Formulate

Excel data
using Date &
Time formulas
Welcome to TechLounge Training

Ellie Stiller
September 22, 2022
Agenda

1 4
What is it? DATEDIF

2 5
Understanding the logic TODAY

3 6
DATE NOW

2
Agenda

10
TIMEDIF

7
WORKDAY

11
NETWORKDAYS

8
WEEKDAY

9
WEEKNUM

3
 Definition:
What is it?
Date and Time formulas allows you to perform calculations that involve date and time.

Example:

Use the DATE formula to calculate the Employee Start Date.

Note:

Excel stores dates as sequential serial numbers so they can be

used in calculations. By default, January 1st, 1900 is serial
number 1, and January 1st, 2008 is serial number 39448
because it is 39448 days after January 1st, 1900.
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Understanding Parts of a Function:

the Logic • The order in which you insert a formula is important. Each formula has a specific order
called the Syntax which must be followed for the formula to work correctly.
• The basic Syntax to create a formula is to insert an equal sign (=), followed by the
formula name (telling Excel what type of calculation you would like to perform),
followed by the argument (telling Excel where it needs to calculate the information).
Example: =sum(b3:b12)

Working with Arguments:

• Arguments must be enclosed in Parentheses. Individual values or cell references inside

the Parentheses are separated by either Colons or Commas:
• Colons create a reference to a range of cells. Example: =sum(b2:b5) would sum
the values of cell range b2 through b5
• Commas separate individual values, cell references, and cell ranges inside the
parentheses. If there is more than one argument, you must separate each
argument with a comma. Example: =sum(a1:a2,b1:b2) would sum the values of
cell range a1 through a2 as well as b1 through b2

5
 Definition:
DATE
Use the DATE formula when you need to take three separate values and combine them to
form a date.

Activity 1:

Use the DATE formula, calculate the Employees Start Date.

=DATE(F2,B2,D2)
*Cell format must be set to Short Date

6
 Definition:
DATEDIF
Use the DATEDIF formula to calculate the number of days, months, or years between two
dates. The DATEDIF formula is useful when you need to calculate an age.

Activity 2:

Using the DATEDIF formula, calculate the employment duration in years.

=DATEDIF(A2,B2,"Y")

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 Activity 3:
DATEDIF
Using the DATEDIF formula, calculate the employment duration in days.

=DATEDIF(A2,B2,"D")

8
 Definition:
TODAY
Use the TODAY formula to display the current date on a worksheet (regardless of when
you open the workbook). The TODAY formula syntax has no arguments.

Activity 4:

Using the TODAY formula, calculate the current date.

=TODAY()

9
 Definition:
NOW
Use the NOW formula to display the current date and time on a worksheet (regardless of
when you open the workbook). The NOW formula syntax has no arguments.

Activity 5:

Using the NOW formula, calculate the current date & time.

=NOW()

10
 Definition:
TODAY
Use the TODAY formula to display the current date on a worksheet (regardless of when
you open the workbook). The TODAY formula syntax has no arguments.

Activity 6:

Using the TODAY formula, calculate the contract due date in days.

=C10-TODAY()
*Cell format must be set to General
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 Activity 7:
TODAY
Using the TODAY formula, calculate the contract age in years.

=INT(YEARFRAC(D10,TODAY()))
*Cell format must be set to General
*INT rounds a number down to the nearest integer
*YEARFRAC returns the year fraction representing the number of whole days
between the start_date and end_date

12
 Definition:
WORKDAY
Use the WORKDAY formula to calculate a date that is a given number of working
days ahead of or prior to the start date. It excludes weekends as well as any
holidays you specify.

Activity 8:

Using the WORKDAY formula, calculate the estimated project completion date..

=WORKDAY(B2,C2,$F$3:$F$11)

13
 Definition:
WEEKDAY Use the WEEKDAY formula to convert a date to display the day of the week.

Activity 9:

Using the WEEKDAY formula, calculate the day of the week.

=WEEKDAY(B2,1)
*Cell format must be set to ddd
*Serial number must be a date
*By default, your weekday will start on a Sunday and run through till Saturday

14
 Definition:
WEEKNUM
Use the WEEKNUM formula to find the week number for a given date in that particular year.

Activity 10:

Using the WEEKNUM formula, calculate the week number for each Purchase Date in 2020.

=WEEKNUM(B2,1)
*Cell format must be set to General
*Serial number must be a date
*By default, your weekday will start on a Sunday and run through till Saturday

15
 Definition:
TIMEDIF
Use the TIMEDIF formula to calculate the difference in hours between the start and end time.

Activity 11:

Calculate the total hours worked per day for each employee, considering that some
employees may work the night shift.

=C2-B2+(B2>C2)
*Cell format must be set to h:mm
*If you use the 24-hour clock Excel knows it is AM / PM
*If you don’t enter AM / PM Excel will assume it’s AM
16
NETWORKDAYS Definition:

Use the NETWORKDAYS formula to calculate the number of whole working days between
a start date and end date by excluding weekends and any dates identified as holidays.

Activity 12:

Using the NETWORKDAYS formula, calculate the number of working days required to
complete each project task.

=NETWORKDAYS(B2,D2,$F$3:$F$11)

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Q&A

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