TASK 19:

Creating a Scheduler:-Features to be covered: - Gridlines, Format Cells,

Summation, auto fill, Formatting Text
PURPOSE:
To maintain a shift schedule with specifications
THEORY:
Grid lines:

1. Click the worksheet.

2. On the file menu, click page setup and the click the sheet tab.
3. Click gridlines.
4. Select the sheets on which you want to change the gridlines color.
5. On the Tools menu click options click the color you want in the color box.
6. To use the default gridlines color click automatic.
7. Lines you can add to a chart that make it easier to view and evaluate data.
Gridlines extend from the tick marks on an axis across a plot area.
Format Cell:
 1. Change the font and font size.
2. Change the text color.
3. Make selected text or numbers bold, italic or underlined.
4. Create a new style.
Auto fit:

1. Combine cells horizontally or vertically to make one large cell.

2. Add borders to cells.
3. Shade cells with colors.
4. Change the column width and row height
5. Change the font, font size or colors of text.
6. Align text vertically at the top, center and bottom of cell.
Formatting the text:
 1. Select the text you want to format.
2. On the format menu click cells and then click number tab.
3. In the catalog box click text.
4. Enter the numbers in the formatted cells.
5. Click ok.
6. Then press enter and reenter the data.
PROCEDURE:
First click start button of the screen on status bar. Click on programs and then
Microsoft excel. To get a new blank work sheet go to programs and then click on
excel sheet. On the file menu click page setup and then click sheet tab click gridlines.
In this way do the required changes using format cell, make the required changes
using formatting text also make the required changes. Enter the data in the data in
the worksheet consisting of week name person name and timings 7 a.m. to 3 p.m.
Make all the above changes to the text.

Viva Questions:
1) What do you mean by a spread sheet?
2) What are the contents of a spread sheet?
3) Describe different types of toolbars available in ms-excel
4) How can you calculate simple formulas in excel?
5) How can you navigate the spread sheet?
TASK 20:
Calculating GPA-Features to be covered-Cell Referencing, Formulae in excel –
average, std. deviation, Charts, Renaming and Inserting worksheets, Hyper
linking, Count Function, HLOOKUP/VLOOKUP
PURPOSE:
To maintain a control chart for printing books with given data.

THEORY:

1. On the chart menu click chart type

2. Text direction.
Click the arrow down next to the text direction button. For right to left click right
to left. For left to right reading order, click left to right.
For reading order that is consistent with the language of the first entered
character, click context. For reading order that is inconsistent with the language
of the first entered character, click control.
3. In the tools menu click options and then click chart tab.
4. To show all worksheet data in the chart even if some rows and columns are
hidden, clear the plot visible cells by check box.
5. To prevent hidden rows and columns from displaying in the chart, select the
plot cells only check box.
Hyper Linking:

1. Create a worksheet: On the file menu, click new, and then click blank
workbook task pane.
2. Insert a worksheet: C lick worksheet on the insert menu. Right click on
sheet tab and then click insert double click the template for the type of sheet
you want.
3. Hyperlink: Using hyperlink we can insert one more sheet in the present
sheet
4. Count function: Create a blank worksheet press control +c. In the
worksheet select cell A and press control +c. On the tools menu point to
formula auditing and then click formula auditing menu.
Worksheet:
1. In the file menu go to menu then a new worksheet is created.
2 To add a single worksheet, click worksheet on the Insert menu. To
add multiple worksheets hold down shift and then click the number of worksheet
tasks to add in a open workbook
Sort:

1. Click a cell in the list you want to sort.

2. On the Data menu click sort.
3. Under first key sort click the custom sort order you want and then click ok.
4. Click any other sorting option you want.
PROCEDURE:
Formulae in Excel:

First click on start button at the bottom of the screen on status bar. Click on
programs and then on Microsoft excel. Then open a new document. Give the main
heading and subheading by changing the size so that they look in block letters. Enter
the data. To calculate go to Insert menu in the menu bar and then click on function
and then ok. Then select the data to which you want to calculate mean. Then you get
the required answer. In same way, sample means standard deviation lower count
limit and upper count limit. Go to insert menu and click on function and select the
required operation to be done and select the data and calculate. Formulas for all the
above are given below.

Mean = (s1 + s2 + s3 + s4 + s5)/5;

Sample mean = avg (mean)
Standard deviation = (mean, sample, mean)
Sample standard déviation= avg (Standard déviation)
Lower count limit = sample mean – sample standard deviation.
Upper count limit = Sample mean + Sample Standard deviation
 Hyper linking:

First click on start button of the screen on status bar. Click on programs
and then Ms-excel. To get a new blank worksheet go to programs and then click on
excel sheet. Rename the first sheet as student by right clicking on sheet 1 and
renaming. Insert hyperlink insert and click on hyperlink. Then go to sheet 2 and
rename as CSE type in particulars of ECE right click on sheet 3. Then go to sheet -4
rename as IT. In this type all the four sheets are created.
WORKSHEET

First click on start button at the bottom of the screen on status bar. Click
on programs and then Ms-excel. Then enter the data as given. Enter the student’s
names, Subjective wise marks, total and avg. Then calculate the total and avg by
using formula. Then go to Data menu and click sort. Under first key sort, click custom
sort order needed i.e. ascending order or alphabetical order and then click o.k. Then
the required worksheet is prepared,

Viva Questions:
1) What is an average function?
2) Explain about chart
3) How can you open chart wizard?
4) Explain about chart formatting tool bar
5) How can you resize a chart?
TASK 21:
Performance Analysis-Features to be covered:-split cells, freeze panes,
group and outline, sorting, Boolean and logical operators, Conditional
formatting

PURPOSE:
To create Excel with split cells, freeze panes, group and outline, sorting, Boolean
and logical operators, conditional formatting

THEORY:
Split Cells:

Excel allows you to split the workbook window into two horizontal or vertical panes
and also to split cells or data across many cells.
Sort:
5. Click a cell in the list you want to sort.
6. On the Data menu click sort.
7. Under first key sort click the custom sort order you want and then click ok.
Click any other sorting option you want
Freeze Panes:
You can freeze a pane from a split window or just freeze rows or columns
without splitting the window.
PROCEDURE:
Sort:

First click on start button at the bottom of the screen on status bar. Click on
programs and then Ms-excel. Then enter the data as given. Enter the student’s
names, Subjective wise marks, total and avg. Then calculate the total and avg by
using formula. Then go to Data menu and click sort. Under first key sort, click custom
sort order needed i.e. ascending order or alphabetical order and then click o.k. Then
the required worksheet is prepared

Split cells:
Spread the content of one cell over many cells
1. Copy the data you want into the upper-leftmost cell within the range.
2. Select the cells you want to merge.
3. To merge cells in a row or column and center the cell contents, click Merge
and Center on the Formatting toolbar.
Split merged cells

1. Select the merged cell When cells have been combined, Merge and Center
on the Formatting toolbar is selected
2. Click Merge and Center on the Formatting toolbar.
Divide text across cells

1. Select the range of cells that contains the text values. The range can be any
number of rows tall, but no more than one columns wide.
2. On the Data menu, click Text to Columns.
3. Follow the instructions in the Convert Text to Columns Wizard to specify how
you want to divide the text into columns.
Split Windows:
1. At the top of the vertical scroll bar or at the right end of the horizontal scroll
bar, point to the split box.
2. When the pointer changes to a split pointer, drag the split box down or to the
left to the position you want.
 Freeze Panes:
1. To freeze a pane, do one of the following:
The top horizontal pane Select the row below where you want the split to
appear.
The left vertical pane Select the column to the right of where you want the
split to appear.
Both the upper and left panes Click the cell below and to the right of
where you want the split to appear.
2. On the Window menu, click Freeze Panes.
Outline:

1. Outline the data automatically

1. Select the range of cells you want to outline. To outline the entire
worksheet, click any cell on the worksheet.
2. On the Data menu, point to Group and Outline, and then click Auto

Outline. Outline the data manually

3. Select the rows or columns that contain detail data.
4. On the Data menu, point to Group and Outline, and then click
Group. The outline symbols appear beside the group on the screen.
 5. Continue selecting and grouping detail rows or columns until you have
created all of the levels you want in the outline.
Group:
Group objects
1. Select the objects you want to group.
To select multiple objects, hold down SHIFT while you select each object.
2. On the Drawing toolbar, click Draw, and then click Group.

Ungroup objects
1. Select the group you want to ungroup.
2. On the Drawing toolbar, click Draw, and then click Ungroup.
To continue ungrouping, click Yes when the message box appears.
To change an individual object, continue to select and ungroup objects until
the one you want becomes available.
3. Use the tools on the Drawing toolbar to change the object
Conditional Formatting:

1. Select the cells for which you want to add, change, or remove conditional
formatting
2. On the Format menu, click Conditional Formatting.
3. Do one of the following:
Add a conditional format
1. Do one of the following:
To use values in the selected cells as the formatting criteria, click Cell
Value Is, select the comparison phrase, and then type a constant
value or a formula. If you enter a formula, start it with an equal sign
(=).
To use a formula as the formatting criteria (to evaluate data or a
condition other than the values in selected cells), click Formula Is and
then enter the formula that evaluates to a logical value of TRUE or
FALSE.
 2. Click Format.
3. Select the formatting you want to apply when the cell value meets the
condition or the formula returns the value TRUE.
4. To add another condition, click Add, and then repeat steps 1 through
3.
You can specify up to three conditions. If none of the specified
conditions are true, the cells keep their existing formats

Change or remove a conditional format

Do one or more of the following:

o To change formats, click Format for the condition you want to change.
o To reselect formats on the current tab of the Format Cells dialog box,
click clear and select new formats.
o To remove one or more conditions, click Delete, and then select the
check box for the conditions you want to delete

Viva Questions:
1) List a few important features of excel
2) Define split cell
3) How can you split a window into a horizontal pane?
4) How can you make a freezing pane?
5) How to perform grouping and ungrouping?
TASK 22:
Cricket Score card-Features to be covered:-pivot tables, Interactive Buttons,
Importing data, Data Protection, Data validation
PURPOSE: To learn about pivot tables, Interactive Buttons, Importing data, Data
Protection, Data validation.
THEORY:
Pivot Tables:
A PivotTable report is an interactive table that quickly combines and compares large
amounts of data. You can rotate its rows and columns to see different summaries of
the source data, and you can display the details for areas of interest.
Interactive Buttons:
MS- Excel allows you to create Interactive Buttons
Data Protection:
Ms excel allows you to protect your work sheet from being added or renamed or
deleted or copied by providing password protection to your worksheets.
Data Validation:
Data validation is a tool that helps you to control the kind of information that is
entered in your worksheet. With data validation you can:
 Provide users with a list of choices
 Restrict entries to a specific type or size
 Create custom settings
PROCEDURE:
Pivot Tables:
1. Open the workbook where you want to create the PivotTable report.
o If you are basing the report on a Web query, parameter query, report
template, Office Data Connection file, or query file, retrieve the data
 into the workbook, and then click a cell in the Microsoft Excel list
containing the retrieved data.
If the retrieved data is from an OLAP database, or the Office Data
Connection returns the data as a blank PivotTable report, continue
with step 6 below.
o If you are basing the report on an Excel list or database, click a cell in
the list or database.
2. On the Data menu, click PivotTable and PivotChart Report.
3. In step 1 of the PivotTable and PivotChart Wizard, follow the instructions, and
click PivotTable under What kind of report do you want to create?
4. Follow the instructions in step 2 of the wizard.
5. Follow the instructions in step 3 of the wizard, and then decide whether to lay
out the report onscreen or in the wizard.
Button:
 Select the commands tab
 Scroll to the bottom of the categories list
 Select the custom button
 Drag this button to your new toolbar in the location where you want it
to be.
 You can obtain a description of the command button by selecting the
command and pressing the Description button
Data Protection:

Protect worksheet elements from all users

1. Switch to the worksheet you want to protect.
2. Unlock any cells you want users to be able to change: select each cell or
range, click Cells on the Format menu, click the Protection tab, and then
clear the Locked check box.
3. Hide any formulas that you don't want to be visible: select the cells with the
formulas, click Cells on the Format menu, click the Protection tab, and then
select the Hidden check box.
4. Unlock any graphic objects you want users to be able to change.
You don't need to unlock buttons or controls for users to be able to click and use
them. You can unlock embedded charts, text boxes, and other objects created with
the drawing tools that you want users to be able to modify. To see which elements on
a worksheet are graphic objects, click Go To on the Edit menu, click Special, and
then click Objects.
 1. Hold down CTRL and click each object that you want to unlock.
2. On the Format menu, click the command for the object you selected:
AutoShape, Object, Text Box, Picture, Control, or WordArt.
3. Click the Protection tab.
4. Clear the Locked check box, and if present, clear the Lock text check
box.
5. On the Tools menu, point to Protection, and then click Protect Sheet.
6. Type a password for the sheet.
7. In the Allow all users of this worksheet to list, select the elements that you
want users to be able to change.
8. Click OK, and if prompted retype the password.
Protect a shared workbook
1. If the workbook is already shared, and you want to assign a password to
protect the sharing, unshare the workbook.
1. Have all other users save and close the shared workbook. If other
users are editing, they will lose any unsaved work.
2. Unsharing the workbook deletes the change history. If you want to
keep a copy of this information, print out the History worksheet or copy
it to another workbook.
1. On the Tools menu, point to Track Changes, and then click
Highlight Changes.
2. In the When box, click All.
3. Clear the Who and Where check boxes.
4. Select the List changes on a new sheet check box, and then
click OK.
5. Do one or more of the following:

 To print the History worksheet, click Print .

 To copy the history to another workbook, select the
cells you want to copy, click Copy, switch to another
workbook, click where you want the copy to go, and

click Paste .
3. On the Tools menu, click Share Workbook, and then click the
Editing tab.
4. Make sure that you are the only person listed in the Who has this
workbook open now box.
 5. Clear the Allow changes by more than one user at the same time
check box.
If this check box is not available, you must unprotect the workbook
before clearing the check box.
1. Click OK, point to Protection on the Tools menu, and then
click Unprotect Shared Workbook.
2. Enter the password if prompted, and then click OK.
3. On the Tools menu, click Share Workbook, and then click the
Editing tab.
6. When prompted about the effects on other users, click Yes.
2. Set other types of protection if you want: Give specific users access to
ranges, protect worksheets, protect workbook elements, and set passwords
for viewing and editing.
3. On the Tools menu, point to Protection, and then click Protect Shared
Workbook or Protect and Share Workbook.
4. Select the Sharing with track changes check box.
5. If you want to require other users to supply a password to turn off the change
history or remove the workbook from shared use, type the password in the
Password box, and then retype the password when prompted.
6. If prompted, save the workbook

Protect a workbook file from viewing or editing

1. On the File menu, click Save As.
2. On the Tools menu, click General Options.
3. Do either or both of the following:
o If you want users to enter a password before they can view the
workbook, type a password in the Password to open box, and then
click OK.
o If you want users to enter a password before they can save changes
to the workbook, type a password in the Password to modify box,
and then click OK.
4. When prompted, retype your passwords to confirm them.
5. Click Save.
6. If prompted, click Yes to replace the existing workbook.
Data Validation:
 Select the cells in which you want to apply data validation
 From the Data menu, choose Validation
  From the Allow drop-down list choose List
 In the source box type an equal to sign and list the name
 Click ok

Viva questions:
1) Explain about pivot table reports
2) Define macro
3) Define template
4) How can you open protection tool in excel?
5) How can you check errors in excel?