Presentation Title: My Name My Position, Contact Information or Project Description
Presentation Title: My Name My Position, Contact Information or Project Description
Presentation Title: My Name My Position, Contact Information or Project Description
My name
My position, contact information
or project description
Presentation Skills
The mind is a wonderful thing
It starts working the moment you are
born, and never stops .
Until you get up to speak in public!!
What is a presentation?
Presentation aims to inform
to persuade
people
To buy a product
an idea
do something
according to
your objectives
GAP
Whats happening?
as is
B
L
O
C
K
A
G
E
S
should be
Preparing Content
3 As
Analyze your AUDIENCE.
Define what ACTION you want them to
take.
Arrange your ARGUMENT to move
them.
Needs
Attitudes
Position /
Background
Age /
Gender
Turn-on
Turn-of
Types of Audience
Open or actively unfriendly
Unfriendly
Neutral
Undecided
Uninformed
Supporting
Openly or actively supportive
DOE
(shy)
FROG
(talks and
talks)
MONKEY
(knows everything)
HORSE
(accepts everything)
PORCUPINE
(always resisting)
HIPPOPOTAMUS
(no reaction)
BULL DOG
(sees everything)
TYPES OF AUDIENCE
GIRAFFE
(superman)
FOX
(asks wily questions)
IDEA PRESENTATION
LISTENER/AUDIENCE
Frame of Reference
PRESENTER
Delivery Sequence
IDEA
BENEFIT(S)
RATIONALE
YES, BUT...
SUMMARY
ACTION
Options in Materials
Sequence
FUNNEL OUTLINE
General
Relative
Specific
ACTION PLAN OUTLINE
Objective/Strategy
Program of Activities
Timetable
Responsibilities
Budget
Options in Materials
Sequence
PROBLEM-SOLVING OUTLINE
Problem
Causes (substantial)
Recommended Solutions
Best Recommendation
PHASES OUTLINE
Historical Facts
Present Data
Projections
Options in Materials
Sequence
OBSERVATION OUTLINE
Main Observation
Analysis
Conclusion
Introduction
Introduction is probably the most important part. The
Purpose of the introduction is to tell the audience what
you are going to tell them. You should remember that there
is no second chance for a first bad impression. If you start off badly
you will spoil everything.
During the introduction you need to achieve the following aims:
gain Attention
attract Interest
create Desire
stimulate Action
1.
Creative Openings
A strong quotation
An analogy or example
Get audience to do something
Ask a question
State a real, dramatic or humorous situation
Refer to a current event
Use an imaginary situation
A strong, dramatic visual aid
Signposting
When you drive on roads you follow the
signs and you cannot get lost. Similarly,
when you give a presentation, you need
to give signals to your audience to know
where they are and what is coming
next. They know it because you tell
them by giving signposts at the
beginning and all along the way. This
technique is called 'signposting' (or
'signalling').
Look at this example:
"I'll start by describing the current position in Europe. Then I'll move on to
some of the achievements we've made in Asia. After that I'll consider the
opportunities we see for further expansion in Africa.
Lastly, I'll quickly recap before concluding with some recommendations."
facts
give recommendations
give proposals
Thank the audience
Invite questions
Needs
Attitudes
Position /
Background
Age /
Gender
Turn-on
Turn-of
IDEA PRESENTATION
LISTENER/AUDIENCE
Frame of Reference
PRESENTER
Delivery Sequence
IDEA
BENEFIT(S)
RATIONALE
YES, BUT...
SUMMARY
ACTION
DAY 2
vercoming nervousness
Controlling Nerves
Making Notes
Effective Communication
Preparation
Practice
Presence
Voice
Volume
Pitch
Mumbling
Voice drop
Too high
Too low
Monotonous
Speed
Hesitancy
Gabbling
SPEAKING
Talk at a natural,
moderate rate of speech
Project your voice.
Speak clearly and
distinctly.
Repeat critical
information.
Pause briefly to give your
audience time to digest
the information on each
new slide.
Dont read the slides
aloud. Your audience can
read them far faster than
you can talk.
Eye contact
Can glance at notes
Appropriate gestures
Rhetorical questions to involve audience
Presentation Design
FOCUS. In general, using a few powerful slides is
the aim.
Dont overload your slides with too much text or
data.
Let the picture or graphic tell the story. Avoid text.
Number your slides and give them a title.
Prepare a company logo slide for your
presentation.
You can add a logo and other graphics to every
slide using the slide master feature.
VISUAL ELEMENT
A font size of 28 to 34 with a bold font is recommended for
subtitles. The title default size is 44. Use a san serif font for
titles.
Use clear, simple visuals. Dont confuse the audience.
Use contrast: light on dark or dark on light.
Graphics should make a key concept clearer.
Place your graphics in a similar location within each screen.
The drawing toolbar is extremely useful You can:
TEXT
Font size must be large enough to be easily read.
Size 28 to 34 with a bold font is recommended.
It is distracting if you use too wide a variety of
fonts.
Overuse of text is a common mistake.
Too much text makes the slide unreadable. You may just
as well show a blank slide. Stick to a few key words.
If your audience is reading the slides they are not paying
attention to you. If possible, make your point with
graphics instead of text.
You can use Word Art, or a clip art image of a sign, to
convey text in a more interesting way.
BACKGROUNDS
Backgrounds should never distract from the
presentation.
Using the default white background is hard on the
viewers eyes. You can easily add a design style or
a color to the background.
Backgrounds that are light colored with dark text,
or vice versa, look good. A dark background with
white font reduces glare.
Colors appear lighter when projected. Pale colors
often appear as white.
Consistent backgrounds add to a professional
appearance.
For a long presentation, you may want to change
background designs when shifting to a new topic.
Presentation Skills
The key to effective presentations is
to manage the relationship
between yourself and the audience
so that a good rapport is developed
with them
Presentation Skills
Short sharp paragraphs
Simple words
Repeat key phrases for effect
Repeat key phrases for effect
Avoid catch phrases
Humour
Anecdotes: real-life examples
Rhetorical questions: dont
require answers
Presentation Checklist
Check :
Size of room
Tables and
chairs
Sockets
Lights
Equipment
Display table
Entrance
To this.
Pre-Talk Preparation
Plan to get there a few minutes early to set up and
test the equipment.
Dress appropriately for your audience.
Turn off your cell phone.
Handouts:
Edward , the leading expert on visual presentation
techniques, advises speakers to always prepare a handout
when giving a PowerPoint presentation.
Make about 10% more handouts than you expect to use.
Distribute handouts at the beginning of your talk.
Body Language
Dress
Posture
Facial Expression
Voice
Movement
Gesture
Eye Contact
BODY LANGUAGE
Keep your eyes on the audience
Use natural gestures.
Dont turn your back to the audience.
Dont hide behind the lectern.
Avoid looking at your notes. Only use them as
reference points to keep you on track. Talk,
dont read.
QUESTIONS
Always leave time for a few questions at the end of the talk.
If you allow questions during the talk, the presentation time will
be about 25% more than the practice time.
You can jump directly to a slide by typing its number or by rightclicking during the presentation and choosing from the slide
titles.
Relax. If youve done the research you can easily answer most
questions.
Some questions are too specific or personal. Politely refuse to
answer.
If you cant answer a question, say so. Dont apologize. I dont
have that information. Ill try to find out for you.
Preparation at home
When you plan your presentation you need to answer the
following questions:
1. Who is my audience (how much do they know about
my topic?)
2. How am I going to organise my topic? (it needs to tell a
story)
3. How long should my presentation be? (you will have
time limits and you need to say everything within that
limit)
4. What visual support shall I use? (PowerPoint,
transparencies, models, objects...?)
Warm up!
Deep breathing exercises- in for a count of
5, out for a count of 5. In for 6, out for 6,
and so on, up to 10.
Hum! This loosens the vocal chords and
warms them up
Do some tongue twisters. Really try to
articulate the words. Get faster and faster!
Yawn.
Tongue Twisters!
Unique New York
She sells sea shells by the sea shore.
The shells that she sells are sea shells
Im sure
Red Lorry, Yellow Lorry
Peter Piper picked a peck of picked
peppers
Rubber buggy baby bumpers
PowerPoint
Good Points
Portable
Professional
Can add graphics
Clear
Can use for handouts
Bad points
Depends on
technology
Lack of audience
contact
Cant add to it
Overcrowded
Disruptions, people shouting out or being rude during your presentation: You control the
presentation. If people are being noisy, disruptive, or rude, you have the right to ask
them to leave. If youre unwilling to do this yourself, contact venue security if they are
present.
Getting lost: Allow plenty of time to get to the venue, take a contact number to call if
you get lost, plan out the route beforehand, take a taxi if needed
Questions: not knowing the answer to questions, people asking questions to trip you up:
Prepare for common questions beforehand, if you cant answer straight away, take their
details and get back to them
Disruptions, people shouting out or being rude during your presentation: You
control the presentation. If people are being noisy, disruptive, or rude, you
have the right to ask them to leave. If youre unwilling to do this yourself,
contact venue security if they are present.
Getting lost: Allow plenty of time to get to the venue, take a contact number to
call if you get lost, plan out the route beforehand, take a taxi if needed
Questions: not knowing the answer to questions, people asking questions to
trip you up: Prepare for common questions beforehand, if you cant answer
straight away, take their details and get back to them
Bad Points
Can only use once
Cant add graphics
Can be hard to read
Hard to see
Dont hide!
Draw lines if needed
Pay attention to colour
Call ahead to check on facilities
Stick to a few key points
Body Language
NO-NOs
Lean on or grip the podium
Rock or sway in place
Stand immobile
Use a single gesture repeatedly
Examine or bite your fingernails
Body Language
NO-NOs
Cross your arms in front of your chest
Use obviously practiced or stilted
gestures
Chew gum or eat candy
Click or tap your pen, pencil or pointer
Body Language
NO-NOs
Lean into the microphone
Shuffle your notes unnecessarily
Tighten your tie or otherwise play with
your clothing
Crack your knuckles
Jangle change or key in your pocket
Voice
Voice Intelligibility
Voice Variability
Articulation
Rate of speech
Pronunciation
Volume
Vocalized
Pitch or tone
pauses
Emphasis
Overuse of stock
expressions
Substandard
grammar
Preparing Content
3 As
Visual Aids
(not the stars of
the show)
Design Concepts
Big
Simple
Clear
Big
Should be able to read
everything from the back row
At least 28 pt, preferably 36
Use the floor test
Simple
No more than 6 lines
No more than 7 words per
line
Clear
Arial or Helvetica
Blue background with yellow
text
Avoid overuse of red, shadows,
animation and transitions
Beware of busy backgrounds
Clear
Clip art should add to the
content
Ditto on sound clips
Use a different background only
to emphasize one slide
s
d
i
A
l
e
a
b
u
s
d
i
l
V hou e
s n th r s
o ke
a
e
sp left.
THE RULE
NEVER argue
with a member of
the audience.
Instead
Easy as A B C
I cant Answer that
question Because ,
but I Can tell you
1. Plan
2. Prepare
3. Practice
4. Present
1. Planning
Questions?
elevator test.
"sell" your message in 30-45 seconds.
the David Belasco test while you're in the planning
stages.
David Belasco was a producer who insisted that the core
idea for every successful play he produced could be
written as a simple sentence on the back of a business
card. Try it.
you may want to think again and get your message down
pat in your mind.
This too is certainly something you do before you ever
begin to open up PowerPoint (Keynote).
3 things
No Powerpoint
Film with no script
Pencil & Paper
Order your thoughts
Key points
Structure
Have a sound, clear structure
Create interest
We need to open gaps before we close
them. Our tendency is to tell people the
facts. First, though, they must realize that
they need these facts.
Structure
Introduction
Main theme
Summary/
Conclusions
Get Attention
Content
Key message
2. Preparation
Speakers 3 friends
1. Personal Notes
2. Visuals
3. Handouts
Powerpoint Factory
Powerpoint Karaoke
Poor Powerpoint
Part of the problem with having so much text onscreen is that it puts of people. If the
idea of your presentation is to read from the slides then we are you there?
Besides people can read quicker than you can talk so theyll have finished
reading your slide and be waiting for the next one, or even worse working on a
masterpience doodle.
Your presentation, Powerpoint or otherwise, should be a supporting aid you want
main the focus on you not your presentation. Ideally, you should be able to
deliver an equally interesting presentation should the
projector/computer/room/audience break.
Avoid too many bullets as well it makes the information dull for the audience.
Part of the problem with having so much text onscreen is that it puts of
people. If the idea of your presentation is to read from the slides then we
are you there? Besides people can read quicker than you can talk so
theyll have finished reading your slide and be waiting for the next one, or
even worse working on a masterpiece doodle.
A few guidelines
Colour
Use images to
support your point
Use a consistent
theme
3. Practice
Feeling Nervous?
Lack of experience
Lack of preparation
Lack of enthusiasm
Negative self-talk
Presenting Fitness
Practice
Room
Everything
Technology
Becoming Confident
Be over-prepared
Rehearse and practice
Know your subject
Use relaxation techniques
Be positive +++
Avoid stressors
Presenting Fitness
4. Presenting
words
voice
body language
Eye contact
Smile