EM - Session 04 - 04282022

Engineering
Management
Class Session 04
04-28-2022
Internal
Engineering Management
Function of Manager
Leading
Internal
Management is getting things through others,
Management needs:
• Objective
• Resources,
• Methods,
• Organization setting,
• People
Internal
Planning
• Manager should have objective in mind
• Planning help manager to do the right
things
•Well planning needs the following
• Defining objectives,
• Deciding what/when/how/who
What is to be done,
- When it is to be done,
- How it is to be done,
- Who is to do it,
Internal
Organizing
• Gathering and allocating resources,
• Coordinating the work of the organization,
• Deliberate creation a configuration that defines the
followings:
- How authority is structured,
- How communication flows,
- How tasks are accomplished
Internal
Leading
• Redirecting human behavior to
achieve objectives
• Motivating others to produce,
• Influencing subordinates
Controlling
• Keeping things on track,
• Steering performance towards desired
goal,
• Coordinating monitoring and adjusting
performance
Internal
Managerial skills
Internal
Level Type of Job

 Directly supervise non-managers.
 Carry out the plans and objectives of higher management using
the personnel and other resources assigned to them.
First-line Managers  Short-range operating plans governing what will be done
tomorrow or next week, assign tasks to their workers, supervise
the work that is done, and evaluate the performance of individual
workers.
 Manage through other managers.
 Make plans of intermediate range to achieve the long-range goals
set by top management, establish departmental policies, and
evaluate the performance of subordinate work units and their
Middle Management managers.
 Provide and integrating and coordinating function so that the
short-range decisions and activities of first-line supervisory
groups can be orchestrated toward achievement of the long-range
goals of the enterprise.
 Responsible for defining the character, mission, and objectives of
the enterprise.
 Establish criteria for and review long-range plans.
Top Management
 Evaluate the performance of major departments, and they evaluate
leading management personnel to gauge their readiness for
promotion to key executive positions.
Internal
Contrast between American and Japanese
organizations
Internal
Difference Between Boss & Leader
Internal
PLANNING
Definition: Planning is the fundamental management

function, which involves deciding beforehand, what is to be
done, when is it to be done, how it is to be done and who is
going to do it. It is an intellectual process which lays
down an organisation’s objectives and develops various
courses of action, by which the organisation can achieve
those objectives. It chalks out exactly, how to attain a
specific goal.
Planning is nothing but thinking before the action takes
place. It helps us to take a peep into the future and decide
in advance the way to deal with the situations, which we
are going to encounter in future. It involves logical thinking
and rational decision making.
Internal
Characteristics
of Planning
Internal
Characteristics of Planning
1.Managerial function: Planning is a first and foremost

managerial function provides the base for other functions
of the management, i.e. organising, staffing, directing and
controlling, as they are performed within the periphery of
the plans made.
2.Goal oriented: It focuses on defining the goals of the
organization, identifying alternative courses of action and
deciding the appropriate action plan, which is to be
undertaken for reaching the goals.
3.Managerial function: Planning is a first and foremost
managerial function provides the base for other functions
of the management, i.e. organising, staffing, directing and
controlling, as they are performed within the periphery of
the plans made.
Internal
4. Continuous Process: Plans are made for a specific term, say
for a month, quarter, year and so on. Once that period is over,
new plans are drawn, considering the organization’s present
and future requirements and conditions. Therefore, it is an
ongoing process, as the plans are framed, executed and
followed by another plan.
5. Intellectual Process: It is a mental exercise at it involves the
application of mind, to think, forecast, imagine intelligently
and innovate etc.
Internal
6. Futuristic: In the process of planning we take a sneak
peek of the future. It encompasses looking into the future,
to analyse and predict it so that the organization can face
future challenges effectively.
7. Decision making: Decisions are made regarding the

choice of alternative courses of action that can be
undertaken to reach the goal. The alternative chosen should
be best among all, with the least number of the negative
and highest number of positive outcomes
Internal
Importance of Planning
•It helps managers to improve future performance, by

establishing objectives and selecting a course of action, for
the benefit of the organization.
•It minimizes risk and uncertainty, by looking ahead into

the future.
•It facilitates the coordination of activities. Thus, reduces

overlapping among activities and eliminates unproductive
work.
•It states in advance, what should be done in future, so it
provides direction for action.
Internal
Importance of Planning
•It uncovers and identifies future opportunities and
threats.
•It sets out standards for controlling. It compares actual

performance with the standard performance and efforts are
made to correct the same.
Planning is present in all types of organizations, households,

sectors, economies, etc. We need to plan because the
future is highly uncertain and no one can predict the future
with 100% accuracy, as the conditions can change anytime.
Hence, planning is the basic requirement of any
organization for the survival, growth and success.
Internal
Internal

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Engineering

Level Type of Job

Definition: Planning is the fundamental management

1.Managerial function: Planning is a first and foremost

7. Decision making: Decisions are made regarding the

•It helps managers to improve future performance, by

•It minimizes risk and uncertainty, by looking ahead into

•It facilitates the coordination of activities. Thus, reduces

•It sets out standards for controlling. It compares actual

Planning is present in all types of organizations, households,

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