MICROSOFT WORD

Task 1:
Word Orientation: Importance of LaTeX and MS office or equivalent (FOSS) tool Word as
word Processors Using LaTeX and word:-Accessing, overview of toolbars, saving files, Using
help and resources, rulers, format painter in word.
Word processor
A word processor is a device or software program capable of creating, storing, and printing text
documents. It allows users to write and modify text, display it on a screen, save it electronically,
and print it out. Word processing software is one of the most common technology tools in the
world, allowing users to create resumes and cover letters, business correspondence, blog posts,
novels.
LaTeX
LaTeX is often used for technical or scientific documents, but can be used for almost any type of
publishing. It's known for its professional typesetting, and can automatically generate consistent
formatting for sections, equations, figures, and citations. LaTeX is also portable and platform-
independent.
Microsoft Word
Microsoft Word is a powerful tool for creating, editing, and sharing documents, and is important
for many reasons, including:
Professional documents: Word is used to create professional documents such as reports,
proposals, contracts, and more.
Academic writing: Word is a key tool for students and researchers to draft papers, theses, and
research reports.
Legal documents: Legal professionals use Word to draft contracts, agreements, and legal
documents.
Marketing and communications: Word is used to create print materials such as brochures,
newsletters, and promotional documents.
Efficiency: Word can help users organize and write documents more efficiently.
Formatting options: Word provides formatting options, templates, and spell and grammar check.
Interactive elements: Word includes interactive elements such as fillable forms, checkboxes, and
dropdown menus.
Visuals: Word can make plain text documents more visually appealing with images, animations, or
WordArt.
Charts and graphs: Tables can be easily converted into visual graphs and charts.
Overview of toolbars:
Quick Access Toolbar lies next to the Microsoft Office Button.
 It gives you quick access to commonly used commands such as Save, Undo, Redo, etc. Tabs
 It comprises seven tabs; Home, Insert, Page layout, References, Mailing, Review and View.
 Each tab has specific groups of related commands. It gives you quick access to the
commonly used commands that you need to complete a task.
Use the Format Painter
To copy and paste formatting from one text or graphic to another, you can use the Format Painter
tool:
 Select the text or graphic with the formatting you want to copy
 Select the Format Painter button in the Clipboard group on the Home tab
 Use the brush to paint over the text or graphic you want to apply the formatting to
 To apply the formatting to multiple selections, double-click Format Painter
Use the ruler
 To set tab stops, you can use the ruler at the top of your document:
 Go to View > Ruler to display the ruler
 Click or tap the bottom of the ruler where you want to set the tab stop
 Select the type of tab stop you want
Save your file
 To save your file, you can:
 Press CTRL+S
 Select File > Save
 Enter a name for the file if you are saving it for the first time
Use toolbars
 Toolbars are located just below the Menu bar and provide shortcuts to menu commands
Task 2:
Using LaTeX and Word to create a project certificate. Features to be covered:- Formatting
Fonts in word, Drop Cap in word, Applying Text effects, Using Character Spacing, Borders
and Colors, Inserting Header and Footer, Using Date and Time option in both LaTeX and
Word.
Header and Footer:
 To create a header, enter text or graphics in the header area or click button on the header and
footer tool bar. To create footer, click switch between header and footer. Then click exit.
Date and Time:
 Insert a date field that automatically updates so that the current date is displayed when you
open or print the file. Insert a time field that automatically updates so that the current time is
displayed when you open or print the file.
Border:
 On the format menu, click borders and shadings.
 To specify that the border appears on a particular side of a page, such as only at the top, click
custom under setting.
 To specify a particular page or section for the borders to appear, click the option you want to
apply. To specify the exact position of the border on the page.
 Finally, click OK.
Color:
 Select the text you want to make a different color.
 To apply the color most recently applied to text, click font color.
 To apply different colors, click the arrow on the right of the font color button, select the color
you want and then click the button.
Task 3:
Creating project abstract Features to be covered:-Formatting Styles, Inserting table, Bullets
and Numbering, Changing Text Direction, Cell alignment, Footnote, Hyperlink, Symbols, Spell
Check, Track Changes.
Table:
 A table consists of rows and columns.
1. Click where you want to create a table.
2. On the Table menu, point to Insert, and then click Table.
3. Under Table size, select the number of columns and rows.
Cell Alignment:
 Aligns contents written in a table in the top left corner or top right corner or in the centre etc
1. Click the cell that contains text you want to align.
2. On the Tables and Borders toolbar, select the option for the horizontal and vertical
alignment you want— for example, Align Bottom Center or Align Top Right.
Foot Note:
 Foot notes are used to comments on, or provide references for text in a document.
1. In print layout view, click where you want to insert the note reference mark
2. On the Insert menu, point to Reference, and then click Footnote.
3. Click Footnotes or Endnotes. By default, Word places footnotes at the end of each page and
endnotes at the end of the document. You can change the placement of footnotes and endnotes
by making a selection in the Footnotes or Endnotes box.
4. In the Number format box, click the format you want.
5. Click Insert. Word inserts the note number and places the insertion point next to the note
number.
6. Type the note text.
Hyperlink:
 It is a colored and underlined text or a graphic that you click to go to a file, a location in a file,
an HTML page on the World Wide Web, or an HTML page in an intranet.
 Do one of the following:
1. Link to an existing file or web page:
1. Under Link to, click Existing File or Web Page.
2. In the Address box, type the address you want to link to or, in the Look in box, click
the down arrow, and navigate to and select the file
2. Link to a file you haven‘t created yet Under Link to, click Create New Document.
3. In the Name of new document box, type the name of the new file.
4. Under When to edit, click either Edit the new document later or Edit the new document
now
Symbols:
 You may not be able to enter certain symbols into your word document.
1. Click where you want to insert the symbol.
2. On the Insert menu, click Symbol, and then click the Symbols tab.
3. In the Font box, click the font that you want.
4. Double-click the symbol that you want to insert and Click Close.
Spell check:
 It automatically checks for spelling and grammatical errors.
1. On the Standard toolbar, click Spelling and Grammar.
2. When Word finds a possible spelling or grammatical problem, make your changes in the
Spelling and Grammar dialog box.
Bullets and Numbering:
 In Microsoft word we can easily create bulleted or numbered list of items.
1. Type 1. to start a numbered list or * (asterisk) to start a bulleted list, and then press
SPACEBAR or TAB.
2. Type any text you want.
3. Press ENTER to add the next list item. Word automatically inserts the next bullet
4. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet
Formatting Styles:
 A style is a set of rules to be followed for the effective document. Style can be applied to text,
paragraph, table or a list.
1. Select the words, paragraph, list, or table you want to change.
2. If the Styles and formatting task pane is not open, click Styles and Formatting on the
Formatting toolbar
3. Click the style you want in the Styles and Formatting task pane. If the style you want is not
listed, click All Styles in the Show box
Changing text direction:
 You can change the text orientation in drawing objects, such as text boxes, shapes, and
callouts, or in table cells so that the text is displayed vertically or horizontally.
Track changes:
 A track change is an excellent feature of Microsoft word as it enables a user or reviewer to
keep track of the changes that have taken a period. Changes like insertion, deletion or
formatting changes can be kept track of.

WORD
Task-1
Microsoft word:
Importance of MS Word
as word Processors,
Details of
the four tasks and
features that would be
covered in each, Using
word –
Accessing, overview of
toolbars, saving files,
Using help and resources,
rulers, format painter in
word.
AIM: To maintain a shift
schedule with
specifications
Software Requirement: MS-
WORD
Hardware Requirement:
Personal computer
THEORY:

Rulers: It is used to change

the format of the
document, i.e. it helps you
align
the text, tables, graphics
and other elements of your
document.
Format Painter: It is used to
quickly apply the same
formatting, such as color,
font style and size, or
border style, to multiple
pieces of text or graphics.
To choose Format Painter:
On the Home tab, select
Format Painter in the

Task 4:
Creating a Newsletter: Features to be covered:- Table of Content, Newspaper columns, Images
from files and clipart, Drawing toolbar and Word Art, Formatting Images, Textboxes,
Paragraphs and Mail Merge in word.
Table of contents:
 Table of contents displays a list of headings in a created document. It basically provides an
outline of the entire document created
1. Click where you want to insert the table of contents.
2. On the Insert menu, point to Reference, and click Index and Tables.
3. Click the Table of Contents tab.
4. To use one of the available designs, click a design in the Formats box.
5. Select any other table of contents options you want.
Newspaper columns:
 One can create a newspaper columns document by specifying the number of new letter-style
column
1. Select the entire or part of document to be converted into a newsletter-style
2. Click on format menu, select columns
3. Any desired number of columns -- one or two or three or left or right can be selected.
4. Width and spacing can be fixed and equal columns width can be checked for uniformity
5. If newspaper columns are to be separated by a line, then check line between
6. Apply to whole document if entire document is selected else we have to select text
Inserting images from files and clip art:
1. Click where you want to insert the picture.
2. On the Insert menu, point to Picture, and then click From File.
3. Locate the picture you want to insert.
4. Double-click the picture you want to insert CLIP ART
Drawing Toolbar and Word Art:
 1. Click in your document where you want to create the drawing.
2. On the Insert menu, point to Picture, and then click New Drawing. A drawing canvas is
inserted into your document.
3. Use the Drawing toolbar to add any shapes or pictures that you want
Formatting Images:
1. Formatting of the images can be achieved by selecting the image and double click on the
picture, format picture dialog box appears.
2. The same can be achieved by selecting the tools menu > customize>tool bars tab>picture
and click close.

MICROSOFT EXCEL
EXCEL ORIENTATION
 MS Excel is a commonly used Microsoft Office application. It is a spreadsheet program which
is used to save and analyze numerical data. In this article, we bring to you the important
features of MS Excel, along with an overview of how to use the program, its benefits and
other important elements
Basics of MS Excel:
What is MS Excel?
MS Excel is a spreadsheet program where one can record data in the form of tables. It is easy
to analyze data in an Excel spreadsheet.
How to open MS Excel?
To open MS Excel on your computer, follow the steps given below:
 Click on Start
 Then All Programs
 Next step is to click on MS Office
 Then finally, choose the MS-Excel option
Alternatively, you can also click on the Start button and type MS Excel in the search option
available.
What is a cell?
A spreadsheet is in the form of a table comprising rows and columns. The rectangular box at the
intersection point between rows and columns forms a cell.
What is Cell Address?
The cell address is the name by which is cell can be addressed. For example, if row 7 is interested in
column G, then the cell address is G7.
Few important benefits of using MS Excel:
 1. Easy To Store Data: Since there is no limit to the amount of information that can be saved in
a spreadsheet, MS Excel is widely used to save data or to analyze data. Filtering information
in Excel is easy and convenient.
2. Easy To Recover Data: If the information is written on a piece of paper.Finding and
recovering data is easy.
3. Application of Mathematical Formulas: Doing calculations has become easier and less time
taking with the formulas option in MS excel
4. More Secure: These spreadsheets can be password secured in a laptop or personal computer
and the probability of losing them is way lesser in comparison to data written in registers or
piece of paper.

5. Data at One Place: Earlier, data was to be kept in different files and registers when the
paperwork was done.
6. Neater and Clearer Visibility of Information: When the data is saved in the form of a table,
analyzing it becomes easier. Thus, information is a spreadsheet that is more readable and
understandable.
Task 1:
Creating a Scheduler - Features to be covered: Gridlines, Format Cells, Summation, auto fill,
Formatting Text
Gridlines:
Gridlines in Excel are the horizontal and vertical gray lines that differentiate between cells in
a worksheet. The gridlines guide users to differentiate between the specific cells and read the data in
an organized manner. They also help users navigate through the worksheet columns and rows with
ease.
If the gridlines on your worksheet are hidden, you can follow these steps to show them again.
 Select one or more worksheets.
 On the View tab, in the Show group, select the Gridlines check box.
To show gridlines:
Navigate to the “View” tab on the Excel ribbon.
Under it search for the Gridlines option in 'Show' section. When found, uncheck the “Gridlines”
option and the gridlines will be hidden, instantly. Alternatively, you can choose to hide the grid lines
from “Page layout” and uncheck the Gridlines “View” option.
Format Cells:
All cell content uses the same formatting by default, which can make it difficult to read a workbook
with a lot of information. Basic formatting can customize the look and feel of your workbook,
allowing you to draw attention to specific sections and making your content easier to view and
understand. You can also apply number formatting to tell Excel exactly what type of data you’re
using in the workbook, such as percentages (%), currency ($), and so on.
Summation:
If you need to sum a column or row of numbers, let Excel do the math for you. Select a cell next to
the numbers you want to sum, click AutoSum on the Home tab, press Enter, and you're done. When
you click AutoSum, Excel automatically enters a formula (that uses the SUM function) to sum the
numbers.
1. Select a cell next to the numbers you want to sum: To sum a column, select the cell
immediately below the last value in the column.
2. Click the AutoSum button on either the Home or Formulas tab. 3. Press the Enter key to
complete the formula.

Auto fill:
1. Combine cells horizontally or vertically to make one large cell.
2. Add borders to cells.
3. Shade cells with colors.
4. Change the column width and row height
5. Change the font, font size or colors of text.
6. Align text vertically at the top, center and bottom of cell.
Formatting the text:
1. Launch Excel. Open the Excel worksheet you want to format.
2. Click the "Home" tab.
3. Click inside the cell you want to format.
4. Click the font drop-down list box on the "Home" ribbon. Click on the font style to use.
5. Click on the font size drop-down list box and click on a larger or smaller font size.
6. Click on the "A" icon to the right of the paint bucket icon to change the text color.
Task 2:
Calculating GPA - Features to be covered:- Cell Referencing, Formulae in excel – average, std.
deviation, Charts, Renaming and Inserting worksheets, Hyper linking, Count function,
On the chart menu click chart type
1. Text direction.
 Click the arrow down next to the text direction button.
 For right to left click right to left.
 For left to right reading order, click left to right.
 For reading order that is consistent with the language of the first entered character,
click context.
  For reading order that is inconsistent with the language of the first entered character,
click control.
2. In the tools menu click options and then click chart tab.
3. To show all worksheet data in the chart even if some rows and columns are hidden, clear the
plot visible cells by checkbox.
4. To prevent hidden rows and columns from displaying in the chart, select the plot cells only
checkbox.
Hyper Linking:
1. Create a worksheet: On the file menu, click new, and then click blank workbook
2. Insert a worksheet:
3. Click worksheet on the insert menu.
4. Right click on sheet tab and then click insert double click the template for the type of sheet

Hyperlink:
1. Using hyperlink we can insert one more sheet in the present sheet
Count function:
1. Create a blank worksheet press control +c.
2. In the worksheet select cell A and press control +c. On the tools menu point to formula auditing
and then click formula auditing menu.
Worksheet:
1. In the file menu go to menu then a new worksheet is created.
2 To add a single worksheet, click worksheet on the Insert menu.
3. To add multiple worksheets hold down shift and then click the number of worksheet WEEKs to
add in an open workbook
Sort:
1. Click a cell in the list you want to sort.
2. On the Data menu click sort.
3. Under first key sort click the custom sort order you want and then click ok.
4. Click any other sorting option you want.
 MICROSOFT POWER POINT
Task 1: Students will be working on basic power point utilities and tools which help them create
basic power point presentations. PPT Orientation, Slide Layouts, Inserting Text, Word Art,
Formatting Text, Bullets and Numbering, Auto Shapes, Lines and Arrows in PowerPoint.

SLIDE LAYOUT:
1. On the format menu, click slide layout.
2. On the slides tab in normal view, select the slides; you want to apply a layout too.
3. In the slide layout task pane, point to layout you and then click it.
4. A new slide can also be inserted within the task pane.
Point the layout you want the slide to have, click the arrow and then click the insert new slide.
INSERT TEXT:
1. Text can be added to layout.
2. Align text in the top, middle or bottom of a cell.
3. Align text on the right or left, or in the center of a cell.
4. Change cell margins.
5. Insert a tab in a table.
6. To make the symbol command available, in normal view, place the insertion point on the
outbox tab or in a text place holders on the slide.
7. On the insert menu, click symbol.
8. To change fonts, click a name in the font box.
FORMATTING TEXT:
1. Select the text you want to format as superscript or subscript.
 2. On the format menu, click font.
3. To show or hide text formatting, on the standard toolbar, click show formatting.
BULLETS AND NUMBERINGS:
1. Select the lines of text that you want to add bullets or numbering to.
2. Click bullets or numbering.
AUTOSHAPES:
1. Select the auto shape that has the text you want to position.
2. Double-click the selection rectangle of the auto shape or text box and then click the text
box tab in the format dialog box.
3. In the text anchor point box, click the position you want the text to start in.

LINES AND ARROWS:

1. In Microsoft power point, double click the chart.
2. Double click the chart item you want to change.
3. On the patterns tab, do one or both of the following.
4. To change the colors, patterns or lines, select the options you want.
5. To specify a fill effect, click fill effect and then select the options you want on the gradient,
text patterns or picture tabs. To return to the slide, click outside the about

Task 2:
Interactive presentations - Hyperlinks, Inserting –Images, Clip Art, Audio, Video, Objects,
Tables and Charts.
HYPERLINK:
1. Select the text or object that you want to represent the hyperlink.
2. Click insert hyperlink.
3. Under link to, click place in this document.
INSERT IMAGES:
1. Click where you want to insert the picture.
2. On the drawing tool bar, click insert picture.
3. Locate the folder that contains the picture that you insert, and then click the picture file.
CLIP ART:
1. On the insert menu, point to structure and then click clipart.
2. In the clipart task pane, in the search for box, type a word or phrase that describes the clip,
you want to type in all or some of the file menus of the clip.
 3. In the results box, click the clip to insert it.
AUDIO VIDEO OBJECTS:
1. On the slide show menu, click setup show. Under performance check box. If your computer
has their capability, office PowerPoint will attempt to use it.
2. Animation performance will be much better with a video card that has Microsoft direct 3D.
CHART:
1. Click the slide where you want to place the embedded object.
2. On the insert menu, click chart.
3. Click a cell on the data sheet and then type the information you want