Study Notes- Open Office Writer

Answers to Fill in the Blanks

1. A text document created in OpenOffice Writer is saved with the file extension
.odt.
2. The New option in the File tab is used to create a new document.
3. To save a document for the first time or with a different name, use the Save
As command.
4. The command to preview the document before printing is File -> Page
Preview.
5. Status Bar displays information about the current open document. It displays
the current page number, total pages in the document, zoom slider etc.
6. The Cut option in the Edit tab is used to remove selected text and move it to
another place in the document.
7. To paste the text that has been copied or cut, use the Edit -> Paste command.
8. The Save As dialog box allows you to select the folder, file name, and save as
type to save the document.
9. The command Edit -> Find & Replace is used to search for words in the
document and replace them with a new one.
10. The Printer Setting option in the File tab is used to make settings for the
printer before printing a document.
Answers to True/False Statements
1. True – The .odt file extension is used for text documents created in
OpenOffice Writer.
2. False – The "Open" option in the File tab is used to create a new file, not open
an existing one.
3. True – The Edit tab allows users to undo and redo changes made in a
document.
4. True – The Print command does not preview the document; the Page Preview
command is used for that.
5. True – The Cut command does not permanently delete the text; it moves the
text, which can be pasted elsewhere.

2-Mark Questions

1. Explain the use of the Save As command in OpenOffice Writer.

Ans. The 'Save As' option in OpenOffice Writer is used for two main purposes:
1. To save a file for the first time, allowing you to choose the file name,
location, and format.
2. To save an already saved file with a different name or in a different format
without affecting the original file.
2. How do you preview a document before printing it in OpenOffice Writer?
Ans. To preview a document before printing in OpenOffice Writer:
1. Go to File -> Page Preview.
2. The document will open in a preview mode where you can see how it will
look when printed.

3. What are the steps to copy and paste text within a document in OpenOffice
Writer?
Ans. To copy and paste text within a document in OpenOffice Writer:
1. Select the text you want to copy.
2. Go to Edit -> Copy (or use the keyboard shortcut Ctrl+C).
3. Place the cursor at the location where you want to paste the copied text.
4. Go to Edit -> Paste (or use the keyboard shortcut Ctrl+V) to paste the text.
4. How can you use the 'Find and Replace' feature to replace all instances of a
word in a document?
Ans. To replace all instances of a word:
1. Go to Edit -> Find and Replace.
2. In the Find field, enter the word to be replaced.
3. In the Replace field, enter the new word.
4. Click Replace All to replace every instance of the word in the document.
5. How can you select a different paper size before printing a document in
OpenOffice Writer?
Ans. 1. To select a different paper size before printing go to File -> Print.
2. In the print dialog box, you can choose the paper size,
3. Adjust other printer settings
4. Proceed with printing.

6. Write steps to print the document in Open Office Writer.

Ans. 1. Go to File -> Print.

2. In the Print dialog box, select your printer from the list.
3. Set the paper size, orientation, and number of copies as required.
4. Click the Print button to print your document.

7. List the steps to move a paragraph to a new location within a document in

OpenOffice Writer.
Ans. To move a paragraph to a new location within a document:
1. Select the paragraph you want to move.
2. Go to Edit -> Cut (or use Ctrl+X).
3. Place the cursor at the new location.
4. Go to Edit -> Paste (or use Ctrl+V) to place the paragraph.
8. List and explain two commonly used commands found in the Edit tab of
OpenOffice Writer.
Two commonly used commands in the Edit tab:
1. Cut (Ctrl+X): Removes selected text from the document and places it on
the clipboard.
2. Paste (Ctrl+V): Inserts text from the clipboard to the current cursor
position.
9. Write steps to insert a picture in a document and resized it.
Ans. To insert a picture in a document and resize it:
1. Go to Insert → Image, select the image, and click Open to insert it into
the document.
2. Click the image, then drag its corner handles to resize it.
10. Write steps to insert a special character Pi in an equation.
Ans. to insert a special character Pi in an equation.
1. Go to Insert → Special Character,
2. Scroll or search for "Pi (π)" in the symbol list, and click OK

10 Objective questions (1 mark each)

1. Which command would you use to display or hide toolbars in OpenOffice
Writer?
Answer: View -> Toolbars
2. Where is the content placed when using the 'Insert Header' command?
Answer: At the top of the document
3. Which option should you choose to insert a page number in the header or
footer?
Answer: Insert -> Fields
4. What happens when you select 'Insert Table' from the Insert tab?
Answer: A dialog box appears to set up the table
5. How can you insert a hyperlink to a webpage in your document?
Answer: Insert -> Hyperlink
6. Which command is used to insert the current date and time in the
document?
Answer: Insert -> Fields
7. What is the function of the 'Insert Table of Content' command?
Answer: To add a summary of all headings and subheadings
8. Which toolbar is generally selected by default in OpenOffice Writer?
Answer: Formatting
9. Where does the cursor need to be placed before inserting an element using
the Insert tab?
Answer: At the location where you want to insert the element
 10.Which command allows you to insert a mathematical formula into your
document?
Answer: Insert -> Formula
11.Which command in OpenOffice Writer allows you to view how a document
will look when printed?
Answer: File -> Print Preview

2-Mark Questions
1. Describe the steps to insert a footer in an OpenOffice Writer
document.
Ans. Steps to insert a footer:
1. Go to Insert -> Footer.
2. A footer box will appear at the bottom of the document. Enter the
content you want to display in the footer.
2. What are the steps to insert a hyperlink in OpenOffice Writer?
Ans. Steps to insert a hyperlink:
1. Go to Insert -> Hyperlink.
2. In the dialog box, choose the type of link (webpage, document, etc.),
enter the details (URL, text), and click OK to insert the hyperlink.
3. How can you add a table to your document and customize its size?
Ans. To add a table:
1. Go to Insert -> Table.
2. In the dialog box, enter the number of rows and columns, and click OK.
4. Explain how the 'Toolbars' command in the View tab is useful.
Ans. The 'Toolbars' command allows you to show or hide different toolbars,
such as Standard or Formatting, which display icons for frequently used
commands.
5. What is the purpose of the 'Insert Fields' command in OpenOffice Writer?
Ans. The 'Insert Fields' command allows you to insert dynamic elements like the
current date, time, page number, or author name into your document.
These fields automatically update based on the document's properties or
the system date and time.
6. How can you insert a header and add a page number in the header using
OpenOffice Writer?
Ans. Steps to insert a header and add a page number:
1. Go to Insert -> Header to add a header section at the top of the
document.
2. Place the cursor in the header.
3. Go to Insert -> Fields -> Page Number to insert the page number in the
header.
 7. Describe the process of inserting and formatting a table in OpenOffice
Writer.
Ans. Steps to insert and format a table:
1. Go to Insert -> Table.
2. In the dialog box, specify the number of rows and columns, then click OK
to insert the table.
3. After inserting, use the table toolbar to format the table by adjusting the
row height, column width, cell borders, and shading. You can also merge
cells or add additional rows/columns.
4.
3 Marks Questions
1. Write the steps to insert a table into a document using the Insert menu in
OpenOffice Writer.
Ans.
1. Place the cursor where you want to insert the table.
2. Go to Insert -> Table.
3. In the dialog box, specify the number of rows and columns.
4. Click OK to insert the table into the document.
2. Describe the process of inserting a header and adding text to it using the
Insert menu.
Ans.
1. Go to Insert -> Header.
2. A header box will appear at the top of the document.
3. Click inside the header box and type the text you want to appear in the
header.
3. How do you insert a page number in a footer using the Insert menu in
OpenOffice Writer?
Ans.
1. First, insert a footer by going to Insert -> Footer.
2. Click inside the footer box to place the cursor.
3. Go to Insert -> Fields -> Page Number to add the page number in the
footer.
4. Explain the steps to insert a hyperlink to an external webpage in your
document using the Insert menu.
Ans.
1. Place the cursor where you want to insert the hyperlink.
2. Go to Insert -> Hyperlink.
3. In the dialog box, select "Web" on the left, enter the URL, and specify
the text for the hyperlink and click OK
5. Write the steps to format a paragraph using the Format menu in OpenOffice
Writer.
 Ans.
1. Select the paragraph you want to format.
2. Go to Format -> Paragraph.
3. In the dialog box, adjust settings such as alignment, indentation, and
line spacing and Click OK.
6. Describe how to change the font style and size of selected text using
the Format menu.
Ans.
1. Highlight the text you want to change.
2. Go to Format -> Character.
3. In the dialog box, choose the desired font style and size and Click OK.
7. How can you insert and format a list (bullet or number) using the
Format menu?
Ans.
1. Select the text that you want to turn into a list.
2. Go to Format -> Bullets and Numbering.
3. Choose the desired bullet or numbering style from the dialog box and
Click OK.
8. Explain the steps to merge cells in a table using the Table menu.
Ans.
1. Select the cells you want to merge.
2. Go to Table -> Merge Cells.
3. The selected cells will merge into one single cell.
9. Write the steps to add a row to an existing table using the Table menu.
Ans.
1. Place the cursor in the row above or below where you want the new row.
2. Go to Table -> Insert -> Rows.
3. Specify the number of rows to insert and their position (above or below
the selected row).
4. Click OK to add the row to the table.
10. Describe the process of splitting a table into two separate tables using
the Table menu.
Ans.
1. Place the cursor in the row where you want to split the table.
2. Go to Table -> Split Table.
3. In the dialog box, choose whether to include the heading in both tables
or not and Click OK.

Shortcut Keys:
1) What is the shortcut key to save a document in OpenOffice Writer?
Answer: Ctrl + S
2) Which shortcut key is used to open an existing document?
 Answer: Ctrl + O
3) What is the shortcut for creating a new document?
Answer: Ctrl + N
4) What is the keyboard shortcut to print a document?
Answer: Ctrl + P
5) Which key combination is used to cut selected text?
Answer: Ctrl + X
6) What is the shortcut to copy selected text in OpenOffice Writer?
Answer: Ctrl + C
7) What is the shortcut key to paste copied text?
Answer: Ctrl + V
8) What is the shortcut for undoing the last action in OpenOffice Writer?
Answer: Ctrl + Z
9) What is the shortcut for redoing the last action?
Answer: Ctrl + Y
10) Which key combination is used to find text in a document?
Answer: Ctrl + F
11) What is the shortcut to replace text using the Find and Replace function?
Answer: Ctrl + H
12) What is the shortcut to select all the content in a document?
Answer: Ctrl + A
13) Which key combination is used to insert a page break in OpenOffice Writer?
Answer: Ctrl + Enter
14) What is the shortcut for increasing font size?
Answer: Ctrl + ]
15) What is the shortcut for decreasing font size?
Answer: Ctrl + [
16) What is the shortcut key to open the ‘Spelling and Grammar’ dialog box?
Answer: F7
17) Which shortcut key combination is used to apply bold formatting to text?
Answer: Ctrl + B
18) What is the shortcut to italicize selected text?
Answer: Ctrl + I
19) What is the shortcut to underline selected text?
Answer: Ctrl + U
20) Which key combination is used to justify text alignment?
Answer: Ctrl + J
21) What is the shortcut for aligning text to the left?
Answer: Ctrl + L
22) Which key combination aligns text to the right?
Answer: Ctrl + R
23) What is the shortcut for centering text in OpenOffice Writer?
Answer: Ctrl + E
24) What is the shortcut to close the current document?
Answer: Ctrl + W
25) Which key combination is used to quit OpenOffice Writer?
Answer: Ctrl + Q
26) What is the shortcut to insert a manual page break in OpenOffice Writer?
Answer: Ctrl + Shift + Enter
27) Which 3-key combination is used to select all text up to the cursor’s location from
the beginning of the document?
Answer: Ctrl + Shift + Home
28) What is the shortcut key for Print Preview in LibreOffice Writer?
Answer: Ctrl + Shift + O
29) What is the shortcut to select all text from the cursor’s location to the end of the
document?
Answer: Ctrl + Shift + End
30) What is the shortcut key combination to apply superscript formatting to text?
Answer: Ctrl + Shift + P
31) Which 3-key combination is used to apply subscript formatting to text?
Answer: Ctrl + Shift + B
32) What is the shortcut to remove direct character formatting in OpenOffice Writer?
Answer: Ctrl + M
33) Which key combination opens the 'Styles and Formatting' window?
Answer: F11 (Alternatively, Ctrl + Shift + S)
34) What is the shortcut key for Save As in LibreOffice Writer?
Answer: Ctrl + Shift + S
35) What is the shortcut to select text from the cursor position to the beginning of a
word?
Answer: Ctrl + Shift + Left Arrow
36) Which shortcut selects text from the cursor position to the end of a word?
Answer: Ctrl + Shift + Right Arrow
37) What is the shortcut to move a paragraph down?
Answer: Ctrl + Alt + Down Arrow
38) Which key combination moves a paragraph up in OpenOffice Writer?
Answer: Ctrl + Alt + Up Arrow
39) What is the shortcut for duplicating the selected text or object?
Answer: Ctrl + Shift + D
40) Which 3-key combination allows you to insert an unformatted text in OpenOffice
Writer?
Answer: Ctrl + Shift + V
41) What is the shortcut to create a new folder in the 'Save As' dialog box?
Answer: Ctrl + Shift + N
42) Which shortcut is used to remove paragraph formatting?
Answer: Ctrl + Shift + R
43) What is the key combination to open the 'Navigator' window?
Answer: Ctrl + Shift + F5
44) Which shortcut aligns text to the left margin in OpenOffice Writer?
Answer: Ctrl + Shift + L
45) What is the key combination to open the 'Gallery' in OpenOffice Writer?
 Answer: Ctrl + Shift + F10
46) Which key combination changes the letter case of selected text to uppercase?
Answer: Ctrl + Shift + U
47) What is the shortcut to display the word count dialog box?
Answer: Ctrl + Shift + C