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Quickbooks: Computer Accounting With

This document provides instructions for performing various accounting tasks in QuickBooks such as adding and editing accounts, customers, suppliers, and items. It also describes how to sort and filter lists, make list items inactive, and print information for customers, suppliers or items. The final section explains how to save a backup copy of the QuickBooks file.

Uploaded by

Shena Mari Trixia Gepana
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
55 views

Quickbooks: Computer Accounting With

This document provides instructions for performing various accounting tasks in QuickBooks such as adding and editing accounts, customers, suppliers, and items. It also describes how to sort and filter lists, make list items inactive, and print information for customers, suppliers or items. The final section explains how to save a backup copy of the QuickBooks file.

Uploaded by

Shena Mari Trixia Gepana
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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COMPUTER ACCOUNTING WITH

QUICKBOOKS EXERCISE #1

Chart of Accounts
The Chart of Accounts list shows the balance of each balance sheet account for your business. Rearrange your accounts by clicking and dragging the diamond to the left of an account to a new position.

Click Account button to create new accounts or perform tasks with existing accounts.

Adding an Account
To add an account:

1. In the chart of accounts, click the Account menu button and then choose New. 2. Select Bank 3. Click Continue 4. In the Account Name field, type Checking 5. Click Save & close

Editing an Account
To edit an account:

1. In the chart of accounts, select Checking. 2. Click the Account menu button, and then select Edit Account. 3. In the Description field, type Great Statewide Bank. 4. Click Save & close

Adding sub account


To add a subaccount: 1. In the chart of accounts, click the Account menu button and then choose New. 2. Select Expense. 3. Click Continue. 4. In the Account Name field, type Newspaper Ads 5. Select the Subaccount of checkbox, and then select Advertising expense. 6. In the Description field, type Newspaper Advertising 7. Click Save & Close.

Working with the Customers & Jobs List


Click New Customer & Job to add new customer to the list.

View the amount of money each customers owes you in the Balance total column. Click a customers name in the list to view the contact information and notes for that customer.

See all transactions for this customer in the transaction list, which can be sorted and filtered.

To add new customers:


1. Click Customer Center in the icon bar.

2. Click the New Customer & Job menu button and select New Customer.
On the Address Info tab, enter all the data that you have about the customer, including their name, bill to and ship to addresses, and additional contact information.

3. In the Company Name field on the Address Info tab, type Rock Castle Construction, and then press Tab.
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To add new customers:


4. On the bill to field click Edit Button, Fill in the billing address info and Click OK. 5. Click Copy to have QuickBooks copy the billing address to the Ship To field.

6. Click OK to use this address as the Ship To address.


7. Continue filling in the customer information.

To add new customers:


The Additional Info tab is where you can provide other important information, such as customer type (if you want to categorize your customers in some way), payment terms, and sales tax information.
The Payment Info tab is where you enter customer account numbers and credit limits. You can also record information about each customers preferred payment method. For customers who pay by credit card, you can enter credit card numbers and expiration dates. 8. Click OK to add the customer and Close the Customer Center.

Working with Suppliers Center


Click New Supplier to add new supplier to the list.

Click a suppliers name in the list to view the contact information and notes for that supplier.
View the amount of money you owe each supplier in the Balance total column.

See all transaction for this supplier in the transaction list, which can be sorted or filtered.

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To add a new supplier


1. Click Supplier Center in the icon bar. 2. Click New Supplier On the Address Info tab, enter all the data that you have about the supplier, including their name, address, and additional contact information. If you owe the supplier money as of your companys start date, enter the amount in the Opening Balance field. 3. In the Suppliers name field, type Hughes Electric. 4. In the Company Name field, type Hughes Electric, and then press Tab.
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To add a new supplier


5. On the Name and Address field below click Address Detail Edit address information then click OK. 6. Continue filling in the supplier information. The Additional Info tab in the New Supplier window is where you can enter a supplier type (if you want to categorize your supplier), payment terms, your credit limit, the suppliers tax identification number, and the next tab is Bank Details. 7. Click OK and Close the Supplier Center .
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Adding Custom Fields


QuickBooks lets you add custom fields to the Customers & Jobs, Vendor, Employee, and Item lists. Custom fields give you a way to track additional information specific to your business. To Add Custom Fields

1. Click the Additional Info tab in Customer, Supplier or Employee Center. 2. Click Define Fields. 3. Click checkbox to select it 4. Click OK. 5. If you see an informational message, click OK.
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Working with Items


For inventory parts, the On Hand column shows how many of each item you have in inventory. Sub items are indented under the parent item.

Click the Item button to add new items or perform activities on existing items.
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To add custom fields for items:


Click the Item menu button, and then choose Edit Item.

Click Custom Fields. Click Define Fields. In the Use column, click the checkbox to select it. Click OK.

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Managing Lists
To sort a list manually: 1. From the Lists menu, choose Chart of Accounts

2.Click the diamond to the left of the Mortgage subaccount of Interest Expense. 3. Click and hold the mouse button, and drag the pointer upward until you see a dotted line directly below Interest Expense. 4. Release the left mouse button. 5. To re-sort the list alphabetically, click the Account menu button, and select Re-sort List. 6. Click OK then Close the chart of accounts.

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To sort a list in descending order


1. Click Customer Center on the icon bar to display the Customer Center and Customers & Jobs List. 2. Click the arrow to the right of the View drop-down list to expand the Customers & Jobs list. 3. Click the Balance Total column heading. 4. Click the column heading again. 5.To return to the order you started with, click the large diamond to the left of the Name column heading. 6. Click the collapse arrow to the right of the window to collapse the Customers & Jobs list. 7. Close the Customer Center.

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To make a list item inactive:


1. On the Home page, click the Customers button. 2. Select Bristol, Sonja in the list. 3.Right-click the name and choose Make Customer:Job Inactive. 4. To see inactive list items, choose All Customers from the View drop-down list.

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To print the Customers & Jobs list:


1. In the Customer Center, click the Print menu button, and then choose Customer & Job List. 2. Click OK to bypass the List Reports message. 3. Click Print then Save.

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To print information on one customer:


1. In the Customers & Jobs list, select the customer whose details you want to print. 2. Click the Print menu button, and then choose Customer & Job Information. 3. Click Print and Save.
Click Font tab to change font format.

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To print information for selected customers:


1. From the Reports menu, choose List, and then choose Customer Contact List from the submenu. 2. Click Modify Report. 3. Click the Filters tab. 4. Select Customer in the Filter list. 5. In the Customer field, choose Multiple customers/jobs. 6. Make sure Manual is selected then click to put a checkmark next to those customers for which you want to print contact information.

7. Click OK to close the Select Customer:Job window. 8. Click OK to close the Modify Report window. 9. Print the report.
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HOW TO SAVE
Click File menu Click save copy or back up

Select backup copy


Click next Select local backup

Click next
Select save right now Click next Change filename Surname_Exercises Click save
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