(Based on Guide to PMBOK 6th Edition)

About Sherif Moftah

1- Certified PRMG 2007 From AUC in the Following subject

Project Bids and Contracts
Management of Project Resources
Project Budget and Financial Control
Project Planning and Control Techniques
Project Feasibility study
Maintenance Planning

2- Certified PMP from 2010 From PMI

3- Certified OSHA General & Construction

4- Experience about 15 years in the Construction & Project Management

5- PMI Member Ship

(Chapter 1)

INTRODUCTION
• A project is a temporary
endeavor undertaken to create a
unique product, service, or result.

Project Project
We Reached The End of Project when ?
The project’s objectives have been achieved;
The objectives will not or cannot be met;
Funding is exhausted or no longer available for
allocation to the project;
The human or physical resources are no longer
available;
The project is terminated for legal cause or
convenience.
The need for the project no longer exists (e.g., the
customer no longer wants the project completed, a
change in strategy or priority ends the project, the
organizational management provides direction to end
the project);
Project Objectives May Produce One or More of
The Following Deliverables

• A unique product that can be either a component of

another item, an enhancement or correction to an item,

• A unique service or a capability to perform a service

• A unique result, such as an outcome or document

• A unique combination of one or more products, services,

value is the net quantifiable benefit derived from a
business endeavor. The benefit may be tangible,
intangible, or both
Project management is the application of
knowledge, skills, tools, and techniques to
project activities to meet the project
requirements.
 Satisfy
Meet business Be more Increase chances
stakeholder
objectives predictable of success
expectations

Deliver the right Respond to risks Optimize the use

Resolve problems
products at the in a timely of organizational
and issues
right time manner resources

Manage
Balance the
Identify, recover, constraints (e.g.,
influence of
or terminate scope, quality,
constraints on the
failing projects schedule, costs,
project
resources)
Effective project management helps individuals, groups, and
public and private organizations to:

Meet business objectives, Satisfy stakeholder expectations, Be more

predictable; Increase chances of success; Deliver the right products at the right
time; cost or schedule);

Poorly or absence of project management may result in:

Missed deadlines, Cost overruns, Poor quality , Rework , Uncontrolled

expansion of the project , Loss of reputation for the organization,
Projects

A project is a temporary endeavor undertaken to create a unique

product, service, or result.
Programs
A program is a group of related projects, subsidiary
programs, and program activities that are managed
in a coordinated manner to obtain benefits not available
from managing them individually.

Portfolios
A portfolio is a collection of projects , programs,
subsidiary portfolios, and operations managed as
a group to achieve strategic objectives.
Program and project management focus on doing programs and projects
the “right” way; and
Portfolio management focuses on doing the “right” programs and
projects.
 Portfolio Management

defined as the centralized management of one or more

portfolios to achieve strategic objectives. The programs
or projects of the portfolio may not necessarily be
interdependent or directly related.

 Program Management

Program management is defined as the application of

knowledge, skills, and principles to a program to
achieve the program objectives
 Operations Management
Operations management is concerned with the ongoing
production of goods and/or services
Projects can intersect with operations at various points
during the product life cycle, such as;

When developing a new product, upgrading a product, or expanding

outputs;

While improving operations or the product development process;

At the end of the product life cycle; and

At each closeout phase.

 ORGANIZATIONAL PROJECT MANAGEMENT
(OPM) AND STRATEGIES

OPM is defined as a framework in which portfolio, program, and

project management are integrated with organizational enablers in
order to achieve strategic objectives.

• Portfolio management aligns portfolios with

organizational strategies by selecting the right
programs or projects , prioritizing the work, and
providing the needed resources.

• Program management harmonizes its program

components and controls interdependencies in order
to realize specified benefits.

• Project management enables the achievement of

organizational goals and objectives
PMBOK® Guide Key Component
 Project Life Cycle

The series of phases that a project passes through from its

start to its completion
In a predictive life cycle, the project scope, time, and cost are determined in
the early phases of the life cycle. Any changes to the scope are carefully
managed. Predictive life cycles may also be referred to as waterfall life cycles.

In an iterative life cycle, the project scope is generally determined early in the
project life cycle, but time and cost estimates are routinely modified as the
project team’s understanding of the product increases.

In an incremental life cycle, the deliverable is produced through a series of

iterations that successively add functionality within a predetermined time
frame. The deliverable contains the necessary and sufficient capability to be
considered complete only after the final iteration.

Adaptive life cycles are agile, iterative, or incremental. The detailed scope is
defined and approved before the start of an iteration. Adaptive life cycles are
also referred to as agile or change-driven life cycles.

A hybrid life cycle is a combination of a predictive and an adaptive life cycle.

Those elements of the project that are well known or have fixed requirements
follow a predictive development life cycle, and those elements that are still
evolving follow an adaptive development life cycle
 Project management processes

A systematic series of activities directed toward causing an

end result where one or more inputs will be acted upon to
create one or more outputs.
Processes may contain overlapping activities that occur
throughout the project. The output of one process generally
results in either
• An input to another process, or
• A deliverable of the project or project phase
The number of process iterations and interactions between processes
varies based on the needs of the project . Processes generally fall into
one of three categories:

• Processes used once or at predefined points in the project. The

processes Develop Project Charter and Close Project or Phase are
examples.

• Processes that are performed periodically as needed. The process

Acquire Resources is performed as resources are needed. The process
Conduct Procurements is performed prior to needing the procured
item.

• Processes that are performed continuously throughout the project.

The process Define Activities may occur throughout the project life
cycle, especially if the project uses rolling wave planning or an
adaptive development approach. Many of the monitoring and control
processes are ongoing from the start of the project, until it is closed
out.
Initiating Process Group

Planning Process Group

Executing Process Group

Monitoring and Controlling Process Group

Closing Process Group

An identified area of project management defined by its
knowledge requirements and described in terms of its
component processes, practices, inputs, outputs, tools, and
techniques.
A significant amount of data is collected, analyzed,
and transformed during the project life cycle

Work Performance Data.

The raw observations and measurements identified

during activities performed to carry out the project
work, for example start and finish dates of schedule
activities, number of change requests

Project data are usually recorded in a Project

Management Information System (PMIS)
Work Performance Information.

collected from various controlling processes, analyzed in

context and integrated based on relationships across
areas (status of deliverables)

Work Performance Reports.

The physical or electronic representation of work

performance information compiled in project documents
The appropriate project management processes, inputs, tools,
techniques, outputs, and life cycle phases should be selected
to manage a project. This selection activity is known as
tailoring project management to the project

Project management methodologies may be:

• Developed by experts within the organization,

• Purchased from vendors,
• Obtained from professional associations, or
• Acquired from government agencies.
 Project Business Case Project Benefits Management Plan

A documented economic The documented explanation

feasibility study used to establish defining the processes for
the validity of the benefits of a creating, maximizing, and
selected component lacking sustaining the benefits provided
sufficient definition and that is by a project.
used as a basis for the
authorization of further project
management activities.
 A business case may include but is not limited to
documenting the following:

Business needs:
• Determination of what is prompting the need for action;
• Situational statement documenting the business problem or opportunity to
be addressed including the value to be delivered to the organization;
• Identification of stakeholders affected; and
• Identification of the scope.

Analysis of the situation:

• Identification of organizational strategies, goals, and objectives;
• Identification of root cause(s) of the problem or main contributors of an
opportunity;
• Gap analysis of capabilities needed for the project versus existing capabilities
of the organization;
• Identification of known risks;
• Identification of critical success factors;
• Identification of decision criteria by which the various courses of action may
be assessed;
Recommendation:

1. A statement of the recommended option to pursue in the project;

2. Items to include in the statement may include but are not limited to:
• Analysis results for the potential option;
• Constraints, assumptions, risks, and dependencies for the potential options; and
• Success measures (see Section 1.2.6.4).
3. An implementation approach that may include but is not limited to:
• Milestones,
• Dependencies, and
• Roles and responsibilities.
• Evaluation:
• Statement describing the plan for measuring benefits the project will deliver. This
should include any ongoing operational aspects of the recommended option beyond
initial implementation.
 PROJECT BENEFITS MANAGEMENT PLAN

The project benefits management plan is the document that

describes how and when the benefits of the project will be
delivered, and describes the mechanisms that should be in
place to measure those benefits.

The benefits management plan describes key elements of the

benefits and may include but is not limited to documenting the
following:
• Target benefits (e.g., the expected tangible and intangible
value to be gained by the implementation of the project;
financial value is expressed as net present value);
• Strategic alignment (e.g., how well the project benefits align to
the business strategies of the organization);
• Timeframe for realizing benefits (e.g., benefits by phase,
short-term, long-term, and ongoing);
• Benefits owner (e.g., the accountable person to monitor,
record, and report realized benefits throughout the timeframe
established in the plan);
• Metrics (e.g., the measures to be used to show benefits
realized, direct measures, and indirect measures);
• Assumptions (e.g., factors expected to be in place or to be in
evidence); and
• Risks (e.g., risks for realization of benefits).
 PROJECT CHARTER

The document issued by the project sponsor that formally

authorizes the existence of a project and provides the
project manager with the authority to apply organizational
resources to project activities.

Project Management Plan

document that describes how the project will be executed,

monitored, and controlled.
 PROJECT SUCCESS MEASURES
Three questions that the key stakeholders and the project manager
should answer are
• What does success look like for this project?
• How will success be measured?
• What factors may impact success?
Project success may include additional criteria linked to the
organizational strategy and to the delivery of business results.
These project objectives may include but are not limited to:
• Completing the project benefits management plan;
• Meeting the agreed-upon financial measures documented
in the business case.
These financial measures may include but are not limited to:
• Net present value (NPV), Internal rate of return (IRR),
• Payback period (PBP), and
• Benefit-cost ratio (BCR).Return on investment (ROI),
• Meeting business case nonfinancial objectives;
• Completing movement of an organization from its current state
to the desired future state;
• Fulfilling contract terms and conditions;
• Meeting organizational strategy, goals, and objectives;
• Achieving stakeholder satisfaction;
• Acceptable customer/end-user adoption;
• Integration of deliverables into the organization’s operating
environment;
• Achieving agreed-upon quality of delivery;
• Meeting governance criteria; and
• Achieving other agreed-upon success measures or criteria (e.g.,
process throughput).
Thanks