1.

MS Word
Ex.No:1 Create and Format a Document in MS Word Date:
Objective:

Learn to create a new document and apply basic formatting.

Step-by-Step Instructions:

1. Open Microsoft Word:

- Click on the Microsoft Word icon on your desktop or find it in your Start menu.

2. Create a New Document:

- After Word opens, you will see a blank document. If not, click on “Blank
Document” from the available templates.

3. Type Text:
- Start typing some text into the document. You can enter anything you like for
practice.

4. Apply Basic Formatting:

- Select the text you want to format (e.g., highlight a word or sentence).
- Experiment with different formatting options located in the Home tab such as font
style (Arial, Times New Roman), font size (12pt, 14pt), font color, alignment
(left, center, right), And paragraph spacing.

5. Save the Document:

- Click on the “File” tab, then choose “Save As.”
- Navigate to the folder where you want to save your document.
- Enter a name for your document in the “File name” field.
- Click “Save.”
Ex.No:2 Working with Tables in MS Word Date:

Objective:
Understand how to insert, format, and manipulate tables.

Step-by-Step Instructions:

1. Open or Create a Document:

- Start with a new or existing document where you want to insert a table.

2. Insert a Table:
- Click on the “Insert” tab in the ribbon.
- Click on “Table” and then drag your cursor over the grid to select the number Of
rows and columns you want.
- Release the mouse button to insert the table.

3. Format the Table:

- With the table selected, additional “Table Tools” tabs will appear in the ribbon.
- Use options in these tabs to format the table, such as changing the border style,
shading Cells, adjusting alignment, and resizing rows and columns.

4. Enter Data:
- Click inside a cell and start typing to enter data into the table.
Ex.No: 3 Working with Bullets and Lists in MS Word Date:

Objective:

Learn how to create and customize lists using bullets and numbering.

Step-by-Step Instructions:

1. Open or Create a Document:

- Begin with a new or existing document where you want to create a list.

2. Create a Bulleted List:

- Type out a list of items, each on a new line.
- Select the items you want to turn into a bulleted list.
- Click on the “Bullets” button in the Home tab. This will apply a default bullet
style.

3. Customize the Bullets:

- To change the bullet style, click the dropdown arrow next to the Bullets button.
- Choose a different bullet style from the list.

4.Create a Numbered List:

- Type out a list of items, each on a new line.

- Select the items you want to turn into a numbered list.
- Click on the “Numbering” button in the Home tab to apply default numbering.

5.Customize the Numbering:

- To change the numbering style, click the dropdown arrow next to the Numbering
Button.
- Select a different numbering format from the list.
Ex.No 4 Working with Styles, Shapes, SmartArt, Charts in MS Word Date:
Objective:

Explore advanced formatting using styles, shapes, SmartArt, and charts.

Step-by-Step Instructions:

1. Apply Styles to Text:

- Type some text in your document.
- Select the text you want to format.
- In the Home tab, click on different styles in the "Styles" group to apply them to
your selected text.

2. Insert Shapes:
- Click on the "Insert" tab.
- Click on "Shapes" and select the shape you want to insert (e.g., rectangle, circle).
- Click and drag on the document to draw the shape.

3. Format Shapes:

- With the shape selected, additional "Drawing Tools" tabs will appear.

- Use options in these tabs to format the shape, such as changing the fill color,
outline color, and adding effects.

4. Create SmartArt:

- Click on the "Insert" tab.

- Click on "SmartArt" and choose a SmartArt graphic that fits your needs (e.g.,
process, hierarchy).

- Enter text into the SmartArt shapes to describe your information.

5. Insert Charts:

- Click on the "Insert" tab.

-Click on "Chart" and select the type of chart you want to insert (e.g., column,
pie, line).

- A placeholder Excel sheet will open. Enter your data into this sheet and close it
to return to Word with your chart inserted.

6. Format Charts: - With the chart selected, use options in the "Chart Tools" tabs
to customize the chart's design, layout, and data.
Ex.No 5 Inserting Objects, Charts, and Importing Objects Date:
From Other Office Tools
Objective:

Learn how to integrate objects and data from other Office tools into Word documents.

Step-by-Step Instructions:

1. Insert Objects (e.g., Images):

- Click on the "Insert" tab.

Ex. No: 6 Creating and using a Document Template in MS Word Date:

Objective:

Learn to create a document template and using it.

Procedure:

Step 1: Open Microsoft Word

• Launch the Microsoft Word application on your computer.

Step 2: Create a New Document

• Click on Blank Document or open an existing document that you want to turn into a
template.

Step 3: Design Your Template

1. Set Up Your Document:

o Adjust the page layout by going to the Layout tab. Here, you can set margins,
orientation, and size.
2. Add Formatting:
o Choose a font style and size from the Home tab. You can also set paragraph
spacing and alignment.
3. Insert Placeholders:
o Add text like “[Enter Title Here]” or “[Enter Date Here]” where specific
information will go.
o You can use Content Controls (found under the Developer tab) for fields that
need to be filled in later.
4. Add Header and Footer:
o Go to the Insert tab, and click on Header or Footer to insert your desired
content (like your company logo, document title, page numbers).
5. Include Styles:
o Define specific styles for headings, body text, etc., so users can apply them
easily.
6. Add Any Graphics:
o Insert images, logos, or shapes as needed to enhance the document’s
appearance.

Step 4: Save as a Template

1. Go to File > Save As.

2. Choose the location where you want to save the template (e.g., This PC, OneDrive).
3. In the "Save as type" dropdown menu, select Word Template (*.dotx).
4. Enter a name for your template and click Save.
Using the Document Template

Step 1: Open a New Document from the Template

1. Go to File > New.

2. Click on Personal or Custom to find your saved templates.
3. Select your template to create a new document based on it.

Step 2: Edit the New Document

• Fill in the placeholders and make any additional edits or changes needed for the new
document.

Step 3: Save Your Document

1. Go to File > Save As.

2. Choose a new file name and select a location.
3. Save the document in the standard Word format (*.docx).
Ex.No:7 Inserting Equation, Symbol and Special character Date:

in MS Word

Objective:

Learn to inserting equation, symbol and special characters in MS Word.

Procedure:

Inserting an Equation

Step 1: Open Microsoft Word

• Launch Microsoft Word and open a new or existing document.

Step 2: Access the Equation Tool

1. Go to the Insert tab in the ribbon.

2. Click on Equation in the Symbols group. A dropdown menu will appear.

Step 3: Choose or Create an Equation

• Select a Predefined Equation: You can choose from several predefined equations in
the dropdown.
• Create a New Equation:
1. Click on Insert New Equation at the bottom of the dropdown.
2. A new equation placeholder will appear in your document, and the Equation
Design tab will open.
3. Use the tools in this tab to build your equation (e.g., fractions, exponents,
integrals).

Step 4: Type Your Equation

• You can either use the symbols provided or type your equation directly using your
keyboard.

Inserting Symbols

Step 1: Open the Symbols Menu

1. Go to the Insert tab.

2. Click on Symbol (usually found on the far right).

Step 2: Choose a Symbol

1. Click on More Symbols to open the Symbol dialog box.

2. Scroll through the list to find the symbol you want.
 3. You can also change the font and subset (like Greek and Coptic) to find specific
symbols.
4. Once you find your symbol, click on it and then click Insert.
5. Click Close to exit the dialog box.

Inserting Special Characters

Step 1: Open the Special Characters Menu

• Follow the same steps as inserting a symbol: Insert > Symbol > More Symbols.

Step 2: Use the Special Characters Tab

1. In the Symbol dialog box, click on the Special Characters tab.

2. Choose the character you want (like the non-breaking space or em dash).
3. Click Insert and then Close.

Inserting Characters Using Keyboard Shortcuts

• Many common symbols can also be inserted using keyboard shortcuts. For example:
o ©: Type (c) and press Space.
o ®: Type (r) and press Space.
o ™: Type (tm) and press Space.
Ex.No:8 Working with tables of content and reference in MS Word Date:

Objective:

Learn to create a tables of content and reference in MS Word.

Creating a Table of Contents (TOC)

Step 1: Use Headings for Your Document Structure

1. Apply Heading Styles:

o Go to the Home tab.
o Highlight the text you want to include in the TOC (e.g., chapter titles).
o Select a heading style from the Styles group (e.g., Heading 1, Heading 2).

Step 2: Insert the Table of Contents

1. Place the Cursor:

o Position your cursor where you want the TOC to appear (usually at the
beginning of the document).
2. Go to the References Tab:
o Click on the References tab in the ribbon.
3. Insert TOC:
o Click on Table of Contents.
o Choose a built-in TOC style from the dropdown menu (e.g., Classic, Modern).
4. Customize the TOC (optional):
o If you want to customize, select Custom Table of Contents from the
dropdown.
o In the dialog box, you can adjust settings (like showing levels, formatting,
etc.).
5. Click OK:
o Your TOC will be inserted into the document.

Updating the Table of Contents

Step 1: Update Your TOC

1. Click on the TOC:

o Click anywhere inside the Table of Contents.
2. Update Table:
o You’ll see an option at the top of the TOC that says Update Table.
o Click on it and choose either to update just the page numbers or the entire
table.

Working with References

Step 1: Insert Footnotes or Endnotes

1. Position the Cursor:

o Place your cursor where you want to insert the footnote or endnote.
 2. Insert Footnote or Endnote:
o Go to the References tab.
o Click on Insert Footnote or Insert Endnote.
3. Type the Note:
o Type your footnote or endnote content in the area that appears (at the bottom
of the page for footnotes, or at the end of the document for endnotes).

Step 2: Manage Footnotes and Endnotes

• You can edit or delete footnotes/endnotes by clicking on the number and making
changes.
• To convert between footnotes and endnotes, right-click the note and choose Convert
to Footnote or Convert to Endnote.
Ex.No:9 Insert and review comment Date:

Objective:

Learn to insert a comment and review it.

Procedure:

Inserting Comments

Step 1: Open Your Document

• Launch Microsoft Word and open the document where you want to add comments.

Step 2: Select Text

• Highlight the text or place the cursor where you want to insert a comment.

Step 3: Insert a Comment

1. Go to the Review tab in the ribbon.

2. Click on New Comment in the Comments group.
3. A comment balloon will appear in the margin, allowing you to type your comment.

Step 4: Type Your Comment

• Enter your feedback or note in the comment balloon.

Editing Comments

Step 1: Open Existing Comments

• Click on the comment balloon to view it.

Step 2: Edit the Comment

• Click inside the comment balloon to make changes.

Deleting Comments

Step 1: Select the Comment

• Click on the comment balloon you want to delete.

Step 2: Delete the Comment

1. Go to the Review tab.

2. Click on Delete in the Comments group, or right-click the comment and choose
Delete Comment.
Reviewing Comments

Step 1: Navigate Through Comments

• In the Review tab, use the Previous and Next buttons in the Comments group to
navigate through the comments in your document.

Step 2: Resolve Comments

1. When you’ve addressed a comment, you can mark it as resolved.

2. Click on the comment and then click Resolve in the Comments group (you may need
to right-click the comment to see the option).

Step 3: Displaying Resolved Comments

• To view resolved comments, click the drop-down arrow next to Show Markup in the
Review tab, and select Resolved Comments.

Printing Comments

Step 1: Print with Comments

1. Go to File > Print.

2. Under Settings, select Print Markup to include comments in the printed document.
Ex.No:10 Creating Bookmark, Hyperlink and Footnote in MS Word Date:

Objective:

Learn to create bookmark, hyperlink and footnote in MS Word.

Procedure:

Creating Bookmarks

Step 1: Open Your Document

• Launch Microsoft Word and open the document where you want to insert a bookmark.

Step 2: Select the Text or Position

• Highlight the text or place the cursor at the location where you want to create the
bookmark.

Step 3: Insert a Bookmark

1. Go to the Insert tab in the ribbon.

2. Click on Bookmark in the Links group.
3. In the Bookmark dialog box, enter a name for your bookmark (it must start with a
letter and can include numbers but no spaces).
4. Click Add.

Step 4: Navigate to the Bookmark

• To quickly jump to the bookmark later, repeat Step 2 and then click on Bookmark
again, select the bookmark name, and click Go To.

Creating Hyperlinks

Step 1: Select the Text or Object

• Highlight the text or select the object (like an image) that you want to turn into a
hyperlink.

Step 2: Insert a Hyperlink

1. Right-click on the selected text or object.

2. Choose Link or Hyperlink from the context menu.
3. In the Insert Hyperlink dialog box, choose where you want to link:
o Existing File or Web Page: Link to a file or website.
o Place in This Document: Link to a bookmark within the document.
o Create New Document: Link to a new document that you will create.
o Email Address: Create a link that opens an email client.
Step 3: Enter Link Information

• Depending on your choice, enter the necessary information (e.g., URL for a website
or select a bookmark).

Step 4: Click OK

• Click OK to create the hyperlink.

Creating Footnotes

Step 1: Place the Cursor

• Position your cursor where you want to insert the footnote (typically at the end of a
sentence).

Step 2: Insert a Footnote

1. Go to the References tab in the ribbon.

2. Click on Insert Footnote in the Footnotes group.
3. A footnote number will be inserted at the cursor’s position, and a corresponding area
will appear at the bottom of the page.

Step 3: Type Your Footnote

• Enter the text for your footnote in the area provided.

Ex.No:11 View Document in different Modes Date:

Objective:

Learn to view documents in different modes in MS Word.

Procedure:

1. Print Layout View

This is the default view and is ideal for seeing how the document will look when printed.

Step 1: Open Your Document

• Launch Microsoft Word and open your document.

Step 2: Switch to Print Layout

1. Go to the View tab in the ribbon.

2. In the Views group, click on Print Layout.

2. Web Layout View

This view is useful for documents that will be published on the web.

Step 1: Open Your Document

• Ensure your document is open.

Step 2: Switch to Web Layout

1. Go to the View tab.

2. Click on Web Layout in the Views group.

3. Outline View

Outline View is helpful for organizing your document's structure and managing large
documents.

Step 1: Open Your Document

• Make sure your document is open.

Step 2: Switch to Outline View

1. Go to the View tab.

2. Click on Outline in the Views group.

Step 3: Use Outline Tools

 • In Outline View, you can promote or demote headings and adjust the structure of your
document.

4. Draft View

Draft View is useful for focusing on the text without worrying about formatting.

Step 1: Open Your Document

• Open your document in Word.

Step 2: Switch to Draft View

1. Go to the View tab.

2. Click on Draft in the Views group.

5. Reading View

Reading View is designed for on-screen reading and provides a clean, distraction-free
experience.

Step 1: Open Your Document

• Make sure your document is open.

Step 2: Switch to Reading View

1. Go to the View tab.

2. Click on Reading View in the Views group.

Switching Back to Normal View

To return to the regular editing mode:

1. Go to the View tab.

2. Click on Print Layout to return to the default editing view.
Ex.No:12 Working with document protection and security Date:

Objective:

Learn to work with document protection and security.

Procedure:

1. Restrict Editing

This feature allows you to limit what others can do with your document.

Step 1: Open Your Document

• Launch Microsoft Word and open the document you want to protect.

Step 2: Go to the Review Tab

1. Click on the Review tab in the ribbon.

Step 3: Restrict Editing

1. Click on Restrict Editing in the Protect group.

2. In the Restrictions pane that appears on the right, check the box for "Allow only this
type of editing in the document".
3. Choose the editing restrictions you want (e.g., No changes (Read only), Comments,
Filling in forms, etc.).

Step 4: Start Enforcement

1. Click on Yes, Start Enforcing Protection.

2. Set a password (optional) to prevent unauthorized changes. Click OK.
3. Re-enter the password to confirm, then click OK again.

2. Password Protect a Document

This feature requires a password to open the document.

Step 1: Open Your Document

• Open the document you want to protect.

Step 2: Access the Info Tab

1. Go to File.
2. Click on Info.

Step 3: Protect Document

1. Click on Protect Document.

 2. Select Encrypt with Password.

Step 4: Set a Password

1. Enter a password in the dialog box and click OK.

2. Confirm the password by entering it again and click OK.

3. Mark Document as Final

This feature discourages editing by marking the document as final.

Step 1: Open Your Document

• Open the document you want to mark as final.

Step 2: Access the Info Tab

1. Go to File.
2. Click on Info.

Step 3: Mark as Final

1. Click on Protect Document.

2. Select Mark as Final.

Step 4: Confirm

• A prompt will appear confirming that you want to mark the document as final. Click
OK.

4. Remove Protection

To edit a protected document, you need to remove the protection.

Step 1: Open the Protected Document

• Open the document that is protected.

Step 2: Go to the Review Tab

1. Click on the Review tab.

2. Click on Restrict Editing.

Step 3: Stop Protection

1. Click on Stop Protection at the bottom of the pane.

2. Enter the password (if one was set) and click OK.
5. Restrict Formatting

You can also restrict formatting changes in your document.

Step 1: Open the Restrict Editing Pane

• Follow Steps 1 and 2 from the Restrict Editing section.

Step 2: Choose Formatting Restrictions

1. In the Restrictions pane, check "Limit formatting to a selection of styles".

2. Choose the styles you want to allow.

Step 3: Start Enforcement

1. Click on Yes, Start Enforcing Protection.

2. Set a password if desired and confirm it.

6. Add a Digital Signature

A digital signature verifies the authenticity of a document.

Step 1: Open Your Document

• Open the document you want to sign.

Step 2: Access the Insert Tab

1. Go to the Insert tab.

2. Click on Text in the ribbon.

Step 3: Add Signature Line

1. Click on Signature Line.

2. Fill out the required information in the Signature Setup dialog box and click OK.

Step 4: Sign the Document

1. Double-click the signature line to sign it.

2. Follow the prompts to add your digital signature.
Ex.No:13 Inspect Document for Accessibility Date:

Objective:

Learn to inspect document for accessibility in MS Word.

Procedure:

Step 1: Open Your Document

• Launch Microsoft Word and open the document you want to inspect for accessibility.

Step 2: Access the Accessibility Checker

1. Go to the Review tab in the ribbon.

2. In the Accessibility group, click on Check Accessibility.

Step 3: Review Accessibility Issues

• The Accessibility Checker pane will open on the right side of your document.
• It will list any accessibility issues found in your document under different categories:
o Errors: Items that need immediate attention (e.g., missing alt text for images).
o Warnings: Items that may be problematic but are not critical.
o Suggestions: Helpful tips to improve accessibility.

Step 4: Addressing Issues

1. Click on any item in the Accessibility Checker pane to view details about the issue.
2. Follow the suggested actions to resolve each issue. Common actions include:
o Adding Alt Text: For images, charts, and other non-text elements.
o Using Proper Headings: Ensure that heading styles are used appropriately to
create a logical document structure.
o Checking Table Headers: Ensure that tables have appropriate headers to
provide context.

Step 5: Re-check Accessibility

• After making changes, go back to the Review tab and click on Check Accessibility
again to see if there are any remaining issues.

Step 6: Use the Accessibility Features

• Microsoft Word also provides accessibility features that can help you create more
accessible documents:
o Use Styles: Use heading styles for structure.
o Add Alt Text: Right-click on images or shapes, select Format Picture, and
then choose Alt Text to add descriptions.
o Ensure Color Contrast: Use contrasting colors for text and background to
improve readability.
Step 7: Save Your Document

• After resolving the accessibility issues, save your document to ensure all changes are
retained.