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Computer 4 Notes

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11 views

Computer 4 Notes

Uploaded by

ldm2075
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Lesson 9: SORTING CELLS IN EXCEL

Kindly read the content of the topic for the day.

SORTING CELLS IN EXCEL

When you sort things out that means you're going to put them in some order. You will sort the words
in ascending or alphabetical order. You can also sort them in decreasing order from Z to A. You can
sort the numbers from the lowest to the highest value. You will also sort the cells in your worksheet.
Sorting can be based on one or more columns.

SORTING BASED ON ONE COLUMN:

1. Select the cells to be sorted.


2. In Editing group of the Home tab, click
on Sort & Filter.
3. On the drop-down menu, click on either
Sort A to Z or Sort Z to A. If you are sorting
only one column and there is a data in the
columns beside it, the Sort Warning window
will appear.

The Sort Warning window:

4. If you are going to sort the cells only in the selected


column, click Continue with the current selection.
Only Selected cells will be arranged. You can also find the
Sort A to Z and the Sort Z to A buttons in the Sort & Filter
Group on the Data Tab.

SORTING BASED ON MULTIPLE COLUMNS (Custom Sort):

1. Highlight the range of cells to be sorted.


2. Click the Sort & Filer button on the Home Tab.
3. Make sure the “My Data Headers” is unchecked then
choose which column the user wants to sort by first then
choose how it will be sorted, and lastly the order by
which it will be sorted.
4. Click OK.

USING AUTOFILL COMMAND

The AutoFill feature fills cell data or series of data in a worksheet into a selected range of cells. To
use the AutoFill feature:
1. Type your data in a cell, it could be a number, date or text that begins or create a sequence.
2. Select the cell, bring the mouse pointer to the bottom right corner of the selected cell. A plain
cross sign will show when you hover, click and drag the cell down or across to as many cells as you
want to fill.
3. Release the left mouse button. The selected cell will be filled with the same repeating data.

CREATING A CHART

Charts help you visualize your data in a way that creates maximum impact on your audience. Learn
to create a chart and add a trend line.
1. Select data for the chart.
2. Select Insert > Recommended Charts.
3. Select a chart on the Recommended Charts tab, to preview the chart.
4. Select a chart.
5. Select OK.

Figure 1: Select fata for the chart Figure 2: Select Recommended Charts

Chart created from the data on Figure 1.


FORMATTING A CHART

You can format your chart through the tabs under Chart Tools. These tabs appear when you click
on a chart. A Design Tab is used to change the chart type, save a chart as a template, display the
data series by row or by column, modify the source data of the chart, select preset chart styles and
relocate the chart.

The Chart Layout Groups is used to change the display of chart elements
(such as chart titles, data labels, background), add pictures, shapes, and text
boxes. It also allows you to modify the properties of the chart.

The Format tab is used to change the appearance of the chart elements. It lets you add fill colors,
change line styles, apply special effects, add WordArt and arrange and resize chart elements.

COLORING THE CHART

1. Click on the chart.


2. In the Current Selection group of the Format Tab, click on the drop-down menu on the top
to select the chart element you want to format.

3. In the Shape Styles group, you can use a preset style for your chart. Notice that bringing the
pointer to a style gives you a preview of the resulting chart.

You can also choose a shape fill or shape outline for your chart. You can even apply shape
effects. Fill, outline, and effects palette options are similar to those in MS Word and MS
PowerPoint.
DELETING THE CHART

1. Click anywhere on the chart area.


2. Press DELETE key on the keyboard.

PRINTING A CHART
When your chart is embedded in the same worksheet as its data source, you have the option to
either print only the chart or print the chart with the data.
If you need to print a chart in Excel 2013 or Excel 2016, you can use the Print option from the File
tab. You can use the Settings menu to specify precisely the item you want to print from your
workbook.
1. Click the chart within your workbook.
2. Click File > Print.
Tip: You can also use the keyboard shortcut, Ctrl + P, to open the Print option.

3. Click the Printer drop-down menu, and select


the printer you want to use.
In the Printer drop-down menu, identify the printer you
want to use.
4. Click Print.

Tip: You can use the Settings option to identify the


specific item you want to print. Click Settings drop-down
menu, and click Print Selected Chart to print just the
chart, or click Print Entire Workbook to print the entire
workbook.

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