/1/1967.]
(3) State Governments are required to immediately find suitable postings as and when the
officers cleared for proforma promotion in the Super Time Scale during their absence from State
cadres return to rejoin the cadre. It would be obligatory for the State Governments to find such
postings and in case the same cannot be done because of some administrative reason or
otherwise, such officers would become eligible for notional enhancement of their pay in the Super
Time Scale on the basis of their earlier proforma promotion in the said scale - provided of course,
that they fulfil all other conditions laid down in the rule ibid.
The same principles will apply in the cases of officers returning to their cadres after being
cleared for promotion in the grade of Rs.7300-7600 during their absence from the cadres.
(DP&T’s letter No. 11030/5/97-AIS(II) dated 22nd July, 1997).
(1) The increment of a member of the Service was withheld under sub-rule (1) for failure to
pass the departmental examination and his pay restricted at Rs.350. He was, however, promoted
to officiate in the senior post of Superintendent of Police in view of his seniority. The question
arose as to how his pay should be regulated in the senior post.
2. Under rule 8, the member is entitled to draw pay in the senior timescale during the period
he holds the senior post. Since, however, his pay in the junior timescale has been restricted at
Rs.350, it was decided that he should be remunerated at Rs.600 with effect from the date he took
191
over as Superintendent of Police and his future increments regulated with reference to his pay in
the junior time-scale.
[G.I., MHA Letter No. 1/111/59-AIS(II), dated 5th October 1959.]
GOVERNMENT OF INDIA'S DECISIONS UNDER RULE 7
(1) The second and third increments shall accrue to the member of the I.A.S. from the date
of his passing the departmental examination but shall become payable only after the first
increment raising his pay to Rs. 400, has become due. The drawal of the second and third
increment may be simultaneous with first increment but, in no case, before the first increment has
become due.
{G.I., MHA letter No. 1/27/58-AIS(II), dated 30th October, 1958.]
(2) It has been decided that those open market Special Recruits, whose initial pay has been
fixed beyond the second/third incremental stages in the junior time-scale of the I.A.S. need not be
given any advance increments on passing the prescribed departmental examinations.
[G.I., MHA letter No. 1/79/59-AIS(II), dated 3rd July, 1959.]
(3) An I.P.S. Officer shall on passing the prescribed departmental examinations, be entitled
to have his pay fixed at Rs. 410 and 440. The second and third increases shall accrue to him
from the date of his passing the departmental examination but shall become payable only after
the first actual increase raising his pay to Rs. 380 has become due. The drawal of the second and
third increases may be simultaneous with the first increase but in no case, before the first
increase has become due.
[G.I. MHA letter No. 1/149/57-AIS(II), dated 21st July, 1959.]
(4) A member of the Service, who has failed to qualify in one subject in the Departmental
Examination, was exempted temporarily from passing the examination in that subject and allowed
to draw advance increments under this rule. The question arose whether this was in order.
The underlying object of this rule is to give incentive to direct recruits to pass the prescribed
departmental examination fully as early as possible. The intention is not to exempt an officer
temporarily from passing in a particular subject simply with a view to giving him advance
increments. Temporary exemption indicates that the officer has not gained sufficient proficiency in
the subject and that he would be required to pass the examination in the particular subject at a
future date. It would be a different matter if a particular officer, in view of his previous special
experience of training in a particular subject, is exempted permanently from passing the
examination in that subject. In such a case there would be justification for giving advance
increments after exempting the officer permanently from passing the examination in the particular
subject.
[G.I., MHA letter No. 1/152/58-AIS(II), dated 16th September, 1959.]
(5) A question arose whether a member of the Service who had been exempted from
passing the language test of the higher grade because he had passed an equivalent test before
his appointment to the Service, was entitled to the grant of advance increments under this rule.
As the member concerned has been exempted from passing the language examination, he is not
required to pass it again. He is, therefore, entitled to the grant of advance increments under this
rule, provided he has already passed the other parts of the departmental examination or is
exempted from appearing in these parts.
[G.I., MHA letter No. 1/5/60-AIS(II), dated 9th February, 1960.]

192
(1) A question arose whether the State Governments were competent to equate an ex-cadre
post to a cadre post in the Indian Administrative Service, even though the time scale of the ex-
cadre post was not identical with the senior time scale of the Indian Administrative Service. The
basic criterion for such equation is the nature and responsibilities of duties attached to the post
and not the pay attached to the post. It is, therefore, within the competence of the State
Government to declare such equation.
[G.I., MHA letter No. 32/52/56-AIS(II), dated 10th July, 1956.]
(2) A question arose whether a declaration under rule 9 had anything to do with the special
pay, if any to be granted to a member while holding a non-cadre post.
Special pay is normally granted to an incumbent of post in consideration of (i) the specially
arduous nature of the duties or (ii) a specific addition to the work or responsibilities of the post. In
cases where an I.A.S. officer is appointed to an ex-cadre post, the State Government should first
decide in the light of the above principles whether the duties and responsibilities attached to such
a post justify the grant of any special pay or not. After examining this aspect the ex-cadre post
may be equated to a post in Schedule III which carries/does not carry the desired special pay. An
I.A.S. Officer appointed to an ex-cadre post would thus get a special pay, if the cadre post to
which it is equated carries a special pay.
[G.I., MHA letter No. 1/86/60 -AIS(II), dated 23rd May, 1960.]
(3) It has been decided that the administrative Ministries/Departments concerned should be
delegated the power to equate an ex-cadre post to a post specified in Schedule III, if the time
scale of pay of the ex-cadre post is identical to the time scale of the post in the said Schedule to
which it is sought to be equated, provided that, for this purpose, the time scale of the post in the
Schedule shall be that applicable to holders of the post other than the members of the
I.A.S./I.P.S. The prior concurrence of the Ministries of Home Affairs and Finance (Department of
Expenditure) is not, therefore, necessary for equating the ex-cadre post to a scheduled post
carrying pay in the prescribed time-scale identical to the time-scale of the ex-cadre post. Copies
of the orders should, however, be endorsed to the Ministries of Home Affairs and Finance for
record.
As regards ex-cadre posts, the time-scale of pay of which are not identical with that of any
scheduled post, concurrence of the Ministries of Home Affairs and Finance (Department of
Expenditure) should be obtained before making a declaration under this rule and the fact that the
declaration issues in consultation with the said Ministries indicated in the body of the
communication issued.
[G.I., MHA letter No. 1/31/60-AIS(II), dated 6th January, 1961.]
(4) See Government of India's Decision (6.2) below rule 4 of the I.A.S. (Cadre) Rules, 1954.
(5) Where the administrative Ministry/Department is of the view that there is no post in
Schedule III to which the post in question can be equated in status and responsibilities, then the
prior concurrence of the Department of Personnel and Ministry of Finance (Department of
Expenditure) should be taken before the Administrative Ministry dispenses with the equation in
terms of sub-rule (4). This power should be used sparingly and only on administrative grounds
not related to conferment of any pecuniary benefit on a particular incumbent.
Where an order dispensing with an equation has been issued in terms of sub-rule (4) of
Rule 9 and the post to which a member of the Indian Administrative Service is to be appointed
193
does not change any prescribed pay or scale the incumbent has to be fixed ad hoc. In such cases
the pay of the incumbent should be fixed only after getting the concurrence of the Department of
Personnel and the Department of Expenditure of the Ministry of Finance.
Deptt. of Personnel & A.R. O.M. No. 1/107/70-AIS(II), dated 22/4/1972.]
(6) Whenever an IAS officer serving at the Centre on tenure deputation basis in the grade of
Director is cleared for promotion in the Super Time Scale in the cadre, an immediate intimation of
the same would be conveyed by the concerned State Government to the Establishment Officer in
the Department of Personnel & Training. The Establishment Officer in turn would provide an
option to the concerned officer through his Central Administrative Ministry to revert to his cadre in
order to avail of the actual benefits of the promotion. If the officer so opts, the Establishment
Officer would take steps to revert the officer to the State concerned. If, however, the officer opts
to continue at the Centre, he would be eligible to draw only the pay of the post held by him at the
Centre. On his subsequent reversion to the cadre in due course in the latter cases, the officer
would become eligible for the notional benefits of such promotion on fulfilment of conditions laid
down in Rule 5(5)(b) of the IAS (Pay) Rules, 1954. The same procedure will apply in cases of the
officers serving in posts in the Super Time Scale at the Centre and who are cleared for promotion
in their cadres in the higher grades of Rs.7300-7600 and Rs.8000/- (fixed).
The above will also apply, mutatis mutandis, to the officers of the Indian Police Service and Indian
Forest Service.
(DP&T’s letter No. 11030/15/92-AIS(II) dated 8.9.1994).
(7) State Governments are competent to make temporary additions to the AIS cadres under
the respective Services. They are also competent to declare posts not specified in Schedule III to
the Pay Rules of the respective Services as equivalent to the scheduled posts in the light of the
comparative status and responsibilities of the posts or to dispense with the said equation under
rule 9 of the Pay Rules. It was also clarified vide our letter No. 1/135/71-AIS(II) dated 10th
January, 1974 that while the State Governments are competent to take above actions, they are
not competent to do so retrospectively and action under these rules can have only prospective
effect.
These questions have been considered further subsequent to the receipt of some references for
allowing retrospective creation of ex-cadre posts and/or retrospective equation of the ex-cadre
posts held by the AIS officers with the scheduled posts for our concurrence by resorting to rule 3
of the AIS (Conditions of Service - Residuary Matters) Rules, 1960. It has been noticed that it is
not unusual for the State Governments to post an officer to a particular post, whether cadre or ex-
cadre, and thereafter issue formal orders either creating the post on ex-cadre basis or as a
temporary addition to the cadre, or equating the post under rule 9 of the Pay Rules if the post is
not included in Schedule III ibid. It has also been found that there is usually a time-gap between
assumption of charge of a post by an officer and issuance of formal sanction orders in this regard.
The same problem arises at the time of promotion of officers particularly when posts in the
respective grades are not available. The time-gap is also there when officers join the non-
scheduled posts at the Centre. In all these cases, formal references are required to be made to
this Department for regularisation of the pre-equated period by resorting to the provisions of rule
3 of the Residuary Matters Rules.
Since the orders of posting of an officer on promotion or to an ex-cadre post at the senior levels
has the approval of the Cabinet of the respective State Governments, the highest authority in the
State, it is considered that it would be in order to assume that the gap, if any, between joining a
particular post and formal issue of orders creating that post or equating that post with a scheduled
post is only technical or procedural in nature. Same will be the position in respect of the ex-cadre
posts under the Central Government as these posts are also filled up with the approval of the
Appointments Committee of the Cabinet or by the Ministers-in-charge who are the highest
194
respective authorities. It has, therefore, been decided that such cases, whose duration does not
exceed six months, would henceforth not require the approval of the Department of Personnel
and Training for retrospective creation of posts or retrospective equation of posts under the
concerned Cadre Rules or Pay Rules respectively. In such cases the Central Ministries and the
State Governments concerned would be competent to grant whatever relaxation is necessary. In
cases requiring relaxation for a period exceeding six months, however, approval of the
Department of Personnel & Training would have to be taken. The relevant instructions contained
in our letter dated 10th January, 1974 referred to above would stand modified to this extent.
This will also apply mutatis mutandis in the cases of officers belonging to the Indian Police
Service and the Indian Forest Service.
(DP&T’s letter No. 20019/2/95-AIS(II), dated 13.7.95).
(8) In case where an IAS officer has received promotion in Super Time Scale in his or her
cadre and has started drawing pay in this grade before his deputation to Govt. of India, he or she
would be allowed the maximum of the Selection Grade (Rs.15100-400-18300), i.e. Rs.18,300/- in
addition, they would also be eligible to draw Central (Deputation on Tenure) Allowance which is at
present fifteen percent of their grade pay subject to a maximum of Rs.1000/- per month.
(DP&T’s letter No. 14021/5/97-AIS(II), dated 19.12.97, as amended vide DP&T’s Notification No.
11030/8/97-AIS(II)-A dated 11.8.98).
(9) While fixing pay of the IAS officers appointed as Joint Secretaries in the Central Govt.,
who had previously been promoted in the Above Super Time Scale in their cadres, under DP&T’s
letter No.11030/3/98-AIS(II) dated 13.5.98, it would e ensured that the benefit of grant of pay of
Rs.22400/- in the Super Time Scale plus the amount payable on account of stagnation
increments would not exceed the pay they were actually drawing the Above Super Time Scale of
Rs.22400-525-24500/- in their cadres before coming as Joint Secretaries or equivalent in the
Central Govt. While doing so, it would also be ensured that their pay at the Centre is fixed in
such a manner that the sum total of Rs.22400/- and the stagnation increments thus to be allowed
fits within the pay scale of Rs.18400-500-22400/-. For example, if an officer has been drawing
pay of Rs.22925/- in the Above Super Time Scale of Rs.22400-525-24500/-, he would be allowed
pay of Rs.22900/- (Rs.22400/- pay as allowed vide our letter dated 13.5.98 plus one stagnation
increment of Rs.500) at the time of his initial appointment as Joint Secretary or equivalent at the
Centre.
(DP&T’s letter No.11030/3/98-AIS(II), dated 13.7.98)
(10.1) Reference DOPT’s letter No. 14021/5/97-AIS(II) dated 19.12.97 and No. 11030/3/98-
AIS(II) dated 13.5.98 where under IAS officers appointed as Directors and Joint Secretaries or
equivalent were allowed the benefit of maximum of the Selection Grade of IAS (Rs.15,100-400-
18,300) i.e. Rs.18,300/- and Super Time Scale of IAS (Rs.18,400-500-22,400) i.e. Rs.22,400/-
with the prior approval of this Department. The condition prescribed for grant of the benefit was
that the
(i) officers should have actually started drawing pay in the higher grade in their cadre.
(ii) promotion to the above Super Time Scale had been allowed strictly in compliance of the
relevant rules and guidelines.
(10.2) Further in terms of this Department’s letter No.11030/17/93-AIS(II) dated 11.4.2001 the
benefit of NBR was extended to the IAS officers working in the Central Government in the
Selection Grade and Super Time Scale of IAS on their proforma promotion to Super Time Scale
and above Super Time Scale of IAS in their parent cadres. This was done to redress the
195
anomaly created in cases of senior officers coming to hold a post in the rank of Directors/Joint
Secretaries in the Central Government without being promoted in the respective higher grades in
their cadre and junior officers who joined on Central deputation on the above posts after having
been promoted to the next higher grade in their cadres start getting more pay than their seniors.
The seniors in such cases could not get the benefit of maximum of the grade in which they are
appointed at the Centre for the reason they had not actually drawn pay in the higher scale in their
cadres.
(10.3) The above benefit was made applicable to the cases of IPS/IFS officers with suitable
modifications.
(10.4) Similarly, the pay of the officers appointed to posts of Joint Secretary and equivalent shall
be fixed at the stage of Rs. 22,400/- in the pay scale of Rs. 18,400-500-22,400/- on proforma
promotion to the Above Super Time Scale in their parent cadres. Upon such pay fixation, officers
appointed to posts of Joint Secretary and equivalent shall also be entitled to stagnation
increments as per the conditions prescribed in Para 2 of this Department’s orders of 13.5.98,
cited above i.e. the stagnation increment which an officer would have drawn in Super Time scale
in his parent cadre but for his promotion to the next higher grade subject to the condition that the
promotion to the above Super Time scale had been allowed by the State Govt., strictly in
compliance with the relevant rules and guidelines issued by the DOP&T.
(10.5) A stagnation increment would be admissible for every two years of service rendered on
Central deputation after reaching the maximum of the scale subject to a maximum of three
increments and up to the Super Time scale in terms of Rule 5A of IAS (Pay) Rules, 1954, IPS
(Pay) 1954 & IFS (Pay) Rules, 1968.
(10.6) In addition to the fixation of the pay at the maximum of the pay of the post of
Directors/Joint Secretaries , the IAS officers on Central deputation up to the level of Directors
who had started drawing pay in the next higher grade in their parent cadres or on their proforma
promotion in their parent cadres, would also be entitled to draw CDTA at the rate of 15% of their
pay subject to the maximum of Rs.1,000 per mensem further subject to the condition that the
CDTA shall be admissible during the normal deputation of the tenure.
(10.7) Further, in terms of this Department’s letter No. 16017/1/98-AIS(II) dated 17.7.2000 it
was clarified that the pay of IPS officers working as DIG (in the pay scale of Rs. 16,400-450-
20,000) and IFS officers working as Conservator of Forest (in the pay scale of Rs. 16,400-450-
20,000) in their cadres who are subsequently appointed as Directors in the Central Government
would be fixed either at the same stage of their grade pay in the Director’s scale of Rs. 14,300-
18,300/- or if there was not such stage at the immediately preceding lower stage than their
grade pay . The difference of their State pay and Director’s pay thus fixed, if any, was to be
treated as personal pay to be absorbed in their future increments. In no case would these
officers be allowed more than the pay of Directors i.e. Rs. 18,300/-.
(10.8) It may be stated that in terms of relevant DOP&T’s promotion guidelines the IAS officers
and eligible for promotion to the Super Time Scale (Rs. 18,400-500-22,400/-) of IAS on
completion of 16 years of their service and on completion of 25 years of their service they are
eligible for promotion the above Super Time Scale of IAS ( Rs. 22,400-525-24,500/-). Number of
the years of service is prima facie calculable from their year of allotment.
(10.9) As per the relevant promotion guidelines issued by Ministry of Home Affairs the IPS
officers are eligible for promotion to the Grade of DIG (Rs. 16,400-450-20,000/-) and IG (Rs.
18,400-500-22,400/-) on completion of 14 and 18 years of their service respectively and are
eligible for promotion to the above Super Time Scale of Rs. 22,400-525-24,500/- of IPS on
completion of 26 years of their service calculated from their year of allotment.
(10.10) Similarly, IFS officers are eligible for promotion to the grade of Conservator of Forests
(Rs. 16,400-450-20,000/-) and Chief Conservator of Forests ( Rs. 18,400-500-22,400/-) on
196
completion of 14 and 18 years of their service respectively and to the post of Additional Principal
Chief Conservator of Forests of Rs. 22,400-525-24,500/- on completion of 25 years of their
service calculated from their year of allotment.
(10.11) In this Department’s letter dated 11.4.2001 subject to the following conditions, the benefit
of proforma promotion may be granted to AIS officers working on Central deputation:-
a) Pay scale of the Central deputation posts should be lower than the scale of pay
in the parent cadre to which the officer had been promoted on proforma basis under the
‘Next Below Rule’.
b) The proforma promotion in the parent cadre should have been approved strictly
in accordance with the relevant rules and instructions including eligible years of service.
(10.12) The officer concerned should have been promoted in his cadre only after having fulfilled
the eligibility criteria for promotion to the higher grade as prescribed in the relevant AIS rules and
instructions.
(10.13) The benefit under the said letter dated 11-4-2001 is admissible from the date of its issue.
However, in the case of AIS Officers who were on Central deputation on this date were eligible for
this benefit from the past date of their proforma promotion by their cadres.
(10.14) Further, vide DOPT’s letter dated 23-3-2003, the benefit of DOPT’s letter dated 11-4-
2001 were extended to AIS officers who were on Central deputation from 13-5-1998 to 11-4-
2001.
(10.15) The eligibility condition for promotion in terms of numbers of years as indicated as para
5,6, &7 above may be specifically kept in view while granting the benefit. The provisions of the
IAS, IPS & IFS (Pay) Rules including equivalence for posts has to be followed. ( Rule 9 of the
IAS , IPS & IFS Pay Rule).
(10.16) For deputation on posts besides the Central Staffing Scheme, the equivalence of such
posts to one of the cadre posts in relevant Schedule-III of IAS/IPS/IFS (Pay) Rules may be
drawn up in terms of rule 9 of the respective pay rules. In the case of dispensation in equivalence,
for sufficient reason to be recorded in writing, prior concurrence of Department of Personnel &
Training & M/o Finance (Department of Expenditure) may be obtained.
(10.17) In the case overlapping pay scales of the posts the principle as laid down in this
Department’s letter dated 17.7.2000 as also explained in para 6 above may be observed.
(10.18) To facilitate the process of pay fixation as aforesaid a checklist is being prescribed at
Annexure-I. All proposals for pay fixation on proforma promotion under the Central Staffing
Scheme may invariably be forwarded to DOP&T in the prescribed proforma for the IAS and to the
Cadre Controlling Authority for the IFS & IPS for cases of IAS & IPS officers. Any cases of
deviation from the prescribed rules and guidelines may invariably be referred for prior
concurrence of DOP&T.
Enclosures:
(i) Checklist
(ii) No. 14021/5/97-AIS(II) dated 19.12.1997
(iii) No. 11030/3/98-AIS(II) dated 13.5.1998
(iv) No. 16017/1/98-AIS(II) dated 17.7.2000
(v) No. 11030/17/93-AIS(II) dated 11.4.2001
(vi) No.20062/3/2003-AIS(II) dated 23.3.2004.
(Department of Personnel & Training’s letter No.11030/2/2003-AIS(II) dated 12th July, 2004)
197
ANNEXURE-I
(No. 11030/2/2003-AIS.II dated)
CHECKLIST FOR PROPOSALS TO CADRE CONTROLLING AUTHORITY FOR PAY

FIXATION FOR THE ALL INDIA SERVICES
Pay fixation of cases of IAS/IPS/IFS officers appointed to the Government of India under the
Central Staffing Scheme (to be forwarded with all cases for pay fixation)
1. Details of the Officer:
Name of the officer

Year of allotment
Service
Cadre
2. Details of the Posting
Scale of the post

Pay of the post
Date of posting/tenure
3. Proforma Fixation of Pay*
Year of promotion
Years of service completed before promotion
Whether promotion is as per guidelines*
4. Pay fixation*
Basic Pay fixed

CDTA
Stagnation increment(s)
Any other
Total fixation
Date:
Ministry/Department
* NOTE: In case where there is any deviation from rules/guidelines, please refer the case to
DOPT for fixation.
ANNEXURE II
As the underlying principle while issuing the letter dated 16th December, 1994, was to
allow the maximum of the Selection Grade in cases of appointments in the Director level in the
Central Government subsequent to an officer’s promotion in the Super Time Scale in his cadre,
such officers would be eligible to receive the maximum of the revised Selection Grade of the IAS
198
(Rs.15100-400-18300), i.e. Rs.18300. In addition, under the existing rules, they would also be
eligible to draw Central (Deputation on Tenure) Allowance which is at present 15% of their grade
pay subject to the condition that the Central (Deputation on Tenure) Allowance does not exceed
Rs.500/- per month and pay thus allowed plus Central (Deputation on Tenure) Allowance do not
exceed Rs.18750/- per month.
(Department of Personnel & Training’s letter No. 14021/5/97-AIS-II dated 19th December, 1997.)
ANNEXURE III
The matter regarding fixation of pay of IAS officers appointed as Joint Secretaries or
equivalent in the Central Government has been considered carefully and it has been found that
the IAS officers having been promoted in the Above Super Time Scale of Rs.22400-525-24500 in
their cadres and subsequently appointed as Joint Secretaries or equivalent at the Centre in the
pay scale of Rs.18400-500-22400 are placed exactly in the circumstances obtaining in the cases
of officers appointed as Directors in the Central Government after getting promotion in the Super
Time Scale in their cadres. It has, therefore, been deiced that in order to minimize the hardship in
such cases, in case an IAS officer has been promoted in the Above Super Time Scale of
Rs.22400-525-24500 in his cadre and had actually started drawing pay in this grade before his
deputation to the Central Government in a post in the pay scale of Rs.18400-500-22400, he may
be allowed, with the prior approval of this Department, the maximum of the Super Time Scale viz.
Rs.22400/- on his appointment as Joint Secretary or equivalent at the centre. Further, if he would
have drawn one or more Stagnation Increment in the Super Time Scale but for his promotion to
the Above Super Time Scale in his cadre, such Stagnation Increment(s) would also be admissible
in addition to the pay of Rs.22400/- as a Joint Secretary or equivalent at the Centre. However,
these benefits would be admissible to a member of the Service only if the promotion to the Above
Super Time Scale had been allowed by the State Government concerned strictly in compliance
with the relevant rules and the guidelines issued in this respect by this Department from time to
time.
2. Ministries/Departments in the Government of India may send proposals for such pay
fixation to this Department alongwith the full details.
3. This would apply mutatis mutandis in the cases of members of the Indian Police Service
and the Indian Forest Service as well.
(Department of Personnel & Training’s letter No. 11030/3/98-AIS-II dated 13th May, 1998)
ANNEXURE IV
In the cases of IPS and IFS officers who come to the Centre as Directors in the pay scale
of Rs.14300-400-18300/- subsequent to their cadre promotion in the grade of Deputy Inspector
General of Police / Conservator of Forests in the pay scale of Rs.16400-450-20000/-, the pay
may either be fixed at the same stage of the officers’ Grade Pay in the Director’s scale of
Rs.14300-18300, or if there is no such stage, at the immediately preceding lower stage of their
grade pay. The difference of their State Pay and the Director’s pay thus fixed, if any, is to be
treated as Personal Pay, to be absorbed in future increments/increases in pay. This position is
based on the general practice being followed in respect of the Central Government employees in
cases involving appointments from higher scales to lower scales.
2. It has been brought to notice that pay fixation in the cases of the type under consideration
has not been done in the above manner and in some cases, the officers concerned have been
allowed to draw pay in the higher grade of Rs.16400-20000 even while they worked as Directors
in the Central Government in the lower pay scale of Rs.14300-18300. In the interest of
199
consistency and in the light of the general practice followed in such cases in the Central
Government, therefore, all the Ministries/Departments are advised to regulate such cases of pay
fixation in the manner explained above. As this is a clarificatory instruction, all past cases are
also to be dealt with in the same manner. Recoveries on account of overpayments, if any, would
also require to be made from the officers concerned.
(Department of Personnel & Training’ letter No. 16017/1/98-AIS-II dated 17th July, 2000)
ANNEXURE V
The 5th Central Pay Commission had recommended, inter alia, that : (i) instead of
restricting the CDTA only to those appointed to posts of Director and below, the allowance may
also be extended to those officers appointed to posts of Joint Secretary and above; and (ii) such
of those officers appointed as Joint Secretary and above but are in receipt of pay in a higher pay
scale in their parent organization without any restriction or the grade pay of the deputation post
along with the CDTA.
2. Government has carefully considered these recommendations and has decided not to
accept the recommendation relating to CDTA to officers appointed to posts of Joint Secretary and
above. It has also been decided not to accept the recommendation relating to protection of pay
admissible in parent cadres on proforma promotion while on Central deputation as this would
result in officers becoming entitled to the pay of a higher post while discharging the duties of a
lower post and would be contrary to the well-recognized principle that no officer should be
allowed the pay of a post, the specified duties and responsibilities of which are not actually
discharged by him. However, in order to rectify the anomalies as pointed out at para 2 above, it
has been decided that IAS officers who are approved for proforma promotion to the Super Time
Scale and Above Super Time Scale in their State cadres while on Central deputation may be
permitted to draw their pay at the maximum of the scale applicable for the lower deputation post
with effect from the date on which they are granted proforma promotion to higher scales of pay in
their parent cadre. In other words, the pay of officers appointed to posts of Director and
equivalent in the Central Government shall be fixed at the stage of Rs.18300/- in the pay scale of
Rs.15100-400-18300 on their proforma promotion to the Super Time Scale in their parent cadres.
Similarly, the pay of officers appointed to posts of Joint Secretary and equivalent shall be fixed at
the stage of Rs.22400/- in the pay scale of Rs.18400-500-22400/- on proforma promotion to the
Above Super Time Scale in their parent cadres. Upon such pay fixation, officers appointed to
posts of Joint Secretary and equivalent shall also be entitled to stagnation increments as per the
conditions prescribed in para 2 of this Department’s orders of 13.5.98, cited above.
3. Fixation of pay at the maximum of the applicable scale of pay shall be subject to the
following conditions:-
(i) Pay scale of the central deputation posts should be lower than the scale of pay in the
parent cadre to which the officer had been promoted on proforma basis under the
‘Next Below Rule’.
(ii) The proforma promotion in the parent cadre should have been approved strictly in
accordance with the relevant rules and instructions.
(iii) The officer concerned should have been promoted in his cadre only after having
fulfilled the eligibility criteria for promotion to the higher grade as prescribed in the
relevant AIS rules and instructions.
4. These orders shall be effective from the date of issue. However, in cases of officers who
are already on central deputation on the date of issue of these orders, the benefit of pay fixation
at the maximum of the pay scale of the lower deputation post may be extended from the date of
200
the grant of proforma promotion to the higher scales of pay in their State cadres. Past cases
where the central deputation has already ended and the officers have since reverted to their
cadres, would not be covered by this dispensation. The other conditions as contained in this
Department’s orders dated 19-12-1997 and 13-5-1998 as referred to at Para 1 above, shall also
remain valid.
5. These instructions would equally apply in the cases of members of the Indian Police
Service and Indian Forest Service with suitable modifications in the light of our letter
No.16017/1/98-AIS (II) dated 17th July, 2000 relating to their pay fixation on their central
appointments at the Director level.
(Department of Personnel & Training’s letter No. 11030/17/93-AIS-II dated 11th April, 2001)
Annexure VI
The matter has been re-considered and it has been decided that the benefit under this
Department’s above referred letter dated 11th April 2001, may be extended to the IAS officers
who were on central deputation as Directors/Joint Secretaries or equivalent during the period
13.5.1998 to 11.4.2001. The other conditions as contained in this Department’s letter dated 11th
April 2001, as referred to at Para 1 above, shall also remain valid.
2. These instructions would be equally applicable in the cases of members of Indian Police
Service and Indian Forest Service with suitable modifications in the light of our letter no.
16017/1/98-AIS-II dated 17th July 2000 relating to their pay fixation on their central appointments
at the Directors level.
(Department of Personnel & Training’s No. 20062/03/2003-AIS-II dated 19th/23rd March, 2004)
(11.1) In partial modifications of the provisions of this Department’s letter dated 19/23-3-2004, it
has further been decided that the orders issued vide this Department’s letter dated 11-4-2001
under reference would equally apply to such officers also who were on Central deputation during
the period from 16-12-1994 to 12-05-1998 and had repatriated to their parent cadres before 13-
05-1998 subject to fulfillment of other conditions cited in the letter dated 11-4-2001.
(11.2) These instructions would be equally applicable in the cases of members of Indian Police
Service and Indian Forest Service with suitable modifications in the light of our letter No.
16017/1/1998-AIS-II dated 17th July 2000 relating to their pay fixation on their central
appointments at the Director’s level.
(Department of Personnel & Training’s letter No. 20062/03/2003-AIS-II dated 20th January, 2005)
GOVERNMENT OF INDIA'S DECISIONS UNDER SECTION III OF SCHEDULE II
(1) The increments of the State Civil/Police Service officers appointed to officiate in cadre
posts will be regulated in accordance with the provisions of Clause(4) in Section III of Schedule II,
subject to the following conditions:-
(i) Only the period of earned leave up to a maximum of 120 days taken at a time, is to count for
increments in officiating appointment provided the State Government certifies that but for his
proceeding on leave, the officer would have continued to officiate in the cadre posts. In the case
of permanent State Civil/Police Service Officers who have been continuously officiating in the
cadre post for more than three years at the time they proceeded on leave and would have
201
continued to officiate in the cadre posts but for their proceeding on leave, leave other than
extraordinary leave will count for increments in that time-scale. For the purpose of reckoning the
three years’ limit, officiating service in the cadre post in the Indian Administrative Service/Indian
Police Service will include periods of leave, including extraordinary leave during which the officer
would have officiated in the post.
(ii) When the officiating pay of an officer is refixed under clauses (2) and (3) in Section III of
Schedule II, the period of one year for the purpose of next increment should be calculated from
the date the pay is so refixed.
(iii) No increment is to be allowed to an officer whose officiation in a cadre post beyond a period
of three months/six months is not approved by the Central Government/the Union Public Service
Commission, as the case may be, and he may be given only the pay as fixed/refixed for him
under sub-para (i)/(iii) of para II of Government of India's Instructions below rule 4 till the date of
reversion from cadre post.
Note- It will be the responsibility of the State Government to inform the Audit Officer as soon as
they receive directions from the Central Government that the requirements of the Indian
Administrative/Police Service (Cadre) Rules, 1954 have been satisfied. The officer may then be
allowed an increment, if due, in the Indian Administrative Service/Indian Police Service time-
scale.
(iv) The period of officiation of an officer not approved by the Union Public Service Commission
will not count for increments in case the officer is promoted again to the Indian Administrative
Service/Indian Police Service.
(v) Period of suspension which is not treated as a period spent on duty vide rule 9 of the All India
Service (Discipline and Appeal) Rules, 1955 and which is also not treated as one spent on leave,
will also have the effect of postponing the increments.
[G.I., MHA letter No. 1/27/59-AIS(II), dated 23rd March, 1960 read with letter No. 1/101/60-
AIS(II), dated 6th May, 1961 and letter No. 15/38/66-AIS(III), dated 20th April, 1966.]
(2.1) The officiating pay of State Civil/Police Service Officers appointed to officiate in Indian
Administrative Service/Indian Police Service Cadre post is to be regulated in the manner
indicated below.
I. Circumstances in which officiating pay is to be fixed in the Indian Administrative Service/Police

Service.- State Civil/Police Service officers appointed to officiate in cadre posts are entitled to get
their officiating pay fixed in the senior time-scale of the Indian Administrative Service/Indian
Police Service in the following circumstances:-
(i) if the vacancy is not likely to last for a period exceeding three months;
(ii) the Central Government have been informed if the vacancy is to exceed a period of three
months but is less than six months and the Central Government do not issue any directions to
revert the officer from the cadre posts; and
(iii) in case the period exceeds six months, the officer has been approved by the Union Public
Service Commission and his name included in the Select List.
NOTE:- In case a Non-State Civil Service Officer is appointed to hold an Indian Administrative
Service Cadre post in accordance with the provisions of Rule 9 of the Indian Administrative
Service (Cadre) Rules, 1954, his officiating pay in the Indian Administrative Service will be fixed
by the Central Government in consultation with the State Government concerned.
202
II. Principles for fixation of officiating pay.- The officiating pay of State Civil/Police Service officer
appointed to officiate in a cadre post in the circumstances specified in paragraph 2 above, will be
fixed in the senior time-scale of Indian Administrative Service/Indian Police Service under sub-
rule (5) subject to the following conditions:-
(i) State Civil/Police Service officers appointed to officiate in cadre posts in accordance with the
provisions of rule 9 of the Indian Administrative Service/Indian Police Service (Cadre) Rules,
1954, will be entitled to pay during the period of their officiation under sub-rule (5), up to a
maximum period of six months or date of reversion, which-ever is earlier, after which, if they are
not approved by the Union Public Service Commission for officiating in cadre posts, these rules
will cease to apply to them. However, subject to sub-para (iii) of this para, there would be no
objection to remunerate these officers at the initial pay fixed for them in the senior time-scale of
the Indian Administrative Service/Indian Police Service till the date of reversion as a result of
disapproval by the Central Government or the Union Public Service Commission. The entire
period of such officiation would not count for purposes of pay fixation, if such officers are
promoted later on.
NOTE:- If an officer is included in the Select List from a date after the expiry of six months, from
the date of officiation in the cadre post, the period of officiation, preceding the six months prior to
the date of approval by the Union Public Service Commission, will not count for the purpose of
fixation of the pay and regulation of increments unless the entire officiation of the officer has
specifically been approved by the Union Public Service Commission at the time of inclusion of his
name in the said list.
(ii) In cases where the requirements of Rule 9 of the Cadre Rules have not been fulfilled, the non-
cadre officer shall be remunerated the pay which he would have drawn in the State Service had
he not been appointed to a cadre post.
[Deptt. of Personnel letter No. 1/13/68-AIS(III), dated 23/6/71.]
(iii) If, in a case, when a State Civil/Police Service officer appointed to officiate in a cadre
post is reverted due to his officiation not being approved, there is an enhancement in the
substantive pay on the ordinary time-scale or Selection Grade of the State Service scale during
the first three months, he will be entitled to refixation of his pay in the Indian Administrative
Service/Indian Police Service on the basis of his enhanced pay under clauses (2) and (3) in
Section III of Schedule II and will continue drawing the refixed pay till the date of his reversion.
(iv) The officiating pay of a State Civil/Police Service officer fixed on the basis of his substantive
pay in the Selection Grade of the State Civil/Police Service is not to be refixed on an
enhancement of assumed pay in the ordinary time-scale of the State Civil/Police Service.
(v) The officiating pay of an officer, officiating in the selection Grade of the State Civil/Police
Service on the date of his appointment to cadre post, is to be fixed under clause (3) in Section I of
Schedule II and not under clause (3) in Section III. Clause (3) in Section III will come into play
only when the officer, while officiating in the Cadre post, is substantively promoted to Selection
Grade of the State Civil/Police Service.
(vi) Deleted.
(vii) If a State Civil/Police Service officer is not confirmed in the State Civil/Police Service and is
appointed to officiate in a cadre post, he should be given the minimum of the senior time-scale of
the Indian Administrative Service/Indian Police Service from the date of his officiating
appointment to the cadre post.
(viii) For comparing the length of a State Civil/Police Service Officer's service with that of an
Indian Administrative Service/Indian Police Service officer for the purpose of clause (5) in Section
203
I of Schedule II, the total period of State Civil/Police Service (including sub-pro-term and
officiating service) which was followed without interruption by substantive service is to be taken
into account.
(2.2) All the periods of service rendered by a State Civil/Police Service officer before his
confirmation in the State Civil/Police Service which were counted for increments in the State
Civil/Police Service should be taken into account for computing completed years of service in the
State Civil/ Police Service. For this purpose, non-continuous State Civil/Police Service (excluding
subordinate service) may also count, if it was rendered by the officer after his regular selection for
appointment to that Service. Service as a probationer, even though it is rendered on a
remuneration below the minimum of the time-scale of the State Civil/Police Service may also be
taken into account for this purpose, provided that such service has been counted for all purposes
e.g., eligibility for promotion etc. in the State Civil/Police Service by the State Government.
III. Special pay:-(i) A State Civil Police Service officer officiating in a cadre post will be entitled in
addition to officiating pay in the senior time-scale of the Indian Administrative Service/Indian
Police Service, to the special pay, if any, attached to the cadre post.
(ii) A non-cadre officer holding a cadre post without valid approval under Rule 9 of the Cadre
Rules can be allowed a special pay also provided it is certified by the State Government that the
officer would have drawn the special pay in the State Civil Service but for being appointed to a
post included in an All India Service.
[Dept. of Personnel letter No. 1/13/68-AIS(II), dated 19/1/72]
[G.I., MHA letter No. 1/27/59-AIS(II), dated 23rd March, 1960, read with letter No. 1/101/60-
AIS(II), dated 6th May, 1961 and letter No. 15/38/66-AIS(II), dated 20th April, 1966.]
(3.1) Under the IAS (Pay) Rules, 1954, pay drawn by SCS/non-SCS officers on substantive
posts is taken into account on their appointment in the IAS. It has been found that this sometimes
leads to a situation where the officers concerned have to get their pay fixed at a lower stage in
the IAS than the pay drawn by them while holding posts in the State Government for the reason
that they are necessarily not holding substantive posts immediately prior to their appointment in
the IAS but are officiating on the posts last held by them under the State Governments. In order
to mitigate the hardship thus caused, it has been decided to count their officiating pay as the
basis for the purpose of their pay fixation in the IAS provided that such pay was drawn for not less
than 3 years at the time of their appointment in the IAS.
(3.2) While sending proposals for pay fixation of non-SCS officers appointed in the IAS to the
Central Government as required under Rule 4(6) of the Pay Rules, the State Governments are to
send complete pay details of such officers in Form `B’ below. For pay fixation of SCS officers on
their appointment in the IAS, which is done by the State Govts. themselves, Form À’ below may
be used.
FORM À’
PROFORMA REGARDING FIXATION OF PAY OF SCS OFFICERS APPOINTED TO

OFFICIATE IN IAS CADRE POSTS/APPOINTED TO I.A.S.
1. Name of the officer
2. Date of appointment to IAS/appointment to officiate in I.A.S. Cadre post.
3. Designation of the post held immediately prior to such appointment in I.A.S.

204
4. Pay scale and Pay drawn in the SCS on the date of appointment to IAS/to officiate in
IAS cadre post.
5. Was the officer substantive or officiating in the post mentioned in Column 3 above.
6. If officiating, what was the substantive post.
7. Pay and pay scale of the substantive post.
8. Details of all the posts held by the officer before his appointment in the IAS, pay
scales and pay drawn in these posts.
9. Were the pay scales referred to in columns 4 & 7 in force from 1.1.1996.
10. If so, what was the DA admissible with reference to
(a) Substantive post
(b) Officiating post
11. If the answer to Column 9 is "NO" when was the pay scale revised and what were the
pre-revised lower and higher scales.
12. What was the quantum of DA merged in
(a) revised lower scale
(b) revised higher scale
13. No. of completed years of service in Class I/Group À’ of SCS.
14. Proposal of the State Government for fixation of pay and basis therefor.
*****
FORM `B’
PROFORMA FOR FIXATION OF PAY OF NON-SCS OFFICERS APPOINTED TO I.A.S.
1. Name of officer
2. Date of appointment to I.A.S.
3. Designation of the post held immediately prior to appointment to IAS.
4. Pay and pay scale of the post referred to in column 3.
5. Whether the pay was substantive or officiating.
6. If officiating what was the substantive pay.
7. Designation and the pay scale of the post in which the officer was substantive.
8. Details of all the posts held by the officer before his appointment in the I.A.S., pay scale
and pay drawn in these posts.
9. State whether the pay scales of the substantive post and the post in which the officer was
officiating were in force from 1.1.96.
10. If the answer to column 9 above is yes, what is the DA admissible to the officer at the
rates in force on 1.1.96 in his.
205
(a) Substantive Post
(b) Officiating Post
11. If the answer to Column 9 is `NO’ what were the pre-revised pay scales of the posts in
which the officer was
(a) Substantive
(b) Officiating
12. What is the quantum of DA merged in the revised pay scales of
(a) Substantive Post
(b) Officiating Post
13. No. of completed years service in Class I/Group À’ non-SCS.
14. Proposal of State Government for fixation of pay and basis therefor.
(DP&T’s letter No. 20015/5/92-AIS(II), dated 29.3.94)
(4.1) The pay drawn by the SCS/non-SCS officers in the State Governments is protectable to
the extent of Rs.5700/-, i.e. the maximum of the Selection Grade which is the third and the last
component of the Senior Scale of I.A.S. This benefit is available on notional basis from 1.1.86, i.e.
the date from which the revised pay scales for the I.A.S. came into being on recommendations of
the Central Fourth Pay Commission, and on actual basis from 9.5.1994, i.e. the date of effect of
the notification dated 6.5.1994. Accordingly, pay in such cases is fixed at the same stage of I.A.S.
which is equal to their State Pay irrespective of whether the officers concerned are eligible for
placement at such a level by virtue of their seniority or not, and no further increments are allowed
till they become eligible for Selection Grade on completion of 13 years’ service calculated from
their Years of Allotment.
(4.2) It has been brought to notice that the above manner of pay fixation - especially freezing
of pay at the same stage in I.A.S. and not allowing any further increments till eligibility for
Selection Grade is causing certain anomalies and financial hardship to the promoted officers. It
has been found that under the new method of pay fixation, an officer promoted earlier in the I.A.S.
whose pay is fixed and frozen at the same stage, begins to draw less pay than a junior officer
who gets promoted in the I.A.S. subsequently, after earning one or more increments in the State
pay-scale. In this way - as seniority has been delinked from pay in such cases, whereas pay of
the senior is frozen at a particular stage, the junior gets his pay fixed at a comparatively higher
stage in the I.A.S. which is equivalent to his State Pay including the increments earned by him
while remaining in the State Service subsequent to promotion of the senior in I.A.S. This causes
heartburning besides the financial hardship to the officers who are promoted in the IAS earlier.
(4.3) The matter of removal of such anomalies has been engaging attention of the
Government. After careful consideration, it has now been decided that keeping in view the
amendments made in the I.A.S. (Pay) Rules, 1954 vide Notifications dated 6.5.1994 and
17.7.1995, pay of S.C.S./non-S.C.S. officers inducted into the IAS may be fixed in the Senior
Scale at a stage next above their State pay. Senior Scale of the IAS consists of (i) Time-Scale :
Rs.3200-4700; (ii) Junior Administrative Grade: Rs.3950-5000; and (iii) Selection Grade :
Rs.4800-5700. While fixing pay in such a manner, if the pay stage happens to be common to any
two grades of the Senior Scale, the officer has to be placed in the lower of these two grades. In
addition, they may also be allowed annual increments till the attainment of the stage of Rs.5700/-
206
in the normal course. No further increments of pay fixation in the next higher scale, viz. Super
Time Scale (Rs.5900-6700) would be available to them till they are actually promoted in this
grade. Stagnation increments would of course be admissible to them if they happen to stagnate
at the stage of Rs.5700/- before being promoted in the Super Time Scale.
(4.4) The benefits on the above counts would be actually available from 9.5.1994 which is the
date of effect of the Notification dated 6.5.1994 mentioned above and no arrears for the past
periods would be admissible. The promoted officers would of course get notional benefits of the
same w.e.f. 1.1.1986 in accordance with the Notification dated 14.7.1995.
(4.5) The above principles will apply mutatis mutandis in the cases of the members of the
Indian Police Service and the Indian Forest Service.
(DP&T’s letter No. 20011/1/95-AIS(II), dated 17.5.96.)
(5.1) The promoted IAS officers getting the benefits under the Notifications dated 6.5.94 and
14.7.95 as amplified vide this Ministry’s letter dated 17.5.96, would continue to receive the benefit
of annual increments irrespective of their initial pay fixed in the IAS, till they finally reach the stage
of Rs.5700. Thereafter, they will also be entitled to receive the benefit of Stagnation increments
under Rule 5A of the IAS (Pay) Rules, 1954. All other conditions including the condition laid down
in para 4 of the letter dated 17.5.96 would, however, continue to be applicable.
(5.2) The above will apply mutatis mutandis in the cases of the members of the Indian Police
Service and the Indian Forest Service also.
(5.3) Cases of pay fixation of two promoted officers on a hypothetical basis is attached in the
Appendix to this letter in order to serve as examples.
Hypothetical cases of two promoted officers appointed in the IAS on different dates and the
anomaly experienced.
Date and Event Officer À’
State Pay IAS Pay
1.1.94 Rs.4700 ---

(Date of increment in
Selection Grade [say
Rs.4100-5300] of State Service.
1.5.94 Rs.4700 Rs.4850

(Date of promotion
of officer À’ in IAS)
1.1.95 Rs.4850 Rs.5000

(Accrual of increment in
State Service - refixation
benefit under clause (4)
Section I Schedule II of Pay Rules.)
1.1.96 Rs.5000 Rs.5000

(Completion of one
year of service)
207
(After reaching the stage of Rs.5000, the senior officer À’ does not get any further increments
under the previous orders.)
1.5.96 Rs.5000 Rs.5000

(Promotion of officer `B’
in IAS)
1.1.97 Rs.5150 Rs.5000 +

(Accrual of increment Rs.150
in State Service) (Stagnation Increment)
1.1.98 --- Rs.5000 +

(Completion of one Rs.150
year’s service)
and so on.
If pay is fixed in the proposed manner.
1.1.94 Rs.4700 ---
1.5.94 Rs.4700 Rs.4850

1.1.95 Rs.4850 Rs.5000
1.1.96 Rs.5000 Rs.5100
1.5.96 Rs.5000 Rs.5100

1.1.97 -- Rs.5250
and so on.
Date and Event Officer `B’
State Pay IAS Pay
1.1.94 Rs.4700 ---

(Date of increment in
Selection Grade [say
Rs.4100-5300] of State Service.
1.5.94 Rs.4700 Not yet promoted

(Date of promotion of
officer À’ in IAS)

Accrual of increment in
State Service –
refixation benefit under
clause (4) Section I
Schedule II of Pay Rules.)

(Completion of one
year of service)
(After reaching the stage of Rs.5000, the senior officer À’ does not get any further increments
under the previous orders.)
208
1.5.96 Rs.5000 Rs.5100

(Promotion of officer `B’
in IAS)
1.1.97 Rs.5150 Rs.5250

(Accrual of increment
in State Service)
1.1.98 --- Rs.5400

(Completion of
one Year’s service)
and so on.
If pay is fixed in the proposed manner.
1.1.94 Rs.4700 ---
1.5.94 Rs.4700 Not yet promoted.

1.5.96 Rs.5000 Rs.5100

1.1.97 Rs.5150 Rs.5250
and so on.
(DP&T’s letter No. 20011/1/95-AIS(II), dated 14th November, ’96).
GOVT. OF INDIA’S DECISION UNDER SCHEDULE III-B
Government of India had, consequent upon the recommendation made by the Third
Central Pay Commission, taken a decision that the number of posts eligible for the grant of
special pay in an IAS/IPS, state cadre or a joint cadre should not exceed 50% of the senior posts
under the State Government (excluding posts in the super-time scale). This decision was
conveyed to State Governments vide this Department’s letter No.28/7/74-AIS(II) dated the
16th/18th November, 1974. It was stated therein that the State Governments should review, in
due course, the position of posts carrying special pay in the Indian Administrative Service and the
Indian Police Service with a view to restricting the number of posts under the State Governments
which should carry special pay. In this connection, reference is also invited to the then Minister of
State Shri Ram Nivas Mirdha’s d.o. No.28/8/74-AIS(II) dated the 23rd April, 1974, addressed to
the Chief Ministers of all States.
Although the decision to restrict the number of cadre posts carrying special pay was
taken more than seven years ago and despite requests made at the time of the cadre reviews to
bring down the percentage of special pay posts to the prescribed level of 50%, it has been
observed that the number of special pay posts in the Indian Administrative Service cadre of your
State has continued to exceed the prescribed ceiling of 50%. The actual percentage is - May I
request that the position of special pay posts in the Indian Administrative Service cadre of your
State be reviewed again so that the number of posts carrying special pay does not exceed the
prescribed ceiling of 50%?
(D.O. letter No.11030/25/81-AIS(II) dated 26th April, 1982 addressed by Secretary (P) to the Chief
Secretaries of all the State Governments.
C:\Documents and Settings\Administrator.DOPT-FBAU59HMU4\My Documents\Pay rules\Pay Rules\IAS (Pay) Rules\Final copy 14-11-
2005 - draft amendment in IAS (Pay) Rules.doc

Rule 09

Uploaded by

Copyright:

Available Formats

Rule 09

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Rule 09

Uploaded by

Copyright:

Available Formats

9.

THE INDIAN ADMINISTRATIVE SERVICE (PAY) RULES, 1954

2.Definitions.-In these rules, unless the context otherwise requires-

2(f) `Schedule' means a Schedule appended to these rules;

Above Super Time Scales:-

(with effect from the lst day of January, 1996).

(A) in the cases of all members of the Service -

(a) the basic pay in the existing scale;

4(1)(a) his initial pay shall be regulated as follows:

(ii) on confirmation in the Indian Administrative Service,

(i) service in a cadre post; or

(ii) service in a permanent or temporary post (including a post in a body incorporated or

(iv) the benefit should be allowed on `one for one' basis.

Principles of Pay Fixation of Promoted Officers on Appointment to the Indian

In this Schedule, unless the context otherwise requires, the term-

FIXATION OF INITIAL PAY OF PROMOTED OFFICERS FALLING UNDER RULE 4(3).

(a) in a time scale identical to the time scale of a cadre post, or

The following data in respect of the promoted officers to be noted down:-

(b) Completed years of Service in the State Civil Service; and

(b) Completed years of service in State Service 7 6 18 17 3

(c) Number of increments 2 2 6 5 1

(d) Amount of increments 200 200 600 500 100

(g) Resultant increase 550 200 675 625 100

(h) Actual amount of increase subject to the minimum

(j) Stage at which pay should be fixed in the senior

FIXATION OF INITIAL PAY OF PROMOTED OFFICERS FALLING UNDER RULE 4(4)

FIXATION OF INITIAL PAY OF A MEMBER OF THE STATE CIVIL SERVICE FALLING

ARUNACHAL PRADESH-GOA-MIZORAM-UNION TERRITORIES

Post under the Government of Goa

Post under the Government of Mizoram

Post under the Andaman & Nicobar Islands

2. Commissioner-cum-Secretary (Development) Rs.18400-

Post under the UT of Chandigarh

Post under the UT of Daman & Diu/Dadra & Nagar Haveli

Post under the Government of NCT of Delhi

20. Secretary to Lt. Governor Rs.18400-

POST UNDER THE GOVERNMENT OF PONDICHERRY

5. Commissioner and Secretary (Finance) Rs.22400-

17. Chief Electoral Officer-cum-Secretary Rs.18400-

27. Secretary, Science & Technology Deptt. Rs.18400-

31. Secretary, PHE Deptt. Rs.18400-

3. Principal Secretary to the Government Rs.22400-

15. Excise Commissioner Rs.18400-

11. Settlement Commissioner & Director of Land Records Rs.18400-

15. Director, Higher education Rs.18400-

10. Secretary to Governor Rs.18400-

JAMMU AND KASHMIR

9. Director General of Administrative Reforms & Training, ATI, Rs.22400-

11. Commissioner for Commercial Taxes Rs.18400-

24. Commissioner for Health and Family Welfare Services Rs.18400-

10. Member, Board of Revenue Rs.18400-

6. Director General, Yeshwantrao Chavan Academy of Rs.22400-

24. Dairy Development Commissioner Rs.18400-

2. Member Board of Revenue Rs.26000/-

officio Member, Board of Revenue and Special Chief (Fixed)

5. Special Relief Commissioner Rs.22400-

8. Secretary to Governor Rs.18400-

10. Secretary to Govt. Rs.18400-

10. Commissioner, Command Area Development Rs.18400-