• A word processor is software or a device that allows

users to create, edit, and print documents. It enables

you to write text, store it electronically, display it on a
screen, modify it by entering commands and
characters from the keyboard, and print it.
• Working With Text and Styles
Microsoft Word is a word processor, which means
that it's designed primarily for text-based
documents. These can be business reports,
student papers, informal notes from a call or a
lecture, or letters to friends and relatives.

• Saving and Printing

After you create a document in Word, you usually
want to save it for later access, send to someone,
print it out, or any combination of these uses.
• Word and Compatibility
Microsoft Word has been designed for years to
maximize compatibility between versions. Typically,
versions of Microsoft Word can open files created in
previous versions of the software and save files in
formats usable by earlier versions.

• Preview Facility : Before getting a print of our

document, we can get a preview of document. If
mistakes are there, we can change the document.

• Easy Typing : In MS Word, typing is so easy because

– we need not click enter button after the end of a line as in
case of type writer.
• Adding, Removing and Copying Test : Documents can
be modified easily in MS Office. We need not strike off
any word as in the case of type writer. We can easily
place a new word in place of existing one. The new
word or paragraphs will automatically be adjusted in
the place of deleted or modified text. We can also copy
a part or whole of the matter from one file or
document to another document.

• Spell Check of words : The spellings of words in the

document can be rectified automatically. We can find
alternative words to our typed words. Not only that,
even the grammatical errors can also be rectified in
word processor
• Headers and Footers : A Header is the text appearing
above the document and Footer is the text appearing
below the document. In Word Processor, we can create
these Headers and Footers in the document easily.

• Creation of Tables : Tables can be created neatly in

word processor. If you give directions for required
number of rows and columns, word processor provides
a ready made table to work .

• Bullets and Numbering : Bullets are special symbols

which can be put for different points in a document
whereas numbers are ascending figures like1, 2, 3, ......
etc. Which can be assigned to different points in the
paragraph or document. In word processor we can
assign such bullets or numbers automatically with a
single command.
• Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
• Insert: Pages, Tables, Illustrations, Links, Header &
Footer, Text, and Symbols.
• Page Layout: Themes, Page Setup, Page Background,
Paragraph, Arrange
• References: Table of Contents, Footnote, Citation &
Bibliography, Captions, Index, and Table of Authorities
• Mailings: Create, Start Mail Merge, Write & Insert
Fields, Preview Results, Finish
• Review: Proofing, Comments, Tracking, Changes,
Compare, Protect
• View: Document Views, Show/Hide, Zoom, Window,
Macros
• Create a New Document
There are several ways to create new documents, open existing
documents, and save documents in Word:
I. Click the Microsoft Office Button and Click New or
II. Press CTRL+N on the keyboard.
• Opening an Existing Document
I. Click the Microsoft Office Button and Click Open, or
II. Press CTRL+O on the keyboard, or
III. If you have recently used the document you can click the Microsoft Office Button
and click the name of the document in the Recent Documents section of the
window Insert picture of recent docs
• Saving a Document
I. Click the Microsoft Office Button and Click Save or Save As, or
II. Press CTRL+S on the keyboard, or
III. Click the File icon on the Quick Access Toolbar.
• Printing Document to a file page
You can print the document.
I. Print – In print option you can change the number of copies,
Select page no., choose printer etc before printing.
II. Quick Print – In quick print the document is directly send to the
printer without making any changes.
III. Print Preview – Preview and make changes to pages before
printing.
•Most of those frequently used commands are located in the
Home Tab.
•The Ribbon is located close to the top of the Word window.
•The Ribbon is organized into a set of task‐oriented tabs, and each
tab on the Ribbon contains groups of commands.
•The Home Tab contains the most frequently used commands in
Word.
Formatting Features of Ms word:-

Select the style to apply to paragraphs

Changes the font of the selected text

Changes the size of selected text and numbers

Makes selected text and numbers bold

Makes selected text and numbers italic

Underlines selected text and numbers

Used for superscript and subscript of the text

It is used to highlight the important text

It is used to change the color of the font.

It is used to draw a line through the middle of the selected text.

It is used for sentence case, Lower case, Upper case, ToGgLe case etc.

It is also used to change the size of the selected text

Make sure the “Home” tab is active and click the “Paragraph Settings” button in the
lower-right corner of the “Paragraph” section. On the “Paragraph” dialog box, select the
settings you want to change

Aligns to the left with a ragged right margin.

Centers the selected text.

Aligns to the right with a ragged left margin.

Aligns the selected text to both the left and right margins

Makes a numbered list or reverts back to normal.

Add, or remove, bullets in a selected paragraph.

Decreases the indent to the previous tab stop.

Indents the selected paragraph to the next tab stop.

Adds or removes a border around selected text or objects.

It is used to give the spacing between the lines.

It is used to sort the Lines in order to alphabetical or numerical.

Show paragraph marks and other hidden formatting symbol.

Color the background behind the selected text or paragraph.

•Style refers to the format of your paragraph.MS word offers several quick styles
that you can use.
•These include heading, No spacing, Subtitles, Emphasized text, List paragraph,
etc.
•To apply a list go to the “ Home” tab on the ribbon and go to the “Style Group”.
•You will see some style in white boxes.
•You can scroll through these styles to find one you want to use, or you can click
the arrow in the “Style” tab to select the one you want.
• Find and Replace helps you to find words or
formats in a document and can let
you replace all instances of a word or format.
• This is particularly handy in long documents. To
use Find and Replace, use the shortcut Ctrl+H or
navigate to Editing in the Home tab of the
ribbon, then choose Find and Replace.
FIND TAB STEPS:

• Find searches for specified text in the active document

• To find a specified text in the document go to Edit menu choose find
option or click the find icon ( ) on the toolbar or make use of the
shortcut key combination Ctrl+F.
• The Find and Replace dialog box will get displayed.
• Enter the text to be searched in the Find what tab.
• Clicking the Find Next button the specified text will be located in the
document.
REPLACE TAB STEPS:
To find and replace a word or phrase in your document you
need to :
• Go to Edit section in the Home Tab select “Replace” to open
the find /replace dialog box.
• Enter the text in the “Find what” box.
• Enter the text in the replace box which you want to replace.
• Note : If you do not enter any character at the “Replace
box”, the program will delete all the results matching the
search criteria.
•Many times we need to apply the same formatting effects, like
font,font size, style, color, border, shading and many more to
different portions in active document with the help of Format
Painter facility in MS Word.
•Format in MS Word is an important tool of Microsoft Word.
•You can use Format Painter to quickly applied copied formatting
from one place to another place in the active document of MS
Word.
• If you want to cancel Format paint then you just simply press ESC
key.
Method 1: Format Painter using the Shortcut Key
Combination

Step 1. If you want to copy formatting to place and

apply on another place then first you have to select
the formatted text or shape which formatting you
want to copy.
Step 2. To copy the formatting press CTRL+SHIFT+C
shortcut key combination.
Step 3. Select the target text or shape on which you
want to paste or apply copied formatting.
Step 4. To paste formatting on target location you have
to press CTRL+SHIFT+V shortcut key combination.
Method 2: Format Painter using the Mouse
You can also use another method to copy
formatting from one place to another place using
the Mouse:

Step 1. Select the formatted text or shape (source

location) which formatting you want to copy.
Step 2. Now, Click on the Format Painter button
which is placed in the Home tab >>> Clipboard
group for copy formatting.
Step 3. Select the target text or shape (target
location) on which you want to paste formatting.
Figure : Format painter using the mouse
Cut :
• Deleting unnecessary data from a document is called
cutting.
• In Microsoft Word, you can cut text from one area of a
document and paste that text anywhere in the
document.
• After you cut the text, it gets stored in the clipboard.
• If you want to cut any text or word from a document, it
is advisable to Select the word first.
• To cut, Right Click → Cut.
• The shortcut key is "Ctrl + X".
Copy:
• Copy option can be used when we need to retype
the same text as it reduces time and effort.
• By using copy option, you can copy the text from
one location to another.
• Information stored on the clipboard stays there
until new information is either cut or copied.
• Each time you use cut or copy, you replace the
old information on the clipboard with the
information you just cut or copied.
• To copy, Right Click → Copy.
• The shortcut key is "Ctrl + C".
Paste:
• Select your text and then copy it..
• Use mouse to move the cursor to desired
position to paste the copied text.
• Click paste to insert the copied text in its new
place.
• You can paste clipboard information as often as
you like.
• To paste, Right Click → Paste.
• The shortcut key is "Ctrl + V".
• The Insert Tab is right next to the Home Tab in
Microsoft Word 2007.
• The Insert Tab is used to insert different
features such as tables, pictures, clip art,
shapes, charts, page numbers, word art,
headers, and footers into a document.
• Cover Page :This button can be used to insert a
pre-formatted cover page for a document. The
information that is to appear on the page is filled
in after the page is created.
• Blank Page :To insert a new blank page for a
document at the cursor position, click this button.
• Page Break :Click this button to end a page at the
current cursor position and start a new page.
Tables :
• This button is used to insert a table into the document.
• A grid will appear that can be used to create the table.
• Additional options for creating a table are also available,
such as drawing a table or using the Quick Tables
feature.
Picture :
• To insert a picture from a file on the computer into the document, click
this button.
• The Insert Picture dialog box will appear.
• This dialog box is used to select the picture that is to be inserted into
the document.
Clip Art :
• In word 2007 , You have the ability to search clip art files
on your local computer and on Microsoft office online.
• You can Modify that clip art using picture editing tool.
Shapes :
• This button is used to insert
ready-made shapes such as
circles, squares, arrows, and
triangles into a document.
• When the button is clicked, a
gallery of different shapes will
appear.
• To insert a shape, click the
desired shape and then draw
the shape in the document.
Smart art :
• Smart Art To insert a Smart Art graphic into the
document, click this button.
• Smart Art graphics are objects such as Venn
diagrams and organizational charts.
• When the button is clicked, a gallery of different
categories and shapes will be displayed.
Chart :
• Group/Button Description Chart Use this feature to
insert a bar, area, or line chart.
• When this button is clicked the Insert Chart dialog
box will display.
• In this dialog box, it is possible to specify the type of
chart.
Inserting a hyperlink
• Open Microsoft Word.
• Type the appropriate text in the Word document.
• With your mouse or keyboard, highlight the text you want to turn
into a hyperlink. For example, in the picture below, the text
"ComputerHope website" is highlighted.

• In the menu bar or Ribbon at the top of the Word program window,
click the Insert tab.
• On the Insert tab, in the Links section, click
the Hyperlink or Link option.
• In the Insert Hyperlink window, type in the web page address you
want to set the highlighted text to link to in the Address text field,
then click OK.
• As you can see in the image below, the highlighted text
is now a hyperlink, set to the desired web page.
Bookmark :
• Create a bookmark to assign a name to a specific
point in a document
• A bookmark in Word works like a bookmark you
might place in a book: it marks a place that you want
to find again easily. ...
Header :
• To insert text that appears
at the top of each page of
the document, click this
button. A gallery of header
styles and formats will
appear.
• Click the heading style that
is to be applied to insert it
into the document.
Footer :
• This button is used to
insert text that appears at
the bottom of each page
of the document. A gallery
of footer styles and
formats will appear.
• Click the footer style that is
displayed to insert it into
the document.
•Click Insert > WordArt, and pick the WordArt style you want.
•To insert decorative text into the document, click this button.
• A gallery of different styles of WordArt will display.
•Click the desired format to create the WordArt image.
Equation :
• This button is used to
insert a mathematical
equation into a
document.
• The equation tools ribbon
will appear when the
button is clicked.
• This ribbon is used to
create the equation. A list
of common equations is
also available.
Symbol :
• Click this button to insert a
symbol such as a copyright or
trademark into the document.
• It has the symbol that are not
present in your keyboard like
copyright symbol, Trademark
Symbol, Paragraph Marks, and
Unicode Character.