Republic of the Philippines

Province of Pampanga
City of San Fernando
Office of the Bids and Awards Committee
REQUEST FOR QUOTATION
(FM-CSFP-CGSO-39; Revision No.03; 04/01/2022)

Project Title : Supply and Delivery of Training Equipment and Supplies to be used for the
Collapsed Structure Search and Rescue Training of the City Disaster Risk
Reduction and Management Division for 2024
Location of the Project : City Mayor's Office - City Disaster Risk Reduction and Management Division

Company Name Date : Jul 16, 2024

PR No. : 2024-07-01303
Address

Please quote your lowest price on the item/s listed below and submit your quotation duly signed by your
representative not later than Monday, July 22, 2024 10:00 AM at CGSO Building, City Civic Center, Alasas,
City of San Fernando, Pampanga.
Canvassed by: Approved by:

Monalyn M. Aquino Engr. Michael N. Quizon, Jr.

Administrative Aide VI (Buyer II) BAC Chairperson
NOTE: 1. ALL ENTRIES MUST BE READABLE
2. DELIVERY PERIOD WITHIN _____ CALENDAR DAYS
3. WARRANTY SHALL BE FOR A PERIOD OF SIX (6) MONTHS FOR SUPPLIES & MATERIALS, ONE (1) YEAR FOR EQUIPMENT, FROM
DATE OF ACCEPTANCE BY THE PROCURING ENTITY
4. PRICE VALIDITY SHALL BE FOR A PERIOD OF _____ CALENDAR DAYS

Item
Qty Unit Item Description Remarks Unit Price Total
No.

1 10 pc(s) Ear Protection

- over head hearing protection
- NRR of 27 dB
Earcups tilt
- Yellow

2 10 pair(s) Goggles
- Anti Mist
- Anti Fog
- Adjustable Strap
- Clear
- Standard: EN 166-1F; EN170-1F; EN166 B 3,4
- UV Protection
- Anti Static Lenses

3 10 pc(s) Cap (Customize)

4 12 pc(s) Whistle

5 10 pc(s) Upper (Collapsed Structure Search and Rescue)

Style: Long Sleeves, two-tone
(close neck)
Colors: Black
Make: Combination (Poly-wool cotton, Dri-fit)
Logos: embroidered
Size of logo: 2.5”x2.5”
Texts: rubberized, digital print

6 10 pair(s) Bottom (Collapsed Structure Search and Rescue)

Customized Tactical Pants
Color: Black
Add’l details: Reflectors and Zippers

7 10 pair(s) Safety Shoes

- water-resistant upper
- unbeatable slip resistance
- boasts an S3 certification
- steel toe cap
 Republic of the Philippines
Province of Pampanga
City of San Fernando
Office of the Bids and Awards Committee
REQUEST FOR QUOTATION
(FM-CSFP-CGSO-39; Revision No.03; 04/01/2022)

Project Title : Supply and Delivery of Training Equipment and Supplies to be used for the
Collapsed Structure Search and Rescue Training of the City Disaster Risk
Reduction and Management Division for 2024
Location of the Project : City Mayor's Office - City Disaster Risk Reduction and Management Division

Item
Qty Unit Item Description Remarks Unit Price Total
No.
- puncture-resistant midsole that block sharp
objects
- shock-absorbing heel and foam footbed

8 10 pair(s) Utility Gloves (Pref. Iron Clad Vibration Impact)

- love features gel padding in critical palm
- patented gel padding design excels at absorbing
vibrations and impact
- Synthetic Suede Palm with Ergonomic Gel Palm
Pads for Vibration Damping
- Breathable Nylon Back of Hand
- Hybrid Safety Cuff
- Neoprene Knuckle Impact Protection
- Thumb Saddle Reinforcement
- Terry Cloth Sweat Wipe

9 10 pc(s) Rescue Safety Helmet (MSA V-Gard H1)

- Fas-Trac® III Pivot Ratchet Suspension for
superior comfort, adjustability, and range of
motion
- Convenient rescue whistle integrated into the
chin strap buckle
- Patent-pending “push-button” accessory
attachment rail and universal lighting clips for
quick installation and removal.
- Field replaceable 4-point chinstrap with multiple
adjustment points for customized fit and comfort

Total Amount:
After having carefully read and accepted your General Conditions, I quote you on the item at prices noted above.

Printed Name/ Signature

Tel No./ Cellphone No.

Date
 TERMS OF REFERENCE

SUPPLY AND DELIVERY OF TRAINING EQUIPMENT AND SUPPLIES TO BE USED

FOR THE COLLAPSED STRUCTURE SEARCH AND RESCUE TRAINING OF THE
CITY DISASTER RISK REDUCTION AND MANAGEMENT DIVISION FOR 2024

I. BACKGROUND

Earthquake occur along faults where tectonic plates meet. It is a weak to violent shaking of the ground
produced by the sudden movement of rock materials below the earth surface.

The city aims to adopt and implement public safety measures to protect or minimize the loss of life
and damage to properties caused by disastrous earthquake and build or strengthen resiliency. It’s
also aims to enhance the government in responding to the emergencies for the earthquake events.

Collapsed Structure Search and Rescue is a term applied to rescue and recovery operations at the
scene of a karge and complex structural collapse or multiple structural collapse. CSSR is an operation
to conduct safe and effective search and rescue operation in which a wide range of knowledge, skills
and ability are required with the use of advance techniques to locate, extricate and stabilize the victim
trapped inside the confine’s space/void of collapsed structure. The ultimate goal is to rescue the
trapped victim in the shortest span of time. In order to effectively facilitate the operations, this following
tool’s and equipment’s were needed to successfully execute the task.

The San Fernando Rescue Unit (SAFRU) were trained and responding to technical rescue operations
like Water Search and Rescue, Swift Water Rescue, Ropes Rescue/High Angle Rescue, Collapsed
Structure Search and Rescue Crashed Vehicle Extrication. This equipment was used in the rescue
operation.

Among the capability program for the responders is the CSSR Training that would equip them
advanced techniques and methods in the said search and rescue. The training would be very critical
especially that the City prepares for the impacts of possible ground-shaking, which is likewise reflected
in the LDRRMC’s formulation of contingency plan for earthquake.

II. BUDGETARY REQUIREMENT

The Budgetary Requirement for the Supply and Delivery of Training Materials to be used for the
Basic Ropemanship Training Course for the Accredited Community Disaster Volunteers (Batch 1
& 2) for 2024 in the City of San Fernando, Pampanga, is included in the PPMP in the amount of
Two hundred sixty-seven thousand pesos (P 267,000.00)

III. OBJECTIVES

1. To officially recognize the volunteers as qualified to perform particular tasks or

responsibilities;
2. To provide compensatory benefits and personal accidents as per provisions in Section 13
of RA 10121 and its Implementing Rules and Regulations; and
3. To distribute life-saving equipment and supplies to be used by the volunteers for effective
civil defense and disaster risk reduction and management in the city.

IV. TERMS AND CONDITIONS

During the procurement process and delivery/ implementation of the contract, the end-user and
the supplier/ contractor shall:

a. Specifications/ Schedule of Requirements

UNIT OF DELIVERY DATE LOCATION
QTY ISSUE ITEM DESCRIPTION
Ear Protection
- over head hearing
10 pc(s) protection
- NRR of 27 dB
Earcups tilt
- Yellow
10 pair(s) Goggles
- Anti Mist
- Anti Fog 20 days upon
- Adjustable Strap issuance of Central Storage,
- Clear Purchase Order New Public
- Standard: EN 166-1F; and Notice of Market, Del Pilar,
Proceed CSFP
EN170-1F; EN166 B 3,4
- UV Protection
- Anti Static Lenses
10 pc(s) Cap (Customize)

12 pc(s) Whistle

10 pc(s) Upper (Collapsed Structure

Search and Rescue)
Style: Long Sleeves, two-
tone
(close neck)
Colors: Black
Make: Combination (Poly-
wool cotton, Dri-fit)
Logos: embroidered
Size of logo: 2.5”x2.5”
Texts: rubberized, digital
print
10 pair(s) Bottom (Collapsed
Structure Search and
Rescue)
Customized Tactical Pants
Color: Black
Add’l details: Reflectors
and Zippers
10 pair(s) Safety Shoes
- water-resistant upper
- unbeatable slip resistance
- boasts an S3 certification
- steel toe cap
- puncture-resistant
midsole that block sharp
objects
- shock-absorbing heel and
foam footbed
10 pair(s) Utility Gloves (Pref. Iron
Clad Vibration Impact)
- love features gel padding
in critical palm
- patented gel padding
design excels at absorbing
vibrations and impact
- Synthetic Suede Palm
with Ergonomic Gel Palm
Pads for Vibration Damping
- Breathable Nylon Back of
Hand
 - Hybrid Safety Cuff
- Neoprene Knuckle Impact
Protection
- Thumb Saddle
Reinforcement
- Terry Cloth Sweat Wipe
10 pc(s) Rescue Safety Helmet
(MSA V-Gard H1)
- Fas-Trac® III Pivot
Ratchet Suspension for
superior comfort,
adjustability, and range of
motion
- Convenient rescue
whistle integrated into the
chin strap buckle
- Patent-pending “push-
button” accessory
attachment rail and
universal lighting clips for
quick installation and
removal.
- Field replaceable 4-point
chinstrap with multiple
adjustment points for
customized fit and comfort

b. Procurement Process
1. For the End-user, ensure the completion of the documents in order to proceed with
the procurement process.
2. For the supplier/provider, ensure the completeness of the documents being required
by the Bids and Awards Committee (BAC) for the procurement process on- time-based
on the procurement schedule including this TOR duly signed by the end-user and
conformed by the supplier/contractor.
3. If the procurement process reaches the ensuing year, observe that the allowed
delivery is only up to what is stipulated in the contract.
4. Ensure to supply the requirements upon issuance of DOC.
5. Comply with the provisions of the Procurement Law regardless of the mode of
procurement, whether Competitive/Public Bidding or the use of Alternative Methods of
Procurement.

c. Delivery/ Implementation period

1. Strictly observe the “No Purchase Order (PO)/ Delivery Order Contract (DOC), No
Delivery” Policy and comply with the delivery period.
2. The Delivery Period shall be from 20 days upon issuance of Purchase Order and Notice of
Proceed.
3. During the delivery, strictly follow the provisions enumerated in the Terms and
Condition of the PO/ Contract including the Delivery Schedule, Penalty, among others.
4. In case there is a change in the Delivery Schedule and specifications, the End- user
through the Procurement Officer shall coordinate with the CGSO-Procurement
Management Division (PMD) for the latter to advise the supplier/contractor regarding
the concern.
5. Coordination with the supplier/ contractor shall be the function of the CGSO-PMD as
its mandate.
6. For onsite delivery, ensure the coordination with the Inspector from the CGSO-
Property and Supply Management Division (PSMD) for the inspection of the delivery
in terms of quantity and quality and to immediately notify the supplier/contractor in
case of any concerns before the acceptance.

d. Inspection and Acceptance

1. The CGSO-PSMD shall inspect and accept the delivery
2. The supplier/contractor shall present the PO and issue Sales Invoice
 3. The CGSO-PMD shall prepare the corresponding Inspection and Acceptance
Report/s.

V. DELIVERABLES BY THE SUPPLIER/ CONTRACTOR AND THE CITY GOVERNMENT

The deliverables of the supplier/ contractor shall be as follows:

a. Provide the quantity of personal protective gear required by the project/ program; and
b. Strictly follow the specifications and timely provision of requirements based on the delivery
schedule.

The deliverables of the City Government shall be as follows:

a. On- time payment of the supplier/ contractor i.e., 15 days after the month.
b. End- user shall monitor the delivery of requirements.
c. The Procurement Officer shall assist in the monitoring, delivery and on-time payment of
the supplier.
d. Provide necessary and readily-available documents such as during the conduct of post-
audit.
e. Evaluate the performance of the supplier/contractor and in case there is a violation to the
Contract/Agreement, prepare a Verified Report.

Prepared and submitted by:

CONFORME:

RAYMOND B. DEL ROSARIO

LDRRMO IV Signature over Printed Name

Date

Note: This TOR shall form part of the Contract and should be strictly followed by both parties
otherwise, the implementation of the project/ program might be affected as well as the performance
of the supplier/ contractor.