NOTES REPORT WRITING

NOTES REPORT WRITING
A Report is a written composition or, in other words, we can say it is a prepared talk
about a particular subject. It is a vivid expression of a personal experience on account
of something heard, seen, done, studied etc meant to be published or broadcasted. The
most common example is the news reports we read in the newspapers, everyday.
Reports can be of many types, such as
1. A newspaper report
2. A report about an event or function at school/institute/ organisation
3. A report about an accident/happening that you have witnessed
4. A report about an enquiry or survey
Students are required to write either newspaper reports or reports for the school
magazines.
Here are some of the few tips for the students.
While Writing a Report
 Be factual and do not add any information on your own that may seen fictitious.
 Write in indirect speech and preferably in passive voice.
 Write in third person form and avoid using pronouns like I, me or you.
 Avoid imposing your personal opinions and do not make any conclusions.
 Answer the questions to ‘when’, ‘where’, ‘why’, ‘what’, ‘who’ and ‘how’.
Format of a Report
1. Headline
2. Byline (Name of the reporter)
3. Opening paragraph
4. Details (Next two paragraphs)
5. Conclusive statement
(It can either be a summary of the whole situation, a conclusion, condemnation, appeal
or warning)
Points to Remember:
 Mention the place, date, time and other relevant facts about the event.
 Include information collected from the people around or affected by the event.
 Write the name of the reporter.
 Provide a suitable title/heading.
 Write in past tense.
 Write in reported speech and use passive form of expression.
 Develop ideas (causes, reasons, consequences, opinions) logically.
 Write in a less formal and more descriptive manner, while writing a report for a
school magazine.
 Present your ideas and impressions to make the report interesting.
♦ Marks will be awarded for:
1. Title
2. Reporter’s name
3. Content
4. Expression: Accuracy + Fluency
SAMPLES:
QUESTION
Recently your school held a Seminar on Conservation of Water as a part of
World Water Day celebrations. As the School Pupil Leader of Maryland School,
Gurgaon, write a report in 100-125 words for a local daily. Sign as Pritham/Preeti.
(Delhi 2010)
Answer:
Seminar On Water Conservation
By: Preeti
Maryland School,
Gurgaon 16th March, 20xx, Gurgaon: Our school organised a seminar on ‘Water
Conservation’ as part of the World Water Day Celebrations on 13th August, 20xx.
The main aim of this seminar was to remind us all about the need to save the
government and the non-governmental organisations in providing help water as it
is a precious source imperative for our survival.
Distinguished environmentalists and eminent personalities were our guest
speakers and they reiterated the need not only of conserving water but also
spoke at length on how to conserve water by stressing upon the fact that each
drop of water is precious. Dr. Yashraj, an eminent environmentalist, suggested
rain-water harvesting as one of the best ways to conserve water.
Using visual aids to highlight his discourse, he suggested that to ensure
availability of water for the future generations the withdrawal of fresh water from
an ecosystem should not exceed its natural replacement rate.
The seminar concluded on the note that water conservation is the most cost-
effective, environmentally sound way to reduce our demand for water and so
each one of us must do our bit towards improving water management to enhance
optimum use of water.
Question
Your school organised an exhibition-cum-sale of the items prepared under
Work Experience Certificate by your school students. There was an
overwhelming response from the public. Prepare a report in 100-125 words for a
local daily. You are the Coordinator, S.U.P.W. activities, Nita School, Gurgaon.
(All India 2010)
Answer:
An Exhibition-Cum-Sale
By: ABC, Coordinator, SUPW Activities
Nita School, Gurgaon
3rd Aug. 20xx, Gurgaon. Our school organised an exhibition-cum-sale of items
prepared under Work Experience by our students on the 31st of July in the
school lawns. It was heartening to see the overwhelming response our
endeavour got from not only the parents but also from the general public who
showed a lot of interest in the items made by the students.
A wide array of items such as candles, greeting cards, jewellery boxes, wooden
handicrafts had been prepared by talented students. The students were really
encouraged by the positive feedback they got from everyone present. Our
principal too was personally present there all the time interacting with everyone.
He appreciated the students’ hard work and creativity and announced that the
money collected from the sale of items would be donated to an old-age home in
the vicinity of our school.
Our principal also decided that such initiatives would be taken up by our school
more frequently to motivate the creative students and to help a noble cause.
Question
You witnessed a programme performed by differently-abled persons on Zee TV. You were very
much impressed by their performance and were emotionally touched. Highlighting their talent,
the reaction of the judges to their performance etc., prepare a report in 100-125 words for your
school magazine. You are Gopal/Gopi, Student Editor of the magazine. (All India 2011)
Answer:
A Special Programme On Zee Tv

Gopi, Student Editor
On the occasion of Independence Day, Zee TV organized a special programme in

which differently-abled persons performed in front of a live audience and were also
watched by millions of people across the globe. They displayed their talent in the fields
of music and dance. Their performances left the judges, the audience and the viewers
enthralled. I am sure it also touched the hearts of many.
An outstanding sequence, in which wheelchair-bound boys and girls performed

‘Bharatnatyam’, left the audience spellbound and got a standing ovation from the
judges.
It was most touching to see these children performing with such perfection despite
their handicaps and their zest and enthusiasm added an extra touch to their
performance. I strongly feel more such shows should be telecast so that more
disabled children get an opportunity to showcase their talent. This will give them self-
confidence that in spite of their disabilities they too are very much a part of our
society.

NOTES REPORT WRITING

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NOTES REPORT WRITING

While Writing a Report

♦ Marks will be awarded for:

A Special Programme On Zee Tv

On the occasion of Independence Day, Zee TV organized a special programme in

An outstanding sequence, in which wheelchair-bound boys and girls performed

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