American University of Sharjah’s Blockchain and Fintech Club

Constitution

PREAMLE
As members of the Blockchain and Fintech club at the American University of Sharjah, we
hereby establish and adopt this Constitution as the primary instrument to guide us in fulfilling
our purpose
ARTICLE I: NAME
This organization shall be known as the “American University of Sharjah’s Blockchain and
Fintech Club.”

ARTICLE II: PURPOSE AND MISSION

AUS’s Blockchain and Fintech Club is a community that focuses on the blockchain and fintech
industries. The club aims to promote learning, innovation, and collaboration, as well as to
encourage the integration and adoption of these technologies in various fields.
Through our various initiatives and activities, we strive to achieve the following goals:
• Educate members about the latest developments, trends, and opportunities in the
blockchain and fintech industries.
• Foster a supportive and collaborative community that encourages the exchange of ideas
and experiences.
• Promote the use of blockchain and fintech to solve real-world problems and challenges.
• Organize events, interactive workshops, and hackathons to facilitate learning,
experimentation, and innovation.
• Partner with other organizations, institutions, and communities to advance the adoption
and integration of these technologies in various fields.
• Support and encourage entrepreneurship and innovation in the blockchain and fintech
industries.
We believe that by fulfilling these goals, we can create a community that is well-informed,
engaged, and empowered to make a positive impact on the world through the use of blockchain
and fintech.

ARTICLE III: MEMBERSHIP

All full-time undergraduate AUS students are eligible to join the club. According to the Student
Clubs and Organizations Manual, all eligible Members have equal rights and privileges in terms
of memberships, holding an office, and participating in the election of the Organization’s
Officers. Other than that, membership is not restricted and must be renewed annually at
https:///clubs.aus.edu.

ARTICLE IV: OFFICERS AND DUTY

Section 1 – All officers will attend the American University of Sharjah full-time. Their primary
duties will involve creating guidelines for the Blockchain and Fintech Club at AUS, managing
the distribution of funds, and striving to advance the objectives outlined in article II. Board
members will be chosen every year, and they must have a GPA of at least 2.0 and cannot be
under academic or social probation.
Section 2 – The Board shall consist of a President, Vice President, Treasurer, Executive
Assistant, Activities Coordinator, Media Coordinator, and Public Relations Coordinator.
Section 3 – The Executive Board may create and appoint additional positions in the form of
subcommittees.
Section 4 – If a position on the Board becomes available, it will be publicized. Individuals
interested in filling the position must meet the qualifications outlines by the current Board of
Directors and relevant authorities. The vacant position will be filled by a majority vote of the
Board Members during the timeframe determined by the coordinator in charge of each
semester.
Section 5 – The Club is required to have a faculty or staff member from AUS to act as an
advisor. The advisor’s responsibilities include imparting their expertise and abilities to students
to assist the club in achieving its aims and objectives.
Section 6 – Election
A. Under the supervision of the SCOD, the existing Board Members will conduct an
election at least once a year to appoint new members to the executive committee.
B. Notification for the election period will be given in the month before the conclusion of
the spring semester.
C. The election will utilize electronic voting methods that comply with the norms
established by the SCOD. To be nominated, individuals must have a minimum GPA of
2.0, have no record of academic or social misconduct, and preferably have been
members of a club/organization or OSA programs and student organizations for at least
one year.
D. Nominee’s eligibility will be evaluated based on the standards and constraints specified
in the Student Clubs and Organizations Manual, as well as any supplementary
limitations imposed by the SCOD.
Section 7 – Duties
A. Every Board Member is accountable for their own duties and responsibilities, which
they must fulfill with diligence. Nevertheless, all Board Members are obligated to
support their colleagues whenever possible in order to improve and maintain the club’s
functioning and the welfare of its members.
B. Each Board Member has a duty to act in the Club’s and its Members’ best interests
while following the University’s laws and regulations.
C. Each Board Member is responsible for the following tasks (as outlined in the Student
Clubs and Organizations Manual):
• President:
o Coordinate all executive board responsibilities in order to hold
successful events and activities.
o Facilitate the committee’s work and create an evaluation mechanism for
achieving its goals in consultancy with all board members.
o Submit event forms to SCOD for approval and follow up in them
o Ensure completion of all forms, procedures and requirements related to
the club/organization.
o Call for meetings and lead the discussion.
• Vice President:
o Assist the president, and act on his/her behalf in his/her absence.
 o Support the executive board and assist its members in fulfilling their
obligations.
o Ensure proper and smooth transition of information, records and
requirements.
• Treasurer:
o Handle all funds of the organization and keep financial records for
club/organization activities.
o Develop and implement a system for collecting, managing and
distribution funds for the club’s/organization’s various events
o Prepare the required budget for all club/organization events.
o Receive the approved funding for an event and ensure that expenditures
are within the budget.
o Complete the Post Event Form and submit receipts and all other
financial documents.
• Executive Assistant:
o Take minutes at meetings and keep a record of all club/organization
communications.
o Complete a Post Event Evaluation Form, which should include an
assessment and a description of the event.
o File documents related to club/organization activities and plans.
o Draft event proposals in coordination with the president of the
club/organization.
• Activities Coordinator:
o Organize events and supervise them.
o Update the event agenda with new ideas.
o Consult with the executive committee on requirements for approved
events and budget requirements.
o Ensure event requirements are available before the event.
• Media Coordinator:
o Create posters, flyers, and any required designs for club/organization
printings.
o Create and implement marketing campaigns that promote the
club/organization.
o Provide event publicity via posters or flyers.
o Publish, post and update the club’s social media accounts for their
approved events, activities and announcements.
• Public Relations Coordinator:
o Coordinate activities with other organizations on campus with similar
goals.
o Arrange for invitations to be sent to guests and speakers for event as
needed.
o Work closely with SCOD to promote the club’s/organization’s activities.
o Find potential external contributions to fund the club’s/organization’s
events.
o Handle the Club/Organization Event External Contribution Form.
ARTICLE V: MEETINGS
Section 1 – Meetings shall be held regularly, at least once every two weeks, to discuss club
affairs. Special meetings may be called by the President with the approval of the executive
board.
Section 2 – All meetings shall be recorded in the minutes of the meeting document.
Section 3 – All Board Members must make an active effort to be present for Club meetings
unless in the case of unavoidable circumstances. In the case of absence, Board Members must
report to the rest of the Board about any ongoing tasks and work, as well as the reason for
absence.
Section 4 – Prior to any meeting, all Board Members must be informed through an agreed
common mode of communication. No Board Member may be intentionally excluded from a
formal or social meeting of the board or the club.
Section 5 – Actions requiring a vote may only take place when at least 75% of the Board is
present, including the President or the Vice President.
Section 6 – Any decisions reached during the meeting must be documented by the Executive
Assistant and communicated to all people involved.

ARTICLE VI: VOTING

Section 1 – Each Executive Member is entitled to one (1) vote.
Section 2 – A simple majority vote shall be used to make all decisions within the Board. Where
suitable, ranked-choice voting may be used in some instances.
Section 3 – There will be no absentee or proxy voting on any topic.

ARTICLE VII: BYLAWS

Section 1 – To modify this constitution, an Executive Board member who is currently active
must initiate the proposal. The Board must then approve the proposal with a two-thirds (2/3)
majority vote. Once approved by the Board, the President must also give their approval. Finally,
the relevant authorities must approve the proposal before the Constitution can be amended.
Section 2 – Discussions of amendments shall be notified to every board member at least one
week before the discussion and vote.
Section 3 – The version submitted and retained by the SCOD and OSA is the official
Constitution.